Office Services Clerk Resume Sample
Kristian Kozey
124 Daren Trail,
Chicago,
IL
+1 (555) 701 6452
Work Experience
Senior Office Services Clerk
02/2016
-
PRESENT
Detroit, MI
- Make copies per employee’s request
- Fulfill customer requests received by Product Support for Owner’s Manuals and Quick Reference Guides
- Compliance with HRD-003 (Garmin’s Attendance Policy)
- Provide cost information and/or estimates and answer customer’s questions regarding all aspects of document preparation
- Make copies per employee’s requests
- Scanning miscellaneous documents and preparing documents for archiving
- Respond to internal guest’s requests promptly
- Ensure convenience copiers and Multi-Functional Printers are working properly via daily inspections
- Maintain accurate central inventory of toner and copy paper for Multi-Functional Printers and convenience copiers
Office Services Clerk
09/2012
-
12/2015
Los Angeles, CA
- Maintain adequate inventory of toner and copy paper near copy devices on office floors
- First line assessment/trouble shooting of device service errors by reviewing service tickets, ordering consumables, changing consumables, clearing jams (no tool repairs)
- Liaise with Xerox technicians/Helpdesk to repair devices
- Provide escort to Xerox technicians in the absence of Security personnel
- Liaison between records Management Company and client
- Coordinate pick-up and delivery of archived items with records Management Company
- Escort shredding vendor and Integrated Facilities Management vendors as needed or required
- Assist with the provisioning of shredding consoles or extra services as required
- Kitchen Maintenance: Load, unload, start dishwasher as needed. Ensure that tables, counter areas and kitchen equipment are tidy and wiped down at end of each day. Clean and perform maintenance on coffee and soda machines as recommended by supplier. Restock supplies and refreshments as needed daily
Office Services Clerk, For All Mankind
10/2007
-
04/2012
Boston, MA
- Copiers: Clean glass and check copiers for adequate paper supply at the end of each day. Coordinate copier repairs with service provider as needed
- Office Supplies: Maintain supply room and kitchen to ensure supplies are well stocked at all times. Take inventory and inform Office Services Coordinator of supplies to order. Stock supplies when received
- Mail: Ensure all mail has been metered and taken to reception desk for pick up at the end of each day
- Back-Up Reception Provide back-up support to the receptionist during breaks, lunches, after hours and absences
- Conference Rooms – maintain five (5) conference rooms to ensure they are ready at all times for scheduled events, including beverage set-ups
- Copy Jobs – Assist Office Services Coordinator with copy requests
- Previous experience in an Administrative or Office Assistant role
- Operate personal computer and other equipment in the office, including (but not limited to) multi-line phone system, fax machine, presentation equipment, copier and scanner
Education
Montana State University - Northern
2003 - 2007
School's Degree in Computers
Professional Skills
- Prior experience and proven success in utilizing technology - package tracking platforms and equipment
- Excellent comprehension and problem solving skills
- Excellent organization and follow-up skills required. Ability to work well with all levels within the organization required
- Good organizational skills including filing and calendaring
- Operate or otherwise train to operate material handling equipment for successful certification
- Prior imaging/digital print experience
- Effectively multi-task and prioritize work to meet deadlines and shifting needs
How to write Office Services Clerk Resume
Office Services Clerk role is responsible for interpersonal, outlook, word, procurement, finance, credit, training, mac, printing, purchasing.
