Assistant Secretary Resume Sample

1 vote
Horace Goldner
12106 Lulu Lock,  Phoenix, AZ
+1 (555) 297 4454

Work Experience

Assistant Principal s Secretary
12/2016 - PRESENT
New York, NY
  • Schedules patients' appointments and appropriate testing for patients as directed. Facilitates admissions to hospital
  • Prepares documents for billing physician encounters; enters data, ensures that referrals are received, etc
  • Responsible for stocking of supplies and assists in ordering supplies
  • As appropriate, oversees use of University’s name and seal
  • Answers, triages, and routes telephone calls appropriately; takes messages and relays information to the applicable party. Provides routine information to callers
  • Monitors electronic Fax in-box; attaches documents to appropriate patient, labels the documents and assigns to appropriate provider for review
  • Scans documents into the electronic medical record
Senior Administrative Assistant / Secretary
08/2013 - 08/2016
Dallas, TX
  • Works on Quality initiatives as needed per Practice Manager
  • Handles Patient Reminder calls as indicated by Practice Manager
  • Possibility of covering in another practice
  • Meet and interact with public and employees in routine situations which require tact, discretion and courtesy
  • Establish, maintain and monitor accurate, neat and efficient electronic and manual filing systems
  • Sort and classify incoming mail and other information for efficient disbursement to appropriate recipients
  • Prepare letters, memorandum, reports, bulletins, handbooks, questionnaires, requisitions, district policy manuals and other materials from marginal notes, rough drafts, verbal instructions or dictating equipment
  • Correspond with community members through email, phone and mail
  • Assist with Board agendas/documents
Secretary / Administrative Assistant
02/2011 - 02/2013
Dallas, TX
  • Assists with processing referral requests for patients to be seen by specialists
  • Provides administrative support to physicians
  • Prepares correspondence, forms and other documents as requested. Enters information into the computer system. Sorts and opens mail
  • Prepares the daily schedules for the office, prepares patient medical records, ensuring that the proper medical record has been selected and the appropriate paperwork has been attached to the medical record (i.e., encounter form, etc.)
  • Organizes and updates files, medical records, and office records
  • Prepares documents for billing physician encounters; processes referrals as necessary for the practice
  • Checking in patients, collecting copays & preparing batch daily


Palm Beach Atlantic University
2007 - 2011
School's Degree in Communication

Professional Skills

  • Proven experience in spoken and written English with a proven ability to communicate effectively orally and in writing
  • Excellent administrative skills, including sound knowledge of MS Office. Excel knowledge
  • Excellent MS Powerpoint, Word and Excel skills
  • Excellent customer service skills, gracious and professional interacting with a diverse group of individuals both internal and external to the university
  • Proven experience in summarising and recording meetings and actions
  • Prior experience of working in an international environment comprising both military and civilian elements
  • Proven experience in handling a large volume of work in an efficient and timely manner

How to write Assistant Secretary Resume

Assistant Secretary role is responsible for excel, basic, word, security, finance, credit, training, database, payroll, research.
To write great resume for assistant secretary job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Assistant Secretary Resume

The section contact information is important in your assistant secretary resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Assistant Secretary Resume

The section work experience is an essential part of your assistant secretary resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous assistant secretary responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular assistant secretary position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Assistant Secretary resume experience can include:

  • Excellent computer skills, able to fully utilize Microsoft Office applications
  • Good experience in presentation preparation for management
  • Effectively handle departmental travel and expense activities through proper utilization of American Express systems
  • Learn basic VAST navigation/client look-up skills
  • High level of organizational and management of details skills
  • MS Office skills at user level

Education on an Assistant Secretary Resume

Make sure to make education a priority on your assistant secretary resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your assistant secretary experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Assistant Secretary Resume

When listing skills on your assistant secretary resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical assistant secretary skills:

  • Good Danish verbal and written communication skills
  • Good grasp of secretarial skills
  • Excellent communications skills and a team player
  • Well organised, good interpersonal and communication skills
  • Outstanding interpersonal and communication skills and professional demeanor
  • Prior experience in an Administrative Assistant and/or Secretary role

List of Typical Experience For an Assistant Secretary Resume


Experience For Secretary / Administrative Assistant Resume

  • Had experience as administration / assistant would be an advantage
  • Independent, pleasant, strong sense of responsibility and detail-oriented
  • Experience in Administration
  • Develop strong network of relationships
  • Willing to be employed as contract-base for 5 months
  • Wiling to work in Kuningan area

Experience For Administrative Assistant / Secretary Resume

  • Managing telephone calls
  • Performs HgA1c testing, urine dipsticks, PT/INR testing in the practice setting and documents results in EMR
  • Assist in finding/handling tenders
  • Prepare, edit and manage real estate correspondence (incoming and outgoing)
  • Interface with external business partners while having a clear understanding of Amex organization
  • Handle correspondence, documents presentations, meeting records, spreadsheets and database updating
  • Responsible for business meeting/trip schedule, air ticket/hotel reservation, document management, meeting room reservation, etc
  • Gather and prepare appropriate attendance/accounting information

Experience For Medical Assistant / Secretary Resume

  • Maintain classroom key distribution and record-keeping
  • Conform to District policy regarding attendance and absences
  • Handles delicate and unexpected situations and facilitates the resolution of ongoing problems
  • Travel planning and management of all logistics
  • Prepare and collect reports, filing
  • Responsible, initiative, hardworking and independent
  • Proactive self-starter; willing to be a leader and manage up
  • Compile information from various sources on a variety of standardized forms
  • Handle confidential information with complete security

Experience For Secretary / Assistant Resume

  • Assist with emergency drills
  • Provides administrative support for physician. Prepares correspondence, forms and other documents are requested. Enters information into the computer system
  • Records management (electronic and paper) to the standards required for a ‘green light’ audit
  • Detail oriented but with the ability to multi-task in fast-paced environment and ability to deliver quality on time
  • Advanced level in MS Office applications

Experience For Assistant Principal s Secretary Resume

  • Thinks along with internal clients; advises where possible, questions and challenges where appropriate
  • Hands-on, pragmatic, proactive and solution focused attitude
  • Comfortable to handle last-minute changes, sudden requests, variances in workload and any other business
  • Answers department phones and responds to internal and external calls. Takes and relays messages. Evaluates requests, identifies, issues and determines appropriate source for resolution
  • Types and/or prepares memos, correspondence, reports, minute meetings, presentations, and other materials for the business unit. Uses a variety of software applications including but not limited to Word, PowerPoint, Excel, Access, and Lotus Notes to prepare materials
  • Coordinates various events and/or responsibilities within the business unit such as Swiss Army if needed. Coordination responsibilities include notifying all appropriate crew members of the situation, performing preliminary research and following up as needed to meet established deadlines

Experience For Secretary / Admin Assistant Resume

  • Updates administrative and supports procedural manuals and temporary employee training manuals
  • Maintain all Flexnet (Time and Attendance) functions for department
  • Track vacation schedules for departmental personnel
  • Order all office supplies used in the department
  • Update monthly WELD/SafeTrack, Qualcheck and Near Miss observations and input maintenance requests
  • Handle all secretarial functions for the department supervisor and assist in Quarterly presentations
  • Produce monthly statistics and KPI’s for PMO

Experience For Admin Assistant / Secretary Resume

  • Provide full secretarial and administrative support to the team
  • F.6 or above with recognised secretarial qualifications
  • Gives vaccinations and injections per providers' orders and documents appropriate in EMR
  • Prepares prescription refills and queues to physician for review and approval
  • Works collaboratively with the LPN
  • Daily responsibility for the office, e.g. secure office/kitchen supplies and keep the office tidy
  • Help in connection to congresses/meetings ect in and outside the office
  • To take calls from customers ect

