Payroll Accounting Resume Sample

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Ardith Sipes
6307 Hauck Fort,  Phoenix,  AZ
+1 (555) 472 9713

Work Experience

Payroll Accounting Manager
08/2017 - PRESENT
Boston, MA
  • Evaluate and revise operating performance processes and procedures within the area to improve efficiency, provide excellent service, and support the department’s business resiliency model
  • Provide back up leadership and team oversight in Accounting Manager’s absence
  • Process bi-weekly payrolls using various, interworking payroll programs
  • Maintain confidentiality and professionalism in working directly with employees, HR, and other aspects of the assigned payroll functions
  • Make corrections and adjustments as needed
  • Calculate and process off-cycle manual payroll checks
  • Monitor and analyze payroll system time entries
Payroll Accounting Analyst
07/2010 - 04/2017
Los Angeles, CA
  • Verify sales and use tax liability, optimize invoice discounts, and process manual check requests, when needed
  • Establish and maintain strong working relationships with purchasing, receiving, corporate accounting, vendors, and other plant personnel
  • Respond to vendor payment and other inquiries, in a timely manner
  • Maintain vendor accounts, including vendor statement reconciliations
  • Prepare various monthly journal entries as part of the month end close process
  • Maintain accounts payable and payroll files, including weekly document scanning
  • Ensure semi-monthly payroll is processed in a timely and accurate manner
Payroll Accounting Assistant
05/2008 - 06/2010
Phoenix, AZ
  • Manage and process payroll transactions for all employee types including union employees
  • Sign for various court ordered payroll documents and forward to corporate payroll for processing (garnishments, child support orders, etc.)
  • Respond to payroll questions and concerns
  • Assist with auditing payrolls and documenting SOX procedures
  • Assist HR and Finance with reporting needs
  • Perform daily accounts payable work under minimal supervision of the Accounting Supervisor
  • Verify invoices against purchase orders and receiving records; including interaction with purchasing, receiving, corporate accounting, project managers, and other plant personnel


DeVry University - Naperville Center
2004 - 2008
Bachelor's Degree in Accounting

Professional Skills

  • Excellent problem solving skills and strong negotiation skills
  • Demonstrated coaching/mentoring skills and problem solving skills
  • Excellent organization skills, detail-oriented, oral and written communication skills
  • Strong teamwork and interpersonal skills; and advanced human resource supervisory skills
  • Excellent computer skills in a Microsoft Office especially Word, and Excel skills; Lawson Payroll
  • Experience relevant working experience in accounting and/or payroll with a strong understanding of Internal Controls
  • Possess excellent problem solving, communication and presentation skills, including the ability to persuade an audience

How to write Payroll Accounting Resume

Payroll Accounting role is responsible for excel, advanced, microsoft, organization, interpersonal, intermediate, organizational, payroll, analytical, bookkeeping.
To write great resume for payroll accounting job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Payroll Accounting Resume

The section contact information is important in your payroll accounting resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Payroll Accounting Resume

The section work experience is an essential part of your payroll accounting resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous payroll accounting responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular payroll accounting position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Payroll Accounting resume experience can include:

  • Effective working knowledge of Microsoft Office with intermediate to advanced Excel skills
  • Able to work in a fast paced environment, demonstrating effective time management skills
  • Excellent Excel skills - if statements, vlookups, pivot tables
  • Excellent written and oral communication skills to interface within all levels of the organization
  • Demonstrated ability to interact effectively with all levels of staff and management, as well as external vendors
  • Strong oral and written communication skills; appropriately communicates with all levels

Education on a Payroll Accounting Resume

Make sure to make education a priority on your payroll accounting resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your payroll accounting experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Payroll Accounting Resume

When listing skills on your payroll accounting resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical payroll accounting skills:

  • To possess excellent communication skills to deal with people at all levels internally and externally
  • Strong project management, organizational and interpersonal skills required
  • Good organization skills and independence at work
  • Excellent communication skills (verbal and written) in English and in French
  • Fluent written and spoken English and strong communication skills required. Bilingual is desirable
  • Excellent organizational skills, attention to detail and follow through to resolve any outstanding issues

