Document Control Resume Sample

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Maria Johnston
7121 Schroeder Walk,  Houston,  TX
+1 (555) 711 1898

Work Experience

Document Control Lead
06/2016 - PRESENT
Dallas, TX
  • Effective computer skills in databases, spreadsheets, word processors and process mapping software
  • Upload/capture data on Client’s EDMS if required
  • Reviews peer and client technical documents and assists in creating of drawings, parts lists, engineering estimates of work, statements of work, specifications, test plans, acceptance test plans (ATP’s), and other documents used to detail products features, requirements and limitations
  • Maintain quality systems documentation, change control and related records according to established processes, procedures, and standards
  • Issue and track controlled documents according to established procedures and systems
  • Coordinate and ensure timely and accurate document flow process, including initiating routing process, editing documents, sign off and revision
  • Assist with training of Document Control processes
  • File numerical and alphanumerical documents
Document Control
05/2010 - 05/2016
Phoenix, AZ
  • Read and understand policies and procedures
  • Detail-oriented and able to manage multiple tasks with shifting priorities
  • Follow-up Project deliverables list
  • Control and maintain distribution List
  • Working knowledge of disciplines and ability to recognize and categorize documents by type
  • Apply “Coding of Documents” document to assure documents are coded appropriately
  • Maintain electronic file structure
Document Control Assistant
06/2006 - 02/2010
San Francisco, CA
  • Perform scanning activities for batch record
  • Perform archiving activities for quality records
  • Convert documents to pdf and upload to Domino for the Web
  • Ensure all work and processes comply with established cGMP and other related standards
  • Fluent English speaking/reading/writing
  • Acute attention to detail, problem solving skills
  • Two years Document Control/Administrative related experience
  • Excellent verbal and written communication and presentation skills and the ability to collaborate within an international project team environment; and
  • Familiarity with technical documentation including project plans, technical specifications, engineering drawings, design reports, quality records, software, external standards, procedures, work instructions, safety related documentation and construction records is desirable


Everglades University - Orlando
2001 - 2006
Engineer's Degree in Construction Management

Professional Skills

  • Excellent communication skills - both written and verbal; strong listening skills
  • Self-motivated, good interpersonal skills and excellent analytical and problem-solving skills
  • Strong verbal and written communication skills as well as technical writing and documentation skills
  • Demonstrated ability to lead projects and get results through others. Proven housebuilding skills. Ability to negotiate and influence others
  • Self-starter with strong attention to detail; strong interpersonal communication and writing skills
  • Communicate clearly and directly both verbally and in writing, with strong technical writing skills
  • Excellent organizational and planning skills, and attention to detail

How to write Document Control Resume

Document Control role is responsible for organizational, interpersonal, excel, software, computer, organization, word, communications, advanced, microsoft.
To write great resume for document control job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Document Control Resume

The section contact information is important in your document control resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Document Control Resume

The section work experience is an essential part of your document control resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous document control responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular document control position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Document Control resume experience can include:

  • Follow the rules defined in the Project Document Control Plan and make sure those rules are understood and respected by every project entities (product lines, external partners and sub-contractors)
  • Understand project EDMS (Electronic Documentation Management System) by insuring first level support to EDMS data base users, updating EDMS users list, request account creation to EDMS Administration team
  • Solid organizational skills with ability to multi-task and balance complex and routine work activities. Ability to prioritize and delegate
  • Excellent organizational (Records Management) and prioritization skills
  • Strong data entry skills; able to maintain both good speed and accuracy
  • Display good listening skills and have a positive attitude and influence on coworkers, flexibility, and a professional work ethic

Education on a Document Control Resume

Make sure to make education a priority on your document control resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your document control experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Document Control Resume

When listing skills on your document control resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical document control skills:

  • Demonstrated communication skills such as ability to conduct effective meetings, communicate goals, and delegate
  • Demonstrated strong organizational skills, with attention to detail and to accuracy
  • Strong verbal and written communication skills, capable of communicating directly with project management, technical leads, and administrative personnel
  • Excellent computer skills including MS Excel and Word
  • Solid communication skills with the ability to communicate at all levels of the organization both orally and in writing
  • Excellent grammatical/English/proof reading skills

