Administrative Professional Resume Sample

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Caesar Block
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Work Experience

Senior Administrative Professional
01/2017 - PRESENT
Los Angeles, CA
  • Contact a defined survey group of NSSP participants (survey group and parameters defined by NSSP Management Group) who have received abnormal results. Determine if NSSP results were helpful to them and collect information regarding their physician’s recommendations and/or diagnosis based upon the results from the NSSP
  • Creating business cards and distribution lists in outlook
  • Creating and managing contacts, accounts, lists, opportunities, and events in CRM
  • Expense processing in Concur
  • Drafting invoices from PDF/Excel
  • Pulling recurring WIP and time reports
  • Working on typing requests and excel reporting
Administrative Professional
05/2014 - 11/2016
Chicago, IL
  • Provide online research support
  • Managing calendar entries via Outlook
  • Plan and order lunch for "work through lunch" meetings
  • Completing expense reports using Oracle iExpense
  • Prior experience in an operational/administrative capacity
  • Start within a week of offer, and pass a background check/drug screen
  • Proficiency with Outlook's calendar scheduling
  • Oracle iExpense (for expense reports) is helpful
Tp-temporary Administrative Professional
02/2007 - 01/2014
Philadelphia, PA
  • Professional, customer service oriented personality
  • Top Secret/Sensitive Compartmented Information (TS/SCI) Clearance required
  • Schedule meetings (to include coordinating w/senior level staff)
  • Review, format and update briefings and written documents as requested
  • Coordinate travel reservations and plan travel itineraries in DTS
  • Draft and finalize travel vouchers post-travel
  • Take notes in meetings and provide meeting minutes
  • Answer phone calls and ensure quick responses by the team
  • Maintain and respond to DIA taskings


University of Mount Union
2002 - 2007
School's Degree in Health

Professional Skills

  • Good listening skills and comprehension skills to meet client’s expectations
  • Excellent organisational skills - ability to manage own workload, prioritise conflicting demands, multi-task and work to tight and structured deadlines
  • Excellent organisational skills - ability to manage time, prioritise conflicting demands, multi-task and work to tight and structured deadlines
  • Outstanding organizational skills, with strong attention to detail
  • Strong proofreading skills; ability to correct grammatical, punctuation, and spelling errors
  • Excellent computer skills including proficiency in Microsoft Applications
  • Strong administrative and organizational skills; attention to detail is critical

How to write Administrative Professional Resume

Administrative Professional role is responsible for microsoft, interpersonal, organization, organizational, customer, computer, word, multi-task, excel, applications.
To write great resume for administrative professional job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Administrative Professional Resume

The section contact information is important in your administrative professional resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Administrative Professional Resume

The section work experience is an essential part of your administrative professional resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrative professional responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrative professional position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Administrative Professional resume experience can include:

  • Strategically and effectively coordinate with both internal and external constituents
  • Proactively manages executive’s calendar based on working knowledge of business area supported and established priorities
  • Proven track record of being on time and dependable
  • General knowledge and experience with office equipment such as copiers, multi-line phone systems, fax machines, and paging systems
  • General knowledge and experience with office equipment, such as copiers, multi-line phone systems, fax machines, and paging systems
  • Prioritize tasks and work efficiently under pressure

Education on an Administrative Professional Resume

Make sure to make education a priority on your administrative professional resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrative professional experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Administrative Professional Resume

When listing skills on your administrative professional resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical administrative professional skills:

  • Strong Microsoft skills essential (good working knowledge of Word, Excel and Powerpoint)
  • Solid organizational, planning and time management skills
  • Strong typing and word processing skills utilizing Microsoft Word, Outlook, Excel and PowerPoint
  • Anticipate needs, prioritize responsibilities, effectively handle calendar conflicts and proactively manage schedule changes
  • Demonstrate ability to maintain composure during stressful situations by being resourceful, anticipating needs, and prioritizing responsibilities
  • Have outstanding customer service skills and enjoy interacting with a diverse students, faculty, and staff in a friendly and professional manner

