Sales / Administrative Assistant Resume Sample

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Francesco Bins
342 Schimmel Estate,  Boston, MA
+1 (555) 620 4663

Work Experience

Senior Sales Administrative Assistant
06/2016 - PRESENT
Philadelphia, PA
  • Order and maintain department’s office and administrative supplies
  • Submitting affidavits weekly
  • Generating reports in Viero and Radio Fusion and preparing for managers upon request
  • Maintain a monthly log of every department expense. Meet at least once monthly with the Director of Sales and Marketing and Director of Leisure Sales and Marketing to discuss that month’s expenses prior to closing of the Profit and Loss statement
  • Handle the collection, distribution, tracking and expensing of Flexiplan Vouchers for the department’s VIP’s
  • Prepare the department’s narrative for the monthly Owner’s meeting by collecting data from the monthly production and pace reports
  • Demonstrated ability to handle multiple projects and priorities and to show initiative
  • Experience working in business operations, organizations and relationships involved at the field management levels
  • Experience working in a high paced environment requiring the ability to prioritize and organize; have a customer service orientation; self-directed and motivated
Executive Sales Administrative Assistant
01/2014 - 05/2016
Boston, MA
  • Provides general administrative support to Sales Managers and Account Executives
  • Provide daily support to Sales team
  • Works as a liaison between Sales Managers and Dealers to ensure that sales orders are processed and finalized
  • Completes sales orders
  • Provides good customer service to Alamo dealers and customers (answer and return phone calls in a timely manner)
  • Process orders through Sales Order review process
  • Researches availability of mount kits for tractors
  • Consults with customer service, manufacturing and engineering to determine product availability
Sales Administrative Assistant
08/2009 - 12/2013
Dallas, TX
  • Proficiently uses Microsoft Office: Word, Excel, PowerPoint, SharePoint and SAP, with ability to learn other software as needed
  • Experience organizing company meetings and events
  • Assists with the creation, proofing and assembly of sales marketing materials
  • Prepares multimedia PowerPoint presentations including Radio, Event and Digital marketing opportunities
  • Compiles research on sales categories, and new business
  • Enters traffic orders, and pulls reports from traffic management system
  • Coordinates meetings and conference calls with staff and clients


University of Maine at Machias
2003 - 2008
School's Degree in Tourism

Professional Skills

  • Strong organizational, problem-solving skills, and leadership skills
  • Proven strong time-management, prioritization and multi-tasking skills
  • Excellent time management skills, organizational skills, and multi tasking
  • Proven strong project management skills including organization and attention to details in a fast-paced, deadline oriented environment
  • Outgoing team player with excellent communication skills and ability to partner with peers to produce exceptional results
  • Strong computer skills including Excel and Word are required (examples provided or testing required)
  • Strong computer skills with ability in processing data/documents using MS office and Excel

How to write Sales / Administrative Assistant Resume

Sales / Administrative Assistant role is responsible for computer, organizational, excel, microsoft, interpersonal, basic, organization, powerpoint, research, bookkeeping.
To write great resume for sales / administrative assistant job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Sales / Administrative Assistant Resume

The section contact information is important in your sales / administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Sales / Administrative Assistant Resume

The section work experience is an essential part of your sales / administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous sales / administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular sales / administrative assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Sales / Administrative Assistant resume experience can include:

  • Demonstrated strong interpersonal skills, with an aptitude towards sales
  • Excellent computer skills required (including use of Microsoft Word, Outlook and Excel, and database systems.)
  • Strong critical thinking skills and sense of urgency
  • Keeps commitments: Strong computer skills including MS Office and sales force automation/CRM tools
  • An outgoing and assertive personality along with excellent interpersonal skills is mandatory
  • Excellent office administration skills, including knowledge of all Microsoft Office products

Education on a Sales / Administrative Assistant Resume

Make sure to make education a priority on your sales / administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your sales / administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Sales / Administrative Assistant Resume

When listing skills on your sales / administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical sales / administrative assistant skills:

  • Proven solid business writing skills
  • Strong time management and prioritization skills with ability to multi-task
  • Good organizational skills and ability to manage multiple priorities and deadlines
  • Strong communication skills -- both verbal and written -- good grammar usage
  • Self starter with excellent organizational skills and the ability to Delphi, multi-tasking and working under pressure
  • Strong interpersonal/networking skills

