Senior Payroll Manager Resume Sample

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Brooks Sporer
91165 Lance Ways,  Los Angeles, CA
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Work Experience


Senior Payroll Manager
08/2017 - PRESENT
San Francisco, CA
  • Develops and controls all tasks necessary to accomplish the organization’s payroll processing objectives, including the interaction with internal and external auditors and state and federal agencies
  • Manage the payroll team of 3 team members
  • Responsible for accurate processing of garnishments, deductions and taxes in multiple states for weekly and bi-weekly payrolls for a highly dynamic company to comply with federal, state and other jurisdiction tax and labor laws
  • Responsible for all payroll related tax filings ensuring that they are filed timely and accurately
  • Responsible for all equity related payroll transactions
  • Researches and analyzes regulations to comply with all federal, state and local regulations regarding payroll operations and taxation. Includes Department of Labor, FLSA and all regulatory requirements. Ensures compliance with internal and external audit controls
  • Monitor and update internal controls and procedures for the company’s payroll function as required by Sarbanes Oxley
  • Act as the company’s expert on complex payroll issues - working with HR, Legal and Finance as needed
  • Managing functions including semi-monthly of multi-state payroll, including garnishments, direct deposit, commission payment, termination, new hires, relocation, education reimbursement, taxable and non-taxable benefits and taxes consistent with federal and state wage and hour laws
Senior Payroll Manager
08/2011 - 03/2017
Boston, MA
  • Manage payroll staff, training and recruiting
  • Complies with federal, state and local legal requirement by studying existing and new legislation, enforcing adherence of requirements, advising management on needed actions
  • Maintains payroll guidelines by writing and updating policies and procedures
  • Develops and maintains effective working partnerships with Human resource management. Supports Human Resource initiatives, benefit and compensation program changes and integrated systems requirements to ensure seamless delivery of employees’ benefits and payments. Frequently consult with peers in HR management
  • Develops and maintains effective working partnerships with third party administrators including payroll service provider, 401k administrator and benefit providers
  • Ensures consistent application and adherence to Micro Focus, procedures and controls as it relates to Payroll transactions
  • Continually reviews Payroll work practices and procedures for better operational efficiency; and proactively identify and resolve potential issues in Payroll transactions and processes
  • Create/Manage all projects within the Disbursement Group. Manage projects by analyzing evolving technologies, best practices, strategies, and business processes. Challenge traditional policy and procedures to introduce innovative change for greater account

Education


Heidelberg University
2005 - 2010
Bachelor's Degree in Accounting

Professional Skills


  • Outstanding organizational skills with the ability to multi-task and effectively prioritize to ensure all deadlines are met with high quality work product
  • Excellent organizational skills with the ability to prioritize and a high level of attention to detail
  • Strong organizational and planning skills, able to work reliably and efficiently under demanding deadlines, and with minimal supervision
  • Strong organization and project management skills, ability to meet deadlines while managing multiple projects
  • Strong negotiation skills requiring perseverance and conflict resolution while simultaneously demonstrating teamwork and trustworthiness
  • Strong analytical and problem-solving skills; uses sound judgement
  • Strong technical (IT) skills: PeopleSoft, Microsoft Office (Excel & Word); 10-Key

How to write Senior Payroll Manager Resume

Senior Payroll Manager role is responsible for payroll, organization, analytical, interpersonal, negotiation, excel, database, finance, training, integration.
To write great resume for senior payroll manager job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Senior Payroll Manager Resume

The section contact information is important in your senior payroll manager resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Senior Payroll Manager Resume

The section work experience is an essential part of your senior payroll manager resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous senior payroll manager responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular senior payroll manager position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Senior Payroll Manager resume experience can include:

  • Guide and counsel subordinates in their implementation of work flows, schedules and other day-to-day activities. Ensure their attainment of established goals and objectives. Assist in resolving operating problems as necessary
  • Develop a functional understanding of Disbursement Operations and assesses its strengths and weaknesses continuously. Proactively advise and counsel management in the application of solutions that support information processing goals and business objectives to minimize reactionary problem solving
  • Maintain effective relationships with software vendors. Control and manage costs and ensure service providers are meeting the goals of the Bank and the department
  • Change management, including demonstrated experience in improving processes and developing staff
  • Strong payroll systems experience including ADP Enterprise and Workday
  • A strong bias towards providing excellent customer service