List of Typical Experience For an Administrative Professional Resume


Experience For Senior Administrative Professional Resume

  • Demonstrated experience in gathering, analyzing, and composing intelligence/technical information
  • Organizing and analyzing data from eCOI e.g., ACs, EARs, regularly updating monitoring reports, archiving all expired items, and separating terminated users
  • Monitoring and encouraging eCOI report matriculation, originating and processing general correspondence and casefile follow-up correspondence
  • Gathering analyzing, and composing intelligence/technical information
  • Providing specialized administrative services through weekly review and triage eCOI Reorts and building casefiles
  • Maintaining the online COI FAQ and managing the COI website
  • Recognizing resource constraints proactively

Experience For Administrative Professional Senior Resume

  • Assist PDBx members in checking and processing Roche forms (e.g. travel requests, reimbursement) and documents
  • Apply basic office management to keep the FSI Team organized and running efficiently
  • Tax Department Support and Processing
  • Schedule, coordinate, and track attendance for monthly firm wide training days
  • Manage and maintain compliance for Dallas office client service employees through checkpoint learning
  • Assist tax department (scan tax documentation, filing, etc.)
  • Responsibilities include all administrative functions of the department including but not limited to

Experience For TP Temporary Administrative Professional Resume

  • Maintain office services by organizing day to day office operations and procedures
  • Responsible for some bookkeeping functions
  • Assist team members as needed by providing clerical support
  • Follow an organized filing/document management process for electronic and paper documents
  • Hours: 40 hours/week during regular business hours (no remote work available)
  • Assist managers in contract processes, set up and maintain contracts and purchase orders in partnering with Procurement Group
  • Assist Admin Head and admins in carrying out projects and ad hoc requests
  • An enthusiastic, flexible and customer- / service oriented person who enjoys working in a team
  • Engage in continual self-development and lifelong learning

Experience For Tp-temporary Administrative Professional Resume

  • Assist with confidential client matters including preparation of billings, maintenance of client files and generation of management reports
  • Engage in continual self-development and lifelong learning
  • Coordinate and manage non-work related activities as required, including some personal errands
  • Work 40+ hours during the peak tax seasons
  • Proactive, self-motivated and able to work on own initiative whilst having the confidence to ask questions when unsure

Experience For Temporary Administrative Professional Resume

  • A ‘can-do’ attitude is essential – willing and eager to help others and get involved
  • Knowledge of basic information tracking processes
  • Assist patients navigating the mental health system
  • Work in a team oriented clinic with multiple disciplines including psychiatrists, psychologists, LMFTs, nurse practitioners, and trainees
  • Proficient with computers and knowledge of database systems and employee scheduling
  • Coordinate procurement, PPAP for standard parts in manufacturing

Experience For Administrative Professional, Mid Resume

  • Initiates, performs, monitors and follows up on department specific processes
  • Trusted to communicate technical and/or sensitive information to senior management, clients and/or external sources
  • Conducts necessary research and recommends appropriate action
  • Independently resolves inquiries and issues that do not require the attention of supervisor
  • Drafts responses on behalf of the executive

Experience For Administrative Professional Resume

  • Book travel and assist with coordination of firm trainings and conferences
  • Review and resolve complex administrative related questions and issues; recommend new or revised unit administrative procedures
  • Skills:This job requires advanced skills in general office administration to include budget administration, unit level procurement processing, document production and management, records management, event management, problem solving and office organization. Skill in use of advanced office and financial related computer applications is required
  • Format and edit Microsoft Word and Excel document content provided by the engagement teams
  • Ensure documents are satisfactorily and consistently prepared and participate in a review process to incorporate feedback
  • Format and edit letters, reports, contracts and all other correspondence from draft stage to client-ready work
  • Track, order and approve office supplies and inventory
  • Update and maintain office policies and employee files as necessary
  • Educated to GCSE level or equivalent, with a grade ‘B’ or above in English Language and Maths

Experience For Senior Administrative Professional Resume

  • HS education or GED is required
  • Coordinate “front desk” activities for CAE and act as back up for CAS suite. This includes: training student staff in customer service and content knowledge of CAS/CAE/OUE and ensuring staffing at all times during GT business operations (M-F, 8-5)
  • Manage budgets and maintain unit’s financial records
  • Provide unit directors with budget projections and analysis
  • Coordinate materials and supplies purchasing for all CAS, CAE, and advising programs and services. Develop and maintain a process for procurement and inventorying of supplies
  • Liaise to the Clough building and facilities team; coordinate safety documentation (e.g., Red Book)
  • Respond to the Asst. Director of Administration for OUE; attend monthly administrative meetings; and serve as back up as requested
  • Play a major role assuring that the Environmental Engineering main office functions effectively creating an inviting area for students, faculty, staff and visitors to Environmental Engineering
  • Assist Environmental Engineering students, staff, faculty and visitors in their execution of programmatic functions

