Secretary Senior Resume Sample

5.0
1 vote
Liza Gislason
96580 Keeling Knolls,  Dallas, TX
+1 (555) 241 0179

Work Experience


Secretary Senior
05/2018 - PRESENT
Boston, MA
  • Greet, assist and direct all individuals entering the EE Main Office including department visitors, students and UW staff from other departments. Assist and serve as a resource to all visitors with locating appropriate EE faculty and staff for scheduled and unscheduled meetings
  • Work with Department Chair, Assistant to the Chair, Administrator and Conference Coordinator to ensure proper scheduling all recurring department events
  • Coordinate office supply ordering via eProcurement; manage inventory and organization of department supply rooms. Work proactively with other administrative teams to ensure supplies are fully stocked at all times
  • Collaborate with all department EE student assistants in the front office. Working together, provide consistent support of front desk coverage, mail pickup, package and shipping process, and general office tasks. Provide general coaching and positive direction for student assistants in these efforts
  • Be responsible for the ongoing organization and maintenance of EE faculty/staff coffee hour. This includes weekly setup and cleanup of kitchen space, management of coffee machines, and supply inventory. Responsible for the planning and setup/cleanup of special event coffee hours
  • Responsible for organization and management of informal department gatherings, such as potlucks, holiday open houses and staff birthday celebrations
  • Work demonstrating success in providing customer service and handling communications to a wide variety of customers, such as executives, managers, staff, and other constituents
  • Experience with fiscal recordkeeping, purchasing, budget maintenance, manual and electronic records file maintenance
  • Provide and coordinate administrative tasks and support functions with multiple supervisors and management staff throughout Adoptions/Region 3
Dshs Secretary Senior
03/2012 - 01/2018
Detroit, MI
  • Serve as liaison between regional and line staff, relaying assignments and requesting status information
  • Organize and maintain Excel log and processes
  • Attend meetings, including supervisor and section meetings, trainings, conferences, and work groups as requested
  • Maintain, monitor and process personnel records; track dates for evaluations; report evaluation data to Human Resources (HR)
  • Process equipment, printing and special request orders
  • Prepare, review, process and track A-19's, invoices and bills for payments and reimbursements; maintain tracking logs of contracts, vouchers, and requests
  • Review and track resident rosters, attorney documents and court orders
  • Monitor and evaluate budget status and initiate corrections
  • Compile reports, studies and applications
Secretary Senior Olympia
02/2007 - 01/2012
Dallas, TX
  • Coordinate and travel itineraries, staff calendars and compile agendas
  • Schedule meetings; take notes and transcribe minutes
  • Screen calls and visitors
  • Prepare and process fiscal documents
  • Plan projects and assignments, ensuring flow and completion
  • Schedule meetings; compile agendas, take meeting minutes, and transcribe the finalized meeting minutes
  • Serve as a liaison between program area residents and staff – answering inquires and concerns

Education


Antioch University Seattle
2001 - 2006
School's Degree in Management

Professional Skills


  • Typing skills to demonstrate speed and accuracy
  • Knowledge of clerical functions, including excellent organizational skills
  • Have strong skills in multitasking
  • Exceptional organizational and priority setting skills
  • Strong interpersonal, communication, organizational, and task flexibility skills
  • Knowledge of clerical, administrative, fiscal work and skills to provide top-notch customer service, assisting and supporting others, and being a team player
  • Computer Skills: proficient in using Microsoft Office Suite, including MS Word, Excel, Outlook, and SharePoint. Database entry and retrieval

How to write Secretary Senior Resume


Secretary Senior role is responsible for software, organizational, research, typing, training, finance, database, auditing, printing, purchasing.
To write great resume for secretary senior job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Secretary Senior Resume

The section contact information is important in your secretary senior resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Secretary Senior Resume

The section work experience is an essential part of your secretary senior resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous secretary senior responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular secretary senior position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Secretary Senior resume experience can include:

