Recruiting Operations Resume Sample

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Kasandra Nicolas
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Work Experience


Recruiting Operations Specialist
01/2016 - PRESENT
San Francisco, CA
  • Building and running recruiting reports out of our applicant tracking system
  • Creating and updating ATS user accounts
  • Manages the coordinating team in conducting full cycle on-boarding process for all new hires, including background screenings, preparing new hire packets and offer letters, data entry within the Human Resources Information System (HRIS), I9 and e-verify processes, and orientation program development and delivery
  • Recommends new approaches to policies and procedures to support the continual improvement of the on-boarding process and implements new approaches within the coordinating team
  • Conducts analyses to support workforce planning and the identification of talent-related challenges; assists in the design and implementation of solutions to address identified opportunities
  • Identify and implement recruiting "best practices" for systems across the HR to streamline and standardize processes to drive value and cost effectiveness, and ensure compliance
  • Maintain Recruiting’s ATS (Taleo)
  • Educate users responsible for managing business processes and operating business processes
  • Identify opportunity for process improvement with other stakeholders across HR
Recruiting Operations Coordinator
01/2012 - 11/2015
Phoenix, AZ
  • Responsible for oversight of the Recruiting budget providing monthly updates to the Recruiting Director
  • Assists the VP and Executive Director of HR with HR budget management and reporting
  • Administration of Labor Certification process- organization and delegation of tasks. Liaison between external attorneys and recruiting office
  • Coordinates all staff transitions for postdoctoral scholars, students and non-academic faculty
  • Independent, logical thinker with proven ability to perform detailed taks and make sound decisions
  • Advanced level skills in applications such as Microsoft Excel, Word, and Visio
  • Respond to and track various project inquiries, both via email and telephone
  • Assist in developing and updating company recruiting material
  • Coordinate operations team activities to secure efficiency and compliance to company policies and initiatives
Recruiting Operations Intern
05/2007 - 07/2011
Chicago, IL
  • Oversight of workflow for recruiting coordinators and coordination with records management to ensure timely processing of hires
  • Develops training guides & materials and educates users as needed
  • Lead process improvement efforts that focus on quality scalable and brand right initiatives that support Caltech’s recruiting initiatives
  • Uses analytics to test effectiveness of process change
  • Acts as Project Manager for Recruiting initiatives including Taleo rollout support for staff and faculty
  • Helps build HR website and development
  • Creates HR Sharepoint site

Education


Virginia International University
2001 - 2006
Bachelor's Degree in Business

Professional Skills


  • Strong planning, time management, organization, and decision making skills
  • Strong leadership, communication, presentation, and interpersonal skills
  • Excellent written and verbal communication skills and a professional demeanor with a high regard for confidentiality
  • Excellent interpersonal skills and professional etiquette
  • Strong communication, documentation, and presentation skills with the ability to adapt to meet multiple stakeholder styles
  • Amazing organization and time management skills
  • Outgoing with great interpersonal skills

How to write Recruiting Operations Resume

Recruiting Operations role is responsible for interpersonal, excel, building, advanced, organization, organizational, recruiting, procurement, microsoft, presentation.
To write great resume for recruiting operations job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Recruiting Operations Resume

The section contact information is important in your recruiting operations resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Recruiting Operations Resume

The section work experience is an essential part of your recruiting operations resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous recruiting operations responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular recruiting operations position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Recruiting Operations resume experience can include:

  • Strong interpersonal skills to facilitate working and problem solving with others as well as excellent written and verbal communication skills
  • Excellent problem-solving and analytical skills (including designing and executing complex analysis) and impeccable business judgment
  • Builds a positive and empowering work environment through strong communication skills
  • Outstanding communication skills, particularly the ability to interact credibly over the phone with people at all levels of an organization
  • Prior experience evaluating, implementing or optimizing recruiting tools or processes
  • Experience in national high volume recruiting and employment branding experience working with multiple locations across the US and overseas

