Senior Secretary Resume Sample
Marvin Nitzsche
79092 Rodriguez Mountain,
Los Angeles,
CA
+1 (555) 731 0768
Work Experience
Senior Secretary
08/2017
-
PRESENT
Dallas, TX
- Type and edit letters, memorandums, reports ACTs, etc
- Answer telephones for Director/managers/department
- Distribute, open, and process mail
- Maintain Director's files
- Maintain adequate stock of office supplies
- Develop, maintain, and publish performance metrics
- Make travel arrangements and process expense reports
- Organize and set-up meetings, including securing conference rooms, necessary equipment, luncheon and dinner reservations, etc
Semi-senior Secretary
04/2013
-
03/2017
San Francisco, CA
- Develop and revise presentation materials
- Assist Director in preparing for Financial and Strategic Plan Meetings by accumulating the necessary information from all areas of Fixtures Supply Chain
- Develop and maintain a follow-up system to insure that projects and correspondence are completed on a timely basis
- Develop and coordinate the Customer Service Quarterly meetings
- Manage all aspects of the Director’s calendar, meeting schedule, and the dissemination of work
- Provides secretarial support to the Division Chief of the Risk Management Division
- Prepares a variety of correspondence on behalf the Division Chief, including but not limited to letters, memos, and reports
Senior Secretary / Admin
09/2006
-
12/2012
Dallas, TX
- Heavy data entry within a variety of the Division's databases
- Heavy telephone contact with both internal and external customers
- Manages both the Division and Division Chief's calendar and events which include scheduling meetings and appointments, securing meeting locations, and when necessary making travel arrangements
- Reviews all correspondence submitted by the Division Chief for proofing format, grammar, punctuation and accuracy
- Maintains both physical and electronic files for the Division
- Gathers and provides a variety of Department records as requested by both internal and external customers
- Handles highly confidential matters
Education
Northern Illinois University
2001 - 2005
School's Degree in Related Field
Professional Skills
- Accurate word processing, keyboarding, and data entry; telephone etiquette; maintaining detailed and accurate records; strong organizational skills
- Strong prioritizing skill, and flexibility in working style
- Strong proofreading, editing, and organizational skills
- Very Strong proofreading, editing, and organizational skills
- Strong writing, grammar, proofreading, verbal, and interpersonal communications skills
- Strong computer skills, proficiency in Word and Excel. Accurate typing of 50 WPM
- Strong skillset in using online resources, PDF documents, and media files (photo, video, and music)
How to write Senior Secretary Resume
Senior Secretary role is responsible for interpersonal, microsoft, organizational, computer, organization, administrative, english, communications, software, excel.
To write great resume for senior secretary job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Senior Secretary Resume
The section contact information is important in your senior secretary resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Senior Secretary Resume
The section work experience is an essential part of your senior secretary resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous senior secretary responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular senior secretary position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Senior Secretary resume experience can include:
- Strong Microsoft Office skills and the flexibility to adapt to a changing environment and applications
- The ability to effectively multi-task and manage multiple priorities under strict deadlines
- Demonstrate experience in the use of word processors/computers, spreadsheets and computer applications (Word, Excel and PowerPoint)
- Effectively work with an array of County staff from various departments
- Attend staff meetings, workshops and seminars both in and outside of hospital to increase knowledge and refine skills
- Liaise and communicate effectively within and other LOB partners locally in Shanghai Disney Resort and also among managers and partners in the US
Education on a Senior Secretary Resume
Make sure to make education a priority on your senior secretary resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your senior secretary experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Senior Secretary Resume
When listing skills on your senior secretary resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical senior secretary skills:
- Excellent interpersonal skills, able to communicate effectively with people at all levels
- Demonstrates good written, oral, comprehension and presentational skills to enable effective communication with customers and management
- Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions
- Demonstrates good organisational skills giving the ability to deliver to timeframes and estimates
- Strong computer and typing skills with proficiency in MS Word, Excel and Power Point
- Perform effectively in emergent situations, helping prioritize service delivery
List of Typical Experience For a Senior Secretary Resume
1
Experience For Semi-senior Secretary Resume
- Manage time wisely and prioritize effectively in a fast-paced environment
- Handling all inbound/outbound telephone calls in order to ensure effective and efficient communication
- Operate/ensure maintenance schedule of office equipment and/or duplicating machines, scanners, etc. as required