List of Typical Experience For a Sales / Administrative Assistant Resume


Experience For Sales Administrative Assistant Resume

  • Strong organizational and self-guided multi-tasking skills
  • Strong organization skills with the ability to multi-task and work independently
  • Excellent organizational, analytical skills with attention to detail
  • Strong PC skills (MS Office – Excel, Word, PowerPoint, Outlook)
  • Strong written and verbal communication skills; ability to communicate at all levels of the organization
  • Exceptional verbal and written communication skills and ability to assist with contract writing and documentation
  • Intermediate to advanced communication skills are required to initiate oral and written responses to inquiries regarding processes
  • 2 yrs. + Administrative Experience combined with 2 yrs. + Customer Service Experience
  • Develop and demonstrate a solid working knowledge of the business’s structure, tools, policies and procedures and key personnel

Experience For Sales & Administrative Assistant Resume

  • Overcome obstacles in order to complete projects, effectively and efficiently address needs as required
  • Able to follow directions timely and effectively
  • Prior experience
  • Experience utilizing travel and expense reporting system
  • Creates and maintains tracking spreadsheet for sales, attendance, and a local phone directory. Consolidates weekly funnel and sales reports as

Experience For Senior Sales Administrative Assistant Resume

  • Work experience supporting Senior Level leadership in an organization
  • Previous administrative assistant experience supporting multiple sales team members with event coordination, travel and expenses
  • Work independently using good judgment, yet not afraid to ask for help
  • Experience with expense reporting systems / software
  • Previous catering, conference services experience very helpful
  • Initiative while having the ability to aggressively operate within directed guidelines
  • Plan, prioritize and organize job assignments
  • Experience in US government contracts is desired

Experience For Institutional Equity Sales & Administrative Assistant Resume

  • At least one year of administrative or coordinator experience an asset
  • Utilizes third-party tools to provide loop quotes, address validations, and Customer Service Records (CSRs). Interprets the information received and
  • Related administrative/business support work experience
  • Identify deadline dates and identify priorities of the sales tasks
  • Ability and willingness to operate in a fast-paced professional environment
  • Manage and prioritize the General Sales Manager calendar and set up of meetings
  • Operate a variety of electronic and manual office resources, including but not limited to laser printers, copiers, fax machines, and the telephone system
  • Communicate to sales managers about any problems, ensuring the continuity of good relationships with customers
  • Contacts outside referrers in regard to information validation

Experience For Group Sales Administrative Assistant Resume

  • Cooperates to help other personnel as needed in the spirit of teamwork
  • Organizes, prioritizes and archives e-mail as requested/needed
  • Organizes, prioritizes and archives e-mail of VP as requested/needed
  • Ensure high levels of customer satisfaction through excellent customer service
  • Reading, researching and routing correspondence, drafting letters and documents, collecting and analyzing information and initiating telecommunications
  • Entering and maintaining accurate rooming lists
  • Researching and assisting with resolving account problems

Experience For Executive Sales Administrative Assistant Resume

  • Interpreting Morning Star and Research Reports and/or working with Mutual Fund research to analyze mutual funds holdings/portfolios
  • Working understanding of the BSC sales process from prospecting to ID card generation
  • Preparing/serving coffee or beverages for clients and guests
  • Verifying spelling and signatures on documents
  • Processing inquiries and liaising with various departments and internal/external customers
  • Developing and implementing process improvements to maximize departmental efficiency
  • Overseeing and updating contract paperwork
  • Managing inventory of marketing supplies and office supplies
  • Filing support for the accounting and sales departments

Experience For Section Sales Administrative Assistant Resume

  • Contacting clients to obtain missing information or answer queries
  • Managing general office needs (supplies, shipping, etc.)
  • Following up with clients on existing quotes for outside sales team
  • Supporting Project Coordinators with providing customer documentation
  • Creating proposals and sales materials, including graphics components for sales materials
  • Working knowledge of BSC products and services (including Ancillary) Internal operations and capabilities
  • Outgoing Individual who enjoys building relationships with customers
  • Coordinating facility maintenance activities