Education on a Senior Payroll Manager Resume

Make sure to make education a priority on your senior payroll manager resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your senior payroll manager experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Senior Payroll Manager Resume

When listing skills on your senior payroll manager resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical senior payroll manager skills:

  • Strong people leadership experience with the ability to effectively lead, motivate and influence payroll team members and/or leaders to achieve desired results
  • Demonstrated critical thinking, analytical, and problem solving skills
  • Excellent communication skills, analytical and highly organized
  • Good interpersonal skills, able to work in a team environment
  • Excellent written and verbal communication skills with the ability to articulate information and concepts convincingly
  • Prioritize, manage and delegate multiple tasks and responsibilities effectively

List of Typical Experience For a Senior Payroll Manager Resume

1

Experience For Senior Payroll Manager Resume

  • Strong computer skills in MS Word and Excel, and Power Point
  • Demonstrated understanding and experience with all types of wage support and garnishment orders
  • Strong working knowledge of US and multi state payroll reporting requirements
  • Coordinate and cooperate with CHG corporate payroll on initiatives relating to payroll tax, benefits reporting requirements, and system integrations or updates
  • Demonstrates business insight for collaborating with other departments and working with individuals at various levels throughout the organization
  • Solid understanding of accounting fundamentals and payroll best practices
  • Develop and maintain excellent working relationships with business partners that inspire confidence and cooperation
2

Experience For Senior Payroll Manager Resume

  • Hands on experience in managing payroll for organization with greater than 10,000 employees
  • Experience directly managing staff
  • Experience overseeing payroll
  • Lead, coach and develop junior staff in the delivery of effective and efficient services to clients in payroll, leave management and tax filling services
  • Experience with large Full Cycle Payroll including system updates
  • Experience with managing payroll and financial transactions
3

Experience For Senior Payroll Manager Resume

  • Experience with Workday, ADP Enterprise, eTime or other timekeeping software
  • Identify team opportunities and demonstrate the ability to positively impact results in team engagement, quality, and retention
  • Strong understanding of team dynamics in fast paced environment
  • Maintain confidentiality, strong personal integrity and has the highest ethical standards
  • Strong work ethic and an ability to be productive and successful in an intense work environment
  • Payroll experience with a large, public company
  • Leadership experience within a payroll department/team
  • Organize and prioritize a large volume of information
4

Experience For Senior Payroll Manager Resume

  • Managing the semi-monthly and off cycle payrolls for all US locations
  • Outstanding organizational ability with great attention to detail
  • Maintains payroll staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results
  • Maintains payroll staff by recruiting, training and mentoring employees
  • Accountable for reducing the number of payroll processing errors and subsequent client billing disputes through consistent and accurate payroll processes
  • Manage the process of interviewing, hiring and onboarding new Payroll team members
5

Experience For Senior Payroll Manager Resume

  • Ensure general ledger mapping is maintained for proper recording of labor expenses in the accounting systems
  • Responsible for mapping and accounting for payroll related transactions and ensures payroll accounts are accurate and reconciled at each month end close
  • Works closely with the business, HR, IT and finance to manage changing is systems and assisting with special projects
  • Managing multiple staff, including remote employees
  • Ensures the generation of the company payroll, including labor distribution records, vacation and sick leave accrual, overtime and withholding status
  • Analyzes, audits, reconciles, and resolves complex payroll processing and employee payroll issues to ensure smooth payroll processing
  • Coordinates and monitor the setting of individual and team goals and evaluate team member’s performance and training needs
  • Participate in other accounting functions including month-end close and disbursements
  • Lead and manage the payroll accountant team, reporting directly to the Director of Accounting and Finance
6