Education on a Recruiting Operations Resume

Make sure to make education a priority on your recruiting operations resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your recruiting operations experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Recruiting Operations Resume

When listing skills on your recruiting operations resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical recruiting operations skills:

  • Exceptional planning, organizational and prioritization skills; strong attention to detail
  • Communication & Impact; Skilled communicator with strong stakeholder management skills, ability to build partnerships
  • Demonstrated ability to take initiative, maintain appropriate business acumen, and communicate effectively verbally and in writing
  • Excellent writing and communication skills and ability to make updates and changes to procedures and documentation as needed
  • Demonstrated ability to both work effectively in and lead group of peers
  • Excellent project coordination, communication and consensus building skills required

List of Typical Experience For a Recruiting Operations Resume

1

Experience For Recruiting Operations Specialist Resume

  • Excellent communication skills, organization skills
  • Excellent interpersonal and communication and leadership skills
  • Multi-task and prioritize effectively
  • Strong interpersonal skills, excel in written and verbal communications
  • Excellent written, technological and verbal communication skills
  • Effectively communicate and collaborate with a diverse range of people and job functions, including senior executives
  • Analysts or Operations professionals with strong systems and programmatic experience
2

Experience For Recruiting Operations Manager Resume

  • Awesome collaboration skills & a real passion to want to make things better
  • Communicates effectively clearly conveying information and ideas through a variety of media to indi
  • Highly ambitious individual who demonstrates a strong initiative and independent thinking
  • High level of interpersonal skills and a desire to build relationships across cultures, countries, and functional teams
  • Outstanding follow through, self-directed and highly motivated with a strong sense of urgency
3

Experience For Recruiting Operations Coordinator Resume

  • Partner with Data Team in creating a consolidated global reporting suite (management & operational)
  • Experience managing an Applicant Tracking System (ATS)
  • Experience working in a professional office environment in Recruiting or Human Resources
  • Combination of at least 7 years experience in business intelligence & project management including at least 3 years in recruitment operations
  • Experience in HR or recruiting technology and/or operations
  • Self-starter and experienced multi-tasker
  • Proven capability to develop and execute large scale Recruiting programs, tools implementation, operational processes and programs
  • Experience in recruitment operations, business intelligence, project management
  • Experience with College Intern and Recruiting programs
4

Experience For Recruiting Operations Program Manager Resume

  • Experience in recruitment operations and project management
  • Results driven, acts with a strong sense of urgency, persistent
  • Strong sense of curiosity and an ability to ask questions thoughtfully and thoroughly
  • Able to manage time well and prioritize multiple tasks appropriately
  • Previous people operations, PM, and/or recruiting experience in a complex, fast-paced environment
  • Recent college graduate – 2 years’ experience in related field
  • Proven success with high volume task management
  • Collaborate with senior HR and operations team members to ensure client needs are met in the most efficient and cost effective manner
5

Experience For Recruiting Operations Analyst Resume

  • Identifies trends using data and partners with the team to provide training and/or coaching on key priorities/areas of focus and opportunities for improvement
  • Operate independently with minimal supervision
  • Exercise good judgment and take initiative
  • Help write effective external job posting descriptions
  • Positive attitude, strong work ethic and sense of urgency
  • Demonstrates knowledge of the Recruiting team’s core processes and functions
  • Work experience preferably with at least 1-year with an emphasis in Finance, HR or Recruiting
  • At least five (5) years of progressively responsible management level experience
6

Experience For Recruiting Operations Associate Manager Resume

  • A passion for simplification and continuous improvement as well as a strong customer focus
  • Excellent customer interaction
  • Ensuring postings are up to date and correct
  • A passion for presenting yourself as a center of excellence for recruiting support when interacting with peers, Hiring Managers, and company Leaders
  • Some understanding of managing financial data and accounting principles
  • Knowledge of and passion for marketing related activities, including strategy, design, and execution of marketing plans
  • Interest in problem-solving and improving processes
  • Be a thought partner to the local recruiting teams and provide support in the development of W@BCG recruiting, in collaboration with regional W@BCG manager
  • Develop and maintain cooperative working relationships both internally and externally, while dealing with sensitive and confidential personnel issues
7

