Department Coordinator Resume Sample

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Ada Reinger
9135 Kutch Park,  New York,  NY
+1 (555) 481 2651

Work Experience

Senior Department Coordinator
11/2016 - PRESENT
New York, NY
  • Direct Support to RCD Leaders– Support Vice President and RCD leaders with daily management of calendars and associated commitments. Create high quality communication packaging for organization documentation and meetings. Manage travel arrangements
  • Creation and Management of Department-Wide Communication Vehicles – Create and maintain effective communication vehicles that can inform colleagues and enhance our culture. Ensure all colleagues are aware and engaged in activities and mutually in tune with RCD organizational goals and objectives—be the one always in the know, sharing with others
  • Financial Management and Project Tracking Coordination – Be the organization’s conduit for project openings, closings and current tracking of status with Finance organization and mentor others on the processes involved. Maintain SAP internal orders and request new project codes from Finance as well as those within the organization requiring financial approving status
  • Drive effective coordination across organizations– Seek out effective ways to coordinate information and support across company organizations including executive administrators, administrative leaders in other departments, human resources and internal communications
  • Other responsibilities – Assigned by Manager
  • Advance Excel and PowerPoint skills
  • Meet deadlines with short lead times
  • Monitor the department’s Contractor Validation Mailbox and respond to manager inquiries to update contractor accounts in Active Directory \(Windows\) and Oracle systems
  • Retrieves files and materials needed for Manager/Director to respond to email/mail. Controls, coordinates, and maintains Manager/Director’s calendar; schedules and coordinates meetings, appointments and other activities
Department Coordinator
05/2010 - 07/2016
Dallas, TX
  • Coordinate activities for Grants, Donations and Sponsorships
  • Update and maintain LBEQ GlobeShare site
  • Facilitate the execution of Corporate Special Projects & Events
  • Collaborate and Coach on New Hire On/Off boarding and manage distribution lists
  • Perform departmental facilities tasks, i.e. LOA tracking, office space seating, handling catering and external guests
  • Perform office services tasks, i.e. mail, UPS, parcels and office supplies
  • Understand the process for Globe Share site maintenance as per ET direction
Academic Department Coordinator / Assistant
04/2007 - 04/2010
Philadelphia, PA
  • Organize calendars, screen calls and perform general meeting coordination for both internal and external stakeholders
  • Coordinate and manage projects and arrange department meetings and off sites
  • Plan and execute department recognition programs and activities
  • Prepare reports and financial data, presentations, communications, and format documents
  • Administer budgets, contracts, purchase orders and expense reports
  • Act as On boarding & Off boarding “Point Person”
  • Coordinate departmental expense reviews and variance explanations
  • Coordinate performance updates and Balanced Scorecard reporting
  • Coordinate legal and Business Ethics activities


Ottawa University - Wisconsin Campus
2003 - 2007
Bachelor's Degree in Marketing

Professional Skills

  • Clarity, knowledge and context for business needs and organization’s purpose with ability to establish/maintain high level of RCD leadership and stakeholder trust and confidence
  • Excellent a­ttention to detail and strong organizational skills to manage multiple work requests and projects. Ability to independently prioritize workload
  • Previous experience in a position that required strong interpersonal and excellent customer service skills
  • Excellent organizational skills in order to effectively organize work and set work priorities under time constraints
  • Excellent oral and written communication capacities, with experience creating communications as described above, as well as proofreading skills
  • Strong project management skills and demonstrated success with managing multiple projects at one time
  • Strong time management skills and experience managing multiple projects/people simultaneously

How to write Department Coordinator Resume

Department Coordinator role is responsible for interpersonal, organizational, powerpoint, microsoft, computer, excel, basic, customer, word, software.
To write great resume for department coordinator job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Department Coordinator Resume

The section contact information is important in your department coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Department Coordinator Resume

The section work experience is an essential part of your department coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous department coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular department coordinator position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Department Coordinator resume experience can include:

  • Training or experience managing and manipulating images using the software described in the skills section
  • Logical thinking with demonstrated problem-solving skills
  • Strong interpersonal skills, including discretion in handling confidential personnel and prospect information
  • Patience, strong problem solving skills, and the ability to maintain composure in a high pressure, multi-tasking, deadline oriented environment
  • Excellent oral and written communication skills including meeting facilitation and presentation
  • Excellent interpersonal, written, proofreading, editing and oral communication skills

