Office Executive Resume Sample

4.8
19 votes

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Elena Huel
55681 Ulices Motorway,  Philadelphia, PA
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Work Experience


Executive Office
11/2017 - PRESENT
Detroit, MI
  • Receive visitors and phone calls in a friendly and warm manner. Handle phone calls, fax, emails and voicemail communications
  • Oversee budget for operational functions and personnel increases
  • Maintain the Senior Vice President, Wholesale Sales calendar, includes scheduling weekly, monthly, & quarterly meetings and scheduling prep meetings based on SVP’s needs
  • Process concur expense reporting for SVP’s corporate card and ensuring approvals for her direct reports are completed in a timely manner
  • Weekly report distribution to entire sales, analysts, finance, merchandising, production, and marketing teams
  • Maintain the sales team time off requests
  • Order office supplies, as necessary, for the sales team
  • Handle food orders for meetings and conferences. Create Word and PowerPoint documents as per SVP’s request
Executive Office Manager
11/2010 - 05/2017
Philadelphia, PA
  • Maintain a neat and organized filing system
  • Select photo-shoot days over a 12-month period, keeping in mind; model availability, sample ETAs, and account needs
  • Request each season’s final bulk buy from merchandising team AFTER market
  • Using the bulk buys, order each season’s Photo-Shoot Samples from VF Asia via the shared chart on the VF Asia drive. Correspond with customer service regarding sample status
  • Send samples to studio based on shot lists
  • Once images are ready for viewing (usually a 48 hour turnaround time), distribute images to accounts based on their specific buy. Macy’s now has a private folder for images, so duplicate images have to be made each delivery
  • Handle phone calls, fax, emails and voicemail communications
Executive / Office Assistant
01/2004 - 07/2010
Detroit, MI
  • Coordinate special projects as needed or as directed by management. Arrange and maintain travel arrangements for the management team
  • Build and manage a strong network of relationships with government officials, regulators, industry counterparts and other stakeholders to advance Goldman Sachs’ business priorities and interests in China
  • Develop a coordinated and strategic approach within the firm to managing Goldman Sachs’ interactions within the country, and work with colleagues throughout the firm to implement that approach
  • Financial support services, and much more
  • Significant calendar management, scheduling executive level meetings in multiple local locations as well as multiple time zones. Keep the VP of ITS on track, proactively thinking through calendar dependencies, meeting logistics and technology requirements
  • Book executive domestic and international travel arrangements. Create detailed daily travel itineraries. Reconcile travel expenses and prepare reimbursement requests
  • Provide general administrative support for the direct reports to the VP of ITS and ITS Leadership Team

Education


York University
1999 - 2004
Bachelor's Degree in Economics

Professional Skills


  • Proven project management skills, with excellent organizational and multi-tasking skills, and complete attention to detail
  • Excellent communication/interpersonal skills – able to interact at all levels; excellent English language oral and written communication skills
  • Analytical and technical: Excellent quantitative skills, data analysis, and problem solving skills
  • Advanced Outlook skills required – for contacts maintenance and diary scheduling, including time zones. Advanced skills in Word
  • High integrity, excellent judgment, and strong problem-solving skills
  • Excellent anticipation and prioritization skills
  • Strong editorial judgment, writing and visual storytelling skills

How to write Office Executive Resume

Office Executive role is responsible for organizational, interpersonal, microsoft, analytical, powerpoint, software, translation, database, visualization, excel.
To write great resume for office executive job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Office Executive Resume

The section contact information is important in your office executive resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Office Executive Resume

The section work experience is an essential part of your office executive resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous office executive responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular office executive position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Office Executive resume experience can include:

  • Proven project management skills, with excellent organizational and multi-tasking skills, and strong attention to detail
  • Excellent time management skills with strong ability to multi-task and prioritize tasks
  • Direct experience managing and executing employee programs (skills based and pro-bono projects)
  • Strong computer skills, including proficiency in MS Office applications and database management
  • Strong writing, organization, and communication skills
  • Strong Outlook, Word, Excel and PowerPoint and general systems skills required

Education on an Office Executive Resume

Make sure to make education a priority on your office executive resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your office executive experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Office Executive Resume

When listing skills on your office executive resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical office executive skills:

  • Excellent interpersonal and communication skills at different management levels internally and externally
  • Exceptional written and verbal communication skills
  • A consulting mindset and consulting experience in a top tier firm
  • A resume outlining your professional clerical and customer service experience
  • Relevant experience, preferably in the professional services industry
  • Experience in similar role

List of Typical Experience For an Office Executive Resume

1

Experience For Executive Office Resume

  • Strong written and verbal presentation skills; and experience presenting ideas to a broad audience
  • Demonstrated experience developing top leaders in admired companies through assessment, development programs, coaching or compelling experiences
  • Strong computer skills: MS Word, MS Excel and PowerPoint
  • Demonstrated interest in and knowledge of international economic or financial issues as evidenced by academics, work experience or research work
  • Strong interpersonal skills and the ability to interact with Bank senior management and staff and external contacts in a professional manner
  • Strong MS Office skills: Word, Excel, Outlook, PowerPoint
2

Experience For Executive Office Manager Resume

  • Point of contact for day to day employee questions and resolution using good judgement and prioritizing requests
  • Proven office management, administrative experience
  • Proven ability to provide effective verbal and written analysis
  • Effectively reaching our audiences and achieve meaningful engagement with them via our content
  • Executive Office experience in addition to 3 years of supervisory experience
3

Experience For Executive Assistant / Office Coordinator Resume

  • Monitor VP of ITS incoming and outgoing email, prioritize requests
  • Demonstrate a flexible approach to work
  • Actively demonstrates company-wide mindsets of integrity, collaboration, and stewardship
  • Demonstrated ability to both work independently and participate in team projects where collaboration is essential for success
  • One to three years of work experience in financial markets, economics, or policy analysis
  • Experience in providing high-level administrative support to executives
  • Experience exercising discretion and confidentiality with sensitive company information
4

Experience For Executive / Office Assistant Resume

  • Think proactively and prioritize work
  • Evaluates and prioritizes issues which require attention of the executives
  • Ideally 3-7 years of fulltime work experience (Associate)
  • Experience in a relevant field (such as government, political campaigns, financial services)
  • Driving Force - Identify opportunities to grow the business through communicating relevant products and services to existing customers
  • Assisting with events organization (such as; recruitment roadshows, conferences, exhibitions, Marketing campaigns, training workshops)
5

Experience For Account Business Office Executive Resume

  • Developing and implementing advocacy strategies to shape policy, legislative and regulatory proposals which impact the firm
  • Providing leadership to grow our existing services, add new markets, new clients and expand the capabilities of the office
  • Collating and checking monthly board report,
  • Liaising with Managing Directors PA’s
  • Meeting and greeting all visitors
  • Monitoring policy, regulatory and political developments that impact the business
  • Organising meetings and conference calls: internally, externally and globally,
  • Managing international travel and meetings remotely
  • Managing and reconciliation of both COO’s and Finance Director company credit cards,
6

Experience For Trade Marketing & Office Executive Resume

  • Processing senior management expenses and medical claims,
  • Monitoring visa’s for executive team and international visitors,
  • Managing ILEI confidential support hotline,
  • Sending corporate communication emails to whole business,
  • Managing relationships with suppliers
  • Managing subscriptions to various print and online media publications
7

Experience For Program Management Office Executive Resume

  • Coordinating with the US EO for team organisational matters
  • Helping to develop and deliver the firm’s public policy /regulatory objectives
  • Working closely with the firm’s industry associations and counterparts at other firms to achieve common objectives
  • Dealing with all kind of suppliers incl. facility manager, cleaning service etc
  • Processing of incoming invoices
  • Helping to develop and deliver the firm’s public policy/regulatory objectives
  • Understanding of visual design principals and proficiency with data visualization software (Excel, Tableau)
  • Understanding of basic statistical analysis methods (descriptive statistics, regression)
  • Provides direct supervision of assigned support staff, interviewing, selecting, assigning and reviewing work, evaluating and resolving complaints
8

Experience For Executive Assistant, Executive Office Resume

  • Responsible for maintaining workspace kitchen and office supplies including monitoring inventory, ordering, unpacking
  • Help organize local meetings and events, including booking of rooms, managing service providers and ensuring smooth logistics
  • Coordinates daily activities, including screening and directing calls, visitors, and incoming mail
  • Perform routine clerical functions as necessary: photocopying, scanning, e-filing
  • Assists with taking and transcribing meeting minutes
9

