Office Secretary Resume Sample

2 votes
Angus Murphy
28197 Eulalia Turnpike,  Detroit, MI
+1 (555) 532 9002

Work Experience

Secretary / Office Manager
04/2018 - PRESENT
Philadelphia, PA
  • Open to all U.S. Citizens
  • Functions as a resource for and provides team members with orientation regarding front office procedures
  • Knowledge of word processing automation software functions to support office operations and produce a variety of textual documents such as letters, reports, memos, and form letters
  • Locate, assemble, and compose information for reports, inquiries, and nontechnical correspondence
  • Knowledge of correct grammar, spelling, punctuation, capitalization and format to accurately prepare and edit written correspondence and reports
  • Knowledge of word processing automation software functions to support office operations and produce a variety of textual documents such as letters, reports, memos and form letters
  • Skill in typing; a qualified typist is required. Ability to communicate effectively, both orally and in writing
  • Locate, assemble and compose routine, nontechnical information for recurring reports and inquires. Ability to plan, organize work and meet deadlines
Secretary Office Automation
07/2012 - 03/2018
San Francisco, CA
  • Knowledge of organizational structures, missions, substantive programs, and key personnel and relationships of support activities to conduct studies, analyze findings, and make recommendations for solutions of specific problems and potential problem areas
  • Research, interpret, and apply administrative policies, guidelines, and directives, and skills to evaluate complex situations, make sound recommendations, and take appropriate actions
  • Knowledge of general office automation software, practices and procedures; a competitive level proficiency in typing as required
  • Skills in the area of travel, office management, and administrative procedures
  • Knowledge of contract law to serve as a Contracting Officer Representative
  • Knowledge of Federal contract law to serve as a Contracting Officer Representative
  • Provisions of reports, analysis and tracking of the above items to the management
  • Generating reports on legal entities from OTS for regulatory reporting purposes
  • Respond to questions from a variety of internal and external sources (e.g. staff, other educational institutions, the public, parents and/or students, etc.) for the purpose of providing information and/or direction
Front Office Secretary
06/2009 - 01/2012
San Francisco, CA
  • Research discrepancies in student records for the purpose of verifying graduation status and ensuring the accuracy of information
  • Provide a variety of documents (e.g. transcripts, ACT scores, college applications, etc.) for the purpose of assisting present and former students and/or their parents
  • Prepare and process a variety of documents and materials (e.g. new registrations, transcripts and transcript requests, student employment verifications, withdrawals, etc.) for the purpose of disseminating information to appropriate parties
  • Perform enrollment and withdrawal activities (e.g. interpreting transcripts, updating automated student information system, etc.) for the purpose of ensuring compliance with financial, legal, state or federal requirements
  • Maintain a variety of manual and electronic student records for the purpose of providing up-to-date reference and complying with regulatory requirements and established guidelines
  • Inform appropriate personnel of possible student course deficiencies for the purpose of assisting in addressing student course requirements
  • Assist counselors in evaluating transcripts of incoming students for the purpose of transferring grades and semester credit hours into the student information system
  • Schedules appointments and procedures and enters charges according to medical office protocols
  • Coordinate facility accounts receivable and account payable functions, including creating PO’s, receiving and scanning all relevant documents and assist with travel reimbursement as needed


Saint Mary's University of Minnesota - Winona Campus
2004 - 2009
School's Degree in Business

Professional Skills

  • Excellent communication skills with a thorough knowledge of English grammar and composition
  • Effectively plan, organize and schedule work to meet priorities and program objectives
  • Always exhibit professionalism, demonstrated by well-groomed appearance, conscientious work ethic and accountability
  • 0 – 1 year’s related experience
  • One year of experience as a Medical Office Secretary is required to work PRN
  • One year of experience as a Medical Office Secretary is required to work PRN. The PRN requirement is not required for positions assigned to the Medical Group
  • Skill in the use of various types of computer software and equipment

How to write Office Secretary Resume

Office Secretary role is responsible for software, finance, credit, training, database, security, reporting, research, insurance, travel.
To write great resume for office secretary job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Office Secretary Resume

The section contact information is important in your office secretary resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Office Secretary Resume

The section work experience is an essential part of your office secretary resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous office secretary responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular office secretary position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Office Secretary resume experience can include:

  • Communicating effectively with the board of directors, committee members and senior management as appropriate in respect of all relevant governance matters
  • Timekeeping experience with a variety of work schedules
  • Experience in handling/resolving customer concerns/complaints with minimal supervision or support
  • Skill in composing meeting minutes and routine and non-routine correspondence including knowledge of grammar, spelling and required formats
  • A copy of your disability rating letter (required if claiming)
  • Receptionist (updating telephone list)

