Assistant Office Resume Sample

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Freida Hessel
5604 Koss Mount,  Detroit, MI
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Work Experience


Executive Assistant, Office of the President
12/2015 - PRESENT
Boston, MA
  • Manage the Executives’ appointments, schedules and general administrative support: Morges office management and interaction with the Facility management company
  • Make travel arrangements to make best use of the executives’ time
  • Maintain the executives’ accounting records; monitor, review, and approve standard expenditures (e.g. purchase orders, invoices) to ensure that the activities of the office are conducted within established budgets
  • Assist in routine general administrative projects/tasks
  • Use computer programs to support development of correspondence, presentations, and to perform data entry, as directed
  • Assist company directors with respect to various administrative tasks including: travel arrangements i.e. flight, car rental, accomodation bookings, processing and preparation of travel expenses, tailoring/finalizing business prezentations, prepare meeting minutes
  • Cooperate and support larger corporate events (e.g. conferences, team-buildings, Xmas party together with Office Supervisor)
  • Manage schedule and calendar of management with attention to accuracy and detail
  • Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives)
Executive Assistant & Office Coordinator
05/2010 - 09/2015
Boston, MA
  • Serve as or assists the organization's property coordinator
  • Maintain department training records
  • Track the status of the organization's environmental health and safety self-assessments and findings
  • Experience in effective teaming or collaboration
  • Experience handling confidential/sensitive information
  • Experience in Microsoft Office (Word, Excel, PowerPoint, etc.)
  • Position requires a Department of Energy (DOE)-granted Q-level security clearance
  • Position requires the ability to obtain a Department of Energy (DOE)-granted SCI clearance
  • Serve as the primary scheduling contact, maintain the active calendars and keep key executives and office staff informed, as appropriate, regarding upcoming appointments, meetings, events, etc. Schedule and create appointments for the President, accepting and moving calendar entries with precise judgment and discretion, managing all scheduling conflicts
Assistant, Office / Program
04/2004 - 03/2010
Detroit, MI
  • Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
  • Responsible for conduct oneself as a representative for the Company's management support team, by visibly supporting and implementing policy and demonstrating high standards of ethics and integrity with Members, peers and employees.
  • Manage time effectively, take initiative to solve problems, utilizing all available resources including regional and corporate staff
  • Attendance at daily line-up and participation as requested
  • Maintains a working knowledge of the financial support systems necessary to produce all financial statements and managerial reports
  • Assist in preparing presentations
  • Deconflict manager's calendars and (re)arrange meetings
  • Ensure timely submission of timecards
  • Maintain office files, weekly reports, and databases

Education


American InterContinental University - Houston Campus
1999 - 2004
School's Degree in Business

Professional Skills


  • Excellent organisational and administrative skills to prioritise work, meet deadlines and respond flexibly to rapidly changing priorities
  • Strong, proactive project management skills; ability to handle multiple competing priorities
  • Strong project management skills to manage and prioritize internal and external workflow that includes a high volume of requests, correspondence, and meetings
  • MS Office Suite, excellent writing and organizational skills
  • Excellent interpersonal and communication skills and good manners
  • Demonstrated effective and professional oral, written, and visual communication skills
  • Excellent communication, negotiation and coordination skills

How to write Assistant Office Resume

Assistant Office role is responsible for interpersonal, software, general, organizational, database, automation, microsoft, communications, basic, finance.
To write great resume for assistant office job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Assistant Office Resume

The section contact information is important in your assistant office resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Assistant Office Resume

The section work experience is an essential part of your assistant office resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous assistant office responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular assistant office position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Assistant Office resume experience can include:

  • Work independently while also displaying excellent customer service skills, as well as excellent verbal and written communication skills
  • Excellent oral and written communication skills, including solid proofing skills required
  • Strong time management and organizational skills that reflect an ability to prioritize and perform multiple tasks with attention to detail
  • + Demonstrated organizational and time\-management skills to ensure that the office functions efficiently\
  • Excellent written and verbal skills in both German and English
  • Native Russian and Ukrainian speaker and with very good skills in English

Education on an Assistant Office Resume

Make sure to make education a priority on your assistant office resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your assistant office experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Assistant Office Resume

When listing skills on your assistant office resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical assistant office skills:

  • Good typing skills and demonstrated proficiency with Microsoft Office (particularly Excel), as well as other database software
  • Ability and experience in applying and utilizing software and technology to develop creative solutions to effectively solve problems
  • Effectively manage conflicting priorities, organize workflow, and team with colleagues to accomplish tasks and balance workloads
  • At least three years of support experience, preferably in a start-up environment with prior personal assisting experience
  • Excellent interpersonal skills with the ability to respond internal staff and others stakeholders in a professional, knowledgeable, and friendly manner
  • Effectively and simultaneously manage multiple high-priority tasks within specified deadlines

List of Typical Experience For an Assistant Office Resume

1

Experience For Executive Assistant, Office of the President Resume

  • Effectively use firm travel and meeting tools, follow policies and procedures to make travel/meeting arrangements, confirm details and creates itineraries
  • Able to effectively present information and respond to questions from groups of managers, affiliates, industry contacts and the general public
  • Superior organizational and follow through skills and attention to detail
  • Experience providing executive level administrative support
  • Experience preparing documents and reports in a professional manner
  • Organize and manage a large and complex workload with many competing priorities
2

Experience For Executive Assistant & Office Coordinator Resume

  • Opens incoming correspondence and determines appropriate course of action and priority
  • Experience with the E2 Travel System and Microsoft SharePoint
  • Manage Work Experience and Internship requests and placements
  • Performing routine office management (answering phones and directing queries, managing electronic communication, and maintaining confidential files)
  • Providing a variety of ancillary office support functions such as organizing and maintaining office files, greeting visitors and answering telephones
  • Preparing and creating electronic documents to include draft revisions, editing, spreadsheets, graphics, reports and memorandums
  • Generating tables, transmitting documents and retrieving a variety of automated files on a computer
  • Providing office assistance, referring visitors to the appropriate staff, and answering the phone
  • Producing a variety of written documents utilizing varied and advanced word processing software functions
3

Experience For Assistant Office Administrator Resume

  • Providing office support, maintaining a variety of directives, manuals, and regulations
  • Distributing correspondence to the appropriate office within the organization
  • Working familiarity with Department of State regulations (FAM, FAH, DOSAR, DSSR, etc.)
  • Ensuring documents are in the proper format, and that spelling, punctuation, capitalization, and grammar have been verified; and
  • + Arranges meetings and tours, including for external visitors, coordinating incoming and outgoing badge requests and/or clearance transfers
  • Utilizes word processing software which permits creation, formatting, modification, and electronic printing of a variety of documents
  • Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents in support of the incoming funds
  • Provides secretarial support for the preparation and screening of correspondence, filing record keeping, and calendar update
  • Helps key executives make consistent decisions by advising them of historical precedents; serving as liaison between them and the president
4

Experience For Executive Assistant, Office of the CEO Resume

  • Knowledgeable in spelling and grammar, medical terminology, CO formats and routing for proper signatures
  • Prepares outgoing mail; sorts and distributes incoming mail
  • Assist in preparing PowerPoint presentations, briefings, lesson plans, and training materials
  • Manage calendars and schedule meetings/events. Use scheduling assistant feature for arranging group calls/meetings
  • Environment and culture: Taking responsibility for maintaining a world-class office environment (in terms of appearance and amenities)
  • Screen incoming correspondence and responds independently when appropriate
  • Schedule meetings, lunches, events on behalf of President; responsible for coordinating related details
  • + Maintains office filing systems and databases\
5

Experience For Assistant, Office / Program Resume

  • + Arranges travel, including foreign travel, and submits vouchers\
  • Proactive and issues/reactive based, ensuring that both Commissioners and Managers are able to work in the most efficient and strategic manner
  • Provide personal assistance to the firm’s principals, including travel coordination, calendar management and personal errands
  • Perform System access maintenance and monitoring
  • Assist in the efficient management of office systems and processes, including the annual leave and sickness absence records system
  • Maintains an accurate, complete filing system to facilitate immediate retrieval of any required documents
6

Experience For Office Management Assistant Resume

  • Ensure meeting instructions (i.e. time, date, location, etc.) are free from error and accurately socialized to relevant parties
  • Ensures the President is prepared with all travel related materials, such as travel documents, agendas and other supplemental documents and information
  • Perform a wide variety of administrative tasks that include, but not limited to, monitoring, screening, responding to, and distributing incoming communications including phone calls and emails while treating confidential matters accordingly
  • Assist the office with day-to-day tasks including telephone and visitor reception, managing inquiries, requests, and accommodations with visitors, faculty, staff, and administration
  • Appropriately escalates matters of concern to the President to minimize legal risk and conflict and to ensure compliance with University policies and procedures
  • Maintain office filing system and organization of pertinent and confidential institutional documents according to the university’s compliance guidelines and retention schedule
  • Act as a resource for developing and proofreading documents within the division
  • Build relationships and coordinate with internal staff at all levels in a positive and productive manner
  • Functions as an ambassador to the President’s Office; interact with external and internal clients as a positive representative of the University
7

