Payable Coordinator Resume Sample

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Raymond Predovic
648 Justyn Walk,  Detroit, MI
+1 (555) 151 5189

Work Experience

Senior Accounts Payable Coordinator
10/2015 - PRESENT
Los Angeles, CA
  • Invoices have been validated to department’s 2-way or 3-way matching procedures
  • Two (2) years' of experience in Accounts Payable required
  • Work effectively utilizing multiple systems including SAP, AS400, Mercury Gate, WorldTrack, Imagenow, etc
  • Investigate and resolve problems associated with processing freight invoices, purchase orders, and shipping manifests/loads in the correlating operation and freight broker departments as needed
  • Responsible for the reconciliation of various vendor accounts with logistics freight systems and accounting systems. Responsibility includes coordinating within the Accounts Payable invoice processing team, Transportation Procurement team, operation departments, and the vendor
  • Answer phones and responding to vendors contacting our Accounts Payable Call Center
  • Recover freight invoices and shipping documents; as well as managing the input process of missing documents for Imagenow
Temporary Accounts Payable Coordinator
09/2009 - 04/2015
Detroit, MI
  • Demonstrated solid time management, organizational and problem-solving skills
  • Experience in analyzing problems, compiling data, determining facts, and reaching logical conclusions
  • Create and send invoices to clients weekly
  • Overview contracts from new clients, process credit application, create files for credit apps, approve for traffic and enter new client information into A/R
  • Work directly with sales to determine which accounts they want the Credit Manager to write and call
  • Enter payments into Wide Orbit
  • Organized and detail-oriented with strong analytical skills to interpret documents including quotes and contracts
  • Problem-solve independently as well as collaboratively in team environment
Junior Accounts Payable Coordinator
04/2006 - 07/2009
New York, NY
  • Consistent review of process improvement and streamlining existing accounts payable processes
  • Experience- 2+ years’ experience managing accounts payable and basic accounting functions
  • Responds to all staff, member or community inquiries and complaints in timely manner
  • Actively and enthusiastically support the Branch and Association goals and directions through effective completion of tasks and verbal display to peers, staff, members and guests
  • Receive and review invoices/check requests for appropriate documentation and approvals prior to payment processing
  • Produce reports and schedules for Accounts Payable management team
  • Provide payment information as needed to both vendors and internal managers
  • Communicate with management, executives, customers, suppliers and business partners to facilitate resolution of issues and concerns


Southern New Hampshire University - Nashua Campus
2001 - 2005
Bachelor's Degree in Accounting

Professional Skills

  • Strong analytical, problem solving and organization skills, as well as, ability to pay close attention to detail
  • Strong Microsoft Office Suite and Excel skills
  • Strong oral and written communication skills including ability to develop and deliver effective presentations
  • Strong analytical skills, organization, respect of deadlines and attention to detail
  • Strong Microsoft application skills (Excel, Outlook)
  • Possess strong data entry skills
  • Document scanning/imaging skills

How to write Payable Coordinator Resume

Payable Coordinator role is responsible for microsoft, analytical, excel, interpersonal, pay, leadership, word, purchasing, credit, printing.
To write great resume for payable coordinator job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Payable Coordinator Resume

The section contact information is important in your payable coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Payable Coordinator Resume

The section work experience is an essential part of your payable coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous payable coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular payable coordinator position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Payable Coordinator resume experience can include:

  • Strong customer services skill and ability to proactive with our field customers
  • Effectively analyze and maintain the fast paced flow of documents, processes, and follow up
  • Computer skills (required Oracle, Access, Word and Excel)
  • Min. of five (5) years experience in corporate AP, with ERP experience
  • Working knowledge of facilities or property management experience would be an asset
  • Good working knowledge of Excel, Word, Outlook and accounting software

Education on a Payable Coordinator Resume

Make sure to make education a priority on your payable coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your payable coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Payable Coordinator Resume

When listing skills on your payable coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical payable coordinator skills:

