Document Management Specialist Resume Sample

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Berry Baumbach
91423 Marianna Place,  New York, NY
+1 (555) 233 9863

Work Experience


Document Management Specialist
07/2016 - PRESENT
Chicago, IL
  • Focus on excellent customer service while providing a great place to work through an outcome based, knowledgeable and engaged HR services organization
  • Scope including, but not limited to; SOP’s, Batch Records, Material Specifications, Product Specifications, and Formulation Preparation Sheets
  • Participate in the analysis and evaluation of a project’s efforts
  • Specific experience in Document Management software including Teambinder, Aconex and Documentum would be an advantage
  • Proven history contributing to a team effort in project environments
  • Quickly learn new IT systems and programs
  • Prioritize, multi-task and manage own workload
  • Tenacious and hardworking attitude
  • Knowledge of current document control standards
Project Document Management Specialist
11/2009 - 03/2016
Detroit, MI
  • Administers SCE’s electronic and physical document management systems
  • Ensures the efficient retention of all items as part of or directly related to the varied contractual and other agreements supporting SCE’s purchase of nearly $5 billion of energy every year
  • Maintains compliance with various requirements to ensure the efficient, accurate and prudent management and settlement of SCE’s energy contracts over their life cycle
  • Ensures that SCE’s counterparties deliver the full value to SCE’s customers and to ensure proper cost recovery for SCE
  • Intermediate experience with MS Office, specifically Word and Excel
  • Comfortable using imaging technology
  • Identify and create process improvements that impact the organization’s revenue
  • Collects, scans and stores physical records/documents
Quality Document Management Specialist
11/2006 - 08/2009
Chicago, IL
  • Manages access and circulates physical records/documents
  • Tracks and restores circulated physical records/documents
  • Manages retention/deletion of physical records/documents
  • Applies relevant legislative requirements for document retention and data privacy
  • Acts as an ambassador for effective document management
  • Communicates with retained HR and business leaders to ensure robust document management and address any gaps
  • Supporting all aspects of the Company’s Document Management Program
  • Ensuring all documents are accurately processed in the TMF/eTMF in an efficient and timely manner and adhering to Clinical File Room procedures in the filing, retention, and archiving of essential TMF documents
  • Creating and maintaining study specific QC worksheets and document tracking logs for hard copy/original documents submitted to the TMF for studies designated as paper TMFs

Education


Portland State University
2000 - 2005
Bachelor's Degree in Clinical

Professional Skills


  • Excellent written and verbal communication skills and telephone etiquette skills are required
  • Strong problem-solving skills with the ability to understand and act on information promptly and effectively
  • Excellent communication and interpersonal skills with the ability to present ideas in a concise and focused manner
  • Prior experience in an imaging environment
  • Excelled customer service, problem solving and organizational skills
  • Adapt and prioritize changing project priorities, tasks and timelines
  • Able to multi-task and effectively prioritize multiple requests

How to write Document Management Specialist Resume

Document Management Specialist role is responsible for events, software, mainframe, finance, credit, training, integration, database, security, shipping.
To write great resume for document management specialist job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Document Management Specialist Resume

The section contact information is important in your document management specialist resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Document Management Specialist Resume

The section work experience is an essential part of your document management specialist resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous document management specialist responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular document management specialist position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Document Management Specialist resume experience can include:

  • Performing an initial review of essential documentation submitted to the TMF/eTMF for legibility, completeness, appropriate identifiers, and classifications for assigned studies
  • Ensuring each submission is placed in the proper TMF zone, sub-type and classification, per the Trial Master File Structure index and that for eTMF submissions all pertinent metadata is assigned
  • Prior document/clerical experience
  • Demonstrated use of printing, scanning and filing systems
  • : Direct experience developing, implementing, and managing document management systems
  • Experience processing documentation, handling PII/SII (Personally Identifiable Information/ Sensitive Identifiable Information)

Education on a Document Management Specialist Resume

Make sure to make education a priority on your document management specialist resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your document management specialist experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Document Management Specialist Resume

When listing skills on your document management specialist resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical document management specialist skills:

