Document Control Manager Resume Sample

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Hermina Wilderman
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Work Experience


Document Control Manager
05/2015 - PRESENT
New York, NY
  • Manage the preparation of Bridgestone’s Digital Standards, specifically Inventor and Vault Pro
  • Communicate current practices and procedures with Digital Technologies project staff and others as needed
  • Continued development of “best practices” for digital technologies as it relates to Inventor or Vault research and development, standards, and processes
  • Maintain and update the standards as needed with new CAD software or requirements
  • Assures standards are used for all internal projects and works with outside vendors as needed
  • Implement appropriate measures for success in a collaborative fashion with the team
  • Management of incoming and outgoing documents
Corporate Document Control Manager
03/2013 - 03/2015
San Francisco, CA
  • Ensure cohesive working environments with appropriate interfacing with relevant areas of the business
  • Providing assistance to Engineering Manager, Project Managers and project teams in project document management
  • Ensure awareness and compliance with Jacobs standards, procedures and work processes
  • Develop and maintain templates for use across all projects
  • Develop and manage effective the Document Control team; building capability, ensuring high service levels are met and streamlining processes
  • Manage the setup of Document Control in major projects
  • Responsible for training, development and performance evaluation of all staff members on Document Services team
Inventor & Document Control Manager
09/2006 - 09/2012
San Francisco, CA
  • Leads compliance projects to guide process owners to enhance compliance, reduce complaints and costs, and increase throughput
  • Creates trending reports and analysis for findings, training, policies and procedures, compliance, business analysis, complaints, QC and QA
  • Manages and conducts the research and delivery of materials required for internal and external examinations
  • Prepares and distributes regular reports and emails with status of projects in progress
  • Organizes meetings to ensure effective communication and adherence to deadlines
  • Manages several project initiatives with competing priorities
  • Leads proactive review of prior examination findings, business processes, and recent external and internal findings (from Internal Audit, Quality Control, First Line of Defense and/or external exams) to ensure defects have been corrected
  • Creates and maintains records, reports, knowledge databases, SharePoint sites, etc. as necessary related to compliance, audit, risk and business practices
  • Identifies opportunities to improve processes related to compliance and advises management accordingly

Education


Montana State University - Northern
2001 - 2006
Bachelor's Degree in Drafting

Professional Skills


  • Organization and priority setting skills
  • Excellent computer systems skills with working knowledge of computer relational databases, Excel spreadsheets
  • Strong interpersonal and communication skills, both written and verbal, and a professional demeanor are required
  • Strong organizational skills and follow-through; and the ability to take responsibility and consistently meet deadlines
  • English grammar, proofreading/editing, spelling skills required
  • Prior experience working with SharePoint or other document management software
  • Is able to efficiently and effectively handle multiple and shifting priorities

How to write Document Control Manager Resume

Document Control Manager role is responsible for organizational, database, english, organization, credit, training, integration, procurement, security, architecture.
To write great resume for document control manager job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Document Control Manager Resume

The section contact information is important in your document control manager resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Document Control Manager Resume

The section work experience is an essential part of your document control manager resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous document control manager responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular document control manager position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Document Control Manager resume experience can include:

  • Excellent communication and presentation skills with the ability to deliver PLM vision, mission, and strategy to a broad audience
  • Strong organizational skills and the ability to review and update processes and procedures
  • Prior experience training in a professional environment is highly desirable
  • Able to organize time and work efforts effectively with minimal supervision
  • Professional Document Control skills and capabilities to assess others capabilities
  • Successful application of business analysis and project management skills

Education on a Document Control Manager Resume

Make sure to make education a priority on your document control manager resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your document control manager experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Document Control Manager Resume

When listing skills on your document control manager resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical document control manager skills:

  • Coaching skills - clear direction and solid support
  • Excellent organizational skills, with ability to work under pressure and self-motivate towards competing deadlines
  • Strong proven experience with using Aconex
  • Strong computer skills include hardware specification and database management
  • Strong presentation, oral and written communication skills with the ability to tailor delivery as required
  • Strong SharePoint knowledge and Electronic Data Management System (EDMS) skills