- Demonstrate clerical ability to perform under work-related pressure due to short deadlines, etc
- Scheduling pager weeks, managing changes, managing drive-on access
- Starting in December, send rejection notices to preliminary rejects; starting in February, send rejection notices to applicants who were interviewed
2
Experience For Senior Secretary Liberal Studies, Nssr Resume
- Working knowledge of the countywide electronic Human Resources (eHR) system as well as timekeeping policies and procedures
- Managing the agenda and appointments of the VP-GSM and VP-CSI with a focus on efficient and suitable planning of available time
- Acting as first point of contact for both VP’s concerning questions of members, managers, customers and other internal/external parties
- Opening and distributing of the post
- Handling incoming calls & mails
- Starting in July (through December) enter secondary applications on the AP
3
Experience For Senior Secretary / Admin Resume
- Scanning documents on a daily, weekly and monthly basis
- Typing at approximately 45 wpm required
- Uploading vendor invoices for Director’s approval
- Taking minutes at meetings, transcribe and present back to attendees accurately and in the appropriate format
- Ordering of uniform/stationary for the department
4
Experience For Senior Secretary / Secretary Resume
- Providing information packs for external meetings e.g. HBF etc
- Handling inbound and outbound post and email traffic for the VP’s in order to ensure a timely and accurate post and mail distribution
- Taking care of timely, accurate correspondence, letters, (standard) reports based on concepts
- Entering timesheets on a weekly basis
- Arranging Client and Internal Functions
- Scheduling respiratory fit tests
5
Experience For Senior Secretary, Days, Evanston Resume
- Maintaining a proper filing system
- Preparing reports and presentations for management review
- Coordinating with internal departments on hotel project administration
- Handling external and internal enquiries
- Outgoing personality and ability to network and build relationships
- Building and maintaining relationships with overseas contacts - both internal and external
- Performing general secretarial service to the Management
- Carrying out designated role / task
6
Experience For Senior Secretary Financial Accounting Resume
- Inputting expenses for senior directors in the team
- Providing cover for & assistance to other secretaries as required
- Acting as first point of contact for both VP’s concerning questions of members, customers and other internal/external parties
- Handling all inbound/outbound post and email traffic for the VP’s in order to ensure a timely and accurate communication and distribution
- Prepare slides, proposals, invoices and other documents, including proofreading, editing, copying and binding when required
- Library management including creating binders and files, filing, maintaining library file list up to date
7
Experience For Deloitte, Senior Secretary, Audit Resume
- Maintains laptops and a/v equipment including keeping equipment locked when not in use, maintaining in/out log
- Initiate all print shop requests, to include exam copying, collating and numbering (as needed)
- Use the firm's systems for raising bills and completing basic expense claims and for maintaining client information, etc
- Prepares agenda of meetings and types and/or supervises the typing of meeting minutes from notes or recording equipment
- Assist Director in organizing in-house training, meetings and communication, i.e., GOLT meetings, EHS Day, Lean Day, regional operation & EHS meeting etc
8
Experience For Senior Secretary, Consumer Marketing Resume
- Maintain mylearning modules up to date, including request of new course codes and coordination with Learning & Development group
- Manage training curricula in mylearning to ensure job function-based curricula include all appropriate training
- Event and meeting logistics, including for face to face training
- Assists in ordering, maintaining, and distributing office supplies, and requests and coordinates the receipt of services as required
- Assist with breakroom organization, including daily restocking of coffee supplies
- Maintain the department email account by answering/forwarding inquiries to the appropriate areas/faculty
- Generally responsible for maintaining all communication steps with referring physicians and others necessary for patient care on a timely basis
- Monitors and reconciles budgets for the office including all grants and other external and internal sources of funding
- Assists program Graduate Coordinators with planning and materials preparation for the new Graduate Student Orientation events preceding each academic year
9
Experience For Senior Secretary, KPS Sales Resume
- Support with the minute taking at Group HS&E Leadership Meeting
- Maintains reception area including literature table in foyer and ensuring literature racks remain full
- Lab equipment calibration PO’s, shipping, tracking, invoices
- Assists with identifying problems with faculty courses and classroom scheduling
- Checks material being submitted for supervisor's attention to ascertain that all relevant data, files, signatures, etc., are included
10
Experience For Senior Secretary, Production Resume
- Be responsible for the operation of an office, including supervision of office student-workers
- Receive and sort incoming departmental mail
- Assist faculty with student registrations and schedule adjustments in a timely fashion using the DSU Banner system
- Triage phone calls and determine proper routing (i.e., clinic, physician assistants, administrative assistants, etc.)