Education on a Department Coordinator Resume

Make sure to make education a priority on your department coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your department coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Department Coordinator Resume

When listing skills on your department coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical department coordinator skills:

  • Strong verbal and written communications skills along with the ability to interact effectively with a diverse group of faculty, management, staff and students
  • Strong communication skills, including excellent telephone communication
  • Strong organizational skills, multi tasking and prioritization
  • Strong organizational and planning skills and the ability to set priorities
  • Previous experience in a position that required excellent organizational skills
  • Computer maneuverability/navigation skills and telephone operation skills

List of Typical Experience For a Department Coordinator Resume


Experience For Program / Department Coordinator Resume

  • General knowledge of bookkeeping and strong math skills
  • Excellent listening skills and the ability to thoroughly understand assignments and goals
  • Deal with multiple projects and tasks effectively and establish priorities
  • Excellent organizational skills with an acute management of details
  • Strong attention to detail, organizational skills and accuracy in financial and data management
  • Strong interpersonal skills to build relationships across the site and within the community
  • Excellent interpersonal and communication skills with the ability to deal sensitively, patiently and respectfully with individuals
  • Excellent interpersonal, organizational, time management, oral and written skills
  • Strong technical skill in the use of MS Word, MS Excel, MS PowerPoint, FileMaker, and other database management software

Experience For IT Department Coordinator Resume

  • Demonstrates the ability to manage multiple projects and priorities in a dynamic work environment
  • Demonstrate strong knowledge of technology that supports office and classroom administration; and
  • Well-refined organizational and analytical skills
  • Work effectively and be at ease with key clients and donors as well as senior administration
  • Exceptional interpersonal skills, and a desire to hang out with creative thinkers
  • One to three years of related experience; or equivalent combination of education and experience

Experience For Senior Department Coordinator Resume

  • Able to handle multiple tasks and confidential issues/material as well as communicate effectively with senior executives and Building Intelligence team members
  • Able to handle multiple tasks and confidential issues/material as well as communicate effectively with senior executives and team members
  • Skills to supervise student staff
  • A. Job knowledge and Skills
  • Work in teams and collaborate effectively to meet deliverables

Experience For Executive Administrative Assistant & Department Coordinator Resume

  • Able to effectively manage multiple tasks simultaneously and complete in a timely manner
  • Effectively handle travel and expense activities through proper utilization of TCB’s systems
  • Set-up the use of meeting rooms, meeting schedules, and affect increased meeting attendance through direct communication with key attendees prior to meeting
  • Experience managing complex calendars and scheduling requests including executive meetings, ongoing updates, and multiple lines of communication
  • Skill in planning, organizing, coordinating and performing work in complex situations
  • Experience coordinating, communicating with, and giving work direction and training to the unit wage employees
  • Previous experience working in higher education or in a comparable industry or office setting including legal and consulting fields
  • Experience coordinating complex calendars and scheduling events involving senior level executives

Experience For Department Coordinator, Creator Awards Resume

  • Experience managing in depth needs and details for event planning, organizational meetings, and more
  • Q1 – Executing current year plans, ensuring all invoices for previous years P.O.s are received and processed prior to end of March
  • Skill in researching and analyzing problems
  • Skill in directing the work of teams and implementing efforts for assigned projects
  • Demonstrated ability to be flexible while maintaining consistent level of accuracy and adhering to high standards
  • Experience working in one or more Operations support functions (such as warehousing, logistics, etc)
  • Serve as a contact for students going to and returning from Study Abroad experiences
  • Strong aptitude for time management combined with the ability to multiplex across different tasks/programs while tracking and maintaining issues
  • Previous experience working with and preserving confidential documents/information

Experience For QC Department Coordinator Resume

  • Experience creating promotional and marketing materials
  • Experience with providing general advising to students
  • Experience working in an engineering or R&D group
  • Experience with providing general advising services to students
  • Experience working with online database and filing systems
  • Have a strong understanding of coding invoices
  • Professional experience providing coaching and direction to other employees (indirect supervision)

