Administrative Sales Assistant Resume Sample

13 votes
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Reese Reichert
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Work Experience

Cib-icm Sales Executive Administrative Assistant
02/2016 - PRESENT
Los Angeles, CA
  • Use BMS to invoice orders
  • Assist in managing and maintaining departmental financial data
  • Follow up in retrieving tracking information on orders shipped
  • Run open order reports and process order updates/invoices
  • Assist with bulk quote requests
  • Assist Quotes Coordinator and Order Specialist as requested
  • Perform other administrative tasks as necessary
  • Experience in an administrative office setting
  • Active Colorado drivers license
Senior Administrative Assistant to Senior Business Directors of Sales
08/2013 - 11/2015
Phoenix, AZ
  • Proactively communicates timetables for completion of tasks
  • Navigate organization with minimal direction, in support of completing tasks
  • Flexibility to accommodate constantly changing environment
  • Organized and committed, with consistent follow through
  • Prepares presentations on behalf of the SVP and in support of other senior leaders on the Americas’ team
  • Provide support to Owners’ Meetings including but not limited tocoordination, collection and assembly of deliverables for Quarterly Book delivery of books to executives. In conjunction with other admin assistants, where needed, help schedule meetings, coordinate catering and meeting space
  • Support the team in multiple areas, including administrative assistance
  • Review VIP’s, Blocks, room type inventory, concessions, comps, early arrivals, rates
Administrative Sales Assistant
04/2008 - 02/2013
Dallas, TX
  • Excellent verbal or written communication required
  • Proven experience with numerical competence
  • Knowledge of NewMarket Delphi software and SalesForce
  • Daily work within Microsoft Suite particularly Excel, Word, and Powerpoint
  • Learn procedures and proprietary systems quickly
  • Use of JPM Internet/Intranet
  • Excellent communication skills via all means of communication including telephone, email, written correspondence and in person
  • Strong scheduling and calendar management skills
  • Strong travel coordination skills


Strayer University - Fredericksburg Campus
2002 - 2007
Bachelor's Degree in Business

Professional Skills

  • A high level organizational skills and the ability to prioritize
  • Proficient computer skills including Microsoft Word, Excel, PPT. and G-Suite
  • Prior experience supporting senior business leaders
  • Sales and warm call skills
  • Demonstrated dependability and unquestioned integrity and trust, capable of handling confidential information
  • Strong attention to detail and the ability to handle multiple tasks under deadline
  • Assisting with receiving of products

How to write Administrative Sales Assistant Resume

Administrative Sales Assistant role is responsible for travel, database, training, purchasing, research, assembly, digital, insurance, events, software.
To write great resume for administrative sales assistant job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Administrative Sales Assistant Resume

The section contact information is important in your administrative sales assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Administrative Sales Assistant Resume

The section work experience is an essential part of your administrative sales assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrative sales assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrative sales assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Administrative Sales Assistant resume experience can include:

  • Computer Skills: Proficient in MS Office, Knowledge of database, SAP and Factory Master, with the ability to learn other software programs as required
  • Drafting and formatting responses to emails, letters and documents
  • Responding to general client inquiries (account status, cheque request, margin/cash calls, registrations/dividend claims)
  • Develops and distributes monthly reports – including aggregating management reports, including, orders, sales, backlog and others as required
  • Contribute to the IA’s business objectives by ensuring the book of business is being developed including client meetings
  • Co-ordinates WebEx events including training, management calls and customer conferences

Education on an Administrative Sales Assistant Resume

Make sure to make education a priority on your administrative sales assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrative sales assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Administrative Sales Assistant Resume

When listing skills on your administrative sales assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical administrative sales assistant skills:

  • Excellent verbal and written communication skills and professional presence are required
  • Intermediate to advanced computer skills are required to include experience with programs such as MS Word, Excel, PowerPoint and Outlook
  • Excellent organizational skills to handle increased workloads as required and flexibility to adapt to special circumstances and needs
  • Effectively communicate (both written and verbal) with brokers, branch managers, vendors and peers
  • Ensure efficient delivery of high quality and cost effective service
  • Assisting with branch accounting as needed

