Office Administration Resume Sample

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Maurine Hoeger
83575 Cruickshank Corners,  Chicago, IL
+1 (555) 156 8577

Work Experience


Office Administration Manager
08/2016 - PRESENT
Dallas, TX
  • Successfully manage multiple priorities in a fast-paced, deadline-driven environment
  • Manage and mentor office managers/assistants through daily communication via email, chat. and phone, hold individual weekly one on one phone calls, and monthly team meetings
  • Oversee and approve expense reports for each facility
  • Approve PTO and time cards
  • Manage various club memberships
  • Design training/collaboration meetings with office managers across all facilities
  • Coordinate with landlord or property management at various locations
  • Negotiate contracts for vendors
MGR Office Administration
06/2012 - 05/2016
Phoenix, AZ
  • Verifications and payments of all accounts payable invoices
  • Controls of receipt and deposit of cash payments received
  • Verifies/audits cash disbursement reports
  • Maintains petty cash account and disburse the same in accordance with company policies and procedures
  • Assigns processing orders and controls the storage inventory for vaults and markers
  • Coordinates the completion and filing of various funeral/cemetery forms and reports; verifies accuracy
  • Tracks board volume; prepares reports as required (cash receipts summary, volume report, certificates of interment rights, etc.,)
Office Administration Assistant
06/2007 - 01/2012
Philadelphia, PA
  • Issue photo ID badges to vendors
  • Coordinate and approve maintenance in the facilities
  • Oversee janitorial services in each facility and maintain secure procedures
  • Travel to each office to evaluate and meet the needs of each office
  • Coordinate on furniture design, purchase, and installation
  • Collaborate with management on budget items
  • Oversees processing of all accounting support functions including
  • Collections of all accounts receivable including billing

Education


University of Saint Mary
2002 - 2006
Bachelor's Degree in Accounting

Professional Skills


  • Proficiency in reading, communication skills and administrative tasks with strong organizational skills and attention to detail
  • Strong organisational skills with the ability to prioritise
  • Strong coaching and people management skills including effective management of performance issues
  • Excellent organizational and multi-tasking skills with a high attention to detail
  • Effective interpersonal communication, negotiation and organisational skills and the ability to manage competing priorities and a high volume workload
  • Strong leadership skills, as well as being a 'team player' and flexible
  • Strong in power point skills

How to write Office Administration Resume

Office Administration role is responsible for research, interpersonal, microsoft, excel, purchasing, finance, training, database, procurement, recruiting.
To write great resume for office administration job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Office Administration Resume

The section contact information is important in your office administration resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Office Administration Resume

The section work experience is an essential part of your office administration resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous office administration responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular office administration position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Office Administration resume experience can include:

  • Strong organizational skills Advanced problem solving skills
  • Solid level of MS Office (Work, Excel, Outlook) Strong analytical skills with a goal-oriented attitude
  • Excellent communication and presentation skills Research and data gathering ability
  • Fantastic verbal and written communication skills
  • Previous Cemetery/Funeral Home Management experience is essential with at least 5 years of industry experience and 2 years of cemetery management required
  • Intermediate to advanced skills in Microsoft Office, particularly Excel

Education on an Office Administration Resume

Make sure to make education a priority on your office administration resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your office administration experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Office Administration Resume

When listing skills on your office administration resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical office administration skills:

  • Solid computer entry skills
  • Experience organizing and prioritizing multiple projects and staff relationships
  • Effective time management and prioritization, keeping deadlines
  • Have good planning and ability to prioritize tasks
  • Have ability to work under time pressure and use multitasking skills
  • Good communication skill and sense of customer service

List of Typical Experience For an Office Administration Resume

1

Experience For Office Administration Manager Resume

  • Reacts to project adjustments and alterations promptly and efficiently. Flexible during times of change. Persuasive, encouraging, and motivating
  • Manages all Alarm Systems (codes, working order, etc.)
  • Coordinate getting employee uniforms cleaned
  • Coordinates and schedules outfitter training in all areas
  • Administers local HR processes as applicable
2

Experience For Office Administration Assistant Resume

  • Collaborates and supports all other departments within the business unit
  • Facilitates vendor coordination and supervision
  • Trains staff in processes and procedures
  • Processes expense reports and tracks Capital Expenditure Authorizations (CEA)
  • Conducts Sarbanes Oxley (Sox) Audits
  • Updates General Price Lists (GPLs) and approves contracts as necessary
  • Monitors document retention policies and disposes of expired documents in a secure manner
3