Experience For Department Coordinator Iv-ciinical Transformation Resume

  • Administrative experience working with grants or external funding
  • Demonstrates an understanding of the health care regulatory business, financials and consequences of decisions, policies, procedures and processes
  • Highly experienced in MS Office applications, including Word, Excel, and PowerPoint
  • Coordinate shipping department activities and establish priority schedules
  • Experience working with MS Suite products and Adobe Acrobat

Experience For Ilmxlab Production Department Coordinator Resume

  • Exercise good judgment in evaluating situations
  • Demonstrated understanding of student service functions with diverse student populations
  • Skill in using software applications to prepare spreadsheets, tables, and charts
  • Manufacturing/Operations experience
  • Organizes and prioritizes information to facilitate decision making and acts as a point of contact between key stakeholders and CAO
  • Demonstrated commitment to working with students of color, first-generation college students and/or students from diverse backgrounds
  • Experience using web analytics tools Google Analytics, Microsoft Excel or similar

Experience For Academic Department Coordinator / Assistant Resume

  • Experience maintaining confidentiality of student records and apply federal and state FERPA and Information Privacy Act regulations
  • BA/BS required in a related field of study or equivalent of 2 years of experience in adult education program planning and implementation
  • Experience with Microsoft Office Suite, including Word, Excel, PowerPoint, Access, etc
  • Previous experience as an administrative assistant working with students and staff in higher education
  • Experience managing a front office
  • Experience managing multiple tasks simultaneously
  • Direct and specific aviation experience (e.g. professional pilot career, air traffic control, airport/airline management/law, aerospace engineering.)

Experience For Home Warranty Department Coordinator Resume

  • Experience using office equipment e.g. copier, fax machine, network printer, smart conference room systems, etc
  • Experience with managing an office budget
  • Previous experience working in an active and energetic office environment
  • Demonstrated success working in a fast‐paced, dynamic, deadline‐ driven environment
  • Good working knowledge of Christie’s system (COS and JDE) is preferable

List of Typical Skills For a Department Coordinator Resume


Skills For Program / Department Coordinator Resume

  • Demonstrated evidence of: o -effective communication skills
  • Demonstrated advanced skills with the Microsoft Office suite, including word processing, spreadsheets, data base and presentation software
  • Excellent problem-solving skills, including the ability to analyze problems, draw relevant conclusions and devise appropriate course of action
  • Strong organization and follow-up skills in dealing with Medical Directors, physicians, and Vice Presidents of Client Service
  • Demonstrated computer skills to include Microsoft Office Suite including Word, Excel and PowerPoint

Skills For IT Department Coordinator Resume

  • Excellent computer skills, including proficiency with Excel, PowerPoint and Word, advanced proficiency with Excel, ability to create Macros, Pivot Tables
  • Strong computer skills and a working knowledge of a variety of software programs and communication vehicles
  • Strong change management and problem solving skills
  • Demonstrated ability to effectively work with individuals from diverse backgrounds, both in the US and internationally
  • Strong interpersonal and customer service skills and ability to speak persuasively, assess needs, address concerns and garner support from varied constituents

Skills For Senior Department Coordinator Resume

  • Good leadership, analytical and interpersonal skills
  • Strong computer skills to include MS Office Suite and Google Drive
  • Strong written and oral communication skills along with the ability to interact with a diverse group of students, faculty and staff
  • Strong Excel spreadsheet knowledge (vlookup, pivot tables, charts) and Powerpoint presentation skills
  • Work independently and effectively prioritize
  • Work independently, prioritize effectively, plan ahead, problem-solve, and meet goals in a deadline driven environment

Skills For Executive Administrative Assistant & Department Coordinator Resume

  • Strong independent management skills
  • Excellent communication skills (i.e. writing, social media, digital design, web page management)
  • Strong interpersonal skills that emphasize teamwork
  • Good skills in MS office suite i.e. Excel, Word, and PowerPoint
  • Good communication and written skills in English and Chinese