List of Typical Experience For a Document Control Resume


Experience For Document Control Assistant Resume

  • Excellent coordination and organizational skills are essential
  • Good computer/software skills (MS office suite)
  • Strong interpersonal and communications skills to interface with customers as well as our management team
  • Solid understanding and experience using an electronic document control system
  • Effective in building good working relationships within the project team, and with project stakeholders

Experience For Document Control Lead Resume

  • Experience validating an electronic document management system, preferably Agile
  • One year prior working experience (TS16949 & ISO14001)
  • Advanced skillset in Microsoft Excel, Word, and Outlook required
  • Prior experience with CMC and document management in a FDA regulated company
  • Proven experience driving business process improvements
  • Service and communication skills
  • Routine interpersonal and communication skills (verbal and written) with site employees and contractor support
  • Able to learn to effectively communicate technical issues across disciplines, cultures, work locations, and hierarchical

Experience For Manager, Document Control Resume

  • Work effectively with project managers, engineers, and superintendents
  • Effectively utilize personal computer
  • Demonstrates objectivity, thoroughness, insightfulness and probing behaviors when approaching problems
  • Participation in the Validation, and Regression testing of changes to ECO, Document Management Systems, Learning Management System and Workflows
  • Aerospace/Engineering/Manufacturing business experience highly desirable but not essential

Experience For Document Control Admin Resume

  • Experience working with engineering and project documents (drawings, technical specifications, etc.)
  • Experience making drawing updates
  • Strong attention to detail for formatting review
  • Manage multiple, complex priorities within demanding time frames with attention to detail
  • Experience performing this function in the Mechanical Metal Industry preferably
  • Experience of utilising a PLM/LCM software eg. SmarTeam to upload and manage key documentation for internal stakeholders & external customers

Experience For Document Control & Bill of Materials Specialist Resume

  • Support team goals and objectives, policies and procedures, Good Manufacturing Practices, and FDA regulations
  • Operate computers and all applicable software including Microsoft Office Suite (Word, PowerPoint, Excel and Outlook)
  • ISO 13485 Certification Experience
  • Assist other staff with validation as needed
  • Previous experience with SharePoint required
  • Cooperate with all individuals to include constructive attitude and interactions
  • Experience in the construction and nuclear industry an asset
  • Direct experience with the regulatory matters of US Customs and Border Protection

Experience For Lead Document Control Assistant Resume

  • Previous experience in an FDA regulated business function-Quality function is highly desired
  • Experience with common data systems (Microsoft products, QCBD and ERP)
  • Administrative and/or Document Control experience
  • Demonstrable experience and understanding of the Document Control function, supporting large projects / programmes within highly regulated industries
  • Strong ethos relating to Health Safety and Wellbeing
  • Document management experience using a document management system
  • Demonstrable experience of managing documentation from initial conception through to Handover of Life time Records to the Client
  • Experience in the aerospace manufacturing industry

Experience For Document Control / NPI Resume

  • Experience with an Engineering or Construction Company
  • Experience with document management software
  • PDM Systems (Smarteam) or similar experience
  • Demonstrated ability to use and manage specifications and SOP’s to meet quality and regulatory objectives
  • 6NJ years' of relevant experience required
  • Actual execution experience of all project phases (FEED through close out) required
  • Proven ability to communicate ideas and concepts, both verbally and in writing, to all levels of the organization
  • Previous experience working with confidential/proprietary information in a document control role
  • Great way to gain valuable corporate experience!