  • Solid leadership skills, including the ability to build teams and develop talent, drive team objectives and performance
  • Experience in problem solving and has worked in such an environment with evidence of successes to date
  • Intermediate personal computer skills, including electronic mail, Microsoft word, and excel spreadsheets
  • Proven experience in a similar role
  • Strong experience in Concur, SAP, Great Plains, Oracle or other large ERP system
  • Proven ability to meet deadlines, keeps commitments, take responsibility and demonstrate initiative

List of Typical Experience For a Payable Coordinator Resume


Experience For Senior Accounts Payable Coordinator Resume

  • Processing of invoices within accounts payable, including coding, circulating for approvals, and organizing disbursement runs
  • Monitoring the performance of Shire’s outsourced scanning provider against their contracted Service Level Agreement
  • Producing reconciliations and aged reports for the Accounts Payable Manager as a key control of the processes within this function
  • Responsible for the distribution, loading and staging of invoices received for entry through AP’s central mailbox
  • Process invoices through APA, our automated AP system, match invoices to PO utilizing the 3 way matching process
  • Actively engage with Corporate Compliance team and Concur regarding Sunshine Act compliance and reporting
  • Assist with the company Corporate Credit Card program, including handling complaints and communication of issues to credit card company
  • Responsible for processing and management of urgent requests to support Edelman’s operational teams

Experience For Temporary Accounts Payable Coordinator Resume

  • Coordinate all records relating to accounts payable department
  • Process and distribute A/P checks weekly; ensure all vendors are paid in a timely manner. Correspond with vendors as needed to resolve pending payment issues
  • Proficiency in Microsoft Excel, Word and Oracle Accounts Payable
  • Able to work well under pressure, meet deadlines and manage stress
  • Accurately code and enter vendor invoices into Deltek Vision
  • Audit transaction files & invoices for detailed descriptions, proper GL codes, bank codes & project numbers

Experience For Account Payable Coordinator Resume

  • Send approved Cash Requirement report by deadline
  • Resolve invoice discrepancies and handle vendor inquiries
  • Review and reconcile Open AP Vouchers
  • Process wires and ACH payments
  • Work with people across multiple disciplines

Experience For Payable Coordinator, Imports Resume

  • Manage time and stress levels and work calmly under pressure
  • Perform invoice review and processing including, but not limited to, obtaining proper supporting documentation, data entry, and payment prioritization to ensure timely and accurate payments to suppliers
  • Processes urgent checks in SAP and monitors for appropriateness
  • Data entry of all phases of accounts payable process
  • Reconcile open invoices and statements promptly
  • Ensure that invoices are processed for payment timely and accurately

Experience For Associate Accounts Payable Coordinator Resume

  • Reconcile inventory receipts to supplier purchase orders and invoices (3-way match)
  • Follow-up with department managers to ensure invoices are approved
  • Record payroll entries as provided by payroll department
  • Communicate monthly spend reports to department managers
  • Respond in a timely manner to internal and external inquiries and perform follow-up communication as necessary
  • Highly organized with the ability to manage large volumes of paperwork
  • Possess a basic knowledge of tax laws

Experience For Senior Account Payable Coordinator Resume

  • Verify approvals and audit invoices for generation of checks
  • Audit expense reports and maintain automated system - Workplace
  • Coordinate weekly check run and approval process
  • New vendor entry and maintenance of vendor database
  • Provide excellent customer service and interactions while professionally resolving inquiries and discrepancies of P.O.’s, invoices, payments, etc. with internal staff and vendors
  • Prepare PO Receipt of Goods/Receipt of Invoice variance research and resolutions and review weekly with AP Manager; report final by month end deadline
  • Insure all Accounts Payable procedures are documented and that backup is in place for all tasks

Experience For Accounts Payable Coordinator / Days Resume

  • Resolves issues and handles non-routine transactions
  • Prepare and process accounts payable disbursement
  • Handle special requests and urgent payments
  • Prepare, review and enter monthly payments to vendors with national accounts (office supplies, conference calls, copy machines) and distribute charges to users throughout company
  • Participate in month end accounts payable close
  • Creates and maintains a positive customer service environment
  • Assist AP manager with special projects as assigned
  • Meet established time frames in an environment with firm deadlines
  • Runs analysis reports and ensures appropriate transaction reconciliation. Researches transactions that are not properly applied