Skills For Department Coordinator, Creator Awards Resume

  • 4) Strong written communication skills
  • Strong interpersonal and communication (written and oral) skills, sound judgment and ability to learn quickly and interface with all levels
  • Work autonomously with strong time management skills
  • Strong interpersonal skills, able to work with multiple disciplines to provide needed/required staff education
  • Excellent, concise and clear communication skills
  • Writing, editing and proofreading skills to independently draft
  • Training and experience in coordination and implementation of educational events and understanding of adult learning concepts to provide effective education

Skills For QC Department Coordinator Resume

  • Outstanding leadership and conflict management skills
  • Willing to continuously develop new skills take on increasingly complicated challenges
  • Microsoft Word skills including formatting, copy/pasting, review features, tables and using grammar/spell check
  • Demonstrated experience identifying problems, researching for solutions and communicating outcomes
  • Proven event coordination and planning experience including scheduling and vendor management
  • Skills in the following areas: project management, organization and planning, material management, time management, data collection and analysis
  • Demonstrated experience using Microsoft Office Suite and ADOBE Acrobat products in a professional setting

Skills For Department Coordinator Iv-ciinical Transformation Resume

  • Microsoft Excel skills including edit, search, sort/filter, formulas, pivot tables and formatting
  • Advanced MS Excel skills that include creating macros, and utilizing v/h lookups
  • Basic computer skills including keyboarding required
  • Intermediate data reporting skills
  • Computer skills including Microsoft Office (Word, Excel, PowerPoint) and Outlook
  • Seasoned ability to communicate effectively, in English, both in writing and verbally to all levels of the organization, as well as external customers
  • Demonstrated ability to prioritize and work concurrently on multiple projects with varying timelines
  • Demonstrated ability to operate all standard office equipment and software including MS Office
  • Strong experience in Marketing Optimization, SEM: Paid Search and Organic SEO

Skills For Ilmxlab Production Department Coordinator Resume

  • Skills to develop, organize, maintain and evaluate complex recordkeeping systems
  • Demonstrated experience engaging productively with college students
  • Four (4) years of office administrative experience and a demonstrated knowledge of general accounting practices
  • Individuals who demonstrate strong aspiration to grow and accelerate their career standing in the company
  • Strong computer experience including integrated calendar and email program, Microsoft ecosystem (Word, PowerPoint and Excel), and project management software
  • Handle multiple, ever-changing tasks and priorities. A good “juggler”
  • Mathematical skills to add, subtract, multiply, divide and to determine percentages, ratios, and estimates with attention to details
  • Candidates with documented evidence of project management experience are desired
  • Expert level of skills in the use of MS office suite of software applications i.e. Excel, Word, and PowerPoint

Skills For Academic Department Coordinator / Assistant Resume

  • Dedication to customer services skills and a positive outlook
  • Communicate effectively with employees at all levels of management
  • Demonstrated ability to prioritize work well and focus on completion of tasks
  • Proficient in basic mathematical skills
  • Analytical skills to understand and interpret a wide variety of University And Program policies and procedures for faculty, graduate students and staff
  • Skills to prepare and monitor budgets related to student support and program events
  • Skills to analyze new policies and changes in existing policies to develop procedures to meet requirements

Skills For Home Warranty Department Coordinator Resume

  • Basic skills in data compilation and visualization
  • Demonstrated experience to successfully use a variety of computer software applications
  • Skilled at multi-tasking and prioritizing responsibilities and deliverables
  • Advanced PC skills required: SAP, MS Word, Excel, PowerPoint, Outlook, Internet, web-based applications and other graphic design software
  • French language skills would be beneficial but not essential
  • Superior customer/patient service skills
  • Great interpersonal skills and someone who desires to be an integral part of a team
  • Demonstrated experience to successfully use social media and web-based tools

List of Typical Responsibilities For a Department Coordinator Resume


Responsibilities For Program / Department Coordinator Resume

  • Communicate effectively by telephone, in person, e-mail, and fax to assist the goals of the Product Operations Departments
  • Experience in and understanding of Human Resources function highly desired. Baxter experience would be ideal
  • Experienced in identifying and completing tasks independently, with a sense of urgency and ownership
  • Cooperates with Administrative Services Manager and team in the performance of administrative/clerical support functions affecting Department
  • Demonstrated ability for performing the job functions of a successful material handler