Experience For Document Control Production Resume

  • Experience in regulatory information management within the pharmaceutical industry
  • Work independently, take initiative and respond to multiple priorities
  • Experience of Blue Cielo or related EDMS systems
  • Zero (0) to two (2) years of experience in a GMP environment
  • Experience
  • Experience of Microsoft Office specifically Word and Excel

Experience For Document Control Assistant, Chippenham Resume

  • Demonstrates initiative, teamwork and commitment
  • Technical career and / or equivalent experience
  • Significant document management/record retention experience is essential
  • Strong knowledge of construction procedures and schedules
  • Excellent knowledge in document control and management processes and standards
  • Experience with the execution of large capital projects (?$20 million) required
  • Relevant experience in Oil and Gas or similar Industries

Experience For Document Control Director Resume

  • Three (3) years’ experience in a similar role required
  • Operate a digital camera and edit/incorporate photos into MS-Office Suite documents
  • Work with minimal supervision with a strong attention to detail
  • Work around strong scents and fragrance, and discern color hues
  • Filing scanning Vetting/Notifications/withdrawals etc
  • Copying: Reproduces documents including various sizes and binding requirements requested by the Quality Team
  • Working with SharePoint uploading/downloading documentation with the client
  • Assessing and verifying existing library documentation
  • Printing, binding and scanning

List of Typical Skills For a Document Control Resume


Skills For Document Control Assistant Resume

  • Excellent communications skills and the desire to work in a software package that manages thousands of documents and the associated training records
  • Strong Computer Skills (MS Outlook, Word, Excel, PowerPoint, and Adobe Acrobat Pro)
  • Strong computer skills – MS Word, MS Excel
  • Demonstrated attention to detail, including demonstrated typing accuracy
  • Functions effectively as part of team

Skills For Document Control Lead Resume

  • Effectively present information and respond to questions from groups of managers, associates and third party regulatory auditors
  • Records shall be establish and maintained to provide evidence of conformity to requirements and the effective operation of the Quality Management System
  • Project Management, Data Management & Technical skills
  • Possesses basic to advanced computer skills
  • Basic math, geometry and algebra skills to perform volume and related calculations
  • Advanced skillset with Microsoft Word, Excel, and Outlook required
  • Provide support to other Quality function activities including LfE (Learning from Experience), Client Surveys, Audit Reporting, etc
  • Experience in a quality position working with ISO quality standards/GMP requirements (preferably) for a medical device/ pharmaceutical company

Skills For Manager, Document Control Resume

  • Previous experience of work supporting the MoD
  • Experience in an office environment utilizing general office equipment such as photocopiers, scanners, printers, faxes and shredders
  • Possess an understanding of AutoCAD and SolidWorks
  • Strong understanding of Document Control requirements and processes as outlined in ISO 13485 and 20 CFR part 820
  • Flexible and tolerant of changing priorities
  • Diploma in a business-related discipline or a combination of education, training and experience deemed equivalent
  • Thorough understanding of and experience in the execution of internal and third party regulatory compliance audits
  • Capable of prioritizing work independently
  • Experience with workflow/ process flow development

Skills For Document Control Admin Resume

  • Previous experience in use of JPI
  • Previous experience in use of JPI/Sharepoint
  • Experience with VenDM is considered an asset
  • Experience in Construction Administration
  • Strong work ethic; self-directed; eager to take on new tasks
  • Zero to two (0-2) years of relevant experience in Quality Assurance or Document Control
  • Execute on document management processes to drive quality through consistency of execution with assurance of effectiveness
  • Demonstrated knowledge of GMP
  • Operate a computer keyboard and calculator

Skills For Document Control & Bill of Materials Specialist Resume

  • Organize 1346 validation documents in document control cabinets
  • Experience with various kinds office equipment, copier, fax, scanner, etc
  • Experience with Microsoft Office, specifically Word, Excel, and Outlook
  • Filing/boxing new and older records to add to archived files, retrieving archived files as needed and returning them to their proper storage location
  • Preparing and implementing squad checking documentation in accordance with procedure and distribution matrices
  • Preparing accurate status reporting based upon the metadata designations and submitting at the determined frequency (per project basis)