  • Experience: two years of increasingly responsible office experience which includes monitoring expenditures
  • Demonstrated knowledge of effective customer service principles, including professional and courteous communication and etiquette
  • Relating to customers, including experience in solving customer related problems and/or issues
  • Planning, organizing, and prioritizing work
  • Willing to operate and read computer monitors/terminals on a continuous basis
  • Experience independently problem-solving by collecting and analyzing relevant information, and the forming recommendations based on your analysis

Education on a Secretary Senior Resume

Make sure to make education a priority on your secretary senior resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your secretary senior experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Secretary Senior Resume

When listing skills on your secretary senior resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical secretary senior skills:

  • Typing or keyboarding skills at 50 WPM
  • Proficient computer skills, including the use of word processing software, spreadsheets, email, and the internet
  • Demonstrated experience developing meeting minutes from transcripts
  • Communicate effectively with diverse, challenging and at times demanding clientele
  • Experience providing excellent clerical support
  • Intermediate or Advanced word processing and spreadsheet skills

List of Typical Experience For a Secretary Senior Resume

1

Experience For Dshs Secretary Senior Resume

  • At least two years of increasingly responsible office experience requiring keyboarding and typing
  • Experience writing professional business letters, reports, modifying, and/or maintaining a database record system
  • Experience with understanding and utilizing an Alphanumeric Filing system
  • Email students regarding class cancels and changes prior to the beginning of the quarter
  • Experience providing service to customers where explaining rules, regulations and or procedures are a regular daily function
  • Demonstrated knowledge and proficiency with basic computer programs including, but not limited to, MS Outlook, Word, Excel, Access, and Power Point
  • Experience in using MS Office Suite, Word and Excel
2

Experience For Trial Secretary Senior Resume

  • Resolve clerical problems and draft correspondence; maintain office procedures, standards, priorities, and deadlines while coordinating office operations
  • Demonstrate proficiently in Microsoft Office software products
  • Checking and resolving clerical issues
  • Maintaining inventory, ordering and distribution of office supplies, snacks and commissary orders for all TRC programs and groups
  • Creating and updating schedules for rooms and gyms
  • Keyboarding or typing accurately at a net speed of 50 words per minute or faster
3

Experience For Secretary Senior Olympia Resume

  • Perform complex word processing tasks such as merging and sorting, integrating text with graphics, spreadsheets, and creating graphs and diagrams
  • Perform file management tasks including file setup, filing documents cleaning files, transfers, screening, and closing files
  • Acts as a Tolling Specialist: caseload tolling audits and OMNI data entry of beginning and ending tolling to appropriately adjust offender supervision time
  • Prepare and mail correspondence, updating spreadsheets and reporting to the Compliance Manager regarding the collection of fines
  • Answer incoming calls, helping and responding to a variety of inquiries from the public
  • Accurately routing phone calls, taking and forwarding messages
  • Process mail, opening and routing mail following procedures in clerical manual
  • Open/close case files; prepare closed/inactive files for scanning and use tracking system for retrieving case records
  • Schedule meetings and send out meeting notifications, establish meeting agendas and record, transcribe, and distribute meeting minutes
4

Experience For Secretary Senior Positions Resume

  • Receive and process incoming and outgoing mail for the licensing staff. Process certified mail and keep certified mail log
  • Track case files, monitoring case file status, updating files with applicable correspondence
  • Maintain records of incoming and outgoing correspondence documents and follow-up on work in process
  • Utilize specialized licensing and legal file tracking systems
  • Proofread material making corrections for sentence structure, spelling, grammar, and punctuation
5

Experience For Secretary / Senior Medical Administrator Resume

  • Compile and produce reports, studies, schedules, test materials, evaluations, and other documents using complex spreadsheets and word processing
  • Respond to inquiries regarding classification procedures or processes, answer phones, and screen calls regarding routine classification matters
  • Creates and edits documents and performs complex word processing tasks using graphics, spreadsheets, and charts through various databases
  • Works within SharePoint system to include uploading and updating documents, and utilizes owner permissions
  • Communicate in writing and orally when responding to customer issues and concerns
  • Maintains records of incoming and outgoing correspondence and documents and follows up on work in process as directed by your supervisor
  • Maintain records of incoming and outgoing correspondence and documents
  • Extract and compile statistical information from source documents; perform complex word processing, data entry and typing tasks
6