List of Typical Skills For an Administrative Sales Assistant Resume


Skills For Sales Assistant / Administrative Assistant Resume

  • Answering the telephone in a prompt and courteous manner
  • Assisting with Accounts Payable and Receivable
  • Provide assistance with marketing initiatives, reception, file maintenance, photocopying, document/presentation preparation
  • Project a professional and consistent image by adhering to organization’s brand, corporate identity and standards
  • Contribute to the success of the IA(s) by ensuring timely and accurate completion of assigned tasks

Skills For Administrative / Sales Assistant Resume

  • Professional interaction & servicing of clients are required
  • Anticipate needs and work ahead without being instructed
  • Communicate with reservations on any questionable items (discrepancies in rooms types or rates, VIP’s routing)
  • Prepares and creates representative performance reports for ongoing evaluation and discussion with the C&I representative sales force
  • Proficient in Microsoft Word, Excel, PowerPoint
  • Support the IA’s sales and service objectives by delivering service initiatives to the IA’s clients which includes, but is not limited to, review of reports, follow-up on client inquiries and requests to ensure appropriate account maintenance; accept and process unsolicited orders over the phone or in person
  • Provide administrative support to assigned Investment Advisor - IA(s)

Skills For Sales / Rooms Administrative Assistant Resume

  • Administration of client accounts
  • Support the IA’s sales and service objectives by delivering service initiatives to the IA’s clients which includes, but is not limited to, preparation and maintenance of client documentation; administration of client accounts file maintenance, photocopying, document/presentation preparation
  • Employer paid life insurance
  • 401(k) with generous company match
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, & Outlook) required
  • Incumbent is responsible for executing based on priorities and establishing procedures for completing responsibilities. Incumbent is responsible for resolving and determining the urgency level of conflicting priorities
  • Completion of the Canadian Securities Course (CSC) and Conduct and Practices Handbook Course (CPH) would be an asset, but not required

Skills For Administrative Assistant / Inside Sales Resume

  • Current registration as an Investment Representative (IR) would be an asset, but not required
  • Administrative and clerical support for branch leadership as needed
  • Assist management with reports for continuous envolvement of KPI’s (performance, quality, delivery, cost and communications)
  • Co-ordinates all group meetings (regional, national, rep council, training, field seminars, etc.) including logistics, location, event and meeting planning activities
  • Co-ordinate trade show related activities including logistics, booth support (product display arrangements) planning, lead management, etc

Skills For Temporary Administrative / Sales Assistant Resume

  • Maintains and updates departmental (C&I) operating guidelines document, including position responsibility standard work documents
  • Work closely with various in-house departments (Technical, Sourcing, Logistics & Planning, Warehouse) to verify availability of parts and services for sales
  • Assist in establishing competitive/reliable parts sourcing in United States
  • Maintains C&I mailing and email distribution lists
  • Maintains department report archives including representative and distributor agreement files and associated information
  • Monitors and track departmental (activity center) spending budgets
  • Communicate with warehouse closely relating to parts shipment

Skills For Cib-icm Sales Executive Administrative Assistant Resume

  • Gather all necessary documents for invoicing, prepare accrual report for parts delivered but have not yet invoiced
  • Assist in the execution of sales/marketing strategy/approach to achieve sales and profit goals
  • Co-ordinates logistics and schedules for customer factory and representative visits
  • Creates/process check requests through Unity SAP
  • Maintains C-worker approval/termination process
  • Reviews, develops and maintains files for customer or distributor lien waivers
  • Interacts with other Power Systems, NAS and other business units as required to support C&I sales activities

Skills For Administrative Sales Assistant, ECM Boston Resume

  • Assist in the development of proposals and quotations, clarify and supplement bids/quotes
  • Report the status of the evaluation to the Director, Commercial
  • Utilize ERP system (Factory Master and SAP) to ensure customer orders are processed and fulfilled
  • Maintain and update Universal Parts Price List as necessary
  • Language Skills: Ability to read, analyze, and interpret general business periodicals, or technical procedures. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, and customers
  • Mathematical Skills: Ability to apply mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations
  • Provide telephone quotes

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