List of Typical Experience For a Payroll Accounting Resume


Experience For Payroll Accounting Manager Resume

  • Payroll Accounting experience, multiple state experience
  • Experience is desired; including leadership experience of teams
  • Prior experience in a multi-unit, multi-state, publically traded organization
  • Demonstrate excellent business partnering
  • Strong experience in payroll and payroll reports
  • Excellent understanding of financial/accounting and Payroll Administration concepts and procedures
  • Experience with Hungarian payroll accounting
  • Previous payroll and/or accounting experience
  • Develop and maintain excellent relationships with strategic business partners and external providers

Experience For Payroll & Accounting Specialist Resume

  • Maintain an effective control environment, recommend and implement operational efficiencies and control enhancements when identified
  • Experience required
  • Experience in a similar Payroll accounting role for a Large Multinational Company
  • Interface and maintain effective relationships with all departments and employees in a team-oriented environment
  • Validate information for total compensation statements
  • Solid knowledge of Employment processes and Labour law (Hungarian specific) is an advantage

Experience For Payroll Accounting Analyst Resume

  • Operates directly with colleagues across multiple countries
  • Strong ability to quickly absorb product knowledge and process information and apply appropriately to meet customers’ needs
  • Strong ability to analyze both numerical and verbal matters and make logical conclusions
  • Find better ways to improve efficiency and effectiveness
  • Experience with in-house payroll systems for high volume of employees (1100 - 1500 estimated)
  • Act as a go-to person for internal customers; highly responsive and committed to results with a strong customer orientation
  • QuickBooks (desktop and online) knowledge and experience

Experience For Payroll Accounting Clerk Resume

  • Checking the payroll-related balance sheet account(s) and reconciling payroll related accounts and investigating, escalating and resolving discrepancies
  • Posting the payroll related accruals into the accounting system
  • Securing compliant payroll bookings in a timely manner
  • Ensuring reasonableness of payroll related accrued costs
  • Manage tasks to ensure the efficient processing of employee status changes including new hires, salary changes and terminations
  • Responsible for balancing payroll runs, producing federal, state and local tax payments
  • Responsible for coordinating W2 filing and forms
  • Support in reporting/analyzing P&Ls by region and legal entity by product line. Support Balance Sheet analytics and reviews
  • Responsible for recording company’s global payroll activities including reconciliations

Experience For Payroll Accounting Specialist Resume

  • Time tracking administration and reporting manager
  • Prepare and reconcile special reporting schedules of vacation and other benefit payouts utilizing PeopleSoft payroll system
  • Manage payroll accounting statistical reporting and analysis on behalf of respective controllership teams
  • Knowledgeable of payroll processing accounting
  • Respond to employee questions regarding trust benefits including fund contact
  • Develops an understanding of the company's financial processes and a working knowledge of the business

Experience For Payroll / Accounting Specialist Resume

  • Work closely with Payroll team, Human Resources, Benefits, and Accounting on all payroll related issues
  • Maintain automated timekeeping system
  • Bi-weekly payroll for 300+ employees across multiple states; coordinating with third parties for foreign payroll
  • Preparation, verification and funding of 401K transfer
  • Perform U.S. Payroll Processing (bi-weekly, multi-state and ad-hoc) for up to 400 employees
  • Understand proper taxation of employer paid benefits; Preparation, verification and funding of 401K transfer

Experience For Payroll Accounting Assistant Resume

  • Execute time and attendance processing and interface with payroll
  • Reconcile HR Accounts bi weekly and monthly, analyze discrepancies taking action to correct as required
  • Respond to inquiries about HR processes and practices, redirecting the question as required
  • Reviews time and attendance data and ensures all electronic timecards have been approved before processing payroll
  • Answers employee questions and troubleshooting issues

Experience For Payroll & Accounting Coordinator Resume

  • Develops and maintains a relationship with shared service centers relating to specialist’s expertise
  • Manage the review and update current process and procedures, identifying improvements possibilities
  • Work with internal Risk and Control teams to review and undertake internal audit controls, identifying improvements of controls
  • End to end processing of company’s payroll(s)
  • To ensure the monthly payroll and accounting operation meets/exceeds the published service standards and is within the agreed timetable
  • Process the payments for Garnishment, Union-Dues, Health Savings Account –HSA associated with the weekly payroll processing

Experience For Payroll / Accounting Clerk Resume

  • Able to adapts and create procedures/processes to increase efficiency; execute special payroll projects while maintaining high quality, accuracy standards
  • Reconcile earning and deduction codes against the general ledger
  • Prepare and verify report accuracy of various reports, including gross payroll, hours worked, vacation accrual, tax and benefit deduction
  • Monitor employee benefits eligibility, enrollment and tracking
  • Create and transmit files and funding to 401K