Experience For Senior Payroll Manager Resume

  • Leads new initiatives affecting payroll and develops solutions for eliminating obstacles to achieve goals
  • Oversee the garnishment process, including reporting and payment procedures
  • Oversee timeliness of filing and funding of payroll tax returns and liabilities
  • Supports business partners in providing necessary support for regulatory compliance, audit and management
  • Support senior management by performing various departmental payroll special projects as needed
  • Ensures payroll reporting and payments are compliant with company policy, GAAP, and federal, state, and IRS regulation
7

Experience For Senior Payroll Manager Resume

  • Act as the Payroll liaison in the division’s relationship with CHG corporate A/P, A/R, Accounting, Payroll and Finance teams
  • Actively create and direct growth and development plans for the entire payroll team, including leaders
  • Ensure that payroll controls are in place and operating accordingly
  • Process accurate and timely year-end reporting (W-2, W-2c, etc)
  • Thorough understanding of the payroll aspects of stock based compensation, 401(k) plans, and deferred compensation plans
  • Create strategies that balance high levels of client service while maintaining cost efficiency in payroll delivery
  • Interface with clients to understand client perspectives on service and value being delivered
  • Social Benefits and Public Housing Fund projects
8

Experience For Senior Payroll Manager Resume

  • Ensure computation of wages and deductions, according to company policy and in accordance with government regulations and tax codes
  • Coordinate production of payroll reports and meet internal and external reporting deadlines
  • Manage tax and benefits compliance and reporting, and SOX compliance for the payroll function
  • Creation of ad hoc reports to assist in audits, vendor verification and stock reporting
  • Works closely with other members of HR, Legal and Finance to deliver compiled data from a wide variety of sources for reporting purposes
  • Oversee system maintenance, improvements, and testing related to payroll; to include third party payroll services (tax, check distribution, etc.)
9

Experience For Senior Payroll Manager Resume

  • Be the primary point of contact for driving excellence and consistency in payroll controls
  • Maintain, review and update payroll processes and procedures on an-going basis
  • Analyze pending legislation, policies, litigation and other problems or issues and assess impact or consequences
  • Manage and coordinate the United States payroll accounting and ensure compliance with company policies and GAAP
  • Review and approve general ledger account reconciliations. Prepare summary reporting, balance sheet flux, and analysis
10

Experience For Senior Payroll Manager Resume

  • Review and approve global payroll funding request
  • Make sound, independent decisions in changing environment
  • Proficient using various tools to create ad-hoc reports
  • Advanced knowledge of PeopleSoft, MasterTax and ADP systems and reporting
  • High level knowledge of payroll/accounting practices and principles, all applicable labor, pay, and benefits regulations
  • Able to handle high level of confidentiality regarding employee information
  • Familiar with ADP Query/ADPR/ADP Report Writer/Report Smith or other writing tools

List of Typical Skills For a Senior Payroll Manager Resume

1

Skills For Senior Payroll Manager Resume

  • Effective communication, analytical and interpersonal skills
  • Proficient in MS Office with strong excel skills (pivots, V-lookups and other functions within Excel)
  • Effectively communicate key changes to users via training, documentation, and other mediums
  • Demonstrated successful experience working in a fast paced work environment
  • Demonstrated cross-functional collaboration experience
  • Speak and write effectively including preparation of clear concise records and reports
  • Results-oriented people management, procedure development and implementation skills
  • Demonstrated success in progressive relevant work experience
2

Skills For Senior Payroll Manager Resume

  • Demonstrated success in prior supervision/management of groups of employees
  • Evaluate and update processes and documentation to ensure improvements and compliance to payroll regulations are incorporated timely and effectively
  • Outsourcing experience is desirable
  • Comprehensive experience and knowledge of payroll processing including tax reporting requirement
  • Strong working knowledge of Payroll Accounting, including reconciliations of balance sheet accounts
  • Experience with PeopleSoft GL, including recording journal entries and knowledge of how payroll transactions affect the GL
  • Experience leading support teams in a staffing or finance industry
  • Create and maintain strong relationships with cross functional teams including Accounting, HR, HRIS, Benefits, Tax, Stock, and Global Mobility departments
  • Demonstrated ability to capitalize on capabilities of HRIS software to improve performance and reduce operating costs
3

