Admin Secretary Resume Sample

1 vote
Alfredo Sauer
28769 Miller Garden,  San Francisco, CA
+1 (555) 434 5543

Work Experience

Admin Secretary
08/2016 - PRESENT
New York, NY
  • Operates all equipment within the section used for transcription, such as transcribers and word processors
  • Compose routine and general correspondence in accordance with established office procedures and as directed by supervisor. Prepares, maintains, and distributes various simple, routine reports
  • Records and tracks outgoing correspondence to referring physicians
  • Types reports, maintain correspondence files, schedule appointments, arrange travel and meetings, maintain and order office supplies
  • Coordinate mailings that support department initiatives, compose routine and general correspondence in accordance with established office procedures and as directed by supervisor
  • Schedule meetings and arrange appointments for department and key committees; prepare and/or provide necessary documents for use in meetings; attend meetings as requested to take minutes
  • Provides computer support to professional staff to include maintenance of database, data entry, and assisting in distribution of reports
  • Ensures monthly call schedules are entered into Smart Web after insuring they meet regulatory parameters
Admin Secretary / Coordinator
08/2010 - 03/2016
Phoenix, AZ
  • Schedules meetings and arranges for appointments for department/department leaders. Prepares and/or provides necessary documents for use in meetings. Attends meetings as requested to take minutes
  • Manages appointments on leaders calendars, prepares correspondence as directed
  • Assists in resolution of technology and environmental issues for the Hospital Operations Department/Hospitalist Medicine Service including entering work requests for a variety of needs
  • Enters data into scheduling software programs for Hospitalist Service and Triage RNs checking for accuracy
  • Arranges details for department events as directed by leadership
  • Assist leadership in providing structure for any office intern to learn supporting roles in Hospital Setting
  • Manages travel plans and forms for travel as requested by leadership. Assists in onboarding new department employees in the hospital system as directed by leadership


Indiana Wesleyan University - Kokomo Campus
2005 - 2009
School's Degree in Computer

Professional Skills

  • Work requires good computer skills in a windows environment
  • Computer literacy and ability to learn necessary computer skills
  • Prioritizing tasks with accuracy and attention to detail
  • Consistently demonstrates cooperative attitude, respect, and ability
  • Functions independently with flexibility, integrity, and the ability to work effectively and efficiently with all levels of personnel
  • Business experience, preferably in the medical field
  • Lifting or carrying of up to 25 pounds

How to write Admin Secretary Resume

Admin Secretary role is responsible for training, editing, travel, oncology, payroll, windows, typing, filing, cash, maintenance.
To write great resume for admin secretary job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Admin Secretary Resume

The section contact information is important in your admin secretary resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Admin Secretary Resume

The section work experience is an essential part of your admin secretary resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous admin secretary responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular admin secretary position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Admin Secretary resume experience can include:

  • Possesses good interpersonal communication skills and works well with all
  • Perform data entry and data validation accurately
  • Lifting sometimes, up to 20 lbs
  • Some bending, twisting, pushing, pulling, reaching over the head, kneeling, and climbing stairs
  • Supports maintaining, compiling, auditing and/or processing files
  • Sitting, 10% standing and walking

Education on an Admin Secretary Resume

Make sure to make education a priority on your admin secretary resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your admin secretary experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Admin Secretary Resume

When listing skills on your admin secretary resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical admin secretary skills:

  • Computer skills including but not limited to Microsoft Word, Excel, Powerpoint, Outlook
  • Appropriately and professionally handle multiple and competing priorities required
  • Demonstrate flexibility and adaptability in a changing work environment required
  • Experience and knowledge with Microsoft Office and Calendar Creator
  • Assists with clerical tasks as needed for the study(ies) including answering phones, keyboarding, computer data entry, copying, and faxing materials
  • Performs general office administrative work such as filing, ordering supplies, keeping inventory and distributing mail