Experience For Office Coordinator & Acoe Assistant Resume

  • Provides backup support to the Executive Director of Operations
  • Assumes the role of point person when the President and Executive Director of Operations are both out of the office
  • Interact with Executive Management, Board Members, outside C-Level officers, prominent affiliates and other high level industry contacts on a regular basis
  • Answer and screen calls made to President's office
  • Support members of Executive Department and company on President's behalf
  • Maintain address and phone records for President and Department
  • Create and maintain database and spreadsheet files
8

Experience For Executive Assistant to the Regional Office Resume

  • Arrange some travel and itineraries, compile documents for President's travel related meetings
  • Compose and draft correspondence on behalf of the President
  • Manage supplies for department
  • Able to read, analyze, and interpret general business periodicals and professional journals
  • Able to recognize potentially sensitive situations and maintain the highest level of confidentiality
  • Able to establish a constructive and informative relationship with employees, management, outside vendors and industry contacts
9

Experience For Office Administrator / Escrow Assistant Resume

  • Knowledge of automated and/or physical filing systems and procedures and the subject matter content of the materials being processed; knowledge of format and clerical procedures to arrange a variety of material from different sources
  • Locate, assemble, and compose information for routine reports, inquiries, and nontechnical correspondence; ability to communicate effectively, both orally and in writing, using tact and courtesy; ability to plan, organize work, meet deadlines, and to learn money-handling techniques/procedures
  • + Serves as a Primary and/or Alternate Classified Administrative Specialist\
  • + Orders equipment and office supplies\
  • + Provides backup support as needed to the Center OMA team\
10

Experience For Executive Assistant / Office Administrator Resume

  • + Collects and distributes the organization's mail on a daily basis\
  • + Assists with the management of office functions\
  • + Ensures timely submission of timesheets\
  • + Serves as the organization's property coordinator\
  • + Provides professional administrative support to management and staff\

List of Typical Skills For an Assistant Office Resume

1

Skills For Executive Assistant, Office of the President Resume

  • + Strong written and oral communication skills\
  • + Good interpersonal and communications skills\
  • + Excellent customer service skills\
  • Excellent skill in dealing with financial information – processing expenses, invoices, advances, billing etc
  • + Intermediate level working knowledge and proven experience using Microsoft Excel and Internet Explorer for conducting business related research
  • Skill in using a personal computer, standard keyboard and foot-operated recording/dictation equipment
  • Communicate effectively, both orally and in writing, using tact and courtesy?
  • + Experience working tactfully with high discretion and good judgment in handling sensitive information\
  • Dedicated to ongoing professional development to continually grow skills in a changing environment
2

Skills For Executive Assistant & Office Coordinator Resume

  • + Demonstrated experience managing calendars and coordinating meetings
  • + Advanced level working knowledge and proven experience using Microsoft Word, PowerPoint, and Outlook
  • Able and willing to work effectively in a team as well as on its own
  • Develop and demonstrate solid working knowledge of firm structure, service lines, key personnel and organizational policies and procedures
  • + Demonstrated effective teaming with Senior Managers, staff, and other OMAs \(both within and external to your organization\)
  • + Demonstrated ability to work in a fast\-paced and dynamic environment while proactively adapting to new priorities and needs
  • Exceptional written and verbal communication skills including the ability to compose high level correspondence on behalf of the President
3

Skills For Assistant Office Administrator Resume

  • + Demonstrated effective teaming with Managers, staff, and other OMAs \(both within and external to your organization\)
  • Hold and maintain a valid drivers’ license, meet UM driver insurance requirements, and be able to safely operate a motor vehicle independently
  • Proven excellent attendance, punctuality and dependability
  • + Team effectively with managers, staff, other office management assistants, senior management assistants, and executive assistants\
  • The ability to deal confidently and effectively with staff at all levels as well as external contacts, both in person and on the telephone
4

Skills For Executive Assistant, Office of the CEO Resume

  • + Ability to team effectively with managers, staff, other office management assistants, and senior management assistants\
  • + Demonstrated ability to manage and prioritize multiple tasks and work independently\
  • Experience of and a passion for working in a busy, multi-tasking and demanding office environment
  • + Experience working with international scientists, both Sandia staff and visitors, including preparing Foreign National Request Security plans\
  • Help the Office Manager maintain a good working environment in the office including ordering stationery, kitchen and janitorial supplies
  • Reviews and edits the transcribed document for correct formatting, grammar, and spelling prior to completing the final product
5