Skills For Senior Payroll Manager Resume

  • Experience with Workday, ADP: Pay eXpert, SAP, Oracle, or Peoplesoft payroll processing
  • Manage department budget thus requiring finance background/experience
  • Provide employees and stakeholders with excellent customer service while adhering to company policies
  • Proven Ability to lead staff to achieve excellence in performance
  • Demonstrated ability to manage and successfully complete multi-state payrolls and garnishments
  • Payroll experience in Management role
  • Experience in Payroll management
4

Skills For Senior Payroll Manager Resume

  • Experience in Payroll management and finance
  • Meet multiple deadlines and priorities and forecast workload requirements
  • Skilled in change management and continuously improving processes to meet changing requirements
  • Meet regularly with direct reports and the Payroll team to assess ongoing projects, prioritize work, and plan for future initiatives
  • Strong business knowledge with the ability to understand, maneuver, and succeed in satisfying internal customer requirements
  • Previous experience in Payroll and/or Accounting
5

Skills For Senior Payroll Manager Resume

  • Experience working a multi-location service environment
  • Experience with large global SAP Payroll platform
  • Prioritize and carry out multiple tasks in a high-pressure and deadline driven environment
  • Demonstrated success in project management tasks
  • Strong knowledge of federal and state labor laws
  • Payroll experience with a bi-weekly pay cycle
  • Advanced knowledge of and experience with payroll processing, taxation requirements and equity transactions for a multinational employee population required
6

Skills For Senior Payroll Manager Resume

  • Experience managing a third party payroll vendor
  • Experience in handling expat and executive compensation
  • Good financial and marketing analytical abilities
  • Skilled in training employees on processes and customer service techniques
  • Experience with full cycle payroll processing
  • Advanced knowledge and experience of Microsoft Office tools with a focus on excel
  • Years of Experience: Manager: 8-12 years
  • Experience with Workday, ADP HR Enterprise, Payforce or PCPW for Windows software
  • Strong focus on proactive communication with stakeholders
7

Skills For Senior Payroll Manager Resume

  • Focused, disciplined and ability to prioritize tasks and work to tight timelines
  • Experience in Expat payroll desirable
  • Positive attitude and strong customer focus; Ability to communicate to all employee levels
  • Payroll experience in a company of 5,000 or more employees
  • Progressively responsible experience in a similar role within a fast paced environment
  • Evaluate current pay practices, identify gaps and provide prioritized recommendations
  • Adept in payroll software and other IT applications. Experience in payroll e-system enhancement is an advantage
  • Develop strong partnerships with Community personnel in order to drive collaboration
8

Skills For Senior Payroll Manager Resume

  • Payroll or related experience
  • Taff management experience
  • Experience with ADP GlobalView, Streamline and/or SAP Payroll
  • Multi-State payroll and tax experience
  • Multi-national company managerial experience
  • Payroll experience in a multi-state and international environment
  • Attention to detail with strong work ethic and disciplined approach
9

Skills For Senior Payroll Manager Resume

  • Payroll managerial experience
  • Assign tasks, monitor people and resource utilization while making process recommendations towards a more efficient and effective weekly payroll process
  • Understanding of controls required in payroll processes and applications
  • Outstanding with standard concepts, practices and procedures in the Accounting and Payroll field
  • Reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers
  • Manages the payroll team performance through counseling and disciplining employees; planning, monitoring and appraising work performance
  • Provide guidance, assistance and training to direct reports by explaining and demonstrating the work to be performed
  • Serve as a change leader by proactively identifying continuous process improvements and driving through to implementation phase
10

Skills For Senior Payroll Manager Resume

  • Streamline, standardize, and create leading payroll processes leveraging best suited technology
  • Responsible for ensuring the bi-weekly payroll processing for approximately 5,000 employees (this includes new hires, terminations, salary changes, etc.)
  • PCs, word processing, spreadsheet, accounting, and database programs
  • Manage the year end processing ensuring that all filings and reports are accurate and timely
  • Familiar with the processing of income deriving from equity instruments (Option NQ, RSU, ESPP etc. etc) in US and foreign jurisdictions
  • Manage monthly international payroll utilizing 3rd party vendors and ensure payroll providers are delivering on service agreements
  • Conduct continuous training to staff members
  • Responsible for creating ad-hoc reports for management as requested