Experience For General Secretary Departmant Assistant Resume

  • To call customers if needed
  • Successful completion of a Medical Assistant Program or 6 month Nurse Aide Program
  • Completion of venipuncture class
  • Various local errands as requested
  • Advanced MS Office knowledge (Word, Excel, Power Point)
  • Time flexibility, ability to multi-task
  • Proactive and with an open minded personality

Experience For Office Assistant / Office Secretary Resume

  • Provide leadership, policy development, and direction for program development to meet statutory expectations and the diverse needs/requirements to ensure public safety and liberty
  • Represent the Department to address issues concerning the Governor's Office, the legislature and the public policy makers. Leads discussions and work groups with the State Attorney General's office in order to receive advice on critical high risk matters, public records act, and tort claims
  • Provide leadership and administrative direction and oversight to the department as a whole, which includes accounting, internal audit, government accountability, policy development, capital programs (including engineering, construction and facilities management), contracts administration, and other administrative support functions
  • Lead and coaches direct reports to continually improve processes and standard work by implementing lean thinking, and tools. Evaluates effectiveness of programs through outcomes and core process measures. Works collaboratively with the Performance Management Director to ensure alignment with Results DOC
  • Responsible for overseeing critical support functions necessary to coordinate resources to assist and support the DOC emergency response team
  • Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys
  • Collect and maintain PC inventory
  • If necessary, works in partnership and shares some of his/her assistantship activities with another assistant

Experience For Assistant Secretary for Student Life Resume

  • Extensive calendar management across multiple time zones
  • Timely and accurate preparation, review and submission of expense reports
  • Assist with power point presentations
  • Interface with Amex executives on a professional level
  • Support special ad-hoc projects and initiatives as assigned

List of Typical Skills For an Assistant Secretary Resume


Skills For Secretary / Administrative Assistant Resume

  • Five (5) years professional-level management experience involving budgeting, financial analysis, and public policy
  • Experience supporting senior executives (at the MD level) in a similar capacity
  • Experience in administering vaccines to both adults and children required
  • Experience working with children & infants is required
  • Vocational training at a higher administrative level in a relevant discipline or equivalent combination of qualifications and experience
  • Knowledge of basic accounting, Intermediate Excel and Word skill is helpful

Skills For Administrative Assistant / Secretary Resume

  • Previous experience supporting Technology Heads
  • Practical experience in working for other NATO agencies or organizations
  • A chronological Resume outlining your relevant experience to date
  • Able to maintain good overview and control over a multitude of different, often parallel running tasks
  • Excellent knowledge, verbally and in writing, of – at least – Dutch and English
  • Experience in an Administrative and/or Secretarial role
  • Two years clerical/secretarial experience

Skills For Medical Assistant / Secretary Resume

  • Experience in events organization and coordination
  • A good knowledge of NATO organization
  • Experience in Administration
  • Ideally 1 year of previous experience in an administrative position
  • Native Czech, excellent English (both spoken and written)
  • Keeping in house monitoring and reporting systems up to date, including accurate time recording and assistance with invoicing process
  • Preparing / updating / reviewing documents and databases

Skills For Secretary / Assistant Resume

  • Working closely with marketing and sales department
  • Providing extensive secretarial support to the Senior Management of Banking
  • Receiving and returning service parts
  • Liaising with administration, accounts and actuarial teams and with other departments where necessary
  • Monitoring and provision of management information to Management team
  • Assisting operations division
  • Formatting documents in Word / Excel
  • Receiving and processing tender communication

Skills For Assistant Principal s Secretary Resume

  • State government and agency budgeting processes, government funding mechanisms, and accounting structures
  • Capable of taking initiative, assuming responsibility and handling confidential information with discretion and sensitivity
  • Electronic filing of incoming/outgoing, internal/external correspondence
  • Principles of state budgeting and accounting
  • Executive branch and legislative processes for developing and implementing policies
  • Capable of taking initiative, assuming responsibility and handle confidential information with discretion
  • Proficiency in Microsoft Office applications including Word, Excel, PowerPoint and Chinese Word Processing