- Respond to and assist other employees, vendors, etc., who require assistance with directions, locating meetings, etc
- Recognizes the need for revisions in office, clerical, and secretarial procedures, and makes recommendations regarding such changes
List of Typical Skills For a Senior Secretary Resume
1
Skills For Semi-senior Secretary Resume
- Demonstrates excellent organization skills and has the ability to prioritize various tasks, as assigned
- Evidence of interpersonal and written communications skills including the ability to produce business documents for internal and external audiences
- Good interpersonal and practical problem-solving skills、innovative and proactive
- Excellent customer service skills; and the ability to multitask and answer multi-line phones
- Strong interpersonal skills to interact with executives, peers and employees
- Good communication & interpersonal skills and able to work in a dynamic environment
- Good communication and interpersonal skills, and able to work in a dynamic environment
- Good organizational skills, ability to manage multiple databases
2
Skills For Senior Secretary Liberal Studies, Nssr Resume
- Professional demeanor and strong communication skills (interpersonal, written, and oral)
- Very good organization skills and initiative
- Strong communication skills both Chinese and English
- Good verbal and written communication and customer service skills
- Strong organization and follow-thru skills
- Strong Microsoft Office 365 skills (i.e., Outlook, Word, Excel, and SharePoint)
- Strong computer skills (e.g., Microsoft Word, Excel, Outlook and Access)
- Demonstrate knowledge of the essential skills listed above
- Communicate instructions and procedures effectively orally and in writing; design, create, and analyze reports, spreadsheets and databases
3
Skills For Senior Secretary / Admin Resume
- Above 3 year's worked experience and related working experience
- Microsoft Office skills, including Word, Excel and PowerPoint
- Assists in directing performance/tasks/skills of student workers
- Director’s diary is managed such that their time is utilized effectively
- Proficient in secretarial skills
- Excellent command of both spoken and written English and Chinese (Cantonese). Good spoken Mandarin is an advantage
4
Skills For Senior Secretary / Secretary Resume
- Confidence to communicate effectively (both written and verbal)
- Experience in a secretarial/clerical position required. Previous experience in food service or conference services helpful
- Detail oriented, with demonstrated ability to manage multiple priorities and meet deadlines
- Three years of secretarial experience or related office/clerical experience
- Prior clerical/receptionist experience in a professional office environment
- PC literate with advanced Word & Outlook skills and an intermediate/ advanced knowledge of Excel and Powerpoint
5
Skills For Senior Secretary, Days, Evanston Resume
- Customer service skills in an environment of diverse populations
- Work effectively and efficiently in a fast-paced environment with minimal supervision
- Computer skills: Microsoft Word, Microsoft Excel, Microsoft Outlook required
- Effectively communicate with departmental personnel and representatives of various government agencies
- Handling inbound and outbound telephone calls in order to ensure effective and efficient communication by telephone
- Excellent working knowledge in MS Office applications, including Outlook, PowerPoint, Word, Excel and Chinese Word Processing
6
Skills For Senior Secretary Financial Accounting Resume
- Excellent aptitude in monitoring the team’s weekly marketing/business development reporting
- Effective procedures for the maintenance of an orderly processing of administrative functions within the office setting
- Experience in operating office equipment (e.g., computer, and Xerox machine with Scan to E-mail, ShareScan, and faxing capability)
- Effective oral, written, and persuasive communication; composing correspondence and reports
- Experience with managing grant financial accounts or comparable financial management
- Experience in using iPads or other tablet computers
- Strong working knowledge of eHR/TimeI, NEOGOV, and County Policies, Procedures, and departmental guidelines
- Fulltime employees in the unclassified service with at least six months of fulltime experience in the unclassified service by the last day of filing
- Manage complex calendars with an understanding of business priorities
7
Skills For Deloitte, Senior Secretary, Audit Resume
- Experience providing administrative support in a bargained-for environment
- Experience in a progressively responsible secretarial position in a fast-paced environment
- Experience in medium to large corporations desired
- Secretarial or administrative support experience