  • Effective communication skills; able to read, write and speak fluent English
  • Prior experience with title/mortgage document review for correct content and accuracy
  • Skills in oral and written communication to draft, respond and collaborate with Agencies, public and employees
  • Excellent team player; collaborative and able to be part of an effective team
  • AAS/BS/BA and 2 years related work experience or 4 years related work experience
  • Proven history of working in a cross-functional environment providing accurate data to team members to ensure forecasted project compliance and reporting

List of Typical Experience For a Document Management Specialist Resume

1

Experience For Project Document Management Specialist Resume

  • Reviewing all eTMF study, country and site binders periodically for document linkage and visibility within the appropriate binder(s) and cross referencing existing documentation and new submissions for the reduction of duplication and/or erroneous documents within the eTMF system
  • Executes regulatory documentation searches to extract data and statistics, export documentation for the on-going operations/projects of the Regulatory Affairs and the Global Document Management Departments which includes litigations, due diligences, integrations, audits, and co-partner activities
  • Problem-solve, interact, communicate, and address daily issues from colleagues and customers regarding document management software and records management responsibilities
  • Executes regulatory documentation searches to extract data and statistics, export documentation for the on-going operations/projects of the Regulatory Affairs and the Global Document Management Departments which includes litigation's, due diligence's, integrations, audits, and co-partner activities
  • Coordinates and leads document exchange, scanning, quality control, assembly and committing of all regulatory authority submission, compliance, correspondence, advertising and promotional documents into a global electronic archival system for product purchase activities, integrations and Regulatory projects
  • Serving as document management archivist, in developing and providing input to the establishment of procedures governing document retirement
  • Obtain third party access in order to initiate the setup of client accounts during the implementation process
  • Adhere to all DHS and department policies and procedures, including Code of Conduct and professional
2

Experience For Digital Document Management Specialist Resume

  • · Ensure accurate and timely reporting of all document deliverables to the Client
  • Responsible for coordinating document management and the entry of data into the system
  • Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content
  • Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists
  • Develops electronic table of contents for large submission documents to provide easy access to document images
  • Developing and delivering training for OPT staff on the Document Development and Change Control Program system and procedures and providing ongoing guidance and assistance as needed
  • Performing and scheduling internal audits for compliance with OPT's QMS and the requirements established by the Patent Training Academy and ensuring that standard operating procedures and processes are effectively implemented and maintained
  • Ensuring that audit reports are compliant with standardization showing the input, output, result and cause, which is used to evaluate, revise and maintain standard operation procedures under QMS processes such as ISO 9001, prepping ISO Team and members for internal and external audits
3

Experience For Quality Document Management Specialist Resume

  • Preparing a variety of user and work documents and working closely with Office of Patent Training staff in developing technical work documents to be processed through the document management system
  • Assigning incoming examiners to the appropriate learning environment based on his/her working knowledge of all technical disciplines in Patents Technology Centers
  • Draft letters of Authorization (LOA) to send to clients for signatures
  • Scan and track LOAs upon receipt from client
  • Monitor data feeds for newly added accounts
  • Ensure proper setup of account integration for data flow
  • Manage access to third party data aggregators to identify, research and resolve issues
  • Communicate with investment custodians/managers in order to obtain third party access
4

Experience For Senior Global Document Management Specialist Resume

  • Document and update custodian contact information accurately for each client
  • Ensure a streamlined process of information across numerous data sources
  • Comprehend and document business processes and workflows
  • Take ownership of a task and see it through from inception to completion
  • Highly self-motivated and able to work under pressure
5

Experience For Document Management Specialist Resume

  • Supporting company leaders and attorneys by developing, drafting, and implementing clear, concise, and compliant corporate documents (such as policies, processes, training materials, job aids and corporate agreements)
  • Organize and prepare documents for scanning including removing staples, straightening wrinkled pages,
  • · Administer document and system access rights and revision control to ensure security of system and integrity of master documents
  • · Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures
  • · Conduct needs assessments to identify document management requirements of departments or end users
6