List of Typical Experience For a Document Control Manager Resume

1

Experience For Corporate Document Control Manager Resume

  • Collaborate with UC Creative Assets Manager and project IT Manager to work with each external group (Corporate Archives, Corporate Records, Iron Mountain, NBC/Universal Film Vault) and related document control groups within UPR and Universal Creative to maintain/exchange/transfer proper document procedures
  • Be optimistic, showing a contagious enthusiasm and seeing the good in situations and people
  • Review and approve incoming and outgoing contractor RFI’s and submittals and log for proper distribution
  • Results-Oriented, focusing on outcomes and accomplishments and thinking in terms of progress towards the big goal
  • Preparation, publishing, and distribution of reports, monthly reports and project briefing documents
  • Provide assistance to users in capturing and locating electronic information
  • Provide coordination for the integrated project documentation hand-off from QC, receiving, engineering, etc
  • Develop and maintain your team through work plans, including resource planning based on workload demands
2

Experience For Document Control Manager, Tmep-calgary Resume

  • Own, document, and review the documentation process, including compliance and control
  • Manage the routing, review, approval, distribution and archival of new and revised controlled documents
  • Establish and maintains records management system including secure storage, retrieval, retention and destruction
  • Maintain files and filing systems that meet standard program/project audits
  • Apply Consortium Project Documentation Management Plan and implement it within the Consortium Coordination team and Partners teams (doc Control for cascading)
3

Experience For Inventor & Document Control Manager Resume

  • Secure the distribution of Consortium document templates to all Consortium stakeholders and all Up-dare during Project life
  • Able to self start and persist with specific courses of action while exhibiting high motivation
  • Able to maintain a mature and professional attitude while dealing with time demands, able to work with tight deadlines
  • Manage and maintain an electronic filing system for required documentation by specific large integrated jobs/project
  • Maintains and updates Quality measurement tools by entering acquired data to track performance
4

Experience For Product Lifecycle Document Control Manager Resume

  • Assist authors in tracking documents through review and approval process, as needed. Work with teams to ensure documentation is released on time
  • Ensure all work is completed accurately and in a timely manner while optimizing resources
  • Apply strategic planning to determine company, department, or unit objectives
  • Plan and implement procedures and systems to maximize operating efficiency
  • Establish and maintain all critical reporting forms and methodologies
  • Track, monitor and report abnormalities in reporting and procedures
  • Identify and spot-check Contractor estimates to assure compliance with contractual obligations and proper estimating techniques
5

Experience For Document Control Manager Resume

  • Plan and coordinate training sessions as required to a wide variety of audiences (in-person, conference calls, WebEx sessions, etc.)
  • Facilitation, negotiation and influencing capabilities
  • Train engineering staff on documentation and design flow
  • Establish and maintain a document management system that meets emerging business growth requirement
  • Responsible for the creation and management of all configuration projects and planning
  • Ensures accuracy by reviewing design release documents for completeness, proper authorization and system updates
  • Responsible for procedure reviews and facilitating procedure updates with process owners
  • Organize, manage and control Document Control room
6

Experience For Corporate Document Control Manager Resume

  • Index, label and supply unique identifiers for C&P Controlled Documents
  • Log, track and update the Tenant Alteration Application Review System (TAARS) for drawings, specifications and other related documents in support of the team
  • Liaison between departments to better serve client requests, issuances and inquiries
  • Create, manage and maintain file structure within Enterprise Connect (Live Link) for access, distribution and archival purposes
  • Continue to develop and improve electronic document control solution to address ongoing need to provide a centralized, secure and managed environment for storing documents and files necessary to operate and maintain site
7

Experience For Document Control Manager, Tmep-calgary Resume

  • Own and manage aspects of the change analyst’s day-to-day activities and support with a key focus on product data management and how it impacts manufacturing, quality, compliance, supply chain, and logistics
  • Equip the DCA’s to train users by training the trainers
  • Ensure the accuracy, quality, and integrity of documents’ attributes and metadata being registered in Aconex system or equivalent
  • Directly interface with cross-functional and leadership teams
  • Re-organize SharePoint document folders’ file structure
  • Create weekly/monthly reports for Project Leadership that measure the document control team’s and Project team’s productivity and performance
  • Train various project groups on document control processes and software
  • Execute the documentation control procedures as defined by the Project’s Configuration Document and ensure all documentation rules/policies are being adhered to by the team
  • Manage the project’s electronic and paper based systems for the storage, distribution, retrieval of documentation and records
8

Experience For Inventor & Document Control Manager Resume

  • Initiates documents for purchase orders, subcontracts, and change orders
  • Manage day-to-day and strategic plan for document review, approval, archival, and quality control
  • Responsible to investigate and develop action plans for document control nonconformance’s related to process, software supporting tools and systemic issues
  • Manage document control processes and systems for GMP activities in compliance with internal procedures and policies as well as regulatory requirements
  • Ensure controlled documents are periodically reviewed for relevance and accuracy to ensure actual practices are reflected as defined in applicable procedures
  • Define resource requirements; assign resources to tasks; manage assigned team
  • Maintain an accurate electronic file system in Procore of all construction drawings, RFI’s, submittals and other documentation and ensure that the most current revision is maintained and updated on a regular basis
9