Experience For Secretary Senior Resume

  • Knowledge of basic office practices and procedures; proper grammar; punctuation; spelling; filing systems; and basic math
  • Proofread material, making corrections for sentence structure, spelling, grammar and punctuation
  • Follow office procedures regarding work schedules, being punctual to work on a daily basis
  • Schedule meetings to include sending out invites to participants, reserves conference rooms, takes notes and transcribes meeting minutes
  • Assist social service specialists with case files, copying and filing
  • Assist in scheduling interviews and checking employment references
  • Take meeting minutes; composes and keyboards or types letters, meeting notices and agendas; compiles and produces reports
7

Experience For Dshs Secretary Senior Resume

  • Independently performing complex secretarial assignments requiring substantive knowledge of a variety of regulations, rules, policies, procedures and processes
  • Proofreads material, making corrections for sentence structure, spelling, grammar and punctuation
  • Maintains records of incoming and outgoing correspondence and documents and follows up on work in process
  • Perform opening and closing functions of JRA Region office
  • Manage the calendar of the Security Operation Manager ensuring notification and coordination of necessary materials for each meeting
  • Screen and process all incoming mail, phone calls, information inquiries, responding immediately when appropriate
  • Take meeting minutes; compose and keyboard or type letters, meeting notices and agendas; compile and produces reports
  • Complete redacting and scanning for discovery process
8

Experience For Trial Secretary Senior Resume

  • Develop tracking systems using MS Excel spreadsheets
  • Composes draft training and lodging responses for Division approval
  • Responsible for auditing for compliance of department policy and processing SP-299s, SP-93s, SP-296s and Travel Expense Reimbursement Vouchers (TERV)
  • Provide technical assistance and respond to inquiries regarding licensing requirements and criminal histories
  • Receives and processes incoming/outgoing mail for the office
  • Processes in-coming and out-going mail
  • Train offender supervisors on reporting offender absences and completing offender evaluations
9

Experience For Secretary Senior Olympia Resume

  • Assist with drafting and proofreading reports, correspondence and other documents
  • Assist with payroll and timekeeping, track staff attendance as needed
  • Provide assistance via telephone, in person or in writing, for external and internal customer complaint intake for the PLSS Programs
  • Advise external and internal customers and licensees on where to file/send complaints or issues concerning business compliance standards
  • Format transcription (either written or verbally) to form rough draft correspondence, letters, meeting notices and agendas
  • Draft, proofread and make corrections to correspondence/working documents
10

Experience For Secretary Senior Positions Resume

  • Respond to inquiries regarding policies, regulations, and services of the Washington State Patrol
  • Accept subpoenas, following policies and procedures
  • Processes DUI cost/recovery reimbursement checks following established procedures
  • Registers staff for training and enters firearms qualifications in E-train
  • Responsible for record keeping and retention of detachment files

List of Typical Skills For a Secretary Senior Resume

1

Skills For Dshs Secretary Senior Resume

  • Organizational skills and ability to prioritize workload and adapt to changes in workload demand
  • Communicate effectively and respectfully with clients, co-workers, and supervisors both verbally and in writing
  • Experience:two years of increasingly responsible office experience
  • Work independently while effectively interpreting pertinent policies and procedures
  • Detail-oriented with accurate data entry skills and the ability to review work
  • Checks various reports for accuracy prior to supervisor’s approval. Reviews forms for accuracy prior to submission to Division. Serves as the Area Notary
2

Skills For Trial Secretary Senior Resume

  • Review documents and records for accuracy and compliance with policies by proofreading, editing, consolidating and converting documents to electronic format
  • Two (2) or more years increasingly responsible office experience requiring keyboarding or typing
  • At least two (2) years of increasingly responsible office experience requiring keyboarding or typing
  • Skill in keyboarding, using Microsoft Office applications; and in operating standard office equipment such as fax and copy machines
  • One (1) or more years of experience working in a position where a major job function was/is editing and proofreading professional correspondence
  • Experience composing letters from drafts, memos, notes or other instructions, and editing and proofreading memos, letters or other forms of written documents
  • Experience working with diverse populations in a customer service environment to include deescalating upset customers
3