Experience For MGR Office Administration Resume

  • Assists the Funeral Director to be another point of contact for families with regards to questions
  • Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
  • Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance
  • Supports location management to ensure all work orders are completed in a timely manner with proper documentation
  • Assures compliance with all company policies and procedures
  • Furnishes information and responds to routine correspondence when necessary
  • Coordinates the receipt, distribution and delivery of mail both to and from the office
  • Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures
  • Organizes and coordinates events for the office
4

Experience For Executive, Office Administration Resume

  • Relocation assistance is provided for this opportunity
  • Diploma in HR / Business or a related discipline
  • Manage responsibilities across administrative team
  • Able to interact and relate positively with colleagues
  • General administrative support to the General Manager and Operations Manager
5

Experience For Office & Administration Manager Resume

  • Assist in monitoring the front entrance by greeting associates and vendors. Ensure the security of this area and complete required paperwork for visitors/vendors
  • Support internal and external customers in a positive and professional manner. Follow up on stores/associates needs with a sense of urgency and direct their questions to the appropriate supervisor
  • Support Operations which could include tasks such as: operating label machines, assisting with inventory, Receiving/Shipping tasks, running reports, calling stores for information, communicating with associates and vendors, and assisting production teams during peak production periods
  • Gathers outgoing mail, seals and meters, and sends to the US Postal Service
  • Provide accurate and timely customer billing
  • Opens mail, determines location, sorts inbound mail for distribution, and delivers
  • Utilizes reference materials to ensure proper distribution
  • Researches unidentified mail to determine correct delivery location
6

Experience For Office Administration Supervisor Resume

  • Assist in set up of new truck rental operations
  • Create and process rental agreements
  • Handle customer requests, as necessary, in a timely and professional manner
  • Assist with collection efforts, as necessary
  • Analyze and report on rental and lease fleet performance
  • Coordinate approvals for all truck maintenance and repairs
  • Sound skills and experience in word processing, correspondence tracking, databases, electronic records systems and financial budgeting systems, spreadsheets, presentation and electronic communication applications including MS Word, Excel, Access, PowerPoint or similar
7

Experience For Receptionist / Office Administration Resume

  • Plan and execute small RFO events (such as zone meetings); this includes making arrangements with hotels/venues/catering/etc. as well as preparing any materials needed and tracking RSVPs/attendees
  • Experience in an administrative support role and/or projects-related role
  • Familiarity with office administrative software (Word, Excel, PowerPoint, etc.). Experience working both independently and in a team-oriented, collaborative environment is essential
  • Experience in creating agendas, templates, correspondence, launch documentation, and presentations. Can conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities
  • Skills to elicit cooperation from a wide variety of sources
  • Complete all “new hire” paperwork for all new outfitters
  • Conduct orientation for all new outfitters
  • Completes Data entry for new outfitters, pay increases, outfitter reviews, etc
8

Experience For Office Administration cum Executive Assistant Resume

  • Creation and revision of spreadsheet documents
  • Provides exceptional customer service at all times
  • Current enrollment in Hungarian College/University, active status for preferably at least 1 year
  • To act as an ambassador for the Office, providing a polished image and ensuring a smooth interface between the departments and the company (both locally, regionally and internationally)
  • Maintains vehicle records/licenses
9

Experience For Office Administration Adjunct Resume

  • Prepares customer statements
  • Schedule trucks for service
  • Enter all customer activity into business system
  • Other miscellaneous projects, as assigned
  • Manage office lease agreements, including establishing new lease, lease renewal and/or termination and maintain good relations with landlord and property management company
  • Manage tea ladies and the daily office cleaning services
10

Experience For Office & Administration Coordinator Resume

  • Manage the use of company chops
  • Manage office space sublease and service provision to BU staffs
  • Update and implement Crisis Management Plan and ensure workplace safety and health
  • Prepare annual office operational budget and work plans, and manage cost control
  • Enforce administrative policies and procedures, and propose and implement process improvement
  • Provide support and coordinate with BUs in office administration work and projects
  • Current enrollment in Hungarian College/University, active status preferably for at least 1 year
  • Manage office mail, couriers, stationary and office supplies for NSW operations

List of Typical Skills For an Office Administration Resume

1

Skills For Office Administration Manager Resume

  • Effectively manage multiple projects, including the organization of events and functions as an assistant
  • Demonstrated experience in office administration
  • Working knowledge of office equipment including, calculators, copiers, printers, and fax machines at a level consistent with experience
  • 3 – 5 years bookkeeping, general office, clerical accounting, and Accounts Payable experience required
  • Demonstrated capacity to work autonomously and as a member of a team, contributing to overall team planning and development
  • Demonstrates a positive attitude, integrity, honesty and fosters teamwork while supporting Dierbergs Grow Every Day mission
  • Previous experience providing high level administration support
2