Education on an Office Secretary Resume

Make sure to make education a priority on your office secretary resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your office secretary experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Office Secretary Resume

When listing skills on your office secretary resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical office secretary skills:

  • One year of experience as a Medical Assistant or Medical Office Secretary is required to work PRN
  • Composing correspondence, including proper format, spelling and language usage
  • Frequent sitting, standing Occasional bending, squatting, reaching, stooping
  • Assist with preparing, editing and producing all church publications including but not limited to church newsletter and worship bulletins
  • Five Point Preference: DD 214 (Member Copy 4-reflecting qualifying medal(s) or service period)
  • Coordinate with Finance department in BJ for office payments and managers’ expenses claim, submitting tax returns and maintaining bank records etc

List of Typical Experience For an Office Secretary Resume


Experience For Secretary Office Automation Resume

  • Functions as Receptionist/Secretary and staff support in the department
  • Takes accurate messages and/or routes to appropriate staff; answers office telephones as well
  • Opens, reviews, sorts and distributes office mail to appropriate unit staff ensuring that critical documents are prioritized to ensure a timely response by the Support Coordinator/Division
  • Copies documents as requested
  • Completes forms, conducts research of community resources and completes applications for services and reports
  • Writes progress notes accordingly in member files

Experience For Front Office Secretary Resume

  • Prepares a wide variety of client documents, (e.g., service authorizations, correspondence, memos, forms and legal documents) for signature of designated authority for work unit and/or office
  • Responds to requests from various sources to update the prepared information
  • Inputs member information into client information database
  • Clerical and Administrative
  • Personnel and Payroll
  • Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other Services/offices, or handled personally. Responsible for extensive, formal internal and external coordination
  • Answers substantive nontechnical requests for information which can be provided based on information from records and files or personal knowledge of the Associate Director for Patient Care Services. Also provides status of reports, suspense dates for matters requiring compliance, and similar information. Provides follow-up for request of information
  • Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, locating, assembling and composing information for various reports, inquiries, and nontechnical correspondence

List of Typical Skills For an Office Secretary Resume


Skills For Secretary Office Automation Resume

  • Providing governance input into key projects
  • Maintain the property accounting register relating to supplies and equipment procured for the commissary
  • Position is paying $10.50/hour
  • Maintains the physician’s schedules according to established departmental policies
  • Provide Clerical support for Student Leadership Initiatives, Student Programming and Outreach, Student Activities and Student Organizations
  • Create, monitor, and manage student payroll paperwork for Student Life including Theatre, Student Government Association, and Chronicle

Skills For Front Office Secretary Resume

  • Manage websites for Student Life and other Student Affairs units including social media sites
  • Create and maintain slide content and scheduling for monitors
  • Occasional lifting five (5) to twenty (20) pounds
  • Coordinate with FESCO and Human Resources dept. in BJ on staffing (recruitment/departure), orientation, overtime & annual leave records etc
  • Basic administrative and general office practices and procedures

Skills For Medical Office Secretary Resume

  • Proper telephone and E-mail etiquette
  • Pay scale & grade
  • Works with insurance clerk to update patient’s insurance information as required
  • Maintains patient’s privacy and confidentiality
  • Responsible for maintaining all office equipment and supplies, including copiers and ordering office supplies as needed. Assist in the creation, distributions, maintenance and technical support
  • Coordinate use of facilities, AV and use of equipment
  • Pleasant personality, mature, positive attitude, enthusiastic person, service mind
  • Highly proficient in Microsoft Office Applications like Word, Spreadsheet, PowerPoint and the Internet
  • Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources

Skills For Office / Secretary Resume

  • Independently composes and prepares nontechnical correspondence such as requests for information concerning the Associate Director for Patient Care Services mission and programs; office procedures; and letters of acknowledgment, commendation, or notification
  • Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon detailed knowledge of the Associate Director for Patient Care Services programs and operations, determines appropriate action
  • Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains supervisor's calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferences
  • Schedules appointments and meetings, without prior approval, based on personal knowledge of workload and current issues, and coordinates with the supervisor as necessary
  • Performs other clerical and administrative work in support of the Associate Director for Patient Care Services. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office
  • Serves as liaison between the supervisor and subordinate units. Prepares, consolidates, submits, and maintains time and attendance records in accordance with established procedures. Assists in making arrangements for sponsored events ensuring proper protocol is followed
  • Performs record keeping and data entry for the outcome system