List of Typical Experience For an Admin Secretary Resume


Experience For Medical Admin Secretary Resume

  • Maintains excellent attendance
  • Possesses good punctuality
  • Maintains awareness of the Hospital's physical layout to be able to
  • Maintains an awareness of Administrative activities, operations, and
  • Exhibits team worker attitude and dependability
  • Knowledge of Microsoft office (Outlook, Word, Excel)

List of Typical Skills For an Admin Secretary Resume


Skills For Medical Admin Secretary Resume

  • Read and understand instructions for completing and processing medical forms with a basic knowledge of medical terminology
  • Formal training in secretarial work
  • Able to quickly grasp web-based applications such as Conference Room Scheduling and Electronic Portals
  • Proficient use of general vocabulary, grammar, spelling and punctuation
  • Accurately type 50-60 wpm
  • Proficient in basic computer use and Microsoft Office programs
  • Have five or more years of progressively more responsible secretarial/administrative work experience. Proficiency in operation of a desktop PC, using Microsoft Word, Excel, Power Point, One Staff, and Kronos softwares, and operating a facsimile
  • Is efficient and well organized and uses little overtime to complete

Skills For Admin Secretary / Coordinator Resume

  • Higher education
  • Able to cope with the mental and emotional stress of the position and deadlines
  • Transcribe at least 70 wpm
  • Medical terminology with pathology specialization
  • Use discretion in matters of patient confidentiality
  • Work requires experience working in a fast-paced environment, coordinating several tasks simultaneously, and using a high level of judgment skills and initiative
  • Experience in a progressively responsible secretarial position with 3 years in a medical or scientific setting
  • Assist Administration and Central Billing Office personnel with completion of any forms, documents, etc. required for re-credentialing purposes, medical staff re-appointments, physicians’ professional organizations, etc. by obtaining necessary signatures and documentation
  • One to three years of progressively more responsible secretarial/administration work experience. Proficiency in operation of a desktop PC, Microsoft Word, Microsoft Excel, Microsoft Power Point, Microsoft Outlook, Microsoft Internet Explorer, KRONOS, ANSOS

Skills For Admin Secretary Resume

  • Coordinate and maintain personnel records. Monitor attendance and PTO records; maintain Leaves of Absence and FMLA files. Initiate forms required for salary actions and other personnel HRIS record changes; coordinate and perform payroll preparation function; maintain payroll records
  • Complete and file Worker’s Compensation reports
  • Update manuals as necessary
  • Screen and direct the Clinic Management Team’s (and other) telephone calls; make travel arrangements for the Clinic Management Team; arrange conferences and meetings
  • Maintains simple databases requiring data entry and compliance tracking
  • Subject to changes in working shifts
  • Coordinate meeting logistics for IHC Board and Committee meetings and other IHC meetings

Skills For Medical Admin Secretary Resume

  • Draft meeting minutes in a professional manner
  • Works in well lighted, ventilated areas
  • Subject to frequent interruptions in completion of assignments
  • Involved with personnel under various conditions and circumstances
  • Works with highly confidential data and situations
  • Works under pressure to meet deadlines

Skills For Admin Secretary / Coordinator Resume

  • Greets all visitors to the Administrative offices, determines their
  • Interface professionally with all customers through phone, e-mail and personal interactions
  • Complete assigned tasks from IHC President and Team Members timely and accurately
  • Organize and maintain files in an accurate manner
  • Process IHC member communications accurately

Skills For Admin Secretary Resume

  • Collaborate with multiple team members
  • Displays professional manner and appearance at all times
  • Maintain supervisor's calendar to include scheduling meetings, arranging appointments and making travel reservations; bring pertinent dates to supervisor's attention; prepare and/or provide necessary documents for supervisor's use in meetings; attend meetings as requested to take minutes
  • Answers phones and provides research department reception functions in accordance with customer service standards
  • Works closely with research staff and supports study specific needs as indicated

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