To write great resume for office services clerk job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Office Services Clerk Resume
The section contact information is important in your office services clerk resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Office Services Clerk Resume
The section work experience is an essential part of your office services clerk resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous office services clerk responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular office services clerk position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Office Services Clerk resume experience can include:
- Previous Mail and Shipping experience helpful to demonstrate necessary knowledge to operate Mail Center and Shipping equipment
- Time management skills and ability to work independently as well as with a team
- Entry-level computer skills in MS Word and Outlook
- Effectively communicate with customers and team co-workers is required
- Intermediate computer skills in MS Word and Outlook
- Fine and/or gross motor skills
Education on an Office Services Clerk Resume
Make sure to make education a priority on your office services clerk resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your office services clerk experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Office Services Clerk Resume
When listing skills on your office services clerk resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical office services clerk skills:
- Excellent communication and interpersonal skills to deal effectively with a variety of environments, people and needs
- Excellent communication skills both written and verbal (especially written)
- Effectively managing time to ensure deadlines are met
- Effectively utilize current system platforms and equipment in performing responsibilities and provide technical support when required or requested
- Proficient PC skills, including Microsoft Office and data entry
- Handyman/handywoman skills and the ability to lift at least 50 lbs, walk around offices and between floors
List of Typical Experience For an Office Services Clerk Resume
1
Experience For Temporary Office Services Clerk Resume
- Maintaining daily productivity logs in order to monitor department activities and work experience
- Operate alphanumeric keyboard and type 45 wpm
- Set priorities and follow through assignments with minimal supervision
- Switchboard experience prefered
- Processing of records and other records center activites
- Collate and finish print jobs including laminating, padding, cutting, stapling/saddle stitching, button making, folding, etc
2
Experience For Senior Office Services Clerk Resume
- Do necessary lifting/moving of mail tubs and boxes and pushing/pulling flat carts
- Receive and distribute outgoing mail and parcels by weighing, printing postage tapes, affixing postage, etc
- Proactively monitors the inventory level of the packaging supplies, funds in the stamping machine and coordinates reordering with the Office Manager
- Perform litigation copying, printing, and scanning
- Create and manage on-line FedEx shipping and FedEx printing accounts and provide technical assistance to users
- Answers all shipping/mail inquiries from Lennar staff (tracking, signatures etc) and troubleshoots any issues in a responsible, solutions-oriented manner
- Floor support (spot cleaning workstations and stocking supplies)
- Perform backup for Guest Services - tasks include organizing and cleaning of conference rooms, work stations and common areas
3
Experience For Office Services Clerk, For All Mankind Resume
- Ensure convenience copiers and MFD’s are working properly via daily inspections
- Drive department van to network properties, as needed, delivering mail and packages
- Executes and monitors laser printing of large jobs
- Assists IT with moving and set up of computers, monitors, phones and all other requests
- Assist the IT, Payroll and Accounts Payable Departments by printing buyer’s and warehouse reports, etc
- Assist printing AP and payroll checks
- Coordinates on-site shredding with vendor (Iron Mountain)
- Handles metering all bulk mailers as well as daily mailings for Lennar & it’s affiliates
4
Experience For Office Services Clerk, Mailroom Resume
- Assists large format printing department, as needed
- Monitors Lennar’s visitor parking spots
- Coordinate sorting and delivery of all mail and courier deliveries,
- Generate, revise, and update reports pertaining to mail services, faxes, and copy requests
- Coordinate fulfillment of all duplicating center jobs
5
Experience For Office Services Clerk Resume
- Coordinate department moves to include moving furniture, computers and telephones
- Input visitors into base building system if required
- Sorts and logs incoming U.S. Mail, Air Courier packages, and inter-office mail
- Uses the web-based shipping application
- Processes outgoing mail on meter machine, in accordance with Postal regulations
6
Experience For Temporary Office Services Clerk Resume
- Handle mail and shipping requests in an accurate and timely manner