Experience For Recruiting Operations Lead Resume

  • Interested challenging conventional views, always looking for new and more efficient ways to do things
  • Manage the Recruiting Operations stream within the Recruit to Hire function. The stream encompasses processes including, but not limited to
  • Competitive salary including benefits and retirement planning options
  • Drive our new process mapping and ensure consistency and execution across the entire recruiting team
  • Work on updating offer templates (partnering with Business Partners and legal) and ensure quality control in the region
  • Lead Diversity & Recruiting efforts for recruiting in the region
8

Experience For Dir, Recruiting Operations Resume

  • Interface with appropriate partner organizations (Marketing, Procurement, HRIS, Staffing, IT, Benefits, etc.) as needed to research and execute deliverables
  • Respond to day-to-day inquiries regarding recruiting tools, processes, and projects
  • Minimize exposure to project risks/issues by developing mitigation plans and escalating critical risks and issues that cannot be resolved
  • Assist with managing communications with external vendors
  • Logical candidates who have come through the ranks of a recruiting organization
  • Consultants who have a track record of influencing change with data
  • Passionate about contributing to the Facebook mission and goals
  • Back up to system admin and project manager supporting overflow activities
9

Experience For Recruiting Operations Project Manager Resume

  • Thrive in a dynamic, fast paced, highly matrixed, ever-changing environment
  • Organize and see projects through from beginning to end
  • Knowledge of applicant tracking systems and related technology
  • Assist in recruiting events
  • Lead large transition and implementation projects from original concept through final implementation defining project scope and objectives
  • Serve as an escalation, problem solving and resolution point of contact for service issues with systems and tools that cannot be resolved by a team member
  • Navigate a highly matrixed and complex working environment
  • Handling large data sets
  • Knowledge of Applicant Tracking Systems (ATS)
10

Experience For Manager of Recruiting Operations Resume

  • Be our Subject Matter Expert in the region for all recruiting operations matters - Process and Policy
  • Lead and manage our recruitment workflow and SLAs, ensuring global consistency
  • Manage the "contingent workers" hiring process across the region
  • Lead the integration of recruiting tools into our recruiters workflow
  • Structured, methodological approach to problem solving
  • Great eye for detail and commitment to doing things right!
  • A drive to support finding the best talent for Benefitfocus

List of Typical Skills For a Recruiting Operations Resume

1

Skills For Recruiting Operations Specialist Resume

  • Strong customer service skills and ability to lead by example to deliver excellent customer experience to our internal clients
  • Strong computer skills and experience with human resource data entry systems (Workday, PeopleFluent, etc.) and Microsoft tools
  • Excellent written and verbal communication skills - ability to present, influence, and negotiate
  • Strong project management skills and a desire to build out and learn about project management concepts
  • Design and build Recruiting Dashboards that effectively track key recruiting metrics and are capable of both business and functional reporting
  • Prior experience researching new vendors and implementing new systems
  • Strong understanding/experience working with HR Technology and tools
  • Analytical, problem-solving and organizational skills with the ability to work creatively and independently
  • Establish a meaningful set of Recruiting Metrics and methodology to track them effectively
2

Skills For Recruiting Operations Manager Resume

  • Demonstrated experience with the development and operational responsibility of recruiting, HR technology and operational excellence
  • Experience working in a fast-paced environment with the ability to multi-task and manage multiple priorities
  • Prior experience using data to drive process improvements
  • Prior experience using iCIMS software desired
  • Clear communication and presentation skills with the ability to clarify and summarize issues
  • Communicate with all levels of management and partner effectively within a global organization
3