Experience For Coordinator, Payroll Accounting Resume

  • Ensures proper controls are in place and all processing is in compliance with applicable tax laws
  • Knowledge of payroll related accounting practices
  • Knowledge of payroll tax processing, general payroll policy, government regulations and payroll tax requirements is desired
  • Manage accountants and oversee General Ledger and Financial Reporting
  • Responsible for ensuring data integrity and accuracy of financial statements
  • Backup AP Clerk for timekeeping/punch entries

List of Typical Skills For a Payroll Accounting Resume


Skills For Payroll Accounting Manager Resume

  • Proven skills in payroll, data entry accuracy and customer service
  • Prioritize and effectively handle multiple assignments/projects
  • Prior experience assisting colleagues or customers with accounting policies and procedures
  • Advanced PC skills working with MS Excel, MS Word and SharePoint
  • Effectively manage confidential information, including payroll information, budgets, forecasts, etc
  • Possess a high level of analytical and problem solving skills with the ability to work independently
  • Intermediate skills in Excel and Outlook is required
  • Effectively manage payroll file SAP subledger processing and collaborate with Payroll Operations to drive the resolution of kick out items

Skills For Payroll & Accounting Specialist Resume

  • Able to effectively present information
  • Advanced computer skills: Microsoft Excel and Word
  • Excellent knowledge of personal income tax rules and good insight into double tax treaty agreements
  • Communicate effectively, clearly and confidently with fluency in English
  • Very good English knowledge, very good Italian
  • 5 – 10+ years progressive finance or accounting experience including interaction with corporate and business unit management
  • Solid understanding of internal controls and accounting policies and procedures
  • 3 to 5 years experience working with ADP

Skills For Payroll Accounting Analyst Resume

  • Microsoft Windows operating system experience required
  • Experience working with complex financial and administrative information systems (Oracle PeopleSoft helpful), database query and spreadsheet tools
  • Experience managing daily cash flow activity and forecast
  • Experience with processing payroll and payroll systems
  • The capacity to meet critical deadlines while managing multiple priorities in a fast pace team environment
  • Develop and maintain excellent working relationships with management, peers and subordinates
  • Provide support to internal and external auditors by preparing the necessary payroll information packages; maintain an effective internal controls environment

Skills For Payroll Accounting Clerk Resume

  • Payroll/property accounting experience required
  • Experience working with IT teams to define and test required reports
  • Knowledge of accounting – deep experience in account reconciliations
  • Corporate payroll experience, with knowledge of tax and accounting concepts
  • Professional experience in accounting and payroll operation in a Shared Services environment

Skills For Payroll Accounting Specialist Resume

  • College with accounting course work or equivalent experience
  • Two or more years college with accounting course work or equivalent experience
  • Ensure accuracy of payroll data prior to transmittal
  • Two years payroll processing and/or accounting experience
  • Strong working knowledge of Payroll practices
  • One to five years experience in an Accounting role
  • Experience with payroll and timekeeping software systems (ADP/Ceridian/People Soft)

Skills For Payroll / Accounting Specialist Resume

  • Experience in accounting or finance
  • Manage multiple priorities successfully within a deadline-driven global environment
  • Proven ability to cross-train
  • Strong ability to assemble and analyze financial data, create informative reports and present financial information
  • Demonstrated ability to handle multiple tasks with varied deadlines
  • Bookkeeping and reporting tasks for US holding companies including
  • Remitting, reporting and reconciling employee benefit payments and deductions

Skills For Payroll Accounting Assistant Resume

  • Ensuring the timing processing and verification of the above changes
  • Preparing and maintaining depreciation schedules
  • Balancing and funding of the monthly Active and Pension Payrolls
  • Tracking and summarizing payroll changes in coordination with Human Resources Department
  • Working knowledge of Excel, Microsoft Word, Power Point required
  • Maintaining employee vacation/PTO calendars
  • Managing all employee deductions, both mandatory and voluntary
  • Maintaining process documentation of all tasks completed by the GL team
  • Working in conjunction with the HR manager

Skills For Payroll & Accounting Coordinator Resume

  • Resolving inaccurate employee Health Welfare deductions
  • Working knowledge of common payroll practices
  • Expensing active payroll for the Bank
  • Mapping the Swiss payroll processes, documenting and migrating them to Hungary
  • Assist with administrative functions such as copying, faxing, filing, and handling incoming and outgoing mail