Experience For Product Lifecycle Document Control Manager Resume

  • Manage day-to-day aspects of Secure Information Management System
  • Manage project correspondence and other project document control functions, as required
  • Obtain, maintain, and manage data, information, communications, and approvals
  • SharePoint site user access and maintenance
  • Responsible for assisting in general administrative tasks such as file conversions, scan, copy, filing, organizing, collating, mailing, and expediting information as needed
10

Experience For Document Control Manager Resume

  • Administer data/document management applications
  • Ensure that pre-established document control requirements are satisfactorily met throughout the duration of the project
  • Work with all levels of Project Management on document control needs
  • Office format and procedures, be consistently exact and correct in the application of office format and procedures; correct and inform others as needed
  • Deploy and Manage the Project EDMS (Electronic Documentation Management System) with ACONEX for all eligible Consortium members (with IST support if & when needed)
  • Training PMG new users, request account creation to EDMS Administration team
  • Ensure the role of EDMS Key User (Partners Doc Managers)

List of Typical Skills For a Document Control Manager Resume

1

Skills For Corporate Document Control Manager Resume

  • Demonstrated experience with routine Document Control hardware and software, such as scanners
  • Five (5) years experience in engineering documentation or equivalency, with at least two (2) years of management experience
  • Prior supervisory or management experience
  • Proven experience with typical Microsoft office applications, such as Word, Power Point and Excel
  • Experience in Documentation and Information Systems with specific experience in the Semi-Conductor Industry, Oil & Gas, Pharma
  • Electronic Data Management System proven experience
  • Knowledge of drawing and drafting using computer aided drawing software, e.g. Solidworks, PRO-E, AutoCAD, Mentor Graphics
  • Experience with directing, planning, and scheduling document control functions and work flows
  • Evaluates effectiveness of training through data retrieval, dashboards & benchmarking
2

Skills For Document Control Manager, Tmep-calgary Resume

  • Experience in developing and promoting Information Management programs for large projects or organizations
  • Two years of project planning/scheduling experience
  • Experience with Microsoft software, MS Excel, MS Word, Internet Explorer, etc.; also imaging/document creation software such as Adobe Acrobat, etc
  • Identifies and documents essential data for effective operations and reporting
  • Large scale construction project management or engineering experience is considered an asset
  • Proficiency with Microsoft Office Package; strong understanding of Word, Excel, and Outlook
  • Machine design or Manufacturing design experience
3

Skills For Inventor & Document Control Manager Resume

  • Strong ability to implement change while maintaining day-to-day operations
  • Demonstrated ability to manage projects and utilization of problem solving is required
  • Experience analyzing contractor-prepared delay claims
  • Experience preferably in Servicing, Originations, Risk Management and Process Improvement
  • Microsoft Office Suite of software is required. Experience with Bluebeam/Adobe Acrobat is required
  • Major project experience, either in the rail and/or construction industries
  • Evaluate project team development; identify areas requiring further skill development
4

Skills For Product Lifecycle Document Control Manager Resume

  • 4 ? 6 years of experience as a Document Controller is required
  • Experience managing product lifecycle on a variety of hardware platforms
  • Experience in a Lead DC role
  • Proficient in Prolog, JPI, Access or comparable database experience
  • Creates, prioritizes, and tracks internal project implementation schedules
  • Simultaneously handle multiple priorities, projects and direct reports
  • Experienced in creating departmental and project procedures to ensure consistence in delivery
5

Skills For Document Control Manager Resume

  • Documentation experience
  • Help set priorities/direction for the team based on business needs/direction of leadership
  • Regulates the change process so that only approved and validated changes are incorporated into released product documentation
  • Configuration management/document control experience
  • Experience in the management and implementation of QMS documentation systems
  • Proven Information Management systems knowledge
  • Experience with contract management tools
  • Managing team and assists in managing process
6

Skills For Corporate Document Control Manager Resume

  • Delegating tasks and responsibility
  • Understanding of development and construction with knowledge of CSI codes
  • Understanding of commercial construction industry
  • Understanding of CPM (Critical Path Method) concepts and calculations
  • Understanding of earned value concepts, calculations, and rules of credit
  • Working knowledge of documentation methods and best practices
7

