Document Control Administrator Resume Sample

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Bernita Mueller
35817 Ken Throughway,  Detroit, MI
+1 (555) 207 9927

Work Experience


Document Control Administrator
03/2017 - PRESENT
Houston, TX
  • Ability and willingness to abide by Granite’s Code of Conduct on a daily basis
  • Maintaining the flow of controlled documents through the Electronic Document Management System and the Electronic Learning Management System
  • Provide primary support for document control function through routing, review, distribution, approval, and release of documents, including course and exam entry
  • Perform new user account set up and close out in the EDMS as well as new user training of electronic documentation system
  • Process Standard Operating Procedures, Batch Records, Validation Documents, Miscellaneous Reports, Forms, and Material Specifications through the EDMS
  • Maintenance of controlled document program including upgrades to the EDMS when required
  • Collaboration with IT on the management of the EDMS
  • Provide assistance to the RA/QA department to meet regulatory and compliance requirements
  • Process incoming hardcopy files as well as retrieval requests
Senior Document Control Administrator
07/2012 - 11/2016
Phoenix, AZ
  • Manage the Corporate document control function through routing, review, distribution, approval, and release of documents
  • Manage release and control of document updates. As well as recall/destruction of obsolete documents
  • Responsible for word processing and distribution of documents and maintenance of document files in a confidential and secure manner
  • Actively participates in internal audits, management review and other activities covered under Smith & Nephew Quality Manual and Policy, Policies and Procedures
  • Assesses and recommends operational efficiencies for the Corporate QARA Document Management Process
  • Records control, including maintaining oversight of off-site records storage and retrieval
  • Quality Performance Metrics and Reporting
Lead Document Control Administrator
01/2006 - 06/2012
San Francisco, CA
  • Quality Management Review
  • Internal Quality Audits
  • Interfacing with Information Technology (IT) for support of QMS processes and records
  • Leading or participating in process improvement projects
  • Change Order Execution within Multiple Systems
  • ECO/ECR Submission, Progression and Execution
  • QC Code Review
  • Spex Index Review

Education


National American University - Albuquerque Campus
2001 - 2005
Engineer's Degree in Management

Professional Skills


  • Demonstrated strong interpersonal, communication and customer service skills
  • Encouraging Personal Growth – Seeks opportunities (training, projects, etc.) that develop knowledge and skills to become a stronger contributor
  • Demonstrated advanced skills in documenting, recording and maintaining facts, information and records in a detailed and accurate manner
  • Strong project management, relationship management, and critical thinking skills
  • Excellent technical writing, document control, and organizational skills
  • Excellent customer service and listening skills. A
  • Excellent office skills (MS Word, Excel etc.)

How to write Document Control Administrator Resume

Document Control Administrator role is responsible for organizational, computer, customer, accuracy, excel, manufacturing, reporting, auditing, planning, shipping.
To write great resume for document control administrator job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Document Control Administrator Resume

The section contact information is important in your document control administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Document Control Administrator Resume

The section work experience is an essential part of your document control administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous document control administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular document control administrator position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Document Control Administrator resume experience can include:

  • Work cooperatively with others with the use of strong interpersonal skills, organizational skills
  • Demonstrates effective oral and written communication skills commensurate with need to collaborate outside of the functional group and department
  • Strong analytical skills, high level of accuracy and attention to detail are required
  • Excellent verbal, written, organizational, time management and interpersonal skills
  • Excellent computer skills; proficient in Word and Excel
  • Strong follow up and organizational skills, detail orientated

Education on a Document Control Administrator Resume

Make sure to make education a priority on your document control administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your document control administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Document Control Administrator Resume

When listing skills on your document control administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical document control administrator skills:

  • Demonstrate the ability to use written and verbal communicate skills in an effective manner with various levels of management
  • Excellent computer skills, including working knowledge of MS Office and email
  • Excellent oral, written and diagrammatic communication skills, and attention to detail
  • Competent in reading, writing, spelling, and arithmetic skills
  • General office skills for filing and document publishing
  • Demonstrated skill and flexibility in negotiating and collaborating with coworkers