Skills For Secretary Senior Olympia Resume

  • Skill in using a personal computer and using Microsoft Office applications
  • Previous administrative experience coordinating and leading office operations in a fast paced environment is desirable
  • Skill I using a desktop computer and using Microsoft Office applications
  • Two years of general office, clerical, secretarial, keyboarding/typing or data entry experience
  • Two years of increasingly responsible office experience involving complex word processing tasks
  • Provide excellent customer service for the front desk, greeting visitors and directing phone calls appropriately
  • Experience using word processing, spreadsheet, e-mail, and calendar software such as Microsoft Office
  • Experienced in proofreading and making corrections to written documents
  • Email and/or call students regarding class cancels and changes prior to the beginning of the quarter
4

Skills For Secretary Senior Positions Resume

  • Attention to detail with experience performing accurate and timely data entry in office software programs and databases
  • Experience with updating web pages
  • One (1) year of previous purchasing experience
  • Experience using Canvas, EagleNet, Banner, and other university administrative systems, or equivalent
  • Skill in the use of personal computers, and using Microsoft Office applications
  • Past experience using a web content management system
  • Maintain office procedures, standards, priorities and deadlines while coordinating office operations
  • Experience using online applications and multiple software applications
  • Experience operating office equipment such as fax machine, copy machine, and multi-line switchboard
5

Skills For Secretary / Senior Medical Administrator Resume

  • Effective and respective communication with clients, co-workers, and supervisors both verbally and in writing
  • Establishes effective working relationship with supervisors and co-workers
  • Pick up, screen, prioritize, stamp, sort and distribute incoming correspondence
  • Knowledge or experience consulting on Medicare rules and regulations
  • Interest in or experience working on a team in the field of industrial and organizational psychology and research
6

Skills For Secretary Senior Resume

  • Assist with the drafting, establishment of office procedures, standards, priorities, and deadlines
  • Manage electronic case files through the Crime and Investigations and Tracking of Evidence System and the DSHS Employee Investigation Management System
  • Previous Administrative and/or Secretarial experience
  • Prepares correspondence for signature by the section manager or program manager or executive management. Independently coordinates and prioritizes own workload
  • Skill in the use of computers and using Microsoft Office applications; and in operating standard office equipment such as fax ad copy machines
  • Skill in using computers, using Microsoft Office applications, and in transcription
  • Experience processing payroll, accounts receivable, and payables
  • Some clerical and data entry experience required
  • Schedule meetings, prioritize assigned correspondence and type reports for licensor's
7

Skills For Dshs Secretary Senior Resume

  • One year of general clerical or fiscal experience
  • Operate a computer and utilize Microsoft Office Suite to prepare reports and documents; keep calendars and schedule meetings
  • Maintain good interpersonal relationships with personnel at all levels of the organization in a complex and fast paced work environment
  • At least one (1) year of experience working in an adult corrections environment
  • At least one (1) year of experience as a personal secretary, executive or administrative assistant
  • Secures files to provide confidentiality, security, and maintenance for chain of custody of evidence contained therein, and thereby the integrity of such file
  • Resolving administrative work problems; responding to policy, procedure and service inquiries, drafting correspondence, compiling reports
  • Reviewing, screening, verifying and evaluating forms or information requests
8

Skills For Trial Secretary Senior Resume

  • Entering, processing and managing payments of monthly bills and payment vouchers
  • Completing referral log entries; opening/closing case files in FamLink
  • Developing and implementing work unit's statistical case tracking
  • Working with professionals in an office-setting environment
  • Interacting with diverse customers and stakeholders demonstrating cultural, ethnic, and gender sensitivity and competence
  • Keyboarding at 40 wpm
  • Applying quality improvement tools to improve efficiency, accuracy and overall quality
  • Rewarding careers in public service
9