Skills For Lead Document Control Assistant Resume

  • Inputting meta-data, uploading and downloading to and from the document control system, (SharePoint)
  • Scanning and loading into PLM of existing documents
  • Receiving, tracking, and monitoring vendor and internal drawings and documentation
  • Accessing and requesting drawings from site contacts or intranet sites
  • Tracking and reporting status, issues, and consistency metrics to management
  • Participating in cost engineering and project services team meetings as required
  • Training engineering team members on SharePoint tasks and search options as needed
  • Understanding and appreciation of principles relating to Health, Safety Environment, Quality and
  • Working with the engineers to handle the drawings and manifest and put them in the drawing system

Skills For Document Control / NPI Resume

  • Maintaining labeling policies and procedures for special diets (vegetarian, vegan, gluten free, etc.)
  • Expediting the review of internal and external documentation within engineering and construction departments
  • Scanning of Drawings and adding to SmarTeam
  • Establishing and maintaining the Master Document Register and project repository. (i.e. project records)
  • Processing of project documents including

Skills For Document Control Production Resume

  • Ensuring that each applicable metadata field is accurately updated and maintained in each Master Deliverables Register
  • Providing back-up document control support as needed on other projects
  • Inputting data into Excel spreadsheets and document logs sheets
  • Monitoring status of in-process document changes to ensure timely revisions
  • Archiving project documentation
  • Coordinating with Client points of contact on daily communications
  • Working knowledge of computer software systems (Excel, Word, Power Point)
  • Interfacing with the project team to coordinate the control of documentation
  • Generating transmittals to send documentation to external parties through electronic or hard copy means

Skills For Document Control Assistant, Chippenham Resume

  • Purchasing of required Standards and external documentation
  • Copying of cd's and floppy disks for software production
  • Training of new Document Centre Personnel
  • Adding new placeholders in SharePoint as projects become active
  • Checking the accuracy of transmittals received both internally and externally

Skills For Document Control Director Resume

  • Developing the Document Control Plan for the defined scope on multiple large capital projects
  • Ensuring efficient flow of documentation, handover, and close-out of project activities to ensure consistency in document control
  • Locating and using procedures from the Project Lifecylce Program (PLP) library and project specific procedures
  • Providing technical guidance to co-workers; a ‘go to’ person
  • Uploading documentation to client’s system(s)

List of Typical Responsibilities For a Document Control Resume


Responsibilities For Document Control Assistant Resume

  • Aptitude for detail, accuracy and excellent organization skills, knowledge of PC based programs such as: Microsoft Word, MRP system, Excel and data input
  • Adhere to record retention policies, safeguard information and retrieve data more effectively
  • Research change requests effectively gather all relevant information in order to resolve issues
  • Ensure effective interactions at a departmental level to efficiently incorporate departmental activities into overall company strategies and quality systems
  • Perform Effectiveness Checks for the CAPA (Corrective and Preventive Actions), as defined in the reports
  • Organize and verify validation files
  • Operate office machinery, especially a Scanner

Responsibilities For Document Control Lead Resume

  • Coordinate workflow and priorities of Document Control with management and Change Owners on an as needed basis
  • Experience in SharePoint or applicable document management software
  • Preparing and issuing necessary vendor document related reports and other necessary functions in support of the project
  • Scanning Documents: Scans documents to PDF using the OCE machine and reproduces as required
  • Entering contacts, purchase orders and other set-up criteria in the electronic data management system
  • Processing documents in compliance with PLP and project procedures to meet DM standards
  • Support PM/PE in the subcontracting process by contacting bidders, ensuring required documents are delivered, and maintaining bidder logs
  • Ensure proper filing, classification and indexing of engineering documents as outlined in project site file/folder hierarchy

Responsibilities For Manager, Document Control Resume

  • Possess an understanding of the principles behind engineering and architectural drawing release procedures
  • Assist with various aspects of document control, including document archiving and document imaging
  • Verify/Scanning/Filing of all quality related documents and saving them to server
  • Proactively seek methods of increasing efficiency while maintaining compliance in all areas of responsibility on a continuing basis
  • Process training assignments for Philips North America roles in the TEDS TMS system, focus on Personal Health; supporting the broader NA team as time allows
  • Responsible for overseeing the Document Control and Packaging department staff
  • Upload documents (drawing submissionon) by using Bluebeam studio