Experience For Data Entry Sales Administrative Assistant Resume

  • Tracking of department/office budget and petty cash account
  • Assisting AE’s with revisions when requested
  • Entering Customer data into computer database
  • Maintaining weekly charts
  • Ensuring Sales Managers have copy daily of the ROB and Market Segment Report
  • Rooming list input, Hilton HHonors distribution submissions, Delphi maintenance
  • Initiating Proposals & Contracts

Experience For Sales Administrative Assistant / Coordinator Resume

  • Processing orders via email or phone
  • Checking data accuracy in orders and invoices
  • Drafting of contracts and amendments
  • Monitoring of tariff specificities in relation to all signed endorsements
  • Entering quotes in CRM system for outside sales team
  • Supporting resolution of bad debt issues
  • Scheduling conference calls for outside sales team
  • Making initial touchpoint contact to inquiries and qualify leads for outside sales team

Experience For Field Sales Administrative Assistant Resume

  • Maintaining fast quote turnaround time and follow up for outside sales team
  • Quoting SVN’s and SUN’s that require technical updates
  • Assisting with administrative tasks as it relates to Metrex’s international business
  • Assisting Sales Managers and Sales Representatives in the day to day functions of the sales organization as a member of the Support Team
  • Looking for someone who is technology curious and technology interested
  • Maintaining sales database
  • Preparing Activity Projections: Sales Reports, Sales Projections
  • Assisting the Accounting Department in the reconciliation of sales receipts
  • Repricing and updating quote proposals due to customer changes

List of Typical Skills For a Sales / Administrative Assistant Resume


Skills For Sales Administrative Assistant Resume

  • Excellent Excel skills required (VLookups and Pivot Tables)
  • Excellent communication skills (verbal and written), detailed-oriented
  • Strong computer skills and proficiency with Word, PowerPoint and other software/applications
  • Good computer skills (Microsoft Excel, Word, Powerpoint, Outlook) and Internet navigation
  • Excellent Interpersonal, Administrative, and Organizational Skills are required
  • Excellent communication, assertiveness skills, self-starter, and goal oriented
  • Good customer service and public relations skills
  • Strong organizational, project management and detail orientation skills, with the ability to multi-task

Skills For Sales & Administrative Assistant Resume

  • Exceptional time management skills with ability to juggle multiple priorities
  • Strong organizational skills, attention to details and accuracy
  • Strong organizational, project management and follow-through skills
  • Detail oriented and deadline driven with excellent organizational skills
  • Assist sales and revenue team in creating strong, effective, personable and professional communications with prospective and returning hotel clients

Skills For Senior Sales Administrative Assistant Resume

  • Communicate effectively with internal and external personnel, both verbally and in writing
  • Proficient computer skills including Microsoft Word, Excel and Power Point
  • Strong computer and internet experience with electronic files, customer website portals and management of electronic data recordkeeping
  • Prior experience as assistant in sales, marketing or related field
  • Prior experience working in a fast paced sales office
  • Effectively and professionally communicate with customers, internal customers and sales network
  • Proven work experience as a Sales administrator or Sales support agent

Skills For Institutional Equity Sales & Administrative Assistant Resume

  • Mathematical skills that allow for calculation of room blocks, average rates, budgets, and forecast information
  • Master research and attention to detail skills
  • Professional verbal/written skills
  • Exceptional analytical, communication and organization skills
  • Advanced Excel skills Pivot table, V-lookup, etc
  • Recent Sales Assistant or Administrative Assistant experience with some sales experience required
  • Office administration experience or 1-2 years of sales support experience
  • Effectively interface internal/external customers at all levels

Skills For Group Sales Administrative Assistant Resume

  • Possess superior communication and time management skills
  • Basic mathematical skills that allow for calculation of room blocks, function costs and estimated checks
  • Develop long-term relationships, track mission-critical information and effectively follow-up to conclusion
  • Strong writer with excellent grammar
  • Assisting Metrex’s sales growth in Latin America to achieve the company's sales and profit goals through effective dealer support by phone and online
  • Working knowledge of Excel & general computer software along with office experience and professionalism

Skills For Executive Sales Administrative Assistant Resume

  • Update managers by consolidating, analyzing and forwarding daily action summaries
  • Relationship building: Proven track record of understanding customers and their underlying needs
  • Assist in referring hotel contacts to the sales team to re-book successful functions by executing excellent customer service
  • Past experience working in an office setting and with other business professionals
  • Operate general office equipment including manufacturing-related applications on a microcomputer
  • Has experience with onboarding and helping new employees get set up