Skills For Secretary Senior Olympia Resume

  • Knowing and following all applicable purchasing rules
  • Maintaining filing and tracking process and where warranted suggest improvements
  • Working knowledge of office practices and procedures; of proper grammar, punctuation, spelling, and basic mathmatics
  • Filing and development/ maintenance of the electronic filing systems
  • Processing the purchasing and procurement of office supplies, furniture and other equipment
  • Creating and maintaining spreadsheets and database files
  • Perform complex word processing tasks, including merging and sorting, integrating text with graphics, creating footnotes and outlines
10

Skills For Secretary Senior Positions Resume

  • Prepares agenda for unit staff meetings, taking and transcribing meeting minutes, including distribution and maintaining them electronically
  • Provide meeting and video conference room support to include booking rooms, set up tables and seating per the specifications of the meeting organizer
  • Performs complex word processing tasks such as merging and sorting, integrating text with graphics, spreadsheet and database files
  • Responsible for office record keeping, office filing, meeting deadlines and coordinating office operations
  • Quick learner – ability to adapt to changing environments and learning State's payroll and purchasing systems and software
  • Prepare incoming and outgoing mail, prepare court documents for mailing and distribution and fax and copy documents as requested
  • Process incoming and outgoing mail and apply mail screening process

List of Typical Responsibilities For a Secretary Senior Resume

1

Responsibilities For Dshs Secretary Senior Resume

  • Maintain confidentiality; demonstrate strong organizational skills and strong time management skills
  • Demonstrated experience facilitating public meetings
  • Effectively communicate in a high stress environment with management, peers, clients and the public
  • Operate standard office equipment; operate a multi-line switchboard; receive, screen and refer visitors; monitor emergency notification systems
  • Experience in preparing and processing A19s for bills, formatting and editing correspondence, and processing records retention
  • Two (2) years of increasingly office experience requiring keyboarding or typing
  • Experience merging, sorting, and creating databases
  • Two (2) years of increasingly responsible office experience requiring keyboarding/ typing
  • Independently planning, organizing and prioritizing work
2

Responsibilities For Trial Secretary Senior Resume

  • Plans and Aligns – Planning and prioritizing work to meet commitments aligned with organizational goals
  • Experience with filing and filing systems
  • Experience with proofreading and making corrections to written documents
  • Possess a valid Driver's License for travel to off-site meetings or training
  • Experience with Washington State purchasing and travel policies and procedures
  • Organize and prioritize secretarial tasks in supporting the I-405/SR 167 construction teams
  • Professional experience and ability to prepare, review, verify and process fiscal documents, including payment vouchers, purchase orders, invoices and payroll
3

Responsibilities For Secretary Senior Olympia Resume

  • Two (2) or more years of progressively responsible clerical or secretarial experience within a professional office setting
  • Coordinate office activities, establish priorities and deadlines in consultation with department chair and faculty
  • Secures files to provide confidentiality, security, and maintenance for chain of custody of evidence contained therein, and thereby the integrity of such files
  • Giving and receiving information both orally and in writing to diverse audiences
  • Working knowledge of office practices and procedures; proper grammar, spelling and punctuation; and of basic mathematics
  • Preparing and processing bills
  • Using MS Outlook to compose, send, and respond to e-mail and to coordinate schedules and schedule meetings
  • Keying ability of 40+ words per minute
  • Responsible for maintaining documentation filing system for the construction projects (data entry, scanning, filing, sorting, and retrieval
4

Responsibilities For Secretary Senior Positions Resume

  • Provide customer support to the construction staff, including managing incoming phone calls and assisting visitors
  • Assists project teams with preparing, reviewing and delivering presentation and project materials
  • Greets visitors, answers detachment phones and responds to customer inquiries by providing necessary information or directing their phone calls
  • Take meeting minutes; composes and keyboards or types letters, meeting notices, and agendas; compiles and produces reports
  • Maintain filing systems, data bases, multiple tracking logs and computer programs
  • BeingResilient – Rebounding from setbacks and adversity when facing difficult situations
  • Collaborates – Building partnerships and working collaboratively with others to meet shared objectives
  • ValuesDifferences – Recognizing the value that different perspectives and cultures bring to an organization
  • Manages the Civil Service process within IIU. Exercises independent judgement, maintaining confidentiality regarding highly sensitive in nature subject matters
5