Skills For Document Control Manager, Tmep-calgary Resume

  • Understanding of the fundamentals of configuration management
  • Training of Procore
  • Implementation of company policy and procedure for identifying, collecting, distributing and filing of controlled documents
  • Plan, undertake, record and monitor evaluation reporting as well as reviewing conclusions and reporting any recommendations for improvement
  • Is responsible for the Documentation Services budget, staffing, hiring, employee performance, development plans, succession planning, etc
8

Skills For Inventor & Document Control Manager Resume

  • Develop and execute procedure for identifying, distributing and filling of controlled documents
  • Participate in hiring, interviewing and onboarding process of new hires
  • Implement systems to meet changing business needs while maintaining accuracy and traceability of documentation
  • Establish procedures for tracking and reporting risks. Analyze and update risk profile on a regular basis
  • Work with Manufacturing and QA to ensure processes meet needs of material planning, assembly, and product quality
  • Maintain existing document control infrastructure, ECR/ECO processes and engineering development documentation
  • Assist with defining Inventor and Document Management scope, schedule, and budget
  • Assist in developing project specific implementation direction and guide project teams to ensure Inventor and Vault Pro’s success
  • Provide advice, expertise and guidance to the Entity personnel ensuring the dissemination of compliance specifications, procedures and related material
9

Skills For Product Lifecycle Document Control Manager Resume

  • Inspect tasks performed within the discipline identifying areas of risk
  • Organise training for personnel in the use of the ECMS. Keep a log of all personnel trained and their proficiency
  • Provide training and technical support to users that is appropriate for their specific use
  • Full understanding of drawings, specifications and construction administration processes
  • General knowledge of engineering, procurement, contracts, and construction management
10

Skills For Document Control Manager Resume

  • Comfortable working with all levels and functions in a fast paced environment to achieve organizational objectives
  • Basic accounting principles and practices
  • Assist Project Managers with tracking of all drawings, documents and specifications via the Electronic Data Management System (EDMS)
  • Agile/Oracle super user and business process manager working closely with IT partners
  • Full understanding of drawings and specifications
  • Is the Backroom Manager during third party audits and inspections
  • Is the Subject Matter Expert for Documentation and Trackwise related questions during internal and third party audits
  • Manages the distribution of controlled documentation and oversees the successful archiving of controlled documentation and records

List of Typical Responsibilities For a Document Control Manager Resume

1

Responsibilities For Corporate Document Control Manager Resume

  • Able to effectively perform responsibilities with minimal supervision
  • Consolidate the Document Control reporting
  • Experience in medical device manufacturing or other regulated industry
  • Previous experience managing a Document Control effort for a large-scale construction project required
  • Support PM/PE in subcontracting process by contacting bidders, ensuring required documents are delivered, and maintaining bidder logs
2

Responsibilities For Document Control Manager, Tmep-calgary Resume

  • Assist PM/PE with LEED tracking by maintaining tracking logs and LEED website. Control paper and digital distribution of LEED submittals to reviewer
  • Participates in and/or provides training of division employees on division and corporate policies and procedures
  • Assist PM/PE in monitoring submittals on the project. Create and maintain submittal logs in Procore and control paper and digital distribution to project
  • As required by project manager, take meeting minutes, enter into Procore, and distribute to required project team members
  • Compile data required for monthly report into consistent format and assist project manager in assembling the report
3

Responsibilities For Inventor & Document Control Manager Resume

  • Responsible for the implementation of “corporate” documentation into local SOP’s and reporting implementation KPI’s
  • Work with Manufacturing managers, supervisors and leads to facilitate Shop Floor Paperwork changes and corrections as needed
  • Deliver accurate and timely document control reporting to project leadership
  • Knowledge and understanding of construction business terms, terminologies, and concepts
  • Occasional travel to project locations for training/audits
  • Assist team members to meet project/initiative, schedule and quality on all requirements pertaining to Document Management best practices
  • Candidates with in Kingdom and holding Transferable Iqamapreferbly
  • Industry and regulatory standards for record keeping and IP knowledge
4

Responsibilities For Product Lifecycle Document Control Manager Resume

  • Travel and present to Bridgestone’s plant managers the advantages and disadvantages of digital technologies such as Digital Prototyping
  • Maintain integrity of Aconex records, in particular synchronization with latest contractual documentation lists
  • Code, classify and catalog records based on established standard subject classification schemas
  • Help to establish and maintain library policies and procedures
  • Grant access to electronic record libraries in accordance with company access policies
  • Explain use of facilities, resources, and services and provide information about library policies
  • Able to make decisions on available information and take action
  • Able to relate to routine operations in a manner that is consistent with established protocol
  • Computer Literate and Well Versed in the Use of Word, Outlook, Excel, Corel Draw, Power Point, Visio, Prolog, Sure Trak, Auto-Cad and Buzz Saw
5