Skills For Section Sales Administrative Assistant Resume

  • Has experience working with a fast-paced selling organization
  • Operate ERP programs for processing orders and returns
  • Demonstrated proofreading proficiency
  • Maximize customer satisfaction through proactive customer support such as checking priority orders, returns, and loaned equipment
  • Skill and knowledge with computer programs including excel, word, power point and outlook
  • Previous experience managing multiple calendars, travel, and expense reports
  • Proof read all correspondence prior to handing off to managers for approval
  • Strong knowledge and understanding of Internet

Skills For Data Entry Sales Administrative Assistant Resume

  • Relieve the Vice-President Global Sales of all administrative functions by organizing the flow of information, time and priorities on his behalf
  • Related administrative experience providing support to an executive level supervisor
  • Demonstrated ability to cultivate deep and long lasting relationships, internally and externally
  • Proficiency in experience with the creation and manipulation of large spreadsheets (including pivot tables) is desired

Skills For Sales Administrative Assistant / Coordinator Resume

  • Experience demonstrating proficiency in administrative support or related work in a book related field
  • Able to demonstrate high proficiency in Microsoft Office products including Outlook, Excel, PowerPoint and Word
  • Previous experience working as part of a global sales team
  • Previous experience working at a SaaS or technology company
  • Have at least two years previous working experience in Administrative position
  • Experience and working knowledge in computer operations and basic knowledge of Delphi, SMS, Microsoft Word

Skills For Field Sales Administrative Assistant Resume

  • Demonstrate tact, highest integrity, maturity, professionalism, and respect for others (internal and external)
  • 1yr Tiger Paw Software Experience
  • Administrative experience
  • 3 yrs Sales Support Experience
  • Experience in an administrative role
  • Prefers 5-8 years of experience
  • Experience in an office environment is desirable, preferably in an administration role

List of Typical Responsibilities For a Sales / Administrative Assistant Resume


Responsibilities For Sales Administrative Assistant Resume

  • An appreciation of the need for accuracy and precision is necessary. Attention to detail is required, along with solid verbal and numerical skills
  • Work effectively under pressure and handle several projects/deadlines
  • Anticipates and prepares daily schedule of unit leader's meetings and priorities. Schedules appointments without prior clearance
  • Communicate effectively and persuasively with customers, fellow employees, and financial institutions
  • Experience as an Administrative Assistant or similar responsibilities
  • Better than average skill level with Microsoft Word, Excel and PowerPoint
  • Organize, prioritize and handle multiple time-sensitive tasks
  • Excellent telephone manner and ability to communicate with clients and all levels of management
  • Ensures most efficient use of executives' time, prioritize daily workflow and contacts for the executives

Responsibilities For Sales & Administrative Assistant Resume

  • Progressive work experience in an administrative capacity in a professional work environment
  • Provide excellent customer service, and work independently
  • Related experience in similar administrative role
  • Provide regular feedback to the In House Desk Management team on how to improve both the client experience and operational efficiencies
  • Prior Sales Support/Aministration

Responsibilities For Senior Sales Administrative Assistant Resume

  • Highly organized with the ability to prioritize multiple tasks and projects
  • Filing, typing, faxing, copying, preparing reports, and compiling sales kits
  • Managing MS Outlook calendars, scheduling meetings, creation of agendas, meeting minutes generation, and internal and external event scheduling
  • Providing order status, billing, and delivery information to sales team
  • Verifying financial accuracy of documents
  • Pulling and filling paperwork
  • Assist with season kick off planning by updating/creating PowerPoint's, running presentations, and distributing new sales information to sales consultants
  • Support in order processing including coordinating freight, pricing orders and invoicing
  • Maintain two-way communication with Purchasing, Manufacturing, QA and Accounting regarding current status of unfilled orders

Responsibilities For Institutional Equity Sales & Administrative Assistant Resume