Responsibilities For Document Control Admin Resume

  • Prepare engineering project documents for bulk loading into Electronic Document Management System (EDMS)
  • Comprehensive understanding of SharePoint Administrative tools including Metalogix Control Point
  • Responsible for maintaining active raw material purchasing specifications
  • Serve as systems expert and training liaison for electronic document management system(s) and other e-tools used by EBF for quality documenting purposes
  • Have an understanding of the operation and use of scanners, plotters, microfilm scanners, optical disk and electronic printing machines
  • Possess an understanding of Configuration Management and related troubleshooting
  • Be capable of providing training in utilized systems to a variety of clientele
  • Receives, copies, and files all incoming and outgoing documentation

Responsibilities For Document Control & Bill of Materials Specialist Resume

  • Assist in training relating to Document Control i.e. JPI (Jacobs Project Information) electronic document management system
  • Provide guidance and mentoring to other team members in relation to Document Control matters including JPI
  • Correctly determine the appropriate previous drawing mark-up to include to assist reviewers in quickly ensuring previous redlines were implemented
  • Assist with analysis by sorting employee, document, course, and training data
  • Maintains and ensures the confidentiality of facility records including but not limited to: Engineering, Sales, Quality
  • Prepares Data Books for customers per their requirements including Binding large books

Responsibilities For Lead Document Control Assistant Resume

  • Notifies appropriate person of troubleshooting issues regarding vendors and clients
  • Responsible for processing and distributing Material Specification Transmittals (MST)in a timely fashion
  • Processes documents (including indexing into database and/or enterprise content management system)
  • Works with Project Manager and Project Engineering Manager to update drawing lists and to coordinate releases and
  • Supervise Document Control/Project Administration team by delegating tasks and overseeing all aspects of Document Control/Project Administration
  • Assign existing staff to new projects or move staff within existing projects upon request from the Project Managers

Responsibilities For Document Control / NPI Resume

  • Prolog project setup, account management, troubleshooting, training, and closeout for all projects
  • Kneel and rise repeatedly for filing
  • Familiarity with GMPs and the manufacture and/or testing of pharmaceutical products
  • Package kitting parts in accordance with LMI’s procedures and work order instructions
  • Ensure the quality system is being maintained in accordance with ISO 9001:2015 requirements
  • Oversee Master Control administration, performance, reporting and updates
  • Assist during FDA inspections, Notified Body, customer audits and other third party Quality System evaluations

Responsibilities For Document Control Production Resume

  • Provide training as necessary on use of the system
  • Update and maintenance of the Training Matrix (Coordinate with Master Trainers)
  • Manage and track the documents and drawings of vendors, owners and B&V by using systems - POWRTRAK and Bentley
  • Set up and maintain the Project filing system in the system
  • Review and process incoming document transmittal requests
  • Responsibility for the management, control, storage, and retention of internally and externally developed engineering project documents
  • Provide support for efficient closeout of engineering projects within allotted timeframe as directed for project manager and/or sponsor
  • Create and maintain Quality Standard Operating Procedures & associated forms and documents

Responsibilities For Document Control Assistant, Chippenham Resume

  • Update manufacturing formulas and process specifications
  • Responsible for maintaining all inbound and outbound Certificates of Analysis
  • Manage and update Document Arhives of all Quality Related Documents according to Company Policy
  • Perform print order distributions of released engineering and architectural drawings along with related documentation
  • As required by the project manager, take meeting minutes, enter into Prolog, and distribute to required project team members

Responsibilities For Document Control Director Resume

  • Provide focal point and leadership of a small team of Document Controllers supporting the Quality function on PSP (N)
  • Coordinate Software Change Order (SCO) process for approving SCOs in MasterControl
  • Coordinate BioMARCR process for approving Commercial’s material/literature in MasterControl
  • Review monthly equipment Maintenance and Temperature Monitoring records
  • Work involves direct day-to-day supervision and planning of work activities for the Document Control Team
  • Manage the change control system (Agile); Review, route, assess training impact and release change orders

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