Responsibilities For Secretary / Senior Medical Administrator Resume

  • Answer questions from potential applicants/providers regarding licensing process
  • Responsible for maintaining and monitoring the AFS Performance Management Program
  • Maintains and enters pertinent accounting data in WSDOT accounting systems
  • Assist with tracking and updating the Classified Position Descriptions, Organization list contact information
  • Process incoming and outgoing mail; gain substantive knowledge of agency policies and use to establish procedures to intercept contraband
  • Prepare SARS alerts for on-coming and out-going staff
  • Prepare and publish meeting agendas and record meeting minutes
  • Register troopers and sergeants for training and run training reports as requested
  • Support Public Disclosure Requests (PDR's) by retrieving documents and handling, as requested
6

Responsibilities For Secretary Senior Resume

  • Produce various documents including memos, minutes, reports, forms, and notifications utilizing office software and equipment
  • And creating/maintaining personnel and position files
  • Offer of employment is contingent on passing a background check and fitness for duty with a clear to hire result
  • Conduct research and make recommendations regarding equipment and product purchases
  • Arrange for equipment maintenance and repair. Report potential or existing health and safety hazards
  • Prepare and proof typed documents, compose and/or process correspondence, form letters, envelopes, mailing labels, handouts, forms and other routine materials
  • Maintain multiple calendars including a personal work calendar, chairs, program directors, departmental calendars, and others as needed and/or requested
  • Familiarity with Microsoft Office Suite (Including Excel, Word, PowerPoint, and Publisher)
  • Key coordinator of scheduling interviews for new employee orientation
7

Responsibilities For Dshs Secretary Senior Resume

  • Work independently resolving complaints, inquires and customer service problems from clients, staff, guardians, general public, State and Federal agencies
  • Provide backup for front desk of the Administration Building
  • Resolve problems and responds to inquiries regarding procedures and services
  • Go to person for copier or fax machine repair/maintenance scheduling
  • Establish meeting agendas, records, and overall work process to ensure streamlined processes
  • Screen and process incoming mail, telephone calls, and information inquiries and take appropriate action
  • Maintain a variety of files, filing systems, and data bases
  • Establish and revise electronic or manual record keeping systems and data bases
8

Responsibilities For Trial Secretary Senior Resume

  • Utilizes understanding of the various job responsibilities and functions of staff and the overall operation of the FFP program
  • Utilize email program functions such as calendars and meeting requests
  • Analyze and resolve problems following established procedures, assist in development of office processes
  • Take and distribute meeting minutes as required; set up electronic files
  • Monitor/arrange for maintenance of office equipment including telephones, copiers, fax, and printers
9

Responsibilities For Secretary Senior Olympia Resume

  • Coordinate state vehicle maintenance which includes taking vehicles to/from Motor Pool, and complete monthly mileage reports
  • Assist customers/clients with interpreting policies, procedures, and questions of routine nature. Explain how to access agency services
  • Perform complex word processing tasks
  • Manage and archive files according to the Washington State document retention schedule
  • Assist with hiring activities
10

Responsibilities For Secretary Senior Positions Resume

  • Perform copy duplication, faxing, operation of multi-line telephones and other common office equipment
  • Monitor/arrange for maintenance of office equipment including telephones, copiers, fax and printers
  • Remain calm when interacting with hostile clients
  • Letter of Interest, describing your qualifications for this job
  • Establish and revise electronic or manual record keeping systems
  • Develop and implement work unit statistical case tracking
  • Compile agendas, take and transcribe meeting minutes
  • Draft correspondence, establish or revise residential and facility forms using MS Word
  • Oversees maintenance of office equipment, including arrangements for repair and recommendation for replacement

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