  • Assist sales reps with administrative work i.e. projections, call tracking, appointment setting, getting creative/art from advertisers and goal tracking
  • Utilizes Microsoft Office Suite in preparation of meeting materials including presentations, meeting invitations, agendas and handouts
  • Receives visitors at the front desk by greeting, directing and announcing them appropriately. Issue visitor badges as necessary
  • Track and support customer Sales activities by working with Sales Managers, distributor representatives, accounting, purchasing, and other departments
  • Receive incoming emails from customers and vendors regarding specific projects awaiting approval

Responsibilities For Group Sales Administrative Assistant Resume

  • Assist in compilation of material for the Sales & Marketing budgeting and Marketing Plan process
  • Review all group resumes ensuring payment, deposits, etc. routing/billing are correct
  • Assist in creating training documentation and training curriculum and courses
  • Assists with Regional meetings or programs, events or conferences by planning travel, managing logistics, disseminating information or invitations
  • Maintenance of DVP's appointment schedule by planning and scheduling meetings, conferences, and travel and coordinating calendar with Executive Staff calendars

Responsibilities For Executive Sales Administrative Assistant Resume

  • Communicate verbally and professionally with a positive impact on all parties including handling challenging and difficult customers
  • Provide occasional support to the marketing team with regard to preparation of marketing materials and maintenance of marketing databases and records
  • Perform administrative functions for advertising sales, cover for the advertising sales team, and customer-facing tasks
  • Support the CSRs on a day to day basis including gathering client materials from various Nielsen teams and communicating back to the client
  • Provide logistical support, including travel arrangements, as well as scheduling travel and interview schedules
  • Customer and sales force support, as needed, providing order status, billing, and delivery information
  • Support the sales and marketing team while maintaining our Delphi Sales System

Responsibilities For Section Sales Administrative Assistant Resume

  • Support in planning local sales incentive programs to motivate consultants and build a positive working environment
  • Responsible for the hotel's social media and administering creative posts, flyers and power point presentations representing the hotel and brand
  • Assist Sales Managers with blocking group meeting specifications in the computerized database
  • Manage marketing communications, social media, incoming calls, and customer appreciation events
  • Provide training and updates for the division on timely expense reporting
  • Maintain Sales & Marketing collateral inventory, including physical organization and environmental upkeep of inventory materials
  • Act as liaison between NB, RIA firms and clients by providing status updates on pending business
  • Answer the main Sales phone line for incoming corporate leads and general group booking information
  • Communicate with sales regarding upcoming group cut-off dates and group wash

Responsibilities For Data Entry Sales Administrative Assistant Resume

  • Administrative support- Typing, filing, answer phones and distribution of mail
  • Knowledge of Accounting / Purchasing Programs Helpful (e.g. Image Now)
  • Drive/own social media innovation, staying on top of emerging technology and new media trends to better reach key audiences and drive customer engagement
  • Manage (in coordination with the metadata team) all content on Edelweiss across both Brilliance Publishing and Amazon Publishing catalogs
  • Assist in creating and cleaning up proposals, briefs, and presentations
  • Help client service team with client invoicing issue liaising with both the internal Nielsen finance team and client to resolve any payment issues
  • Communication between operations and sales on daily ordering, delivery and manufacturing issues
  • Maintain filing system with each manager and assist them in the organizational tools required to provide timeliness in response and selling techniques

Responsibilities For Sales Administrative Assistant / Coordinator Resume

  • Contribute to collective Sales training resources through creation and updating of guides, manuals, and relevant materials
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for R&D trials and other meetings
  • General knowledge of accounting and commission reporting
  • Input information into Sales & Catering system (account, booking, contact, room blocks etc.)
  • Manage the office Fedex account and other incoming/outgoing deliveries
  • Cross train in creating lower level budgets and costing data
  • MS Outlook utilization of Rules, Quicksteps, Categories, Flagging, Scheduling, and Tasks
  • Provide support to new and existing accounts related to certifications, training, administrative documentation, etc

Responsibilities For Field Sales Administrative Assistant Resume

  • Meetings and Conferences – scheduling and recording minutes
  • Aid the Service Manager in scheduling trips, assuring necessary paperwork and travel arrangements are completed
  • Obtain client approval and billing information. Set up new clients with credit applications, customer submission forms, and add them to accounting software
  • Attend and contribute to weekly Sales meeting with the team
  • Support Personal Stylist to perform all aspects of the selling process
  • Handle customer merchandise coming in and out of the department

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