- Scans in packages, records receiver's name and mail station, and delivers incoming packages throughout the facility
- Image documents using digital copiers and quality check output
- Prepare materials for mailing: apply postage, stage items for shipment or collection, distribute items as needed, and generate manifest reports
- Use wire and spiral binding equipment, inserter, copier, hydraulic cutter, and scanner
- Physical ability to lift materials, boxes and other items weighing 30 to 50 lbs
- Visually read material for sorting and to insure postage is accurately affixed
- Package outgoing store mail in mail bags
- Assists print shop in finishing of print jobs
7
Experience For Senior Office Services Clerk Resume
- Distribute printing paper corporate office
- Maintain kitchen areas by replacing water filters and other supplies as needed
- Set up internal and external meetings and assists with arranging food and supplies
- Responsible for daily recycling pick-up
- Coordinate department moves to include moving office wall systems, furniture, computers and telephones
- Sort and date-stamp incoming mail, interoffice mail and parcels, and place in mailboxes for pick-up or in carts for distribution
- Maintain accurate central inventory of toner and copy paper for MFD’s and convenience copiers
- Place Helpdesk tickets for subpar space conditions or equipment issues
8
Experience For Office Services Clerk, For All Mankind Resume
- Conduct regular facilities inspections as directed by the IFM team
- Act as first responder for facilities related issues as required
- Support IFM team as directed by CB Richard Ellis representatives
- Comprehend and interpret instructions, short correspondence and memos and asking clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from customers, clients, co-workers and/or supervisor
- Aptitude to learn and use job related computer programs
- Understand and carry out general instructions and standard situations. Ability to solve problems in standard situations. Requires basic analytical skills
- Lift 25 lbs regularly, with or without reasonable accommodations
- Stand or be on your feet for extended periods of time
9
Experience For Office Services Clerk, Mailroom Resume
- Help keep inventory of all supplies in mail and copy areas
- Audit and update any mail lists
- Make trips to US Post Office, as needed, for pick-up and delivery
- Assist with daily Federal Express/UPS computer generated paperwork
- Deliver mail on property to appropriate departments
10
Experience For Office Services Clerk Resume
- Answer telephones while in the office and direct calls to appropriate areas and staff
- Assist with additional Mailroom related tasks, as needed
- Manage phone calls, phone messages and communicate well with guests and staff
- Maintains relationship with business machine vendors and places service calls as needed
- Scans and copies documents as requested
- Performs basic printer, copier and fax machine maintenance
List of Typical Skills For an Office Services Clerk Resume
1
Skills For Temporary Office Services Clerk Resume
- Have interpersonal skills to deal with all business contacts
- Handyman skills and the ability to lift at least 50 lbs., climb ladders, walk around offices and between floors
- Great interpersonal skills and the ability to interact with all levels of staff
- Prioritizing and performing a variety of simultaneous tasks (multi-tasking) in a work setting
- Maintain and operate mail and duplicating center equipment, including copier, Velo/GBC binding, and mail machine,
2
Skills For Senior Office Services Clerk Resume
- Experience using various models of copy machines, scanners, fax machines, postage machines, etc
- Experience using Microsoft Office Programs (Word, PowerPoint, Excel, etc.)
- Demonstrates proficiency using Microsoft Office Word, Excel and Outlook
- Previous experience with Tracking System
- Make sure office vehicles are clean and in good running condition. Responsible for routine maintenance
- Previous Office Services experience
3
Skills For Office Services Clerk, For All Mankind Resume
- Customer service and/or office services experience
- Experience with software programs used to track, input and record data, preferably Workday
- 2 months relevant work experience required
- 0 – 2 years of experience in a general office services function
- Experience in a customer service position
4
Skills For Office Services Clerk, Mailroom Resume
- Fice or Warehouse Experience
- Valid driver’s license required to drive company vehicles between buildings and to and from Post Office REQUIRED
- Operates mail room truck and van
- Expert multi-tasker and prioritizer
- Prioritize and coordinate projects as need arises
- Operates photocopy machine, postage meter and other similar office machines, as required
- High end customer service experience in a corporate environment
5
Skills For Office Services Clerk Resume
- Demonstrating basic principles and procedures of sorting and organizing mail
- Shipping, receiving and tracking software (FedEx online, Smart Track etc.) knowledgeable