Experience For Administrative Professional Senior Resume

  • Interact with custodial, building managerial and maintenance groups to keep the program offices and associated areas clean and in good working order. Ensure the maintenance of the program’s common areas to serve the intended functions effectively and efficiently
  • Coordinates with internal and external sources to obtain bids for outside printing, office equipment and/or supplies
  • Stock and supply the staging area with necessary forms, envelopes, etc
  • Maintain Kitchen, Conference rooms, hoteling offices and related areas. Responsibilities include
  • Coordinate with internal and external sources to obtain bids for outside printing, office equipment and/or supplies

Experience For TP Temporary Administrative Professional Resume

  • Fanatic attention to deadlines and scheduling
  • Prepare and assemble tax, review, & compilation reports
  • Administrative: Rolls forward & finalizes binders in PFX. Rolls forward audit worksheets. Sends final adjustments & trial balances to client. Prepares presentations for audits & proposals. Prepares client engagement letters, reports, etc. Coordinates meetings, and supports monthly industry reporting
  • Client Documentation: Updates and maintains client lists. Organizes information from clients for audits. Confirms revenue, receivables, legal, cash and notes payable. Enters trial balances. Sets up RADAR. Sets up client portals. Sets up time budgets in STAR
  • Audit Procedures: Conducts control testing, cash-bank reconciliation. Reconciles investments, creates depreciation schedules, other data entry and prepares reports. Ties accounts payable and notes payable to schedules. Heavy data entry

List of Typical Skills For an Administrative Professional Resume


Skills For Senior Administrative Professional Resume

  • Strong organizational skills
  • Strong communication and teamwork skills
  • Strong data entry skills
  • Excellent interpersonal skills, approachability, and ability to interact with all levels of personnel
  • Moderate computer skills including excel, word, ishare, and ability to draft basic reports

Skills For Administrative Professional Senior Resume

  • Proven ability to proactively organize and prioritize multiple tasks and consistently meet deadlines
  • Skilled in providing excellent service to internal and external customers
  • Can effectively carry out supervisor’s instructions
  • Work Experience: Six to eight years job related experience
  • Ability to deal effectively with internal and external clients
  • Speak & write effectively; communicate well in all mediums
  • Experience in performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
  • Strong proficiency in using MS Office Suite (Outlook, PowerPoint, Excel, and Word) and creating/maintaining databases
  • Experience with Army Regulation AR-25-50, including preparing and managing army correspondence

Skills For TP Temporary Administrative Professional Resume

  • Navigate internet for needed information or research. Good grasp of Oracle financials for billing/budgeting purposes
  • Experience in an executive administrative role, including providing support to an executive
  • Experience with Army Regulation AR-25-50: Preparing and Managing Army Correspondence
  • Experience with Army Regulation AR–25–50 and preparing and managing Army Correspondence
  • Experience with clerical and administrative procedures and systems such as filing and record keeping

Skills For Tp-temporary Administrative Professional Resume

  • Continually evaluate current processes to maximize efficiency and effectiveness implementing technology/automation, when applicable
  • Experienced in providing high-level administrative support to technical and/or management staff
  • Has working experience with International travel agencies or vendors
  • Excellent common sense and judgment in scheduling of Global Community Leader’s time
  • Experience with customer service ticketing software and records management software
  • Proven ability to organize work and to be proactive in accomplishing tasks
  • Organize and prioritize a heavy workload in a fast-paced, demanding environment

Skills For Temporary Administrative Professional Resume

  • Two (2+) or more years of relevant experience i.e., insurance verification/eligibility, scheduling and multi-line phones
  • Experience reviewing behavioral health insurance benefits to assist patients
  • Experience and comfort level working in a fast paced outpatient mental health clinic
  • Excellent working knowledge of Microsoft Office Products - Word, Excel, Outlook and PowerPoint
  • Ability and experience in working independently
  • Work as an effective team member to complete project components and assignment tasks