Experience For Senior Accts Payable Coordinator Resume

  • Analyze and recommend enhancements to the Accounts payable process within Workday. Also responsible to assess the impact of recommendations and process change management to the overall finance division and ACA from an accounts payable division
  • Verifies that all invoices are matched to purchase orders
  • Ensures that all invoices are properly coded, approved
  • Verifies that all check request have posted
  • Maintains an open file of vendor invoices and purchases orders documents that remain unmatched and follows up with responsible departments for backup to complete payment process
  • ​Monthly reconciliation the report "Invoice Liability" that provided by VP of Shared Services

Experience For Capital & Accounts Payable Coordinator Resume

  • Establish and maintain relationships with management of Accounts Payable
  • Process supplier invoices on a timely and accurate basis
  • Develop and manage on-going working relationships with vendors and Cablevision employees (internal customers) to maximize the positive benefits of the upload process
  • Support all Accounts Payable functions as necessary
  • Establish relationships within all levels of the company and outside suppliers
  • Make decisions with minimal supervisory assistance

Experience For Expense Accounts Payable Coordinator Resume

  • Technical / Functional CompetenciesDetail oriented
  • Assist General Manager, Business Manager, and Traffic department
  • Process all check requests for payment and ensure proper approval
  • Match and enter all PO invoices from inventory and non-inventory vendors, research and resolve all quantity and price variances with urgency, and maintain excellent communication with the vendor and buyer on all PO issues to prevent supply constraints
  • Use of Accounts Payable workflow tool, COR 360, to manage invoice approvals and integrate with Company’s ERP system

List of Typical Skills For a Payable Coordinator Resume


Skills For Senior Accounts Payable Coordinator Resume

  • One year of experience in accounting/auditing work
  • Strong working knowledge of Microsoft office tools required
  • A competitive hourly rate of $22.00 - $27.00/hr depending upon experience. This is a 40 hour work week position
  • Effective analysis of invoice data and associated trouble shooting
  • Multitask completing priorities and work in a high volume fast paced environment
  • Experience in Elite Enterprise
  • Great Plains experience is desired but not mandatory

Skills For Temporary Accounts Payable Coordinator Resume

  • Ensure effective SOP’s are developed, updated and adhered to
  • Accounts payable experience, preferably in life science
  • Effective liaison with internal colleagues and external vendors
  • Documentation, data entry, and payment prioritization to ensure timely and accurate payments to suppliers
  • Excellent English (spoken and written), French is an asset
  • Three (3) years previous work experience in analytical, financial or accounts payable role
  • At least five years of account payable experience
  • Prioritize responsibilities and follow-up

Skills For Account Payable Coordinator Resume

  • Key Experiences / Achievements
  • Assisting general accounting during month-end for accruals
  • Receiving and logging vendor invoices
  • Scanning and sending invoices to appropriate personnel for payment approval
  • Maintaining copies of all signed checks and filing in appropriate locations
  • Posting wire payments to accounting system such as machine duty
  • Maintaining vendor files in accounting systems
  • Verifying approved invoices comply with Company policy and procedures
  • Preparing batches of invoices for data entry

Skills For Payable Coordinator, Imports Resume

  • Preparing weekly check runs and backup for wire transfers
  • Reporting overdue payable status to management
  • Mailing out signed checks, invoices and statements as required
  • Matching invoices, receivers and purchase orders
  • Mailing AP checks
  • Perform invoice review and processing including, but not limited to, obtaining proper supporting

Skills For Associate Accounts Payable Coordinator Resume

  • Team player whose work ethic includes being flexible to assist and train fellow employees and adaptable to lend a helping hand in resolving accounting issues
  • Process invoices for the ERP system (Eclipse), including inputting invoices into the system, researching issues, and resolving discrepancies
  • Assists vendor/supplier or internal customers in resolving disputes or issues by monitoring AP resolution call line
  • Perform routine accounting functions, including period-end account reconciliations
  • Maintain financial security by following internal accounting controls