- Sending/delivering of faxes/packages/mail, and completing any task as directed by the Site Manager or customer
- Receiving, sorting, and delivering mail and packages/ boxes to various departments
- Lifting heavy objects with or without accommodations including 50 lbs max
- Fulfilling and finishing print orders
- Straightening supply/copy rooms and keeping them orderly
- Operating postage meter and scanning equipment to track all accountable mail
6
Skills For Temporary Office Services Clerk Resume
- Sorting, delivery and pick up of mail and copy projects
- Stocking the coffee area with coffee supplies
- Monitoring the Kitchen areas throughout the day to keep them cleaned and stocked — Twice per day
- Binding - Spiral, Coil, Velo
- Pring Production - Email/CD/Flash Drive/Share Site
- Identifying when new supplies need to be ordered
7
Skills For Senior Office Services Clerk Resume
- Receiving shipments of materials from couriers and delivery
- Welcoming, friendly, professional, reliable and dependable
- Working knowledge of office equipment is beneficial
- Working knowledge of Microsoft Office is beneficial
- Operating finishing equipment. Cutter, Heat Seal Binder, Comb Binder, Folder, Laminator, Envelope Inserter
- Pulling of office supplies daily to send to stores
8
Skills For Office Services Clerk, For All Mankind Resume
- Processes all outgoing mail using business machines, including folding, weighing and posting mail
- Prepare Lockton client deliverables using binding, folding, inserter, scanning, copying, and cutting machines
- Provides assistance to the department by typing correspondence including letters, reports, manuals, and memoranda; copying, faxing and filing
- Position requires frequent reaching, bending, standing and sitting for prolonged periods
- Assists with opening, sorting and date stamping incoming mail
- Provide quality reproduction of all materials submitted by customer, including binding, hole punching, stapling and non-technical maintenance of the copiers
- Provides back up for clerical support functions including execution and printing of mail merges, filing and offsite storage process
- Significant walking and standing for long periods of time with or without accommodations
- Process incoming and outgoing packages for delivery
9
Skills For Office Services Clerk, Mailroom Resume
- Organizes and retrieves paper inventory including envelopes, and marketing materials as requested
- Ensures that incoming and outgoing mail is processed per established guidelines and procedures in a confidential manner
- Sort, deliver and pick-up mail and packages according to established time frames and service standards utilizing a mail pushcart
- Gathers, sorts, and distributes incoming and outgoing mail within the department
- Process Incoming and Outgoing Interoffice mail for shipment within established timeline
- Maintain adequate courier shipping supplies inventory by placing orders as necessary
- Receives, sorts and distributes incoming mail and picks up outgoing mail
- Coordinate and manage facility maintenance and repair services with property management team; assist with coordinating and scheduling of maintenance activities
- Flexibility in working overtime or temporarily modified schedule without notice
10
Skills For Office Services Clerk Resume
- Familiar with basic bookkeeping procedures
- Knowledge of general office/administrative functions and mail processing
- Basic knowledge of Coupa Purchasing system
- Deliver or pick up, via company vehicle, any mail or copy projects needing transport
- Assist end users by installing print drivers on their computers as needed
List of Typical Responsibilities For an Office Services Clerk Resume
1
Responsibilities For Temporary Office Services Clerk Resume
- Stand for long periods of time, walking, reaching, pushing and pulling hand trucks, mail carts and pallet jacks
- Provide immediate attention and acknowledgment to customers entering kitchen area in accordance with Epiq's standard of operation
- Responsible for the FedEx/GSO shipping report
- Responsible for maintaining copiers paper/toner and install print driver/s,
- Record Volume and metrics data for reporting as required
- Maintain kitchen areas by replacing supplies as needed
2
Responsibilities For Senior Office Services Clerk Resume
- Assist IT with coordination of department moves to include moving keyboard trays, furniture, computers and telephones
- Stock meeting rooms, relieve receptionists, and assist in inventory of supplies
- Procures supplies utilizing a government purchase card
- Prepares, assembles and packages combined and outgoing mail
- Maintains files, prepares new folders and traces missing files
- Open envelopes by hand or by machine; stamp date and time received incoming mail
3
Responsibilities For Office Services Clerk, For All Mankind Resume
- Scan mail and distribute electronically utilizing ImageRight software
- Sort mail according to department and individual destination and deliver to specified work area
- Prepare overnight mail and package labels utilizing FedEx and UPS software to ensure correct and timely destination delivery