List of Typical Responsibilities For a Senior Payroll Manager Resume

1

Responsibilities For Senior Payroll Manager Resume

  • Ensure accuracy and productivity of the payroll function including: payroll vendor relations, internal control monitoring, developing and maintaining high quality of efficiency standards
  • Supervisory experience, knowledge, and skills typically acquired through previous positions in fast-paced corporate environments
  • Experience with international payroll administration in Canada and South America
  • Attend seminars and trainings to stay informed of upcoming regulatory changes
  • Contribute to the development and implementation of payroll policies, procedures and internal controls
2

Responsibilities For Senior Payroll Manager Resume

  • Prepare the payroll journals
  • Oversee preparation of all external and internal audit deliverables for areas of responsibility
  • Proficient with Microsoft Office Suite and employee related software (preferable Workday and Kronos); solid understanding of Microsoft Excel features and formulas
  • A relevant payroll qualification
  • Ensure payments and processes are in compliance with company’s policies and statutory requirements
  • Assesses performance through measurement, analysis, alignment, and improvement of customer service processes and to understand customers’ needs and expectations and develop strategies for improved service delivery and increased efficiency
  • Strategic and new development and or enhancement efforts related to Global Payroll and multiple Time Systems utilized across Verizon
  • Oversight of the overall program management within the Global Payroll team, ensuring the project requests follow the governance model for approval to precede forward. Manages the coordination and prioritization of payroll projects
  • Interfaces with the IT organization to ensure the functions are receiving the support they need to be successful
3

Responsibilities For Senior Payroll Manager Resume

  • Responsible for system development efforts -- including identification of needed enhancements, securing of funding, testing, installation and communication of those enhancements
  • Ensure payroll operations are conducted in accordance with Ionis’ internal controls and maintain documentation in compliance with Sarbanes Oxley (SOX) requirements
  • Demonstrated knowledge of California and Federal Labor laws, pay practices and policies
  • Solution-oriented with sound problem-solving abilities
  • Solid understanding of how employee stock purchase plans, non-qualified stock, incentive offerings, and restricted stock units are reported in payroll when vested and/or exercised
  • Competent in Microsoft Word and Excel
  • Develop U.S. Payroll strategy that is aligned with overall HR business goals and strategies
  • Develop U.S. Payroll playbook (standard reports, processes, documentation and communication)
  • Define essential reports, run queries, and analyze large amounts of data to support Payroll and HR business decisions
4

Responsibilities For Senior Payroll Manager Resume

  • Advise senior level management on Payroll initiatives and process recommendations
  • Develop and maintain KPIs (Key Performance Indicators) for U.S. Payroll function
  • Oversee all activities of the payroll process to ensure timely and accurate payroll for all employees in Illumina’s Americas region (US, Canada, and South America)
  • Meet all government reporting requirements for payroll taxes, withholding and employer contributions; Includes preparation of W-2’s and other local payroll reporting requirements
  • High-growth corporate payroll experience
  • In partnership with HR, coordinate 401(k), Workers’ Compensation, and Deferred Compensation plans and administer all payroll related components
  • Thorough knowledge of US payroll tax laws for a multi-state employer
  • Leads payroll team and activities to deliver efficient processes & controls resulting in timely and accurate payrolls, tax processing, general ledgers and financial reports to customers and agencies. 25% of the time
5

Responsibilities For Senior Payroll Manager Resume

  • Responsible for ensuring that appropriate oversight and controls are in place for all processes & outputs to meet external, internal and other compliance standards & regulations.10% of the Time
  • Implements and manages an effective support model and service level agreements with external & internal customers to deliver a high quality service to our businesses. 10% of the time
  • Establishes departmental measurements that support and track progress towards strategic and operational goals.10% of the time
  • Leads process improvement events and activities to ensure policy & processes are harmonized, automated and efficiently being executed on a regular basis. 20% of the time
  • Partners with customers, vendors and other technical expertise to ensure payroll systems and solutions meet the company’s needs and strategic goals.10% of the time
6