Experience For Project Document Management Specialist Resume

  • · Prepare and record changes to official documents and confirm changes with legal and compliance management staff
  • · Work closely with the project team to develop, maintain and validate all project processes required to conform to organizational and Client contractual obligations
  • · Monitor regulatory activity to maintain compliance with records and document management laws
  • · Document technical functions and specifications for new or proposed content management systems
  • · Work with all delivery and support functional specialties to develop and measure conformance with process standards
  • Prepares sorts and files source documents and identifies data to be entered. Ensures workload is distributed among data entry associates. Communicates and complies with deadlines. Keeps track of received data and source documents
  • Enters alphabetic numeric or symbolic data from source documents into computer following format displayed on screen and enters necessary codes. Compiles sorts and verifies accuracy of data to be entered
  • Contacts preparers of source documents to resolve questions inconsistencies or missing data. Reviews error reports and enters corrections into computer to ensure accuracy of data. Responds to inquiries regarding entered data. Keeps record of work completed. Complies with all appropriate policies procedures safety rules and regulations
  • Updating P&IDs throughout the plant ensuring drawings are current and available for plant personnel
7

Experience For Digital Document Management Specialist Resume

  • Work closely with engineering and drafting staff throughout the Field Change Notice process ensuring timely and accurate completion
  • Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving
  • Prepare support documentation and training materials for end users of document management systems
  • Prepare and record changes to official documents and confirm changes with plant personnel, legal, and compliance management staff
  • Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval
  • Assist in the assessment, acquisition, or deployment of new electronic document management systems
  • Knowledge of personal productivity software (i.e. spreadsheets, databases, and presentation graphics)
  • Control the process for authoring, review, approval and subsequent distribution, archiving and destruction of Master GxP Documents (SOPs, GD’s, WI’s, Master Records, Reports and other GxP documents)
  • Develop and maintain site policies/procedures
8

Experience For Quality Document Management Specialist Resume

  • Describe and govern the system to ensure GxP documentation and records are managed in accordance with Global Quality requirements, regulations and GMPs
  • Function as the Subject Matter Expert (SME) on applicable Regulations
  • Provide technical and regulatory guidance with regard to regulations to internal and external stake-holders to ensure overall quality and compliance
  • Create and provide appropriate metrics to identify status of documents (i.e., tracking for status, documents approaching expiration, volume of reviews, review time etc)
  • Ensure offsite records storage is aligned and managed within the policies and procedures of the document management system and are integrated with the life cycle approach to the GxP-related documents
  • Provide subject matter expertise during internal audits and external inspections and audits
9

Experience For Senior Global Document Management Specialist Resume

  • Keep current of updates to applicable Regulations
  • Review applicable Change Control Documents to ensure referenced changes are made and are compliant
  • Timely Publish Documents: Work with business leaders to set clear expectations and deadlines for document development milestones. Timely deliver new and amended corporate documents
  • Experience in a Communications or Technical Writing role (Corporate Communications, technical writer, publication editor, newsletter, etc.)
  • Review scanned pages to ensure the documents are legible and appropriately organized prior to committing to the repository
  • Using client’s system and shipping matrix, identifies where documents need to be shipped and prepares shipping label
  • Lifting and/or carrying objects weighing 11 to 20 pounds
10

Experience For Document Management Specialist Resume

  • Scan documents using the document scanning hardware following the established process
  • Receives incoming mail and overnight packages. Opens packages and retains original envelope/package and tracjking information
  • Enters shipping method and tracking information into client’s system
  • Emails shipping manifest to receipient in advance of shipping
  • Escalate any issues pertaining to the scanning process to leadership in a timely manner to ensure project stay on timeline

List of Typical Skills For a Document Management Specialist Resume

1

Skills For Project Document Management Specialist Resume

  • Reviewing educational background and experience of incoming trainers along with the business needs and determining which learning environment to assign
  • Experience in Oil and Gas or similar engineering environment
  • Experience of using document management systems
  • Experience of using systems in a role
  • Experience managing a remote team
2

Skills For Digital Document Management Specialist Resume

  • Experience with medical record document imaging system
  • Four to six years’ experience and understanding of quality in the pharmaceutical/health care industry
  • : Recent experience in scientific technical writing
  • Verify and validate scanned documents for correctness and completeness within 24 hours of receipt
  • Demonstrates responsibility for personal growth, development and professional knowledge and competency
  • Experience in document control or similar role
3