Skills For Senior Account Payable Coordinator Resume

  • Manages Supplier payments using corporate credit card and incudes the processing these transactions in Workday
  • Teamwork, ability to work with others in the accounting group
  • Knowledge of Invoice Workflow / Document scanning systems
  • Able to identify invoice issues and work with the Procurement and Receiving departments for resolution
  • Knowledge of invoice workflow/document scanning systems
  • Involvement in monthly closing and other special projects as needed
  • Thorough knowledge of health care accounting and operations is helpful

Skills For Accounts Payable Coordinator / Days Resume

  • Possesses a working knowledge of vendor contracts and Key Performance Indicators (KPI)
  • Image Now and or other paperless invoice processing
  • Review open purchase orders and work with purchasing to close old PO’s
  • Develop and maintain positive working relationship with vendors
  • Communicate with internal and external parties regarding inventory receipt variances

Skills For Senior Accts Payable Coordinator Resume

  • Act as a backup to other members of the Accounting team as required
  • Assist in developing procedures and policies to ensure adherence to company guidelines
  • Provide accounting assistance and direction to Operation team members as necessary
  • Ensure that accounting and operational controls are followed to properly monitor and protect the assets of the Company
  • Set up Wire Templates in two banking systems in US and foreign currency
  • Research and resolve outstanding checks and prepare unclaimed property documentation
  • Contacts outside vendors to encourage acceptance of P-card payments or ACH or checks. Interacts with accounting and vendors to negotiate settlements

Skills For Capital & Accounts Payable Coordinator Resume

  • Acts as a liaison to accounting departments with all reconciliations impacted by accounts payable on a regular basis
  • Weekly runs the outstanding check report and any other reports needed by the VP of Shared Services
  • ​Monthly reconciliation the outstanding balance for current vendors
  • Assist with maintaining the database of Upload vendors
  • Basic Accounts Payable knowledge
  • Knowledge of Vendor set up and Maintenance requirements (i.e. W9, W8, 1099 requirements)
  • Monitor and manage multiple queues in invoice workflow system
  • Comprehensive benefit package including, but not limited to: nearly 4 weeks of Paid Time Off during the first year, 401k plan with employer match up to 7%, Health & Life Insurance, Tuition Reimbursement, and a complimentary AAA Premier Membership

Skills For Expense Accounts Payable Coordinator Resume

  • Very good command of Excel and the Office suite
  • Multitask and meet deadlines assigned
  • Knowledge of the different reports and discounts of the various
  • Knowledge of end-of-month processes for accounts payable and general ledger
  • Knowledge of People Soft (an asset) or other ERP system
  • Team spirit, initiative and autonomy
  • Intermediate French and English Bilingualism
  • Proficiency in using Excel and other Microsoft Office Products, ability to work independently in a fast paced environment, overseeing multiple priorities simultaneously
  • French and English Bilingualism

List of Typical Responsibilities For a Payable Coordinator Resume


Responsibilities For Senior Accounts Payable Coordinator Resume

  • Prepare and distribute 1099 and other related tax forms
  • Assist Concur Administrator with employee travel and expense program and reporting, including the troubleshooting of issues, assisting users with related questions, providing training, audit policy maintenance, and process improvement projects
  • Maintain complete and accurate accounts payable files
  • Lead project activities related to accounts payable functions, bringing value to the company through total cost reduction, streamlining workflow, automation, etc
  • Experience with the Travel and Expense reimbursement process, including compliance with T&E Policy requirements, vendor negotiations and system implementation

Responsibilities For Temporary Accounts Payable Coordinator Resume

  • Day-to-day follow-up and maintenance of non-approved invoices
  • Application of VAT knowledge and knowledge of Shire’s Procure to Pay processes and controls
  • Use Microsoft systems

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