Skills For Secretary / Office Manager Resume

  • Transcripts: If required based on meeting qualifications
  • Handles patient referral process
  • Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain supervisor's calendar, and to perform other administrative work of the organization
  • Knowledge of rules, procedures or operations applied to secretarial and clerical assignment to perform the routine, procedural work of the office, such as preparing and editing documents, maintaining files/records and making /preparing travel arrangements
  • Knowledge of grammar, spelling, punctuation, and formats for a variety of documents such as letters, memoranda, minutes, policies, and reports
  • Communicate with a wide variety of people from various backgrounds both in person and over the telephone using tact, diplomacy, and discretion
  • Knowledge of routine office functions to screen telephone call and visitors and prepare and review correspondence

Skills For Secretary to Counseling Office Resume

  • Basic Life Support Current BLS certification required
  • Medical Assistant Current certified medical assistant required
  • Display a positive attitude and the ability to deal tactfully & courteously with all
  • In-depth knowledge of office practices and procedures
  • Proficient in Microsoft Office, Publisher and web-based communication
  • The PRN requirement is not required for positions assigned to the Medical Group

Skills For Secretary Oa Executive Office Resume

  • Collect, compile and prepare information with limited assistance
  • One year of experience as a Medical Assistant or Medical Office Secretary is required to work PRN. The PRN requirement is not required for positions assigned to the Medical Group
  • Providing company secretarial support, advice and guidance to the board of directors of (i) J.P. Morgan Bank Luxembourg S.A, (ii) J.P. Morgan Asset Management Europe and (iii) J.P. Morgan Chase Holdings Limited
  • Pro-active engagement with the board chairs and senior management, in driving board agendas, and advising on board composition, succession planning, and director inductions and training
  • Or less - 25% or Greater Travel
  • Post/enterthe results from the labs into the electronic database
  • Arrange and scheduled meeting place as department manager’s requirement, during the meeting to record the meeting point, after the meeting summary meeting record with shared to department colleagues
  • Obtains and verifies insurance authorizations/precertification. C
  • Completes medical record release requests and schedules/confirms patient appointments

Skills For Secretary / Office Coordinator Resume

  • Well versed with Excel, word and PowerPoint
  • Responsible and able to work independently
  • Maintain a filing system, reviews correspondence for spelling and grammar, receives mail, maintains the store director's appointment calendar and serves as the forms manager
  • Serve as the personnel liaison between the commissary and Human Resources Service Provider (HRSP) by generating requests, monitoring status and resolving employee personnel actions
  • Perform in-processing functions for all new hires and reviews in-processing forms for accuracy and completeness
  • Serve as the payroll liaison between the commissary and the Customer Service Representative (CSR) to resolve payroll issues

Skills For Office of the Secretary Resume

  • Procure, issue, control, and dispose of supplies and equipment required for store operations
  • A good working knowledge of DHCP/Vista including patient information, CPRS, work order programs, budget reports and how to retrieve them, purchase card menus, timekeeping menus, employee training records and Mailman functions
  • Uses varied and advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents. Uses advanced functions to generate tables of contents, import graphs or databases, create glossaries, and align multiple columns
  • Prepares a wide variety if recurring correspondence, internal reports and other documents from information obtained from the staff, files and other sources and reviews and finalizes documents prepared by others
  • Reviews and processes incoming and outgoing correspondence, materials, publications, regulations and directives. Receives telephone calls, greets visitors, ascertains the nature of the call or visit and provides complete and clear information that addresses most routine or procedural issues
  • Maintains supervisor's calendar, scheduling appointments and meetings including those involving staff from outside the immediate office in accordance with supervisor's instructions. Performs other clerical and administrative work in support of the office/organization
  • Uses varied and advanced functions of word processing software to create, format, modify, edit and print a variety of letters, reports, memos and other textual documents

Skills For Medical Office Secretary PRN / Registry Resume

  • Completion of an accredited Medical Assistant Program required (provided, however, that medical assistants hired before January 1, 2010 and who have been employed in that position continuously, are not required to complete a medical assistant program as a pre-requisite for continuing employment)
  • Screen and route all in-coming calls
  • Coordinate, organize and maintain church calendar
  • Maintain accurate membership records
  • Proficiency in Microsoft suite products such as Word, Outlook and Excel General knowledge and experience with office equipment such as copiers, multi-line phone systems, fax machines and paging systems

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