Skills For Payroll / Accounting Clerk Resume

  • Assist accounting team in the month end process with loading journal entries, reports and collecting data, scanning and assisting the team as needed
  • Technical knowledge operations analysis, transfer pricing, working capital, budgeting and forecasting
  • Tasks include financial reporting & analysis, developing and implementing simple sustainable processes and developing SOP
  • Thorough understanding and working knowledge of accounting specific software, AS400 and JAMIS
  • Embeds and ensures UTC’s accounting best practices exist within the global payroll accounting process and culture, working closely with regional partners
  • Liaison to Corporate Payroll providing timekeeping and employee data for processing
  • Ensure that accounting procedures and controls are consistently applied and are compliant with both statutory and internal accounting policies

Skills For Coordinator, Payroll Accounting Resume

  • Provide training to Controller teams on Payroll accounting
  • Obtain and maintain a thorough understanding of the Company’s financial reporting and general ledger structure
  • Ensure accurate and timely processing of semi-monthly and special payrolls, spanning multi-state and multi-locations
  • Review all payroll reports for accuracy and usefulness. Make recommendations on streamlining reporting
  • Proficiency with data entry, MS Outlook, Word and Excel, i.e. creating and formatting reports and spreadsheets
  • The ability to communicate with external business partners (ADP, E&Y) with regard to processing and auditing of payroll
  • Actively pursuing an Accounting qualification , ACA, ACCA, ICMA,
  • Detailed understanding of Financial Accounting concepts
  • Assist in the process of payroll taxes withholding schedules closing

List of Typical Responsibilities For a Payroll Accounting Resume


Responsibilities For Payroll Accounting Manager Resume

  • Manage and track KPI’s with regard to payroll accounting measuring timeliness, accuracy and service delivery with regard to strategic payroll partner and their local in-country payroll vendors. Also track KPI’s to drive internal performance and monitor the efficiency of the end to end process
  • Researches and resolves issues noted within the reconciliation process. This could include working with the IT team to correct GL mapping and interface files
  • Ensures all reconciliations properly identify all activity in the account, including timing issues
  • Responsibility for large/complex division trust reporting including payments
  • Works beyond normal working hours, weekends and holidays and on other shifts/positions, when necessary and during special projects
  • Undertake full responsibility for the complete Payroll Accounting function
  • Process the payroll funding up to 2500+ employees within the U.S. on a weekly and bi-weekly basis; able to meet the payroll deadlines
  • Research and resolve discrepancies through payroll processing
  • Establishes a positive working relationship with internal and external auditors

Responsibilities For Payroll & Accounting Specialist Resume

  • Performance evaluation and feedback to assist in the coaching and development of team members
  • Daily application of labor hours to manufacturing work orders
  • Manage PTO, sick and other vacation tracking
  • Prepare payroll reports for payroll reporting to various government institutions
  • Participate in planning tasks and support team leaders in activity coordination
  • Reconcile 250+ balance sheet accounts in Blackline each fiscal period. Initiate and post all required correcting entries

Responsibilities For Payroll Accounting Analyst Resume

  • Provide support to S&F at all supported business units for inquiries and requests relating to the team
  • Update Payroll Tax Journal Entry for Funding
  • Collection of debit balance accounts and closure of discontinued vendor accounts minimizing any risk to the organization
  • Compile and prepare data for administrative reports including
  • Format, type, and edit a variety of documents, including reports, work instructions, memos, spreadsheets, organization charts
  • Provide assistance and planning for events such as WebEx’s, trainings, and a variety of other meetings and conferences (Would we still require this?)
  • Stock Option Balancing and Stock Purchase
  • Service Recognition shares balancing and investments

Responsibilities For Payroll Accounting Clerk Resume

  • Identify, prepare and record necessary accruals, general ledger journal entries and job cost entries for financial accounting
  • Develop knowledge of relevant legislation (personal tax, social security, labour relations)
  • Chance to develop further result-driven expertise competencies, specifically in the area of an increasingly structured but also complex and often sensitive HR transactional service delivery model
  • Preparation and execution of payroll related intercompany recharges
  • Responsible as owner of Germany payroll accounting migration by reviewing in-country end to end processes and transferring roles & responsibilities within organization
  • Manage all Investigations into discrepancies between the Payroll system and the GL
  • Ensure reconciliation is completed in an accurate and timely manner
  • Responsible as owner of Switzerland payroll and accounting migration by reviewing in-country end to end processes and transferring roles & responsibilities within organization
  • Undertake full responsibility for the complete Payroll function