Skills For Administrative Professional, Mid Resume

  • Share work between other Administrative Professionals to ensure timely responses and completion of priorities
  • Work as an effective team member to complete project components and assignment tasks
  • Confident, friendly and professional approach together with a good sense of humour
  • Greater than one year but up to three years experience in a similar role
  • Previous rental equipment experience an asset
  • 5+ years of experience in a Senior Administrative Professional role
  • At least three (3) years of experience in general office responsibilities and procedures

Skills For Administrative Professional Resume

  • Focus to manage priorities in a fast-paced environment where disruptions are constant
  • Work independently, prioritize and handle simultaneous assignments with accuracy
  • Taking care of meeting logistics including conference room set up, handling agendas, etc
  • Helping other Managing Director Assistants where necessary and providing cover for holiday/sickness
  • Calendaring and scheduling of meetings for the six managers

Skills For Senior Administrative Professional Resume

  • Invoicing and processing of purchase orders
  • Assisting Resource Planning & Performance team with development of book for monthly Operations Review
  • Ensuring expense reports are submitted accurately & timely
  • Coordinating team tasks
  • Assist with the daily mailings including printing, faxing and filing that goes along with the mailing projects
  • Oversee office opening and closing of Front Desk. Complete morning walk through the office to report any maintenance issues to building management
  • While maintaining confidentiality, interact appropriately with existing clients and prepare client correspondence, including engagement letters
  • Track and enter hours and expenses for multiple users into web-based record system, including reconciling credit cards

Skills For Administrative Professional Senior Resume

  • Thrive in a growing and evolving environment
  • Knowledge of basic accounting principles for expense tracking
  • Monitors Biotechnology Branch’s compliance training and maintains up to date training records / reports
  • As requested, handle travel arrangements, including processing TAR and TES documentation
  • Coordinate materials and supplies purchasing for OVPUE. Develop and maintain a process for procurement, organization, and inventorying of supplies
  • Assist the Assistant Director with filing and related HR/financial processing
  • Serves as building liaison regarding facilities requests and issues
  • Provide marketing support (proofreading, creation and project management)
  • Coordinate specific meeting arrangements, booking rooms on campuses and logistics in support of departmental and CHRO needs

Skills For TP Temporary Administrative Professional Resume

  • Manage calendaring, process expense reports and time reporting
  • Handle sensitive and urgent information from clients, personnel and other contacts while exercising appropriate judgment when responding
  • Familiarity with subcontracting plans and property administration
  • Coordinate scheduling requests for meetings and telephone calls across multiple time zones
  • Coordinate and book travel including flights and hotels with firm travel agent
  • Create and modify documents and presentations using Microsoft Office Suite

List of Typical Responsibilities For an Administrative Professional Resume


Responsibilities For Senior Administrative Professional Resume

  • Excellent common sense and judgment in scheduling and managing executives’ time
  • Maintain high working standard with good motivation
  • Experience in the commercial real estate industry or executive support
  • Manage complex calendaring, prepare travel itineraries, process expense reports and time reporting
  • Ongoing review of Global Community Leader’s email inbox, exercise judgment in responding to unique and urgent situations, as well as in managing and reporting outstanding requests
  • Balance multiple priorities by considering risk, importance, urgency, political impacts and other linkage. Assimilate unfamiliar issues rapidly and anticipate/resolve potential problems
  • Assist managers in setting up and coordinating interviews on the site and global levels and support the induction processes
  • Supervise student employees who provide front desk administrative support. Monitor and arrange coverage and scheduling of Front Desk

Responsibilities For Administrative Professional Senior Resume

  • Coordinate the Associate Vice President’s (CHRO) time and calendar including resolution of associated problems and conflicts
  • Maintain accurate training materials, Front Desk Procedures and associated documents
  • Exhibit sound judgment to make decisions on sensitive issues, as well as ability to work with confidential documents and information
  • Work well under pressure, while maintaining an executive presence, in a fast-paced, constantly changing environment, while meeting deadlines and responding to urgent situations, as required
  • Coordinate “front desk” activities and manage office operations for OVPUE. This includes: greeting visitors, managing office operations, hiring and supervising student employees, and staffing the office during GT business operations (M-F, 8-5)
  • Serve as back-up for administrative support to the Executive Assistant who supports the Vice Provost and Associate Vice Provost

Responsibilities For TP Temporary Administrative Professional Resume

  • Plan meetings, events, and special programs
  • Oversee organization, reservations, and other details for OUE conference and common program rooms in A. French, Student Success Center, and Clough
  • Serve as backup for Professional Services Support & Integration AID4
  • Organize and maintain office supply and snack supply inventories for the New York Office
  • Supervise and schedule Student Assistants
  • Process invoices and associated documentation