- Prepares mail that requires special postage or handling
- Establishes and maintains departmental records and filing system
- Assists in assembly of materials for distribution
- Reviews and updates process documentation as changes occur
- Set up and break down of meetings/events as assigned
4
Responsibilities For Office Services Clerk, Mailroom Resume
- All reprographics - copy/print/scan
- Courier coordination - call couriers as needed for pickup and delivery
- MFD jams - clear jams, stock paper at units
- Distribute and collects mail daily at Indian Trail DC
- Distribute and collect mail daily at the corporate office
- Sorts store mail and US mail in mail slots
5
Responsibilities For Office Services Clerk Resume
- Distribute FedX and UPS packages
- Assist with daily clean-up of conference rooms
- Work efficiently, in an organized manner and with attention to detail
- Work independently with little to no supervision and in a team environment
- Seek opportunities to welcome, engage, serve and thank customers. Maintain and encourage an atmosphere of friendly, enthusiastic customer service with an emphasis of taking care of the customer
- Receive and process incoming, outgoing and interoffice mail and parcels, using both manual and automated methods
6
Responsibilities For Temporary Office Services Clerk Resume
- Oversee and participate in volume mailing orders such as invoices or newsletters, folding items and inserting into envelopes, or operating automated equipment. Assist others to complete volume mailing orders as needed
- Initiate and follow through on service calls with Xerox
- Order paper/materials for jobs/projects
- Package, mail and ship parcels and finished print jobs via FedEx, UPS, USPS, WinCo mail bags, WinCo trucks, etc
- Package new store printed items for warehouse delivery
- Provide vacation and backup coverage for other administrative team members
- Excellence MS Office expertise i.e. above novice user especially around excel, word, & outlook
7
Responsibilities For Senior Office Services Clerk Resume
- Receives, processes and distributes all incoming mail and packages for Lennar and its affiliates on the 1st, 3rd and 4th floors, including suites at 15 Enterprise, Aliso Viejo
- Packages, weighs and ships all orders from the Copy Center to customers and clients
- Receives and sorts contents of courier bags from vendor (NDS) and makes sure courier bags are ready for pick-up at end of day
- Restocks all supplies and inventory received into the Lennar Copy Center
- Proactively monitors and reports facilities issues to Office Manager and/or Office Coordinator
- Performs light maintenance on mailroom equipment, as needed (ie hand trucks)
- Process personal shipments and keeps the personal shipment report up to date, as well as ensures reimbursement is made within a timely manner to Office Manager/Office Coordinator
- Weekly walk-through of building to check lights
8
Responsibilities For Office Services Clerk, For All Mankind Resume
- Monitor’s the North American Title (NAT) pick up basket
- Intermediate knowledge of Microsoft Office Suite (Outlook, Excel, Word, etc.)
- Self-motivated, goal-oriented and accountable
- Perform general maintenance/repair of office equipment as needed
- Obtain accurate and relevant information from customers and provide service that consistently meets or exceeds expectations
- Coordinate courier service and ensure completion of deliveries
- Maintains confidentiality, keeps emotional and personal situations under control
- Provide concierge and best in class service offerings to our customers and clients
- Answer telephones in a professional manner and accurately direct calls
9
Responsibilities For Office Services Clerk, Mailroom Resume
- Greet clients and customers and verify entry into visitors system
- Maintain organized reception and conference room area
- Maintain amenity information (i.e. on-site or near amenities, transportation, community retail, organizational information, etc.)
- Wear clean, pressed, employer provided business attire, at all times
- Handling, tracking and sorting of Incoming USPS Mail, Accountable (FedEx, UPS, DHL, Certified and Registered) Mail, Freight and Packages within established timeline
- Consult clients/customers on proper outbound courier and mail service options
- Coordinate requested courier pick-ups with approved courier services Vendors
10
Responsibilities For Office Services Clerk Resume
- Maintain a clean and organized service center at all times
- Perform basic preventive maintenance on copiers and printers
- Provide clerical support and assist in the smooth operation of daily tasks within the department
- Receives requisitions for stock items; assembles and prepares items for delivery
- Inventories and maintains adequate levels of office supplies and forms
- Distributes general office supplies
- As an Office Services Clerk I
- Proficiency with MS Outlook and Word
- Present written information and in a clear, concise and organized manner
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