Payroll Admin Resume Sample

17 votes
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Mikayla Doyle
152 Emil Summit,  San Francisco, CA
+1 (555) 177 8037

Work Experience

Payroll Admin Operations Specialist
12/2017 - PRESENT
Boston, MA
  • In „Light Payroll” model: taking ownership of 1-3 countries’ Payroll administration
  • Work on special projects as a leader or member of a team supporting both the payroll departmental needs and multi department requirements across the company
  • Ensure that SAP software is updated in line with company policy, controls, SOX, legislation and best practice
  • Build ad hoc, SAP software, Payroll reports
  • Quarterly tax reporting
  • Check Payroll and HR paperwork for proper signatures before filing
  • Sort all paper and electronic records alphabetically and according to content, dates, significance etc
  • Store all paperwork in designated places securing the important documents
Payroll Admin
03/2011 - 10/2017
Detroit, MI
  • Calculate and post payroll deductions
  • Process payroll by established deadlines
  • Issue statements of earnings and deductions
  • Reconcile employee deductions
  • Investigate and correct payroll discrepancies and errors
  • Update payroll records by recording changes including insurance coverage, loan payments, salary increases
  • Process new employees, terminations, transfers and promotions
Payroll Admin Assistant
04/2007 - 12/2010
Phoenix, AZ
  • Deal with all requests to access files and keep logs of borrowed papers
  • Follow policies and confidentiality dictations to safeguard data and information
  • Answer employment verifications
  • Field Payroll calls on busy processing days
  • Double check data entry of Payroll Reps when needed (backup if Payroll Specialist is out)
  • Knowledge of filing systems
  • Very good knowledge of office equipment such as photocopier, scanner, faxing etc
  • Complete other tasks and HR projects as assigned
  • Collect, compile and enter payroll data using appropriate software


Oklahoma State University - Tulsa
2002 - 2007
Master's Degree in Management

Professional Skills

  • Excellent computer skills and prior experience with Microsoft Office Programs (Excel, Word, Outlook)
  • Excellent skills using MS Word, Excel, and Internet Explorer
  • Dependability with strong organizational skills and ability to work in a fast paced environment
  • Excellent written and verbal communication skills with an executive presence
  • Strong computer experience working with various systems
  •  Effective written and oral communication skills
  • Validate and enter any union pre-bill changes & new membership set ups according to the Payroll Processing deadlines

How to write Payroll Admin Resume

Payroll Admin role is responsible for software, government, insurance, research, reporting, payroll, training, microsoft, outlook, customer.
To write great resume for payroll admin job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Payroll Admin Resume

The section contact information is important in your payroll admin resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Payroll Admin Resume

The section work experience is an essential part of your payroll admin resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous payroll admin responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular payroll admin position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Payroll Admin resume experience can include:

  • Either Have or be working towards a professional Accounting designation, or an equivalent combination of education and experience
  • Experience to lend to being a backup for union reporting
  • Experience in processing multi state payrolls both union and non-union
  • Experience processing exempt and non-exempt payrolls for a medium to large organization
  • Experience of payroll processing
  • Experience working in payroll

Education on a Payroll Admin Resume

Make sure to make education a priority on your payroll admin resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your payroll admin experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Payroll Admin Resume

When listing skills on your payroll admin resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical payroll admin skills:

  • Translates strategies into plans that can be effectively executed by functioning teams
  • Communicate effectively – both written and verbal
  • Payroll experience processing non-exempt payrolls for a medium to large organization
  • Flexibility and adaptability to thrive in an ever changing environment and able to prioritize daily tasks to meet specified deadlines
  •  Strong understanding of payroll priciples and standards
  • Payroll experience processing non-exempt payrolls for a medium to large organization

List of Typical Experience For a Payroll Admin Resume


Experience For Payroll Admin & Receptionist Resume

  • Performs various special projects or other functions as assigned by the Accounting Manager and/or Controller
  • Learns and complies with company and regulatory policies
  • Lives in the immediate Boston area with the ability to commute to the office daily
  • Calculate Canadian Statutory Holiday pay
  • Transmit payroll to vendor (Ceridian) for Canadian Payroll
  • Process in-house payroll on Oracle platform for US
  • Process garnishments in a timely manner
  • Organize and maintain payroll back-up per established guidelines
  • Run and verify extract upon completion of timesheet entry

Experience For Project Payroll Admin Resume

  • Reconcile swipe data within FTS to keyed data and distribute reconciliation reports to sites
  • Liaise with site to resolve any issues
  • Assist with preparation of reports as directed by supervisor or manager
  • Maintain personnel and payroll files in accordance with field work instructions for the region
  • Assist in the Reconciliation of FTS to Oracle (Jacobs corporate accounting system) in coordination with other team members and Project accounting; action and resolve discrepancies for projects
  • Intermediate computer skills – excel, word, outlook
  • Time management skills with the ability to meet strict deadlines

Experience For Payroll Admin Operations Specialist Resume

  • Flexibility to work overtime to meet deadlines
  • Prepares federal, state and local payroll tax deposits and returns
  • Request and negotiate abatement of possible fines and penalties, if needed, from tax jurisdictions
  • Reviews payroll tax processes for efficiencies and proper controls
  • Maintains legal compliance of child support orders
  • Documentation of processes and procedures in accordance with SOX guidelines
  • Ensures tax software is kept updated for tax deductions and deductions are updated in payroll system

Experience For Payroll Admin Assistant Resume

  • Process weekly payroll and ensure timely and accurate data is maintained
  • Review weekly timecards submitted from other sources to ensure accuracy
  • Ensure regular, overtime, and double-time hours and wage calculations are paid in accordance with company policy and/or current labor agreement
  • Acts as a liaison with internal and external parties. Ability to research and resolve payroll issues for employees
  • Performs periodic reconciliations
  • Process-Weekly payroll for US