Experience For Office & Executive Assistant Resume

  • Point of contact for multiple consultant teams working with VP of ITS. Responsible for scheduling meetings
  • Update database regularly (developers, architects, lenders, etc.) by adding new prospects and making address changes as needed
  • Manage data and prepares reports using Excel spreadsheets and other software including Access and PeopleSoft
  • Lateral thinking and creativity to scope a business problem and develop multiple, innovative viable methodologies for solving it
  • Interfaces with physicians and their staff committee chairmen and hospital employees in setting up meetings or resolving issues
10

Experience For Executive Office, Operations, Analyst Resume

  • Proofread and clean up formatting for executive level Powerpoint presentations
  • As required, compose emails and correspondence representing professionalism and tone of the VP of ITS
  • Screen incoming phone calls in a professional, efficient manner. Redirect vendor calls
  • Responsible for communicating workspace related updates, concerns and changes to the ITS team in a positive, professional manner
  • Opens, screens and distributes incoming correspondence and attaches back-up information when possible
  • Coordinate new recruit on-boarding programs with heads of departments
  • Undertake specific project work as required to meet the changing needs of the business

List of Typical Skills For an Office Executive Resume

1

Skills For Executive Office Resume

  • Excellent organizational and time management skills to prioritize workload and meet deadlines; strong attention to detail
  • Good attention to detail, good time management and organizational skills
  • Strong organizational skills and ability to multi-task and continuously reprioritize work flow
  • Effective interpersonal and diplomatic skills including the ability to develop and maintain a broad range of internal and external contact networks
  • Good interpersonal skills and be able to drive performance, influence and lead others
2

Skills For Executive Office Manager Resume

  • Strong oral communication skills and confidence to work with senior people
  • Excellent computer skills (Microsoft Outlook, Excel, Word, PowerPoint)
  • Excellent follow up skills & extreme attention to detail in fast-changing environment
  • Ensuring that insights from international engagements are effectively disseminated within the Bank
  • Demonstrated experience in a role where creative thinking and openness toward approaching issues and problems in nonstandard ways is critical for success
3

Skills For Executive Assistant / Office Coordinator Resume

  • Proven relationship management experience and a background collaborating on program delivery
  • Communicate effectively with all levels of staff both verbally and in writing
  • Proven tactical execution experience including strategy development, operations, and budget analysis
  • Proven experience managing high-level relationships, across the public and private sectors
  • Proven tactical program or event management experience, including strategy development, operations and budget analysis
  • Exceptional organizational and multi-tasking skills, and complete attention to detail
  • Experience, including relevant experience
4

Skills For Executive / Office Assistant Resume

  • High technical affinity and problem-solving skills
  • Prior investment banking experience
  • Possess the skills to build relationships and make connections necessary for the position
  • Keen problem solver with exceptional written and verbal communication skills
  • Understanding and practising strong teamwork
  • Typing speed of 50+ words per minute, excellent attention to detail
  • Identifying and developing regional priorities and strategy for non-revenue divisions
  • Producing due diligence, analysis and business plans to support senior management decision making with respect to the strategic priorities of the firm
5

Skills For Account Business Office Executive Resume

  • Managing the execution and implementation of those priorities and related initiatives
  • Experience managing a brand including an understanding of brand positioning, brand messaging/architecture and brand guidelines
  • Experience creating collateral materials on complex finance/economics subject matter for presentations, marketing and educational purposes
  • Enthusiastic about taking on new/different projects and visible/demonstrated energy/attitude to succeed in a fast-paced, changing environment
  • Grants management experience, from grant tracking to reporting
  • Significant experience of overseeing investment banking firms’ conflict management architecture/cases essential
  • Experience in executive copywriting and business editing
  • Significant experience of overseeing investment banking firms? conflict management architecture/cases essential
6