Responsibilities For IT Department Coordinator Resume

  • Maintain a high level of organization and attention to detail Independently juggle independent priorities and competing demands and deadlines
  • Invoice processing (vendor set up, Purchase Order creation, goods receipts, vendor correspondence)
  • Some working experience in general admin
  • Experience in higher education/nursing
  • Of administrative management experience, preferably in a seminary or an academic setting
  • Experience in a university or medical setting

Responsibilities For Senior Department Coordinator Resume

  • Strong knowledge of Christie’s systems including JDE, COS Media Library
  • Exercises good judgment when handling calls and other client needs
  • Multi-task and prioritize work with competing deadlines
  • Administrative/coordination experience required
  • Demonstrated ability to organize a department, support multiple individuals, and multiple projects simultaneously
  • Understands needs of Executives to provide efficient and effective support and develops standards and processes to accomplish work
  • Perform the required User Provisioning validations on department owned applications
  • Respond positively to pressure situations and multiple priorities

Responsibilities For Executive Administrative Assistant & Department Coordinator Resume

  • Strong knowledge of Excel, Outlook and COS and some knowledge of JDE
  • Validates confirmations with scheduled providers from the locums agencies and submits CARs in the TeamWorks database
  • Collaboration. Work well with others in different departments and organizations to deliver a seamless, exceptional customer experience
  • Experience using an applicant tracking system highly desired (Taleo and/or Workday)
  • Commitment to the public good and student development
  • Develops effective networks and communications and represents the Medical Center
  • HS Diploma or equivalent in education and experience

Responsibilities For Department Coordinator, Creator Awards Resume

  • Customer service or related experience
  • Nutrition services related experience, preferably in healthcare
  • The ability to independently manage one’s time and prioritize multiple tasks in order to meet associated deadlines
  • Experience working with ASA parents, alumni, AAPI, community groups, and organizations
  • Administrative/office experience

Responsibilities For QC Department Coordinator Resume

  • Experience with Banner Finance or comparable system
  • Experience with Adobe Suite e.g. InDesign, photoshop, etc
  • Administrative experience in academic oncology
  • Professional experience in an academic or clinical setting
  • Experience with shared workspaces such as Microsoft SharePoint or Confluence
  • Strong self-confidence and the ability to express well-reasoned opinions
  • Understands needs of Executives to provide efficient and effective support

Responsibilities For Department Coordinator Iv-ciinical Transformation Resume

  • Two (2) years of office administrative experience
  • Combined experience
  • Work under deadlines, with multiple priorities
  • Experience with Web Management tool
  • Administrative and executive assistant experience required
  • Experience with various computer software applications such as Microsoft Office and/or equivalent
  • Experience with budgetary processes

Responsibilities For Ilmxlab Production Department Coordinator Resume

  • Strong desire to learn and grow in position
  • Experience drafting email correspondence on behalf of department with limited supervision
  • Prioritize tasks and projects, provide timely updates, identify and engage key stakeholders, set realistic timelines
  • Excellent PC, Excel and MS Word
  • Excellent grammar and ability to compose letters/memorandums
  • Experience in E-Commerce, retail operations practices, capabilities and processes highly desired
  • Manual dexterity sufficient to operate CRT and other basic office equipment

Responsibilities For Academic Department Coordinator / Assistant Resume

  • Manual dexterity sufficiently to operate CRT and other basic office equipment
  • Additional years of directly related experience
  • Iowa State University administrative experience in a large and complex academic department
  • Experience with Microsoft Office software, particularly Excel
  • Excellent organization, communication, follow-up and judgment are essential
  • Have keen insight and ability to prioritize workload and multi-task
  • Experience with complex computer programs and software

Responsibilities For Home Warranty Department Coordinator Resume

  • Experience with Banner, Maxient and Titanium
  • Demonstrated ability to independently anticipate and identify problems, obstacles and opportunities and take decisive action to address them
  • Demonstrated ability to understand and apply University and College policies and procedures
  • Experience with account and budget management
  • Administrative experience in human resource functions
  • More than three years of administrative office experience
  • Demonstrated ability to maintain details and work independently with little direct supervision

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