Skills For Assistant, Office / Program Resume

  • + Experience working with international scientists, both Sandia staff and visitors, including preparing Foreign National Request Security plans
  • Experience in supporting a global organization with an understanding of different cultures and/or extensive global travel
  • Experience of working as part of a team and dealing with a wide range of people
  • + Experience reviewing incoming email for managers, and proactively respond or flag for manager attention
  • + Experience handling and working with confidential information
  • + Experience holding responsibility for a Classified Work Station and managing classified documents
  • + Demonstrated proficiency in using Sandia's standard computer software suite for word processing, spreadsheets, and presentation materials \(MS Office\)
  • + Experience coordinating domestic travel and making arrangements for both internal and external visitors
6

Skills For Office Management Assistant Resume

  • + Experience working with and handling classified
  • + Experience interacting with and making arrangements for visitors
  • + Demonstrated willingness to take initiative in identifying and resolving problems
  • + Experience using Sandia reporting systems
  • + Experience interacting with and making arrangements for both internal and external visitors
7

Skills For Office Coordinator & Acoe Assistant Resume

  • + Experience working with DOE
  • Utilize a personal computer to operate word processing and other software applications
  • Experience as an Administrative or Executive Assistant supporting Executive-Level Management in a corporate environment
  • Experience in administrative roles with progressively increasing responsibilities
  • Identify priorities, changing work requirements, meet deadlines, and lead others
  • Highly organized, accurate, consistent and dedicated to performing the internal/external client experience
  • Effective multi-tasking with a “can do” attitude
  • Experience working at an executive level as an office manager
8

Skills For Executive Assistant to the Regional Office Resume

  • Experience working with Student Banner
  • Experience in working in a in a multi-cultural environment
  • Aptitude and experience in facilitating continuous process improvement initiatives
  • Experience working in Financial Services would be ideal but not essential
  • + Experience in efficient calendar management and organizing meetings both on and off site\
  • + Experience coordinating meetings, visits, travel, clearance transfers, and other logistics with external agencies
  • + Experience coordinating meetings, travel, and other logistics with other Sandia organizations
  • + Experience with training new OMAs on Sandia's systems and processes
9

Skills For Office Administrator / Escrow Assistant Resume

  • + Experience supporting department staff and managers
  • + Experience with standard computer software suite for word processing, spreadsheets, and presentation materials (MS Office)
  • + Experience in coordinating foreign travel\
  • Uses a personal computer, standard keyboard, and foot-operated recording/dictation equipment to transcribe from verbal recordings
  • Demonstrated exceptional professionalism and the ability to maintain the utmost confidentiality while facilitating a collaborative work environment
10

Skills For Executive Assistant / Office Administrator Resume

  • Operates word-processing software and computer hardware to produce, store, and retrieve drafts of a variety of documents
  • Prioritize incoming requests by relevance to President’s key goals
  • Organize special events and projects including Experience Aveda Program
  • Analyze office functions to determine what aspects of the work can be automated, feasibility, and effectiveness in improving operations
  • An understanding of SharePoint 2013 functionality and capability; demonstrated knowledge of SharePoint Designer 2013
  • Manage enterprise user permissions with a proven understanding of AF enterprise governance and security best practices
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint

List of Typical Responsibilities For an Assistant Office Resume

1

Responsibilities For Executive Assistant, Office of the President Resume

  • Oversee and execute administrative functions of the Office of the President, serving as the Office’s primary contact and first responder to general inquiries
  • Manage the President and Chief of Staff’s daily calendar of appointments, meetings, and travel itineraries, ensuring seamless coordination between the two
  • Strong administrative, analytical, organizational and planning skills required
  • Experience tracking deadlines so that priorities are met and tasks are completed in appropriate order
  • Flexibility - Adapts and works effectively within a variety of situations, individuals or groups
2

Responsibilities For Executive Assistant & Office Coordinator Resume

  • Use independent judgment, client service, and diplomacy skills to work across a wide range of internal and external stakeholders at all levels
  • Develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds
  • Experience with coordinating travel for others including processing payment or vouchers
  • Experience drafting and editing U.S. government reports and documents
  • Distribute incoming mail and deliveries promptly. Coordinate out-going deliveries in an efficient and cost effective way
  • H.S. Diploma or equivalent or 2 Years previous related experience
  • Related administrative experience
3