Responsibilities For Payroll Accounting Specialist Resume

  • Ensure all reconciliation is completed in an accurate and timely manner
  • Reconciled payroll accounts each month
  • Follow all the booked entries on payroll accounts to accurate if are correct
  • Support internal and external audits processes
  • Opportunity to make a difference and have high impact on key stakeholders such as BlackRock Finance
  • Collaboration with internal partners located across the globe within a multinational organization
  • Expense report review and compliance with expense policy

Responsibilities For Payroll / Accounting Specialist Resume

  • Generate payroll reports and analyze payroll’s tax data and regulations
  • Review and process employment changes; able to calculate payroll adjustments, and complete the necessary corrections to ensure accuracy
  • Complete file uploads and review and analyze data submitted through the HRMS
  • Ensure the maintenance of payroll records being in compliance with the company policies and procedures associated with wage & hour laws (Federal Labor Standards Act- FLSA, and other applicable requirements)
  • Research and respond to internal & external payroll inquiries
  • Provide the necessary support to the payroll team (time-off request coverages)
  • Review quarter-end an year-end reports for taxes and adjustments when necessary

Responsibilities For Payroll Accounting Assistant Resume

  • Oversee continuous improvement for all payroll processes
  • Work collaboratively with the HR Department to ensure all data is transmitted properly for employees
  • Oversee preparation of required reports for federal, state, and local government agencies and coordinates all reporting activities including ad hoc projects for accounting
  • Be responsible for the development of queries as well as other data analysis tools to be used in compiling, validating, update, analyzing and merging of large pools of data
  • Be responsible for balancing and transmission of all vendor and bank interfaces of payroll related data. Prepare reports to assist with the balancing of federal and state taxes and USG retirement accounts
  • Serve as the payroll records coordinator for UNG Payroll. Responsible for maintaining Payroll Office web page and updating of all forms for web page utilization
  • Responsible for compiling and tracking payroll accounting information using payroll reports from payroll processors in each jurisdiction
  • Responsible for calculating, maintaining and tracking capitalized payroll

Responsibilities For Payroll & Accounting Coordinator Resume

  • Perform cause analysis and resolution to data processing and data quality issues
  • Interact as needed with external vendors to facilitate disbursement of payroll deduction amounts, and university benefit payments
  • Review payroll accounting methods and procedures; recommend changes to payroll accounting systems, automated or manual, and implement change as directed. Ensure accuracy with payroll and related GL interface
  • Responsible for successful management of payroll vendors ensuring compliance with contracts and service level agreements, managing costs and timely processing of payroll related invoices
  • Field employee questions regarding benefits and payroll
  • Provide Monthly reports to Accounting
  • Acts as escalation point for the most complex payroll related questions and requests

Responsibilities For Payroll / Accounting Clerk Resume

  • Heavy international payroll exposure
  • Prepare check register and journal entries in Oracle
  • Analyze and reconcile select balance sheet and income statement accounts
  • Prepare various account reconciliations. Follow up with internal partners to resolve variances
  • Prepare customized payroll reports for audits or other company requirements
  • Import all files for property and corporate payrolls into Oracle
  • Month end close for all payroll accounts
  • Create, book and transfer funds for all benefits accounts
  • Researches discrepancies of payroll information and/or documentation

Responsibilities For Coordinator, Payroll Accounting Resume

  • Primary contact for all payroll related external audit documentation requests
  • Balance the bi-weekly and semi-monthly payroll general ledger interfaces. Research exception items and take proper corrective action
  • Balance various weekly Payroll outputs and ensure accuracy
  • Manages special rates in all POS payroll systems to ensure accuracy, no less than quarterly basis. This includes, but is not limited to, FUTA, SUTA, and ACA/benefit rates
  • Manages the accuracy of GL interfaces of payroll data from POS/payroll systems to the GL
  • Oversees the preparation of monthly payroll tax related journal entries to ensure SUTA, FUTA and benefit accruals are properly stated in our financial statements
  • Responsible for the maintenance and certification of payroll tax reconciliations for Sarbanes Oxley on a quarterly basis
  • Prepares payroll tax reconciliations in conformance with defined internal controls

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