Skills For Quality Document Management Specialist Resume

  • Monitor various image workflow queues to ensure all items are validated and processed daily
  • General computer experience with knowledge of Microsoft Office products
  • Experience in a document control or similar role
  • Demonstrable experience of co-ordination in a role
  • Two years (2) years’ experience in a document management environment associated with a major contract delivery
  • Healthcare / Health Plan experience related to medical records
  • Direct experience with HIM medical records
  • MasTec prefers, but does not require, that candidates have experience in the local area
4

Skills For Senior Global Document Management Specialist Resume

  • Experience within a wealth management or asset management environment
  • Excellent knowledge of the AML/KYC documentation requirements for legal structures such as; companies, trusts, pension products and offshore entities
  • Proven ability to track, maintain and control documentation for complex projects
  • Previous TMF experience, and/or management of clinical trial documentation required
  • Mortgage Experience/Mortgage Document Review
  • Making phone calls to settlement agents and closing attorneys to follow up on missing mortgage documents such as a Closing Disclosure, 1003 application, etc
  • Checking and approving onshore/offshore account opening documentation to ensure it complies with all UBS and regulatory guidelines
5

Skills For Document Management Specialist Resume

  • Hosting training and competence sessions to ensure account opening and account maintenance processes are correctly understood and followed
  • Being a main point of contact for all onshore/offshore account opening and account maintenance queries within UBS
  • Completing daily and weekly risk control checks. Sample checking other team member's work
  • Taking ownership to ensure any changes to documentation, processes, checklists and procedures are correctly updated
  • Producing management information for the business area
  • Providing guidance and instruction to other staff assigned to assist with TMF processes and specific projects
  • Tracking and reporting the status of documents
6

Skills For Project Document Management Specialist Resume

  • · Implement scanning or other automated data entry procedures, using imaging devices and document imaging software
  • Perform ongoing maintenance tasks as they relate to the third party clients following onboarding
  • Process incoming program related mail - open, prepare documents for scanning, scan documents within 24 hours of receipt
  • Quality Checking of Employee records by running Activity Log Report
  • Represent Document Management Team during Superuser Meeting and coordinate updates globally
7

Skills For Digital Document Management Specialist Resume

  • Responsible for preparing and scanning contract, procurement and other files and upload images into central document retention system (Documentum)
  • Provides assistance and offers help immediately, including finding someone else to meet the request, if
  • · Assist in determining document management policies to facilitate efficient, contractual electronic content while ensuring continuous access
  • · Exercise security surveillance over document processing, reproduction, distribution, storage or archiving
  • A knowledge and understanding of submission documentation such as IND, NDA, DMF, CTA, and NDS and other related material is essential
  • An understanding and exposure to information required for global regulatory submissions and/or systems used in regulatory submissions is highly desirable
  • Correct errors found during QA process
8

Skills For Quality Document Management Specialist Resume

  • Documents were either returned with a signature/date missing or were not returned at all
  • Request the documents and once reviewed, verify that the issue has now been resolved and then updating a spreadsheet
  • Follow up via email with an attachment using Outlook
  • Use of a loan originating system (Empower) to pull up loans and enter updated information for each loan they work on
  • Analyze incoming documents and research account number
9

Skills For Senior Global Document Management Specialist Resume

  • File incoming loan documents; retrieve loan files and documents
  • Be able to handle personal (PII/SII) data appropriately and according to directed processes and procedures
  • Perform Audit and case monitoring for peers and the Team
  • Responsible for visual inspection, correction and processing of scanned images
  • Perform visual inspection, correction and processing of scanned images
  • Diploma of College Studies in programming or any other relevant disciplines
10

Skills For Document Management Specialist Resume

  • Keeps customer’s information confidential, including public places such as elevators or the cafeteria
  • Educated to A Level Standard or equivalent is desirable
  • Perform QA on documents previously scanned and uploaded to the OPM eOPF library to ensure correctly uploaded
  • Ensure work product is accurate and presented professionally
  • Able to speak and write clearly and professionally; speak in an assertive manner when appropriate
  • Understand, interpret, document, and record data/observations clearly