Skills For Trade Marketing & Office Executive Resume

  • Significant experience of overseeing investment banking firms' conflict management architecture/cases essential
  • Experience working with all levels in a corporate environment (Executive Office, Partners, Managing Directors, clients, assistants, etc.)
  • Experience of working in a busy and challenging environment
  • High level of enthusiasm and demonstrated energy to take on challenging projects and to succeed in a fast-paced, changing environment
  • Strong working knowledge of all Microsoft Office applications including Outlook, Microsoft Word, Excel, and PowerPoint required
  • Progressive experience supporting an executive, preferably in a non-profit setting
  • Experience working with business units or similar internal stakeholders to balance divisional needs with overarching brand strategy and approach
  • Experience managing outside agencies; collaborative and responsive partner with knowledge of the dynamic and fast-changing agency landscape
  • Ensure excellent client care is being provided in every interaction
7

Skills For Program Management Office Executive Resume

  • Two years of clerical experience in an office setting
  • Experience working with global cultures is highly desired
  • Experience managing social media for brands or publishers
  • Experience leading live video executions on social such as Facebook Live, Twitter Live and YouTube Live
  • Experience managing partnerships and relationships across multiple organizations and geographies
  • Team player, and skilled at managing internal and external teams and junior staff on a given project
  • Experience managing partnerships, sponsorships or events and relationships
  • Team player, and skilled at managing internal and external teams
8

Skills For Executive Assistant, Executive Office Resume

  • Working experience at a professional services firm, in the financial services industry or in a B2B environment
  • Strong understanding of the financial sector and related current affairs (ideally specific to Goldman Sachs businesses and the services it provides to clients)
  • Experience using Big Data frameworks (Hadoop/Spark)
  • Experience using financial/economic data sources such as Bloomberg
  • Relevant experience in either investment banking, strategy or management consultancy
  • Experience working in a team environment where collaboration across functions/stakeholders was essential for success
  • Work proactively in a fast-paced and demanding environment and have the ability to prioritize a busy workload
  • Highest standards of professionalism and maturity and have an ability to bring ideas and experience to tasks
  • Experience with booking travel and automated expense management systems like Concur
9

Skills For Office & Executive Assistant Resume

  • Multi-task, work on multiple priorities, work independently and as a team member in an ambiguous environment
  • Seeks help from experienced administrative support staff to develop knowledge of agency systems, practices, standards
  • Effective communication with diverse personalities
  • Proactively develop ways to make the executive’s time as effective and smooth as possible
  • Effective execution of trade activities and support /contribute brand activities
10

Skills For Executive Office, Operations, Analyst Resume

  • Identifying and developing emerging talent and leadership to create upward opportunity and succession planning
  • Ensuring confidentiality is maintained, including transporting and collecting sensitive and private and confidential documents,
  • Providing senior leadership and business areas with timely information about emerging policy/regulatory/political issues and assisting with impact assessment
  • Developing, overseeing and managing our growth throughout Kentucky
  • Identifying emerging talent to create upward opportunity / succession planning

List of Typical Responsibilities For an Office Executive Resume

1

Responsibilities For Executive Office Resume

  • Strong written and oral communication skills with confidence and ability to interact effectively with senior firm leaders
  • Strong communicator: Excellent interpersonal and communication skills, both written and verbal, with an ability to develop relationships
  • Excellent communication and interpersonal skills, and strong executive presence
  • Strong organisational and decision making skills
  • Excellent written and oral communication skills, particularly for content creation
  • Highly organised, with strong project management skills
  • Strong project manager who is highly organized with excellent attention to detail and follow-through
  • Collaborate as a team player who is skilled at managing both internal and external teams and junior staff
2

Responsibilities For Executive Office Manager Resume

  • Proactive and collaborative team player skilled at managing multiple projects and people
  • Critical thinker with sound judgment and proven problem solving ability
  • Serve as BAT company travel agent to book and confirm timely and cost effective travel for expatriate staff
  • Prioritize, manage, consult on, and provides expert advice on multiple projects and follows through on tasks in an efficient and timely manner
  • Prioritize workload and ask for assistance from supervisor as needed
  • Strong knowledge of Excel, PowerPoint and MS office suite products
3