Skills For Office Administration Assistant Resume

  • Provide effective and efficient administrative support utilising contemporary office equipment and software packages
  • Experience in drafting correspondence with colleagues and customers, presentations, and reports related to travel, Optical & Dental expenses
  • Balance multiple tasks and changing priorities
  • Demonstrated ability to compose, edit and proof read written documents (routine letters, business correspondence and reports of varying complexity)
  • Demonstrated knowledge of administrative and clerical procedures
  • Strong computer knowledge Word, Excel, PowerPoint, Outlook
  • Excellent attention to detail and ability to problem solve
  • Office administration experience
3

Skills For MGR Office Administration Resume

  • MS Project management and database software experience or equivalent required
  • Solid knowledge of computers, MS Office, e-mail, internet required
  • Develop and maintain open, effective relationships with key internal and external stakeholders as a key liaison officer for the contact centre
  • Present excellent client service approach
  • Have strong team work orientation
  • Have very good knowledge of MS Office
  • Multi-task and prioritize work load based on changing goals and focus
  • Three to five years office managerial experience
  • Assisting hiring managers and following up with them to ensure timely responses
4

Skills For Executive, Office Administration Resume

  • Attending and scheduling recruiting fairs
  • Hiring / Firing and ensure Syngenta policies are followed through and adequate documentation, employment contracts are in place
  • Supporting the Sales & Marketing Departments
  • Assisting with preparation of meeting documentation
  • Answering phones and scheduling appointments
  • Implementing social media marketing/recruitment
  • Coordinating activities regarding day-to-day office work
5

Skills For Office & Administration Manager Resume

  • Keeping the employee break room and administrative office clean and looking great
  • Processing monthly expenses for a number of NSW staff
  • Booking travel and accommodation for NSW staff members
  • Formatting of documents and reports
  • Scheduling and preparation of NSW operations events such as quarterly connect
  • Assisting online applicant flow
6

Skills For Office Administration Supervisor Resume

  • Being a point of contact as an internal reception support
  • Ordering of services, stationery & small equipment for our employees
  • Taking an active part in new departmental projects
  • Managing 4-6 people (administrative staff)
  • Coordinating office needs in St. Louis, Kansas City, OP, Oklahoma City and project offices
7

Skills For Receptionist / Office Administration Resume

  • Researching of company projects
  • Coordinate the purchasing and accounting functions for the contact centre including processing accounts and invoices for payment and managing petty cash
  • Periodically work on feet for extended periods and be able to handle the physical activity of bending, reaching and lifting 5 to 40 pounds
  • Periodically, work on feet for extended periods and be able to handle the physical activity of bending, reaching and lifting 5 to 25 pounds
  • Assists colleagues by answering mailing questions
8

Skills For Office Administration cum Executive Assistant Resume

  • To exceed the location’s targeted financial goals and marketing strategies in close collaboration with the sales and marketing departments
  • Support Team Admins with ad-hoc office management tasks (printing, photocopying, etc.)
  • Track correspondence and briefings, including registering documents in document management systems
  • Assists with planning and implementing outfitter activities
  • General clerical responsibilities such as answering phones, filing, etc
  • Assists with planning and implementing Associate activities 3) Gathers data & information, and prepares certain reports as needed by the General Manager
  • Pulls monthly reports from reporting site and creates stack ranking reports for key performance indicators
  • Designs “Making Everlasting Memories” (MEMs) as applicable
9

Skills For Office Administration Adjunct Resume

  • Supports Accounts Payable functions by accurately coding and processing invoices
  • Assist with ordering office supplies and inventorying
  • Logs all mail with tracking numbers into the appropriate system
  • Achieve the location’s annual financial and marketing goals
  • Can work under pressure, positive thinking, be responsible
  • Flexibility to work during the day and some evenings
  • Email your Resume by replying to this post
  • Assist with organising conferences and meetings for the centre
10

Skills For Office & Administration Coordinator Resume

  • Provides administrative support for the office including
  • Handles incoming calls, e-mails and responds to information requests
  • Analyze data and detailed note taking
  • Follow up Customers contract issuing and status between sales team & distributor / update contact information for customers
  • Arrange flights and hotel booking for trainings and visits in Iran for employees and non HCP related events in accordance with rules and travel policies
  • Are proactive and present problem solving approach
  • Administrative requests processing
  • Reviews time cards and administers corporate payroll policies and procedures including Same Day Checks
  • Assists Associates in ensuring all documentation is SOX compliant