Skills For Recruiting Operations Coordinator Resume

  • Prior experience in services based environment
  • Manage our Talent Experience Specialist team and drive stakeholders experience through them
  • Able to assess, prioritize and execute an array of important tasks around shared priorities
  • Strong emphasis on customer experience
  • Managing and Developing talent; Strong people management background, ability to develop, motivate talent
  • Planning & Organising - Is personally well organised and keeps focused on priorities in own and others' work
  • Experience working with recruiting tools and systems, including applicant tracking systems, spreadsheets, and vendor management systems
  • Build strong relationships with recruiting leaders, recruiting analytics team, and other recruiting partners outside the people team
  • Oversee and localize recruiting operations programs: interview training, employee referrals, branding, and candidates’ overall experience
4

Skills For Recruiting Operations Program Manager Resume

  • Experienced in supporting a large team and managing multiple stakeholders
  • Experience using applicant tracking systems (preferably Oracle Taleo)
  • Experience in recruiting, consulting or a similar role
  • Experience supervising direct reports and/or leading an HR team in an high volume environment
  • Experience working in a Recruit to Hire, Recruiting Operations or similar role
  • Experience working in a shared services environment or having held a cross-functional role in a professional services organization
  • Recruiting Sourcing experience
  • Experience in recruiting, consulting, corporate strategy or similar role
5

Skills For Recruiting Operations Analyst Resume

  • Work on multiple projects with competing priorities while driving key deliverables
  • Experience building reports utilizing MS Office and Google Apps products
  • Experience in using Microsoft Office package (especially Ms. Excel)
  • 0 - 24 months experience in recruiting operations, office management, or other related field
  • At least five (5) years of experience managing complex technology and /or integration programs/projects
  • Experience working with MS Office products, specifically Excel and PowerPoint
  • Experience developing process flows and documentation
  • Experience in program/project management or event planning
6

Skills For Recruiting Operations Associate Manager Resume

  • Previous HR or Recruiting experience (coordinator, assistant, data entry, event or program management)
  • Strong knowledge of PMI (PMBOK) and Agile frameworks, as well as project scheduling discipline
  • Experience and/or knowledge of Workday Recruiting
  • Experience in recruiting/HR
  • Strong knowledge of a wide variety of recruiting systems
  • Critically analyze issues using data driven evidence
  • Project and event planning and execution experience
  • Proven success in managing transformation through people, process and/or technology
7

Skills For Recruiting Operations Lead Resume

  • Proven track record for running both large and small projects
  • Experience managing a small onshore team; exposure to or management of an offshore team
  • Flexibility and agility to address changing priorities and initiatives
  • A strong interest in Recruiting and Human Resources
  • Experience in HR/Recruiting or Administrative support
  • Experience in HR or Recruiting desired
  • Build and maintains positive, effective, and mutually beneficial-working alliances within the HR organization
8

Skills For Dir, Recruiting Operations Resume

  • ‘Know the plays, operate as one ops team and pass the ball’ to deliver amazing results
  • We are looking for someone who is extremely organized and detail-oriented with the ability to prioritize tasks and projects to meet milestones
  • Experience working in all Microsoft product suites
  • Experience in recruitment operations, business intelligence, reporting and analytics and/or project management
  • 5+years of operations experience encompassing analytics, process design, system administration
  • Experience with the implementation of recruiting tools in large organizations
  • General HR or Recruiting experience
  • Related experience in program management, compliance, HR, consulting, or related area
9

Skills For Recruiting Operations Project Manager Resume

  • Experience in following a set budget
  • Set and re-set appropriate priorities
  • Host and greet international candidates, and ensure they receive the best experience possible
  • Work closely with various leads to identify challenges and highlight risk and possible mitigates to enable the good business outcomes
  • Teamwork & collaboration; Co-operates and collaborates with colleagues inside and outside own area to achieve shared goals
  • Experience with SuccessFactors ATS platform is ideal
  • MS Outlook calendar experience
  • Maintaining, supporting and developing processes for posting roles to external job board sites
  • Providing support to candidates, hiring managers and recruiters using Dolby’s recruiting systems
10