Responsibilities For Assistant Office Administrator Resume

  • Excellent knowledge of computer packages such as Outlook, Word, Excel, and PowerPoint
  • Managing relationships – Able to build and maintain effective working relationships with a range of people
  • Motivated – able to demonstrate initiative, improve processes and problem solve
  • Demonstrated ability to develop and maintain work plans for groups of people
  • Demonstrated ability to work independently and to initiate, organize, and implement established program goals
  • Demonstrated ability to exercise sound judgement and maintain a high level of confidentiality when required
  • Related administrative experience
  • SharePoint Admin experience
4

Responsibilities For Executive Assistant, Office of the CEO Resume

  • Related administrative experience
  • Skill in typing; a qualified typist isrequired
  • At least three years of office management experience
  • Oversee the general cleanliness, good order, and professional appearance/impressions for the office
  • Strong attention to detail and ability to manage multiple tasks simultaneously as well as manage time and workflow to meet deadlines
  • Some previous office administrative experience is essential
  • + Ability to manage and prioritize multiple tasks and work independently\
5

Responsibilities For Assistant, Office / Program Resume

  • Analyzing and processing incoming mail/faxes in an office setting
  • Preparing reports, making travel arrangements, and interfacing with officials of various levels throughout an organization
  • Preparing back up documentation to support forecast activities, gathering information from German counterparts for planning purposes
  • Printing letters, staffing sheets, referrals and responsive records to paper/CD; and scanning documents. OR
  • Communicating and interacting with high level officials, managers, employees
  • Developing and implementing a variety of applications for office automation software
  • Producing a variety of written documents utilizing varied and advanced functions in each of the several types of office automation software
  • Preparing and posting journal entries (timely and accurate),
6

Responsibilities For Office Management Assistant Resume

  • Bookkeeping and accounting practices, procedures and terminology and general office procedures
  • Filing and tracking records per a retention schedule
  • Maintaining and/or updating agency directives, manuals, and/or regulation
  • Responding and directing visitors' inquiries
  • Inputting information using a database system
  • Managing all aspects of the schedule (meetings, events, travel, and office time)
  • Providing support to and in collaboration with other administrative staff, particularly as part of the Provost’s Office team; and
7

Responsibilities For Office Coordinator & Acoe Assistant Resume

  • Providing office clerical and administrative support to one or more professional
  • Developing applications to utilize database or spreadsheet software to store, manipulate, sort and report statistical and other information
  • Providing variety of ancillary office support functions
  • Providing customer service on a variety of office functions
  • Working knowledge of university governance and curriculum development
  • Manages government data calls, tracking security and facility training requirements, and updating and maintaining Standard Operating Procedures
  • + On and offsite Event planning and execution along with meeting and videoconference coordination, including setting agendas and taking minutes
8

Responsibilities For Executive Assistant to the Regional Office Resume

  • Assists in developing look and format of reports and in identifying and solving problems in existing methods or procedures
  • Support hiring managers with additional new hire orientation items, such as ordering business cards, name badges, coordinating parking
  • Arranges meetings and tours, including for external visitors, coordinating incoming and outgoing badge requests and/or clearance transfers
  • Manage long-term relationship with relevant customer accounts including upselling on additional services for existing customers
  • Provides professional telephone operations support in answering and managing incoming calls from a variety of sources
  • VISA administrator for corporate purchasing cards, coding transactions and submitting monthly reports
9

Responsibilities For Office Administrator / Escrow Assistant Resume

  • Support hiring managers with new hire onboarding and processing; train sales associates on phone and other office systems and programs
  • Uses advance functions to generate tables of contents, list of exhibits, and extensive editing functions resulting from a substantial number of draft revisions
  • Coordinate travel, schedule meetings and conference calls and book meeting rooms and catering
  • Prepares a wide variety of recurring and nonrecurring correspondence, reports , and other documents
  • Reviews and processes becoming and outgoing correspondence , materials , publications , regulations , and directives
  • Reconciliations and SOX checks and solving reconciling items in required time period,
  • Thorough understanding of the upload and download of electronic data files using the internet
10

Responsibilities For Executive Assistant / Office Administrator Resume

  • Assist with employee and subcontractor on-boarding and off-boarding for the program
  • Prepare all document pages for scanning by removing bindings such as staples, rubber bands and paperclips
  • Coordinate information technology needs of the office in conjunction with IT Site Manager; setting-up computers for training (e.g. laptops in HUB U)
  • + Ability to run an office including supporting multiple managers\
  • Able to independently move and transport items weighing up to 50 lbs. regularly and repeatedly and items weighing up to 100 lbs. as needed

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