Responsibilities For Senior Payroll Manager Resume

  • Acts as project manager for various strategic initiatives to continually improve, harmonize and centralize payroll setup and activities. Serves as SME and adviser when required by partnering with Tax, legal, finance HR on questions, projects or providing support as it relates to payroll administration or payroll-tax matters. 20% of the time
  • Monitors and identifies Federal, State and local compliance requirements and ensures overall compliance. Leads all year-end payroll processing requirements. 5% of the time
  • Manage the ongoing relationship with the payroll vendor across the regions, coordinating with HR, Finance, Accounting and local teams where needed. Track and report on the global payroll vendor’s performance (i.e., open tickets, SLAs, etc.). Work with the vendor to effectively address employee inquiries
  • Act as point of contact regarding the update of international payroll data to Peoplesoft Financials (General Ledger), and work with MSS to resolve any translation/integration issues
  • Manage stock based compensation processing, including option exercises & RSU’s (and ESPP in future)
  • Manage US payroll in Paylocity, including master file and pay data additions and changes
  • Implement internal controls and maintain SOX compliance relating to the Payroll processes
  • Develop (including hire, train, coach and manage) the payroll personnel in APAC
7

Responsibilities For Senior Payroll Manager Resume

  • Manage relationships between people, processes and technology to ensure continuous improvement and change that supports scalability
  • Develop, implement, measure and communicate performance goals and metrics to measure and monitor vendor performance and client (employee) satisfaction and to ensure that the company is receiving the maximum benefit and value from the third party payroll provider
  • Apply organizational knowledge to anticipate issues and mitigate adverse scheduling impacts on other business units and/or project timelines
  • Facilitate discussions to drive decision making and move projects toward completion
  • Provide strategic input to leadership team in individual area and across ABS organization for joint projects and processes
  • Manage the semi-monthly US & Canadian payroll processes including review of leave of absence payments, retroactive payments, commissions, bonuses, new hires, and expats
  • Manage international payroll for U.K., Germany, France, Canada, Norway, Ireland, Israel, Argentina, Australia, Mexico
  • Set up payroll processes in new countries as we expand operations internationally
8

Responsibilities For Senior Payroll Manager Resume

  • Manage audit related activities of payroll function
  • Responsible for payroll policies & procedures
  • Lead significant systems and process changes in the payroll function, including transition of US payroll to Workday, use of Workday source for all payroll and benefit related inputs, build global payroll provider network and processes
  • Responsible for year-end processing of W2’s and preparation of W2C’s
  • Manage day to day operation of the Payroll Department in GAS APAC
  • Supervise and review work of the payroll personnel
  • Work with APAC subsidiaries to improve their Payroll processes and internal controls
  • Assist to improve APAC payroll processes and system standards to ensure internal and external compliance with Global Payroll
9

Responsibilities For Senior Payroll Manager Resume

  • Work in partnership with the Global Payroll Team to establish standardized practices and understand innovative initiatives
  • Plan and assign workloads for the payroll personnel in APAC
  • Work with international payroll team to ensure worldwide SOX compliance and consistency with U.S. policies and procedures
  • Ensure successful payroll runs in all markets
  • Review payroll report packages for all markets
  • Ensure data in all payroll related systems (Workday, Workforce, Streamline, etc.) is accurate and aligned
  • Manage vendor relationship (ADP)
  • Manage work relationship with all stakeholders (market’s HR and senior management)
  • Support payroll personnel in APAC to resolve employee payroll issues
10

Responsibilities For Senior Payroll Manager Resume

  • Support payroll personnel in APAC to work with ADP and IT to resolve systems issues
  • Manage payroll personnel in APAC to ensure internal and external audit requests related to payroll are properly addressed
  • Reconciliation of data between various systems
  • Any other ad hoc payroll analysis or other related matters
  • Process Excellence and Projects

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