List of Typical Experience For a Document Control Administrator Resume

1

Experience For Senior Document Control Administrator Resume

  • Demonstrated analytical, critical thinking, and excellent problem solving skills
  • Experience in information management. Knowledge and experience with enterprise content management systems and Microsoft Windows environment
  • Demonstrated ability of working well independently with minimal supervision; actively seeks guidance when needed to maintain progress on assignments
  • Monitor the effectiveness of the calibration program and reporting the suitability of the system to the Quality Systems Supervisor
  • Prioritize and store both soft and hard copies of all documents and correspondence
2

Experience For Project Document Control Administrator Resume

  • Experience with ISO, ASTM, NIST, OSHA, CER, and other standards or regulatory organizations
  • Solid knowledge and proficiency of software products used for construction of documentation
  • Setting up, designing & administering the documentation system
  • Filing, maintaining & updating database
  • Arranging visas, organising travel and accommodation
  • Assisting in preparation and timely submission of tender documentation
  • Maintaining various admin and document registers as necessary
  • Updating Curriculum in C2C per ECO releases in SAP
3

Experience For Lead Document Control Administrator Resume

  • Performing Document Control Audits
  • Working knowledge of PCs and Microsoft Office
  • Delivering accurate, timely and responsive services, including registering and handling all incoming and outgoing correspondence and documentation
  • Maintaining customer database and provide proper document classification, sorting, filing and proper archiving
  • Invoicing & management of A/R overdue invoicing
  • Auditing of document issued locations monthly
  • Store, manage, and track company documents, including scanning, imaging and organizing documents
  • Liaise with relevant area in manufacturing regarding updated and generating new documentation
4

Experience For Document Control Administrator Resume

  • Responsible for processing all incoming and outgoing project specific documentation
  • Provides training and support to other project teammates in tracking documentation and preparing it for submittal
  • Assist coaches, storeroom, and facilities engineers, including providing assistance during audits
  • Assist with tracking sustainability by maintaining tracking logs
  • Read, understand and follow procedures, work instructions and Engineering documentation, including drawings / schematics / specifications, etc
  • Position is also accountable for notifying responsible parties and management of outstanding corrective actions
  • Liaise with the learning centre to ensure full integration of training requirement as part of document publication
5

Experience For Senior Document Control Administrator Resume

  • Support ISO compliance activities including maintaining current edition of ISO 9001 Quality Manuals and procedures
  • Takes meeting minutes and action items during meetings and performs basic follow-ups as required and as related to Document Control/Project Management
  • Review Packaging Department production records for accuracy, quality, and integrity, ensuring compliance to ISO and Food Safety/HACCP requirements
  • Multi tasking and planning
  • Types letters, memos, forms, and labels according to established formats and guidelines
  • Assist in the development and maintenance of document filing systems for storage of controlled documents
  • Issue EWO Numbers and filing EWO closures
6

Experience For Project Document Control Administrator Resume

  • Issue New Plant Document numbers and creating related DIRs in SAP
  • C2C DLA (Department Learning Administrator)
  • Position is accountable for ensuring that plant document changes are available to associates within a given period of time after ECO release
  • Support timely retrieval of document during internal and external audit
  • Basic knowledge of engineering terminology
7

Experience For Lead Document Control Administrator Resume

  • Proficient in using Electronic Document Management Systems
  • Executes project-specific advanced documentation requirements, meeting customer’s expectations
  • Assist in department document creation and editing as needed
  • Secondary contact for CBR Tucson confidential shredding services
  • Maintain Project's meeting minutes
8

Experience For Document Control Administrator Resume

  • Compile weekly and monthly outstanding submittals log
  • Report out daily activities
  • Organize and control the Document Management System, to include revision control, change requests and document formatting. According to OMP-00-4.2.3 Control of Document procedure
  • Ensure that changes and the current revision status of documents are identified and authorized through the proper process prior to release in the system
  • Ensure that documents of external origin, determined to be necessary for the planning and operation of the quality management system, are identified and their distribution is controlled
  • Organization and maintenance of company documents on SharePoint and applicable satellite books to ensure that relevant versions of applicable documents are available at points of use
  • Archive inactive or obsolete documents in accordance with OMP-00-4.2.4 Control of Records procedure
  • Prevent the unintended use of obsolete documents, and to apply suitable identification to them if they are retained for any purpose
  • Maintenance of document storage to ensure they remain legible, identifiable and readily retrievable
9