List of Typical Responsibilities For a Document Management Specialist Resume

1

Responsibilities For Project Document Management Specialist Resume

  • Enters date reeived and package tracking information
  • Files documents securely accoriding to procedures for that client.
  • Prepares manifest of documents for destruction following the completion of the retention period
  • Work onsite at required Credit Acceptance work location
  • Looks up loan in client’s system to assure the document belongs to that client
2

Responsibilities For Digital Document Management Specialist Resume

  • Completes Cover Sheet with required information and attaches to the original document
  • Scans document and uploads to client;s system
  • Files documents securely.iginal document
  • Retrieves documents as requested and provides to QA for review
  • Keep statistics on documents prepared and scanned to give periodic progress update
  • Maintain confidentially of the content of the files at all times
3

Responsibilities For Quality Document Management Specialist Resume

  • Able to use PC, Scanner, Copier
  • Mainframe z/OS tuntemus eduksi
  • Tulostusohjelmistojen tuntemus eduksi (esim. GMC Inspire)
  • Toimialatuntemus, esim. vakuutustoimiala, telekommunikaatio, energia, terveydenhuolto
  • Pystyt hallitsemaan ja koordinoimaan laajoja käyttöönottoja ja ongelmanselvityksiä projektimaisesti
  • Hyvät yhteistyötaidot sekä itsenäinen että suunnitelmallinen työskentelyote
  • Meal vouchers, Flexi Passes, Referral Award, Life and accident insurance, MultiSport Card
  • Contribution for: Prague public transportation, language study, illness leave, pension contribution
  • Refreshment in the workplace, Free sport activities, Corporate events
4

Responsibilities For Senior Global Document Management Specialist Resume

  • Knowledgeable in MS Office Suite, specifically Excel
  • Clinical (RN or LPN) or RHIT
  • Experience in a written communications role, such as corporate communications, technical writing, compliance management, document control, policy/procedure writing, quality assurance/control, publication editor, newsletter or related experience
  • Acts with the customer in mind, works with customers to gather business requirements and translate into system requirements
  • Thorough knowledge of cGMPs, regulatory, privacy and compliance requirements are required
  • Advanced knowledge of risk and compliance methodologies and processes. This involves strategizing, planning, managing, writing, and/or reviewing the activities and documents
  • Knowledge and competencies in document management software applications and solutions, including experience or training in document management system
5

Responsibilities For Document Management Specialist Resume

  • Plan, organize and lead projects including motivate employees
  • Prepares shipping manifest
  • Knowledge of the functions, organization, procedures and mission of the organization to perform the full scope of assignments
  • Respectful, courteous and professional in all forms of communication and follows facility’s service
  • Primary function is to prep and scan contract, procurement and other files and upload images into central document retention system; Documentum
  • Assist with maintenance of large physical inventory of hard copy documents
  • Tag documents with applicable record retention requirements in accordance with company established record retention policy
6

Responsibilities For Project Document Management Specialist Resume

  • Assist with the coordination and shipment of hard copy documents to a third-party vendor for storage
  • Oversee the administration of the Company’s Document Library and Document Submission Tool to ensure team members have access to the documents necessary for them to do their job
  • Travel minimal, 0-15% of time domestic travel
  • Collect, scan and store physical records / documents
  • Generate End of Day report and analysis
7

Responsibilities For Digital Document Management Specialist Resume

  • Attention and complete focus to details, processes and procedures
  • Works independently after given tasks and instructions
  • Provide world-class customer service and teamwork
  • Completes mandatory, annual education and competency requirements
  • Follows DHS safety, infection control and employee health standards
  • Knowledge of document management in a project environment
  • Able to remain positive, professional, determined, calm, and focused when faced with challenging situations and maintain a positive rapport with all internal and external contacts
8

Responsibilities For Quality Document Management Specialist Resume

  • Remain compliant with our policies, processes, and legal guidelines
  • : ARUP DMS I/II
  • : Laboratory medicine
  • Managing and performing assignments associated with the development, formatting, flow control approval, and issuance of a variety of documents, including standard operating procedures, work instructions, manuals, brochures, and protocols, through the Document Development and Change Program process utilizing QMS (Quality Management System) processes such as ISO 9001

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