- Experience to multiple mid-level managers
- Good team player who can also work independently with minimal supervision
- Excellent command of both spoken and written English and Mandarin
- Attention to details with strong, timely follow through
8
Skills For Senior Secretary, Consumer Marketing Resume
- Five (5) years of related office experience
- Experience in large companies
- Experience in UM procurement processes including requests for Purchase Orders, PRF Reports, and payment inquiries
- Experience in procurement systems
- Service oriented, with an excellent work ethic and attitude
- Demonstrate ability to handle high profile assignments
- Prioritize, organize, design, and execute materials on a as-needed basis
- At least three (3) years of progressively increasing secretarial experience
- Skill in transcription (i.e., 35 words per minute), if required by position
9
Skills For Senior Secretary, KPS Sales Resume
- Proven ability to liaising with Senior Management and Clients
- Min 5 years secretarial experience in a relevant environment
- Flexibility and the ability to juggle many competing priorities in a fast-paced organization
- Min 2 years secretarial experience
- Previous Experience in a similar position required
- Well organised with the ability to work under pressure and prioritise tasks based on relative importance and urgency
- Strong work ethic and flexible approach
10
Skills For Senior Secretary, Production Resume
- Experience working in an Archive or office environment
- Previous administrative/secretarial experience required
- Determine priorities and meet the deadlines required with minimal supervision
- Demonstrate proficiency in Microsoft Office software products
- Demonstrate proficiently in both verbal and written communications
- Handles incoming and outgoing mail, opens, sorts and prioritizes. Answer routine inquiries and drafts correspondence
- Experience in administrative assistant or executive assistant in multi-national company
- Proactively plan and organize with an overall understanding of business priorities and relationship
List of Typical Responsibilities For a Senior Secretary Resume
1
Responsibilities For Semi-senior Secretary Resume
- Flexibility, strong work ethic, and high measure of professionalism
- Organizes assigned secretarial and administrative clerical work and develops effective work methods
- Prioritize to manage multiple tasks within time constraints
- Microsoft Office and SAP experience
- Coordinating signing, filing, photocopying and mail distribution
- Organising/managing Director’s diary and making appointments
- Handling business travel arrangements, expense claims and meeting arrangements
- Organising meetings (internal and external)
2
Responsibilities For Senior Secretary Liberal Studies, Nssr Resume
- Setting up Teleconference and Video\Skype Conference Calls
- Arranging Travel, Hotels and where required arrange for the appropriate Visa’s
- Banking Services Officer | Arnold, CA
- Provide additional office support such as distributing mail, filing, faxing, photocopying, scanning and tracking documents, and ordering office supplies
- Document filing, organizing and maintaining
- Responsible for arranging meetings, as well as taking and transcribing minutes for several committees
- Handles daily incoming and outgoing correspondence meeting
- Assists in hiring and supervising student employees
3
Responsibilities For Senior Secretary / Admin Resume
- Assist Undergraduate Advisor with processing forms and assisting undergraduate students
- Coordinates projects, follow-ups, archiving, filling
- Department mailroom coordinator. Pick up, manually sort and distribute incoming mail to staff by placing in appropriate mailboxes and offices twice daily
- Proficiency in understanding and resolving basic computer issues
- Maintain calendars includes coordinating across DCCR departments, as well as studio-wide meetings
- Interface with various internal Disney departments, Executives and business units, including C-suite executives
- Manage planning and coordination of travel requests, ensure smooth itineraries and travel logistics
- Research using firm’s databases
4
Responsibilities For Senior Secretary / Secretary Resume
- Under the chair’s supervision, assist in and prepare all aspects of schedule building
- In July, organize “slide show” of incoming students
- Responsible for processing invoice payments
- Schedule and coordinate meeting logistics with multiple groups, both internal and external to Pfizer
- Assist with special projects on an ad hoc basis, such as preparing slides/presentations; represent department on various site committees
- Function as a Fire Warden during emergency evacuation
- Format and mail out Director’s and department’s outgoing correspondence
- Assist in onboarding new Staff members