Experience For Senior Document Control Administrator Resume

  • Contribute to the training of employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery
  • Monitor and report to the Quality System Supervisor the timeliness of the internal auditing program, according to the internal audit schedule
  • Answer phones, transferring to appropriate staff, and assists walk-ins with Lobby Guard as needed
  • Verify calibration certificates for accuracy; completeness and fitness of equipment and for reporting any non-conformances to the Quality Systems Supervisor
  • Monitor the shelf-life database for accuracy of data and ensuring timely removal of expired materials
  • Monitor Approved Supplier Database to ensure accuracy of database against supporting records
  • Prepare internal audit packages and assign audit number(s), in accordance with the Internal Audit procedure OMP-00-8.2.2 and the audit schedule
10

Experience For Project Document Control Administrator Resume

  • Actively participate in the company’s internal audit program as an auditor
  • Creates orientation folders, and creates badges for new employees
  • Maintain and monitor the accuracy of the calibration database
  • Maintain and monitor the corrective action database, report to the Quality Systems Supervisor its’ status
  • Compile and maintain supplier files, both approved and disapproved suppliers, in support of the program used to approve/disapprove suppliers
  • Maintains administrative files, scans documentation into computer files, and destroys obsolete documentation

List of Typical Skills For a Document Control Administrator Resume

1

Skills For Senior Document Control Administrator Resume

  • Accurate typing/Word processing skills
  • Basic typing / keypad skills required
  • 3 yrs experience in technical writing or admin. Multi departmental documentation and computerized experience system desirable
  • Effectively interface with management and technical staff
  • Effectively present information and respond to questions from managers, coworkers, and customers via a presentation or report
  • Works with minimal departmental level supervision and sets own priorities and negotiates priorities with customers
2

Skills For Project Document Control Administrator Resume

  • Effectively present information and respond to questions from groups of managers, employees, and the general public
  • Stong communication skills (written & verbal) required
  • Document control experience (preferably from Pharma). Office/Clerical experience handling documents
  • Organization Skills to multi task and work on several batches simultaneously
  • Communication skills to be able to collaborate with other functional groups
  • Document Control and Engineering Change Control experience in a manufacturing/engineering environment
  • Previous experience with creating, incorporating, and archiving documents
3

Skills For Lead Document Control Administrator Resume

  • Experience in editing and proofreading is beneficial
  • Previous experience in project planning and scheduling
  • Internal Auditing in a manufacturing environment Experience Desired
  • Document control experience in a manufacturing /engineering environment
  • Experience with document management including revising complex Microsoft Word Documents
  • Working experience
  • Experience in the field of Engineering Document Control
4

Skills For Document Control Administrator Resume

  • Previous experience with Technical Writing
  • Enters and validates data on all new design releases, including product configurations in SEO Parts and ERP and through all phases of the design lifecycle
  • Demonstrated ability to analyze data and execute basic problem solving
  • Relationships and People – Proactively helps others and responds to their business needs to build strong working relationships
  • Work experience at an engineering firm, technical office, or active construction site
  • Demonstrated knowledge of manufacturing, product, and design related processes
  • Demonstrated knowledge of Engineering Change Control process
5

Skills For Senior Document Control Administrator Resume

  • Demonstrated manufacturing, product, and design related processes
  • Previous experience with operating a document control system
  • Previous experience with writing technical documents
  • Min of 1 year experience working with Microsoft Word, Office, and other databases
  • Experience using an enterprise content management (ECM) platform such as Documentum
  • Experience with document library software (cataloging, check in and check out)
  • Experience constructing technical documentation for scientific instruments or other complex products
  • Good verbal and written communication. Understanding of how to route information to the correct party
  • Experience functioning within GMP compliant environment—preferably in a pharmaceutical document control environment
6

Skills For Project Document Control Administrator Resume

  • Experience administering industry standard document management systems like FirstDoc (preferable)
  • BS in Management / Technical functions or comparable 3-5 years’ work experience
  • BS in Management / Technical functions or comparable 5-8 years work experience
  • Previous experience with Microsoft Project and/or Primavera P6 software
  • : Clerical experience
  • Five (5) Years Relevant Work Experience desired
  • Document Control Experience Desired
  • Product Data Management Software Experience desired
7