Responsibilities For Executive Assistant / Office Coordinator Resume

  • Directly related experience as an Executive Administrative Assistant at the Director Level or above
  • Five years of business/office experience as an office manager, secretary, administrative or executive assistant or similar role
  • Work independently and in a team, as well as to build strong relationships
  • Experience in operations and business management
  • Professional experience in government
  • Experience in office management, project management, employee supervision and customer service
  • Experience in business management, program and events management, corporate citizenship, and or/international development
  • Professional experience in high profile client services strategy/management, government, foundation or trust and/or high profile non-profit organization
  • Experience in social media community management and engagement
4

Responsibilities For Executive / Office Assistant Resume

  • Strong judgement and ability to know when to escalate issues
  • Experience as an executive coach within an organization or as an external coach
  • Demonstrated focus on client-service and ability to build relationships both internally and externally
  • Working knowledge of ticketing or similar operations
  • Producing written materials and talking points for senior leaders to present to internal and external audiences
  • Developing working relationships with counterparts in other divisions to ensure close coordination
5

Responsibilities For Account Business Office Executive Resume

  • Using Salesforce.com to track and monitor marketing activities
  • Scheduling and organising meetings and conference calls
  • Meeting and greeting clients and other visitors
  • Producing regular reporting on topics in focus
  • Providing regular updates on firm performance, key regional metrics and relevant news to inform senior leadership in the region
  • Organizing some smaller client events
  • Coordinating travel plans, hotels, and car service
  • Preparing time and expense reports
6

Responsibilities For Trade Marketing & Office Executive Resume

  • Purchasing of all kinds of office supplies
  • Writing communications, including emails
  • Keyboarding accurately at a net speed of 40 words per minute or faster
  • Outstanding writer, proof reader and copy editor
  • Supporting the regional COO in the development and execution of their internal and external stakeholder engagement strategy
  • Developing content, presentations and prep materials for COO and regional leadership for internal and external events
7

Responsibilities For Program Management Office Executive Resume

  • Understanding of machine learning methods for data analysis
  • Raising client invoices
  • Execute proactive media engagement programs for key business areas across German-speaking Europe, including Investment Banking, Securities, GSAM and PWM
  • In Engineering with 10+ years in Project Management / supervising engineering personnel
  • In Engineering or Project Management with 10+ years supervising engineering personnel
  • Manage alumni ‘customer service’ process including handling requests via phone, voicemail and e-mail
  • Assist in coordinating monthly communications meeting with representatives from the firm’s divisions and regions
  • Comfortable adhering to executive schedule; available outside normal working hours
  • Supervise the hotel’s cashiering function and ensure accuracy and control of all house banks, including due backs, petty cash, etc
8

Responsibilities For Executive Assistant, Executive Office Resume

  • Assist the Director, Executive Office and the Liaison Team by developing and monitoring workflow trackers and schedules
  • Project managing and supporting the execution of regional strategic initiatives
  • Draft talking points for OCE-related events
  • Post videos of media interviews featuring senior Goldman Sachs leaders to GSWeb, the firm’s intranet
  • Prepare briefing memos and presentations in advance of meetings with reporters or the firm’s senior leaders
  • Assist in developing the firm’s internal social media strategy
  • An understanding and appreciation for the firm’s culture
9

Responsibilities For Office & Executive Assistant Resume

  • Lead on all monitoring and evaluation for OCE programmes
  • Work independently and succeed in a growing, fast-paced organization with a collaborative teamwork environment
  • Develop new ideas for repackaging Talks at GS content for broader external distribution
  • Write and edit content for other BCS digital platforms as needed, including thought leadership videos, social media, GS.com, BRIEFINGS
  • Work with revenue-generating and Federation colleagues to develop the firm's advocacy agenda for the Asia Pacific region
  • Support management and internal stakeholders on initiatives undertaken by regional regulators and other standard setting bodies that impact the firm's business
10

Responsibilities For Executive Office, Operations, Analyst Resume

  • Prepare presentations and briefing memos for management on the firm's public policy agenda and political environment in Asia Pacific Basic Qualifications
  • Preparation and administration of meeting rooms
  • Support press officers by researching information to respond to inquiries from reporters
  • Work under pressure, juggle multiple projects, and proactively working towards deadlines
  • Headcount growth (Recruiting and Staff Development)
  • Coordinates timekeeper reporting on the Kronos system as assigned
  • Responsibility for answering press office phone line

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