List of Typical Responsibilities For an Office Administration Resume

1

Responsibilities For Office Administration Manager Resume

  • In conjunction with the Divisional Administration Officers, ensure that the administration functions of the organization are efficient and effective
  • Cover the Executive Assistant’s daily job during her absence
  • Dynamic and like facing up challenges
  • Manage Sydney reception phone line and email inbox
  • Monitor the front entrance door by greeting and welcoming associates and vendors. Ensure the security of this area and complete required paperwork for visitors/vendors
  • Support Operations which could include tasks such as: operating label machines to run packaging labels, assisting with inventory, assisting Receiving and Shipping Departments, running reports, calling stores for information, communicating with associates and vendors, and assisting production teams during peak production periods
  • Provide general administration services to the contact centre and ensure compliance with legislation, policies and procedures to ensure the effective operation of the work area
  • Utilise, and where appropriate, develop and maintain, administrative support systems for correspondence management, record keeping, diary management and finance
2

Responsibilities For Office Administration Assistant Resume

  • Manage security access for all employees, contractors and suppliers and be responsible for managing visitors
  • Be responsible for all the facilities management
  • Schedule and manage third party contractors
  • Support the Contact Centre Manager
  • Ensure human resources information is despatched promptly to the outsourced administrator
  • Support the Contact Centre Manager to carry out Workplace Health and Safety (WHS) processes
3

Responsibilities For MGR Office Administration Resume

  • Oversee records management and maintenance of registers
  • Provide advice to contact centre employees on administrative issues to ensure consistent practices and compliance with relevant legislation, policies and procedures
  • Assist with the drafting and preparation of correspondence, reports and related documentation as required
  • Maintain the assets register for equipment, assist with annual stocktake and assist with disposal of obsolete equipment
  • Knowledge of financial and human resource management operational procedures, policies and practices
  • Develop monthly Sales Report
  • Assist in monthly expenses claims for the Office Staff
4

Responsibilities For Executive, Office Administration Resume

  • Arrange all travel and accommodation for the Office Staff as required
  • Provide support, and occasionally prepare high quality presentations in line with Corporate Identity guidelines
  • Provide secretarial/administrative assistance to Sales Team Members as required
  • Complete all "new hire" paperwork for all new associates
  • 12)Handles customer and associate questions and requests
  • 14)Aware of advertised sales
  • 15)Keeps work area clean, neat and well stocked with supplies
  • Have fluent written and spoken use of English
  • Pay attention to details and tenacity to get things done
5

Responsibilities For Office & Administration Manager Resume

  • Present willingness to learn and develop
  • Assist in daily office operation
  • Provide outdoor delivery and collection of documents to clients
  • Handle all new joiner’s start pack
  • Qualified to NVQ level 3 or above
  • Work independently, handle multiple tasks and meet deadlines with a sense of urgency
  • Push a cart with up to 75 pounds in weight
  • Repetitively lift objects up to 40 pounds
6

Responsibilities For Office Administration Supervisor Resume

  • Presentable as receptionist of ELC
  • Registration of class members
  • Maintenance of class records, business activities, and CRM database
  • Client correspondence to obtain requirement and/or provide initial information
  • Liaison and coordinate with internal parties, trainers, and business partners
  • Energetic and highly-motivated with a proactive approach to work
7

Responsibilities For Receptionist / Office Administration Resume

  • A positive and team-oriented attitude
  • The ability to be flexible and easily adapt to last-minute changes or urgent needs
  • Proficient in the use of Microsoft Office products, particularly Outlook, Word and Excel
  • Detail-oriented and ability to work well in a team
  • Fluent in business level of English
  • Are fluent in business level of _________________________ (language)
8

Responsibilities For Office Administration cum Executive Assistant Resume

  • Have a reliable transportation ( include vehicle if that is required)
  • Displays compassion, confidentiality and a sense of calm in stressful situations
  • Interprets information and work with minimal supervision
  • Understands confidential matters and documents
  • Social Media updates in Facebook, LinkedIn, Twitter, etc
  • 4964 Tamiami Trail North, Naples FL 34103
  • Apply on line www.spherionjobcentral.com
9

Responsibilities For Office Administration Adjunct Resume

  • Call our office at 239-494-3044 for more information
  • Ensure Role Profiles are updated
  • Administrative management: payroll, incentives, ROPP, Taxes, social contributions, accruals, absence, holydays,
  • Provides customer service to both internal and external clients
  • Loads mail carts and makes deliveries and pick ups
  • Performs basic equipment maintenance on a weekly basis
10

Responsibilities For Office & Administration Coordinator Resume

  • Open minded, flexible and highly adaptable to change with a tolerance for stress
  • Temporary recruitments, agreements
  • Administrative and Clerical
  • Great attendance history
  • Support C+ Suite levels
  • Service delivery attitude
  • Lead Shanghai admin team to provide overall admin services in China Headquarters Office, including reception services, office supplies, name cards and stationaries, business travel support, postal and courier services, office equipment and devices, plants, office security and cleaning, use of conference room and facilities, and conduct preventive maintenance actions

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