Skills For Lead Document Control Administrator Resume

  • Experience in the medical device or similarly regulated industry
  • Experience in Document Control, Data Entry and/or Administrative work
  • Adept at planning, organizing and prioritizing work
  • Demonstrate ability to develop and manage relationships
  • Ensures that all new part numbers and material master requests comply with applicable Product Compliance and Import/Export procedures prior to issuance
  • Working experience in administration or team assistant
  • Schedules priorities, manages time, and monitors work flow in a systematic and dependable manner
8

Skills For Document Control Administrator Resume

  • Experience in the field of configuration management
  • Ensure that files are accurate and complete with Good Documentation Practice
  • Create controlled Work Order Instructions and Product Certificates for finished goods
  • Generate Validation Protocol numbers as requested
  • Clerical experience is helpful
9

Skills For Senior Document Control Administrator Resume

  • Pulling, checking out, checking in, and filing paper documents according to the electronic catalog system
  • Assisting with site document publishing needs which includes formatting and editing documents in MS Word
  • Assisting SAP ECoMS users in Revising/Creating/Obsoleting documents
  • Formatting, proofreading and processing of proposals and reports in accordance with company standards and ensuring consistency in quality and format
  • Setting up and maintaining project documentation within project filing requirements
10

Skills For Project Document Control Administrator Resume

  • Providing support to site document Repository to add new records into the electronic document cataloging system
  • Working knowledge of the Engineering Data Entry Change Management system and overall Product Configuration process
  • Delivering on Strategy - Providing responses to internal customers within required timeframe
  • Operating with Agility – Works proactively to improve processes in area of responsibility and supports colleagues in understanding changes
  • Creating and managing document templates

List of Typical Responsibilities For a Document Control Administrator Resume

1

Responsibilities For Senior Document Control Administrator Resume

  • Assists in compiling corporate filing documents and maintaining computerized files to support all documentation systems, including controlled documents, technical documents, master equipment, manufacturing and CMO
  • Strong time management skills, with attention to detail; able to advance and monitor progress on multiple requests simultaneously
  • Experience with SAP and Intelex
  • Training employees on document control process and records retention process
  • Working knowledge of MS Office suite of products, particularly Microsoft Word and Excel
  • Loading scanned document into electronic repository based on Documentum software
  • Working knowledge of CAD, PDM, ERP
  • Working knowledge of Configuration Management standards and processes (i.e., CMII, CMMI)
2

Responsibilities For Project Document Control Administrator Resume

  • Releases and coordinates Change Management of all QMS documents, including updating the Engineering Training Record
  • Backup admin assistant with answering phones, booking travel arrangements, and completing expense reports for management
  • Assist with site document publishing, formatting and editing documents in MS Word
  • Provide assistance in reviewing subconsultant invoices, preparing invoice backup materials, and tracking project related items
  • Proficiency in typing, proofreading and editing required
  • Broad knowledge of relevant Engineering and Manufacturing processes, including in-depth Work Order, Purchase Order processes
  • Assists new product development teams by monitoring overall project status and key upcoming milestones
  • Assist Manufacturing and QA/QC Operations departments in expediting required documentation for product releases, i.e Cerfificates of Analysis
  • Monitor training records and training matrix and ensure that they are up to date
3

Responsibilities For Lead Document Control Administrator Resume

  • Adept at working in a detail oriented environment
  • Scan document, loading into electronic repository based
  • Assists in development of project schedules using Microsoft Project
  • Assist with label generation and product marking requirements
  • Responsible for receiving and maintenance of Device History Records (DHRs)
  • Provide lab notebooks and tracking number to R&D
  • Communicate with Departments and Project Teams regarding Document revisions
4

Responsibilities For Document Control Administrator Resume

  • Become familiar with the X-ray product being documented
  • Participate in assembly and processing of products, and perform audits and redlines of procedures
  • Be familiar with aspects of Lean Manufacturing, Kaizen, Practical Process (PPI), and Continuous Improvement(CIP)
  • Track record of demonstrating Thermo Fisher Scientific values—Integrity, Intensity, Innovation, and Involvement
  • Create and maintain MS Excel spreadsheets to better facilitate/track management of various engineering documents
  • Assist in the review and development of existing organizational standards to better streamline all processes
  • Assist in preparing various financial or administrative reports
  • Facilitate training to ensure completed and documented
5