Experience For Payroll Admin Resume

  • Import and upload data
  • Process Union Dues deductions
  • Ensure compliance with internal audit and legislative requirements
  • Work with W-2s and ROEs
  • Resolve all payroll related issues and respond to emails promptly
  • On a monthly basis reconcile and pay Union dues and monthly Social Club dues
  • Back-up payroll lead when needed

Experience For Payroll Admin & Receptionist Resume

  • Provide timely responses to ROE inquiries from Service Canada
  • Create and run reports as required and provide data to other business partners as requested
  • Process pay statements and T4 distribution
  • Process weekly timesheet collection
  • Ensure compliance with all internal/external audits, etc
  • Primary contacts are with Project Lead and site
  • Liaison to Employees
  • Liaison to TMF

List of Typical Skills For a Payroll Admin Resume


Skills For Payroll Admin & Receptionist Resume

  • Demonstrate tact, highest integrity, maturity, professionalism and respect for others(internal and external)
  • Proficient in English (second language) and Nicaraguan Spanish (first language); excellent communicator
  • ADP payroll experience
  • Experience with Ceridian Insync an asset
  • Deliver Growth: Lead Administrative team to support delivery of plan and business priorities
  • Run validation reports and reconcile payroll totals
  • Validate changes after the Payroll process is completed
  • Provide excellent customer service and support to our Service Centers
  • Being adaptable and flexible in day-to-day responsibilities

Skills For Project Payroll Admin Resume

  • Managing the I9 compliance for the company
  • Seeking a dependable individual who is well organized and flexible in a fast paced environment
  • Keying project timesheets; post and balance daily
  • Influence individuals and situations by anticipating reactions and applying well thought out rational
  • Highly proactive and independent work style, requiring minimal supervision but understands the importance of asking questions in the absence of knowledge
  • Perform daily payroll department operations, including preparation and processing of semi-monthly payroll for all employees
  • Willingness to challenge existing practices and suggest improvements where necessary
  • Support HR with onboarding activities related to LATAM

Skills For Payroll Admin Operations Specialist Resume

  • Facilitate training with Administrative and Functional Management teams
  • Collect and interpret data, including data analysis and management
  •  Ability to multi-task and thrives in an environment where numerous tasks and projects are occurring simultaneously
  • Completed or working towards Canadian Payroll Association PCP
  • Develop Self: Engage in planning processes
  • Complete requests for pay-related documents including statements and verification's
  • Process off-cycle payrolls when needed including 13th month
  • Needs to be willing to work overtime if needed
  • Assist in inputting new hires, input employee change notices, and process employee terminations Research and resolve all discrepancies

Skills For Payroll Admin Assistant Resume

  • Assist in the Reconciliation of FTS to client systems (SAP, TRACK) to ensure invoicing accuracy and completeness; action and resolve discrepancies
  • Basic understanding of collective agreements
  • Completes multiple worksite forms and any other required reporting
  • Supports Payroll Coordinators with data entry of tasks from Onboarding System
  • Communicate at all levels across the business
  • Work unsupervised and on own initiative
  • Knowledge of payroll policies, various labor agreements and site payroll policies desired
  • Manage LATAM AskHR payroll inquiries

Skills For Payroll Admin Resume

  • Manager any local loan programs to ensure deductions files are provided to TMF (i.e. FONOCAT Mexico)
  • Support on payroll payments where necessary
  • Execute local and national initiative - Manage project work to successful completion
  • Proficiency with Microsoft Office (Excel, Word, Access and Microsoft Outlook) required
  • Support the Mission and Core Values of IBEX Global Solutions
  • Maintain high confidentiality
  •  Organized, detail oriented and able to meet deadlines
  •  Ability to handle highly confidential and sensitive information and to perform with a high level of professionalism and integrity

Skills For Payroll Admin & Receptionist Resume

  •  Ability to carefully follow procedure and standards
  • CPP or FCP certification desired
  • Bilingual is an asset but not required
  • Knowledge of federal, state and local payroll laws and regulations
  • Drive Future Success: Align with management on tasks to transition to Administrative Team
  • Drive Cultural Change: Lead Community Projects
  • Address employee's pay-related concerns and provide accurate payroll information

Skills For Project Payroll Admin Resume

  • Produce payroll related tax payments
  • Develop, manage and maintain comprehensive payroll records
  • Ensure compliance with government regulations and guidelines
  • Understand Labor Code and Taxation
  • Ensure submission of wage attachments/loans and leave of absence

Skills For Payroll Admin Operations Specialist Resume

  • Process exception time details
  • Import and upload data into payroll system
  • Generate payroll registers and deliver electronically to locations for approval
  • Audit and balance all payroll adjustments entered into payroll system
  • Process monthly union billings
  • Prepare manual check as needed
  • Assist other team members when needed

Skills For Payroll Admin Assistant Resume

  • First point of contact for our employees(customers)
  • Maintain payroll information as required
  • Process personal changes such as new hires, terminations, leave of absence, benefit deductions, etc
  • Responsible for the garnishment/child support set up/ garnishment questionnaire
  • Manage unemployment claims for the company
  • Professional demeanor on the phone
  • Monitor the union email mailbox and respond appropriately to any issues or inquiry’s
  • Process and audit deduction reports for all unions

Skills For Payroll Admin Resume

  • Prepare payments for Accounts Payable department to process
  • Communicate with internal employee relations department
  • Maintain and Understand the union contracts
  • Set up of new Unions in the system
  • Update Monthly Union spreadsheet
  • Act’s as point of contact for all union questions or concerns
  • Maintains and updates payroll files
  • Computes wages, salaries and deuctions
  • Communicates with employees on payroll issues and answers any questions

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