Skills For Manager of Recruiting Operations Resume

  • Recruiting expertise, including knowledge of local employment legislation
  • Managing back office processes for intern and entry-level hiring
  • Managing processes for hiring screens
  • Overseeing digital recruitment marketing properties such as Dolby Careers Facebook, LinkedIn and Indeed
  • Working with internal teams to ensure a flawless onboarding process
  • Integrating diversity; Integrates views, opinions and insights from all individuals

List of Typical Responsibilities For a Recruiting Operations Resume

1

Responsibilities For Recruiting Operations Specialist Resume

  • Monitoring, identifying and implementing areas for improvement through monitoring the process and performance metrics, and by acquiring feedback from clients and recruitment team members. Deliver local or global projects or initiatives as requested. Act as Level 2 advisory for HR queries relating to Recruiting Operations
  • Exemplary interpersonal, influencing, communication and leadership skills
  • Essential technical skills: ATS (preferably Greenhouse), LinkedIn, Excel, Word, wiki or intranet
  • Focus on optimizing operational efficiencies and delivering a consistent and scalable experience to all stakeholders
  • Operational HRIS experience
  • Representing HR in supporting any IT-led activities relating to systems design, build, testing and implementation
  • Working with Dolby’s third party vendor to ensure contract employees are processed in the HR systems correctly and track contract terminations
  • Create and run routine reports to share insights into hiring and recruiting activity with HR Operations, Recruiting, Hiring Managers and HR Business Partners
  • Supports Recruiters in sourcing and screening candidates using internal posting systems, external postings, the internet, print
2

Responsibilities For Recruiting Operations Manager Resume

  • Partner with managers on determining, recommending and clarifying temporarily personnel staffing practices based on Company external workers guidelines
  • Oversee daily Recruiting operations; including managing vendors, compliance and system/recruiter audits to ensure operational excellence
  • Basic understanding of Recruiting and HR concepts, policies and administrative procedures
  • Provides back up for Recruiting Operations Manager and able to serve as representative for HR Recruiting Operations team on projects and programs
  • Work closely with Executive Assistants on interview scheduling, first day information, hiring manager requests
  • Works with our HRIS team to ensure the applicant tracking system (ATS) is functional and positioned to meet our evolving needs
  • Analyze and compile data pertaining to hiring efforts
3

Responsibilities For Recruiting Operations Coordinator Resume

  • Develop engaging content for and monitor social media channels for OC, SD, NASH, and PHX recruiting efforts
  • Take initiative in project management, remaining open to feedback and thriving in group collaboration
  • In a partnership with the Sourcing team and the business units, identify and drive cost optimization initiatives in relations to our temporary staffing vendors
  • Develop innovative attraction strategies including identification of new sourcing channels
  • Push the envelope in advancing our recruiting processes end-to-end
  • Handle multiple tasks simultaneously while paying attention to details
4

Responsibilities For Recruiting Operations Program Manager Resume

  • Interface with Compensation, Finance, IT and HR Operations to ensure that any underlying data issues are resolved (job codes, titles, cost centers, et cetera)
  • Comfortable working collaboratively as well as independently
  • Partner with Recruiting Team to facilitate open houses
  • Point person for both Corporate and Field hiring manager needs
  • Assist with in-person and virtual ATS training
  • Manage the Recruiting Media & Image Catalog and the Master Job Description Database
  • Assist in the creation of Equinox Recruiting collateral
  • Monthly reporting and analytics for field and corporate recruitment
  • Coordinate meetings/interviews and manage all recruiting calendars
5

Responsibilities For Recruiting Operations Analyst Resume

  • Manage day-to-day recruiting workflow and interviews
  • Organize data gathered from Applicant Tracking System
  • Monitor department budget to ensure spending is within guidelines
  • Oversee, optimize and execute on requisition screening process for temporary resources for all business units for Networks
  • Keeps track of staffing forms, communications and policies and continues to update as needed
  • Works with TA Leadership to implement and execute recruiting operational process improvements
  • Reviews documents, including requisitions, to ensure compliance with EEO and Company policies
6