Responsibilities For Senior Document Control Administrator Resume

  • Performs file backup to ensure proper storage and archiving of electronic registers and Create Document Control and correspondence folders for projects
  • Performs document quality check in accordance to Company engineering document control procedures
  • Proficient in using Microsoft Office application and Adobe
  • Collaborate with Document Management for the archival of binders on time to support retrieval during regulatory inspections
  • High stress tolerance for fast paced, multi-tasking environment
  • Standard Operating Procedures, Thermo Fisher Scientific operations and best practice knowledge helpful
  • Self-directed, the ability to work independently, and being highly-motivated
  • ISO9001:2015 and IATF 16949:2016 Training preferreFluent in English
  • Learn Merck systems used to publish and catalog documents based on WINDOWS operating environment
6

Responsibilities For Project Document Control Administrator Resume

  • Advanced proficiency working with an ERP system and Microsoft Office software
  • Exhibits advanced level problem solving and independent engagement of a variety of resources to resolve issues or develop new and improved methods of work
  • Advanced proficiency working with an ERP system, ECO System and Microsoft Office software
  • Communicate and manipulate data using a personal computer required
  • Fluency in English (verbal and in writing)
7

Responsibilities For Lead Document Control Administrator Resume

  • Support departmental process development and cross training of all personnel
  • Prepares training materials and maintains related records
  • Coordinates the review and revision of procedures, specifications and forms
  • Issue / Review Master Batch Records
  • Issuance of laboratory notebooks, and the creation and issuance of logbooks
  • Maintain history files for all SOP's, certificates of analysis, specifications and other documentation as necessary
  • The Document Control Administrator ensures that the most current revision level of all plant documents is made available on the shared network drive. It is critical that the most current revision of documents is available to all associates for training and for performing job responsibilities according to current procedures
  • Back-Up for the Canaan Change Coordinator
8

Responsibilities For Document Control Administrator Resume

  • Works independently under the direction of the Document Control Lead
  • The work not being completed in a timely manner could result in associates not being trained properly and/or products not being manufactured correctly or not being delivered on time
  • Documentation errors could also result in regulatory non-compliances
  • Establish a structure for document control for the site’s process technology and equipment; Collaborate with other sites to implement best practices
  • Work as a liaison between the site’s engineering, PSM, CAD and maintenance teams to ensure that the project technology is captured in Process Technology Packages
  • Conduct weekly CCB meetings to discuss pending CO’s and coordinate activities required for their approval and implementation
  • Tracks the status of all CO’s and provides monthly metric reports to management
  • Route DCR's, change orders, etc.
  • Document control of all internal SOP’s and other controlled documents
9

Responsibilities For Senior Document Control Administrator Resume

  • Prepare and update document control procedures in line with the company’s document management system
  • Format and run quality check on client’s weekly document deliverables
  • Maintains and ensures standard document knowledge & information practices within a physically central library and/or validated, company-supported computer-based systems
  • Work requires the coordination and performance of multiple tasks
  • Facilitates regular reviews and tracks standard operating procedures and key performance indicators utilizing Prolog tools and techniques in order to monitor the progress of all construction projects; identifies and quantifies any variances, performs required corrective actions, and communicates to all internal/external stakeholders
10

Responsibilities For Project Document Control Administrator Resume

  • Manages the training and professional development of internal and external staff on Prolog Management Systems to ensure accountability for construction costs, scope, schedules information/documentation and to maintain efficient records for capturing and managing multiple projects from start to finish
  • Manages construction information/documentation entered into Prolog in support of Planning, Design, Construction, Maintenance and other functional areas
  • Develops, maintains, and updates multi-project reports and provides recommendations for improvements for the department overall prolog project management system used for the development, approval and management of documents developed for Construction & Facility Services
  • Collaborates and communicates with internal and external functions to enhance project success and to ensure the continuous and effective execution of the document control performance procedural management process for management, professional staff, e.g. Project Managers, Architects/Engineers, CMPA’s and for all stakeholders
  • Scan, image, organize and maintain documents, adhering to the company's document control procedures
  • Create, manage, store and track company documents
  • Archive inactive records in accordance with the records retention policy
  • Audits of Organizational documents, records and processes

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