Skills For Secretary / Admin Assistant Resume

  • Thorough understanding of billing, information systems, and knowledge of medical terminology
  • Firm teambuilding activities / actions
  • Work as a team and participate in the efficient running of the team to help meet objectives and targets
  • Co-ordinating the attendance of professional advisers at meetings of the Trustees where necessary
  • Participate in team initiatives looking at efficiencies and improvement to service
  • Exempt employees serve at the pleasure of the Appointing Authority
  • Capital Planning & Development

Skills For Admin Assistant / Secretary Resume

  • Principles of management including
  • Five (5) years managing multiple programs at the second and/or third level of supervision
  • Flexible, open and can do multi-tasking
  • Detail Oriented, troubleshooting and able to Multi-task
  • Highly motivated to take the initiative to solve unique and complex problems using sound judgment and meet deadlines with a high level of accuracy

Skills For General Secretary Departmant Assistant Resume

  • Track production reporting, rejections, and warranty information for the department
  • Assist supervision in assuring that piecework or day work cards are turned in daily
  • Assist in project tracking and documentation
  • Takes vital signs, performs EKGs and POC testing, and establishes patients' chief complaints
  • Customer centric, easily approachable, cooperative way of working (team player)
  • Travel/hotel arrangements for sales and service and external employees supporting
  • Translate marketing/sales/service material

Skills For Office Assistant / Office Secretary Resume

  • Day-to-day administrative agenda for banking & finance team
  • An active, enjoyable and dynamic professional environment
  • Contribution for pension insurance
  • Liaise with the client, Scheme Trustees and their other third party advisers to ensure delivery of a quality service
  • Attendance at Trustee meetings to take minutes and note action points
  • Travel organizations for events (employees, teachers and speakers )
  • Generate product ID cards both on ERP and B2B

Skills For Assistant Secretary for Student Life Resume

  • Proper email, phone and correspondence etiquette
  • Washington state and federal legislative processes
  • Business, economics and finance disciplines
  • Travel required within the market
  • Some travel within the market is required

List of Typical Responsibilities For an Assistant Secretary Resume


Responsibilities For Secretary / Administrative Assistant Resume

  • Collaborate closely with other regional and group Admin Assistant
  • Provide clerical and administrative support to Development and Projects Division
  • Arrange and manage appointment
  • Prepare agendas and take minutes
  • Coordinate travel arrangement and claims

Responsibilities For Administrative Assistant / Secretary Resume

  • Greet and meet clients
  • Able to perform multi-tasks and work under pressure
  • Coordinate logistics and details for departmental
  • Self-starter with the ability to work against firm deadlines, independently and within a team, be adaptable and flexible
  • Knowledge of Amex internal systems

Responsibilities For Medical Assistant / Secretary Resume

  • Graduate of certified Medical Assistant program or equivalent
  • Graduate of a certified Medical Assistant program or equivalent
  • Some travel is required within the market
  • Three years of needs assessment, event scheduling, site selection, hospitality contract negotiation, new business qualification, RFP's, and/or administrative office experience
  • Work independently, self-directed, collaborate as a team player and succeed in a dynamic environment

Responsibilities For Secretary / Assistant Resume

  • Proficient in Microsoft Word, Outlook, Excel and SharePoint
  • Provide administrative support to the assigned managers in GDC office
  • Administrative Asssistant or Secretary technical diploma
  • Competent in the use of the internet and personal computer office automation packages
  • Competent in the creation and management of collaboration workspace sites for information storage and dissemination
  • English: Fluent (90% and up)

Responsibilities For Assistant Principal s Secretary Resume

  • Successful work background
  • Retirement Pension Plan
  • Matriculation or above
  • Hub based position

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