Responsibilities For Document Control Manager Resume

  • Maintains and organizes required standard forms
  • Contribute to or participate in various Quality Improvement teams as assigned
  • Lead training and employee improvement/development within the Total Solutions Document Control team with a view toward maximizing competency, efficiency, and retention
  • Performs supervisory responsibilities for direct reports including performance reviews, recommending salaries and promotions, interviewing and hiring decisions, and disciplinary actions. Develops and trains direct reports to meet current and future division needs
  • Manages the day-to-day operations of the department and prioritizes projects and tasks to ensure the needs of the business are being met. Ensures that the highest quality of work is being done while maintaining high efficiency
  • Serves as a Document Control Subject Matter Expert (SME) before, during and after inspections and audits including interactions with regulatory inspectors
  • Works closely with other BAS departments on project level as well as developing process improvements
  • Leads, implements and maintains Division Document Control quality system processes and procedures in compliance with applicable standards and regulations
  • Controls changes to procedures, policies, Device Master Record, Design History File documents and records through division and corporate policies and procedures
6

Responsibilities For Corporate Document Control Manager Resume

  • Serves as Systems Coordinator for corporate product documentation systems
  • Coordinates with employees and outside professionals to assure change control systems meet user needs as well as applicable FDA and other government agency requirements and ISO and EN standards
  • Serves as a BAS representative for inter/intra-company discussion
  • Develops, maintains and implements department and division policies and procedures
  • Maintains the external standards library for the division, and issues gap analyses to SMEs
  • Oversees the BAS training program that is managed in EDMS. Direct supervision of the BAS training coordinator, and responsible for hard copy and electronic training records for past and current employees
7

Responsibilities For Document Control Manager, Tmep-calgary Resume

  • Monitors and determines department system needs to identify and implement upgrades, expansions and cost improvements for division
  • Monitors and determines division Configuration Management System needs to support internal efficiencies and business growth
  • On assignment, participates in corporate committees and implementation of corporate wide initiatives on the division level
  • Develop and tracks department budget
  • Represents department and division in ISO and Regulatory agency audits for document and data control issues
  • Critical review and close scrutiny of numerous regulations, standards, and corporate procedures
  • Work with outside suppliers and technical professionals
  • Work in a team environment as leader or member of a cross-functional team
8

Responsibilities For Inventor & Document Control Manager Resume

  • Knowledge of current configuration management theories and practices
  • Work with representations of regulatory agencies, notified bodies, and corporate
  • Self-motivated, self-directed, and attention to detail
  • Coordinate with project administrator and project manager to enact corporate filing and digital document management programs. Perform periodic reviews to ensure compliance
  • Maintain project website with updated project information and photographs
  • Maintain project contract drawings and digital plan room. Post updates in management and field office. Create and update drawings in Procore
  • Setup and maintain subcontractor status logs in Procore. Coordinate with prequalification coordinator, contract administrator, and project administrator to monitor subcontractor issuance and insurance certificate approvals and expiration
  • Knowledge of Procore, or ability to learn and implement within 30 days of hire
  • Responsible for the Documentation Services function that supports Intra-Aortic Balloons (IAB) and Intra-Aortic Balloon Pumps (IABP). This can include a mix of direct and dotted-line employees at multiple Maquet sites
9

Responsibilities For Product Lifecycle Document Control Manager Resume

  • Trackwise Business Process Lead (process expert, trainer, process owner, go-to person, etc.)
  • Assures compliance with internal business process requirements in addition to external regulations
  • Leads global Doc Services initiatives (example: process harmonization activities, Trackwise updates and upgrades)
  • Is responsible for the External Standards process. Negotiates service agreements with third party External Standards supplier (e.g. IHS)
  • Responsible for continuous improvement of documentation business processes
  • Maintains a Quality Records Room of hard copy data
  • Current Security Clearance or within the last two years
10

Responsibilities For Document Control Manager Resume

  • Ensure consistency in document management procedures across multiple projects
  • Work closely with project leadership and various functional leadership to proactively monitor and address upcoming issues related to project documentation and requirements
  • Perform training on systems and processes
  • Thorough understanding of the industry
  • Ensure project team members are provided adequate training on systems and processes
  • Interface with document management personnel on the client, developer, and design teams
  • Set up project workflows to ensure proper information flow

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