Responsibilities For Tp-temporary Administrative Professional Resume

  • Creation of print and digital publications
  • Proficient in Adobe Photoshop, Adobe Illustrator, Microsoft Publisher or another similar graphic design program
  • Service-oriented attitude and professional demeanor
  • Maintain and purchase office supplies, as needed
  • Distribute in-coming mail as appropriate; post out-going mail including preparation of Certified/Priority mail, Federal Express packages; arrange for courier services

Responsibilities For Temporary Administrative Professional Resume

  • Maintain electronic calendars (appointments, contacts, etc.); coordinate travel arrangements; schedule conference rooms in multiple offices; assist with internal and external committee meeting coordination; set up for meetings (arrange for and set up food and refreshments as requested)
  • Provide filing, scanning, copying and assistance with tax filings
  • Reconcile monthly American Express statements
  • Provide back-up reception desk coverage, both scheduled and as needed for fill in/vacations
  • Handle highly sensitive and confidential materials
  • Ongoing review of executives’ email inbox, exercise judgment in responding to unique and urgent situations, as well as in managing and reporting outstanding requests
  • Maintain Salesforce database for CI&E
  • Serve as secondary lead for all grants and scholarships processes through Foundant
  • Uphold and exemplify the Minneapolis Jewish Federation’s mission/vision

Responsibilities For Administrative Professional, Mid Resume

  • Uphold and exemplify the leadership and or behavioral competencies of the organization (see attached)
  • Exemplify customer service both internally and externally
  • Attend Federation events as position requires
  • Provide administrative support to Department Employees and Employee Services Leadership Team as needed
  • Distribute phone calls, voice messages, faxes, e-mails and mail sent to Employee Services, and answer customers’ basic questions such as department location, due dates for payroll processing or submission of forms, and location of information on the website

Responsibilities For Administrative Professional Resume

  • Review and assign customer support tickets through Cherwell ticketing system
  • Upload and review documents in OnBase electronic Records Management software system
  • Assist customers with appointment check-in for international tax, benefits, and payroll counselors
  • Maintain and arrange all office surplus through surplus pick-up
  • Maintain all 4th floor conference rooms and put in maintenance requests as needed

Responsibilities For Senior Administrative Professional Resume

  • Work closely with other Business Operations Team members to maintain and distribute office supplies and place orders as needed
  • Make travel arrangements / complete travel reimbursements for Employee Services Leadership Team and employees
  • Management of Managing Directors’ inbox (as required) including dealing with correspondence such as prioritising emails, drafting emails and letters as well as typing up documents
  • Responsible for all aspects of arranging travel and accommodation including coordinating visas, booking flights, hotel accommodation, car transfers and taxis, producing travel packs and itineraries
  • Producing, designing, formatting and collating documents in Word, Excel and PowerPoint and/or liaising with the Design team to ensure documents are formatted correctly in line with brand

Responsibilities For Administrative Professional Senior Resume

  • Organising internal events such as management away days, community conferences, team building activities, lunches and staff away days, as required
  • Ensuring the time entry for Managing Directors is entered correctly, notifying accounts when practice development time can be moved to billable (where relevant)
  • On the MDs request, liaising with Accounts on the timing of client invoices, checking draft engagement letters, adapting invoices to client specification, chasing and updating the relevant Managing Directors on their aged Debtors
  • Task supervision of your delegated tasks to the Administrative Assistants, e.g processing of expenses, printing, photocopying, binding and filing, Radius entries and time entry (as appropriate), to ensure Managing Director deadlines are met and that seamless support is provided to the MD
  • Prior experience supporting Managing Directors, in a similar professional environment is required

Responsibilities For TP Temporary Administrative Professional Resume

  • Assisting the MD’s with a small amount of personal administrative tasks as required (dependent upon the needs of the individual MD)
  • Liaising with other support teams as required e.g. IT, Compliance, OM & Facilities and HR in order to meet the needs of the business
  • Completing ad-hoc projects/tasks on request both within and outside the local Administrative Professional team where required
  • Handle all HR paperwork for ESD & ISD, including contractors invoicing/payment activity
  • Youth Institutional transfer notifications; Collecting and performing data entry for performance Based Standards information data base

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