General Office Assistant Resume Sample

15 votes

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Nolan Gottlieb
3604 Gottlieb Fork,  Los Angeles, CA
+1 (555) 559 8807

Work Experience

General Office Assistant
03/2018 - PRESENT
Philadelphia, PA
  • Communicates requirements and other information to clients including Title exceptions
  • Assists with real estate escrow transactions by gathering, checking, and preparing documents; maintaining accounts; setting-up appointments
  • Operates PBX or multi-line telephone system to answer incoming calls and directs callers to appropriate personnel
  • Using established procedures performs assigned tasks. Work is routine and instructions are usually detailed
  • Interprets and acts on instructions from customers and title officers
  • Searches title plant records compiling chain of title
  • Uses research to create and maintain files, records and reports
  • Audits calculations and legal documents for accuracy
  • Communicates recording information and prepares legal property documents such as endorsements and supplemental
General Office Assistant
12/2013 - 12/2017
Detroit, MI
  • Special projects and miscellaneous tasks as needed
  • Provides direct or indirect assistance to engineers, administrative staff, and other departmental personnel, as well as general office support
  • Operates office equipment such as printers, scanners, and copy machines. Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation
  • Performs office reception tasks: greets visitors, answers phones, updates contact lists, ships packages, books conference rooms, orders catering services, etc
  • Scans and copies documents for retention purposes. Responsible for organizing scanned documents on various local and network storage devices
  • Tracks, records, and processes vendor drawing and specification submittals
  • Updates company and office calendars
General Office Assistant
01/2011 - 06/2013
Dallas, TX
  • Examines and interprets tax and assessment reports, follows title practice regarding the issuance of title commitments, policies, endorsements and guarantees, and property price endorsements
  • Communicates professionally with all customers
  • Experience in customer service and/or administrative role
  • PC skills in Microsoft Word, Outlook, Excel PowerPoint and internet applications
  • Receive, answer and route incoming phone calls
  • Daily task of typing up construction materials testing reports
  • Maintain client records and filing system
  • Support monthly billings as needed


Palm Beach Atlantic University
2006 - 2011
School's Degree in Communication

Professional Skills

  • High level of organizational skills
  • Follow all administrative processes to ensure fair and valid testing
  • Able to multi-task, prioritize, and organize
  • Parking: Manage parking assignments, building access, and foster a good working relationship with building representatives
  • Maintaining the calendar and scheduling for the main lobby conference room, including meeting preparation, set up and clean up
  • Overseeing all incoming and outgoing mail, deliveries and special packages
  • Sorting and distributing all incoming mail, deliveries and special packages

How to write General Office Assistant Resume

General Office Assistant role is responsible for typing, word, direct, insurance, reach, organized, software, travel, education, computer.
To write great resume for general office assistant job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For General Office Assistant Resume

The section contact information is important in your general office assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your General Office Assistant Resume

The section work experience is an essential part of your general office assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous general office assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular general office assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative General Office Assistant resume experience can include:

  • Packages/Couriers: Deliver incoming packages and prepare outgoing packages for drop off
  • Office Supplies/Vendor Relations: Assisting in ordering all office supplies; stock and maintain supply inventory on all floors
  • Immediate attention given to clients entering Copy/Mail Center in accordance with Epiq's standards
  • Learn the examination testing processes and procedures
  • Establish the testing center schedule to meet the needs of staff, faculty, students and prospective students
  • Assist with setup of exam materials or online testing sites

Education on a General Office Assistant Resume

Make sure to make education a priority on your general office assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your general office assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in General Office Assistant Resume

When listing skills on your general office assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical general office assistant skills:

  • Assisting current administrative staff with office supply ordering, stocking, inventory and distribution of supplies
  • Answering telephone inquiries and delivering any/all Epiq service responsibilities
  • Preparing all outgoing mail, deliveries and special packages
  • Answering multi line switchboard
  • Compiling patient charts for next day patients
  • Return testing materials to the appropriate instructors after testing or if the time frame for testing has expired

List of Typical Skills For a General Office Assistant Resume


Skills For General Office Assistant Resume

  • Self-starter, reliable, and hardworking
  • Basic understanding in customs operations, laws and regulations
  • Make final decisions about the adequacy of documents submitted for recording
  • Function with a high level of patience, tact and diplomacy in handling any complaints/situations
  • Assist with meeting preparation and set up as needed for all other conference rooms

Skills For General Office Assistant Resume

  • Problem solving; attention to details
  • Assist the current administrative staff as needed, especially during high client season, internal visits, trainings and meetings
  • Collaborate with campus colleagues to coordinate and assist in the execution of academic testing
  • Administer and monitor all academic testing
  • Maintain confidentiality of testing materials, test logs and test documents, as well as student and faculty information

Skills For General Office Assistant Resume

  • Maintain a quiet environment conducive to testing
  • Computer proficiency in MS Word & Excel
  • Dedicated with a positive attitude
  • Able to learn new tasks and software
  • Follows internal records procedures as well as client-requested procedures

Skills For General Office Assistant Resume

  • Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe
  • Proofread all documents submitted for recording for accuracy, completeness, compliance with technical and legal requirements and accept or reject documents accordingly
  • Read, comprehend and implement information contained in technical memos together with other information affecting title commitments, title policies and recording practices
  • Provides direct or indirect assistance to administrative staff, and other departmental personnel, as well as general office support
  • Travel to and become cross-trained within local Epiq site locations
  • Ensure the delivery of faxes/parcels in a timely matter in accordance to Epiq's standards
  • Ensure copy projects have been properly produced and Quality Checked (QC'd) to Epiq's standard

Skills For General Office Assistant Resume

  • Comply with Epiq policy that any information seen during the copy process is strictly confidential and is never to leave the copy center and never to be talked about to anyone
  • Communications (interpersonal); teamwork
  • Enters travel requests, expense reports, and purchase requisitions
  • Able to lift up to 50 lbs. on occasion
  • Back up relief for the front desk
  • Back up relief for the current administrative staff as needed
  • Provide Front Reception Desk/Student Services Suite desk coverage

Skills For General Office Assistant Resume

  • Work with faculty to proctor exams in a timely manner
  • Provide assistance for those in need of special accommodations
  • Work professionally and collaboratively with campus personnel
  • Assist with projects and/or tasks in an administrative assistant capacity
  • Administrative Support: Provide administrative support as needed
  • Kitchens: Stock and clean all kitchens daily
  • Phone Relief: Primary back up for the front desk. (lunches, breaks, and when the receptionist is out of office

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