5
Responsibilities For Senior Secretary, Days, Evanston Resume
- Maintains and updates Faculty Senate web site using Content Management software
- Maintains and updates all Faculty Senate listservs and mailing lists
- Responsible for all aspects of annual Senate and University Standing Committee elections
- Prepares reports providing each college with the data necessary to hold their senate elections and collects results
- Tracks and updates non-Faculty appointments to Senate and University Standing Committees
- Sends emails, compile hearing documents, process all paperwork, etc
- Maintains Academic Honesty case history and tracking chart. Maintains yearly Academic Honesty database
- Reviews/updates Student Handbook regarding Academic Honesty Policy
- Queries databases and runs reports pertaining to online or summer enrollment
6
Responsibilities For Senior Secretary Financial Accounting Resume
- Tag courses each semester with experiential learning attributes in CSS and retrieve student rosters associated with these courses
- Makes recommendations on budgeting strategies as needed by OSAP Assistant Vice Provost
- Reconciles purchasing card transactions
- Assists in gathering material for the Bereavement Process
- Prepares rosters and related materials, and takes minutes for the monthly business staff meeting
- Formats memos and Board letters. Proofreads outgoing assignments, letters, and EAs for errors
- Be responsible for providing the day-to-day administrative and secretarial support to the team, which includes
7
Responsibilities For Deloitte, Senior Secretary, Audit Resume
- Types and/or supervises the typing of correspondence, reports and recommendations of a confidential nature
- Reviews, sorts, and routes incoming correspondence
- Develops and maintains graduate student stipend and scholarship budgets. Prepares contracts for all funded graduate students using on-line system
- Assists and provides some guidance regarding regulations and policies for use of grant funds
- Send out email announcements to faculty and students regarding department events, job postings and miscellaneous information
- Screens office and telephone callers, meets the public, makes appointments, and arranges conferences and speaking engagements
- Maintains office files and records, including those of a confidential nature
8
Responsibilities For Senior Secretary, Consumer Marketing Resume
- Obtains the status of pending matters and reasons for delay in the completion of projects
- Responsible for maintaining an adequate back-up of necessary office supplies. This
- Assist in the planning and implementation of special departmental and university events
- Completion and quality of work according to established guidelines and timelines
- Proficiency with Microsoft Office, and Microsoft operating systems (XP and Windows 7)
- Customer-service and problem-solving mindset
- Diary management which normally involves juggling several diaries
- Handle and route any incoming calls and transfer to the appropriate personnel, when necessary
9
Responsibilities For Senior Secretary, KPS Sales Resume
- Dynamic and self-driven personality
- Able to maintain confidentiality and handle matters discreetly
- Compiles writer, director & actor lists for projects at supervisor’s discretion
- Promotes teamwork both internally and externally, works exceptionally well with executives, staff, and external associates and visitors at all levels. Ability to tactfully manage the Directors’ time, multi-task and communicates with authority
- Deal proactively with incoming correspondence/enquiries - e.g. mail, fax, email, responding as appropriate
- Advise managers of the most effective and appropriate method of presentation of information and referring to the document production team ensuring production of high quality complex documents
- Anticipate and provide in an easily accessible way all relevant documents through understanding the nature of the work of the team
10
Responsibilities For Senior Secretary, Production Resume
- Manage demanding diaries, ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure the best possible use of time and resolving clashes/conflicts appropriately
- Comply with PwC policies and procedures in all aspects of the role
- Promotes teamwork both internally and externally, works exceptionally well with executives, staff, and external associates and visitors at all levels. Ability to tactfully manage the VP and Director’s time, multi-task and communicates with authority
- Assist in arranging and executing events, including managing & coordinating with internal and external service providers; logistics, organization; costing, sourcing etc.
- Maintain correspondence and follow-up files on operating activities and maintain files
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