Responsibilities For Recruiting Operations Associate Manager Resume

  • Manages cases in background vendor websites ensuring cases are closed in a timely manner
  • Enter data/resumes into Bullhorn to ensure accurate and consistent tracking of candidates
  • Coachable and enthusiastic about being part of a team
  • Performs audits and tracks completion, coordinating escalations
  • Detail-oriented; ensuring a high level of accuracy
  • Proficient with Microsoft Office Suite applications including Word, Excel, PowerPoint, Project and Outlook
  • Access to mentors/upper management and one-on-one training to learn industry knowledge and tactics
  • Coordinate and schedule social media and branding updates for Talent Acquisition owned websites
  • Provide support to our hiring and TA teams in the US with occasional flexibility with work hours to meet needs of teams in other time zones/geographies
7

Responsibilities For Recruiting Operations Lead Resume

  • Oversee strategic and tactical recruiting operations initiatives in the EMEA
  • Manage international recruiting strategies
  • Support the local teams with continued hiring for our acquisitions
  • Develop, manage and deliver contingent labor program in partnership with our external partner
  • Contribute to the creation of short and long term plans for Recruiting Operations' global operational systems, tools and processes across the organization which supports the overall People and Growth Strategies
  • Lead the creation of a global roadmap for e-Recruiting systems, external career sites and global process implementations that support global expansion strategies and acquisitions
8

Responsibilities For Dir, Recruiting Operations Resume

  • Partner with team members within the Global HR Operations / Total Rewards organizations (HRS, Talent Acquisition and Reporting and Analytics) to ensure a broad understanding of interdependencies across systems/tools/processes
  • Proven reporting and analytics experience- correlating data to design process enhancements
  • Provides operational support to maximize the team’s ability to meet hiring goals across SLs, working with Americas Recruiting Leadership
  • Act as governance on approvals needed for projects, upgrades and enhancements
  • Manage and evaluate/validate a large volume requests as they are received for accuracy and appropriateness (aka validating tax structure is accurate, exemption status of position matches the job, cost center is appropriate, etc)
  • Intense validation and analysis of data prior to making changes in the system as to avoid potential security, payment, and access problems in the field
  • Has access to and handles extremely sensitive information (confidential company, salary and personal information) using considerable tact, diplomacy, discretion, and judgment
  • Responds to and executes all transactional items in compliance with SLAs. Including transactions that involve multiple steps
  • Audits transaction request to ensure accuracy before routing and final execution
9

Responsibilities For Recruiting Operations Project Manager Resume

  • Processes knowledge of, and perform responsibilities in compliance with, company policies and procedures
  • Implement/Update OM processes and procedures
  • Routes requisitions for approval
  • Supports and processes work, as assigned. Continually evaluates existing work processes and prospective processes work to ensure the most effective use of resources
  • Proactively escalates issues on the management or appropriate Tier for resolution
  • Communicates with clients when case open, closed and any resolutions
10

Responsibilities For Manager of Recruiting Operations Resume

  • Provides support to lower-level representatives and new staff as needed
  • Provide oversight and act as liaison for Compliance/legal/risk management (including regulator requests, anti-corruption requirements, trainings, audits, escalations, and security entitlements)
  • Create and iterate on the narratives and stories that define who we are and what it’s like to work at Facebook, and ensuring that those narratives and stories are consistent with our global messaging while also specifically engaging LATAM markets
  • Updates operational/business leadership on progress, gaps, and potential failure factors that are encountered in day-today interactions with vendor or vendor staff
  • Proficient in MS Outlook, Word, and Excel skills with the ability to quickly learn additional HR SaaS programs (HRIS and ATS)
  • HR, Recruiting or talent acquisition systems administration, data management and/or systems analysis experience
  • Demonstrated ethical and professional standards and uses high level of discretion

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