Mail Resume Sample

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Peggie Medhurst
83416 Kihn Divide,  Phoenix, AZ
+1 (555) 936 6957

Work Experience

Mail Specialist
06/2016 - PRESENT
Houston, TX
  • Experience with Access and mainframe applications would be beneficial
  • Basic accounting skills, proficient with Microsoft Office, familiarity with Adobe, a valid driver’s license, and the ability to lift up to 50lbs repeatedly
  • Perform the full range of tasks required to support mailroom processes
  • Sort mail from numerous sources, both internal and external
  • Pack and wrap classified material
  • Route mail for internal and worldwide distribution
  • Operate computer including learning and utilizing the COMDIS tracking software program to dispatch, in-check, and track, controlled material
  • Understand and operate the FedEx PowerShip Dispatch/Tracking system to provide critical Express/Overnight service to support time-sensitive mission requirements
  • Understand and operate the customer facility location system to support all internal mail centers
Mail Processing
12/2013 - 04/2016
New York, NY
  • Investigate all suspicious items viewed by the x-ray/bio-hazard equipment for clarification
  • Separate and segregate any prohibited items from containers and give such items to the owner for return to their vehicle, or for confiscation
  • Provide proper notice if a dangerous or hazardous item (weapons, explosives, etc.) is discovered
  • Prepare and process all outgoing USPS mail in accordance with USPS requirements
  • Analyze outgoing USPS mail for proper address formatting, rate and class selection
  • Act as a consultant to KPNW customers, providing in-services to ensure that mailer knows how to meet USPS regulations and how to prepare mailing in a cost efficient/effective manner
  • Provide mail piece design and consultation for customers to ensure each piece qualifies for maximum postage discounts
  • Analyze individual mailings and consult with management regarding cost savings through better mail piece design and class and rate selection
  • Monitor and track all bulk mailings for the region, and report on presort vendor performance to the department manager when time or cost issues arise
Mail Assistant
02/2007 - 07/2013
New York, NY
  • Adhere to written and oral instructions
  • Possess interpersonal skills to effectively communicate with co-workers and customers
  • Load and unload commercial/government trucks of incoming/outbound material, to include signing and accounting for material received
  • Deliver mail to various government and non-government entities in the Baltimore, Washington and Virginia area
  • Comprehend, sign, and follow guidelines for the use of government vehicles
  • Report suspicious activity and items to the appropriate communications center via the most appropriate means
  • Operate, at times, a Government vehicle (requires Class C License)
  • Learn and operate x-ray/bio-hazard equipment/ and perform practical exercises to demonstrate proficiency


Boston University
2002 - 2006
Bachelor's Degree in Related Discipline

Professional Skills

  • Strong math aptitude and analytic skills, including academic or real world experience using statistics effectively
  • Excellent organizational and time management skills with a strong attention to detail and ability to prioritize, delegate, and ensure that deadlines are met
  • Able to demonstrate ability to read, write and follow English instructions Able to demonstrate PC / Internet Skills Intermediate
  • Strong organizational and project management skills, with the ability to multi-task and prioritize
  • Excellent organizational and time management skills with ability to prioritize and complete assignments accurately and in a timely manner
  • Excellent interpersonal skills and ability to relate effectively with people from diverse backgrounds
  • Demonstrated experience working with populations representing diverse backgrounds, life experiences, and abilities

How to write Mail Resume

Mail role is responsible for basic, microsoft, excel, intermediate, computer, customer, interpersonal, general, organizational, design.
To write great resume for mail job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Mail Resume

The section contact information is important in your mail resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Mail Resume

The section work experience is an essential part of your mail resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous mail responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular mail position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Mail resume experience can include:

  • Excellent general business and project management skills, matured verbal and written communication skills coupled with strong interpersonal skills are required
  • Excellent organization, communication, record-keeping and math skills
  • Excellent interpersonal skills dealing with co-workers and customers on a regular basis
  • Strong personal computer skills, including Excel and MS Office tools, spreadsheet, and database usage
  • Self-starter mindset with strong sales and negotiation skills
  • Time managementand time critical prioritization skills

Education on a Mail Resume

Make sure to make education a priority on your mail resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your mail experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Mail Resume

When listing skills on your mail resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical mail skills:

  • Able to effectively handle multiple priorities with a strong attention to detail in a fast paced environment
  • Strong analytical skills. Proven ability to complete complex analysis and apply business relevant recommendations as a result
  • Excellent motivational, team building and teaching skills
  • Strong PC skills including Microsoft Office or equivalent
  • Demonstrated skills in communication, and influencing stakeholders
  • Demonstrated interpersonal, clerical and basic organizational skills

List of Typical Experience For a Mail Resume


Experience For Mail Specialist Resume

  • An even disposition and the ability to deal effectively and politely with people from diverse backgrounds and experiences in a variety of situations
  • Possess good interpersonal, analytical, documentation, and communications skills
  • Strong alpha/numeric data entry skills with a high level of accuracy
  • Manage all aspects of machine operation ensuring that stock is replenished in time and workload is planned effectively to maximise production
  • Well defined oral and written communication skills
  • Be able to effectively stand in for the Operations Manager during times of absence

Experience For Direct Mail Manager Resume

  • Intermediate to advanced computer skills, especially with Excel and PowerPoint
  • Proficient in Microsoft Office tools; advance Excel skills and Internet applications required
  • Effectively support technical systems
  • Interact diplomatically with individuals on all levels and effectively communicate with technical and non-technical groups
  • Demonstrated customer service experience with internal and external customers

Experience For Mail Assistant Resume

  • Basic computer skills, use of Microsoft Office such as Excel and Word
  • Prioritizes print jobs by grouping jobs that use the same paper, loading appropriate paper, and transferring print jobs from one printer to another as needed
  • Experience in clerical work, office work, or processing incoming and outgoing mail
  • Experience developing and presenting business conclusions based on data analysis
  • Deep expertise and experience with supporting and troubleshooting MS Exchange

Experience For Digital Mail Administrator Resume

  • Deep expertise and experience with design engineering major changes to an existing environment and for a new environment
  • Experience receiving and shipping various packages
  • One year of experience sorting and distributing mail
  • Solid understanding of ITIL V3 Change Management processes
  • Establishes effective working relationships with stakeholders, peers, and team members within the department and across the organization
  • Learn to operate all the technically driven equipment in Outgoing Mail
  • Strong business acumen with the ability to monitor, compile and analyze data to guide decision-making
  • Demonstrated proficiency in the use of Microsoft Office programs including Word, Excel, Outlook, and PowerPoint

Experience For Mail Processing Resume

  • Operates mechanical folding machine when necessary
  • Reliable, with a proven ability to follow established methodologies
  • Make sound business decisions while juggling competing priorities
  • Sets up and operates all equipment (metering, inserting, envelope printing machines)
  • Work cooperatively with content owners to plan and execute effective direct marketing campaigns on budget and on time
  • Operates Company vehicle to pick up and deliver interoffice mail
  • Experience preferably in mail room environment
  • One (1) year work experience
  • Operate automatic payment sorting/extraction equipment and sort customer correspondence

Experience For E-mail Specialist Resume

  • Proactively monitor traffic sources on all campaigns ensuring quality, validity and scalability
  • Experience with email platforms such as Cheetahmail, Mailchimp or ExactTarget
  • Excellent knowledge of affiliate networks
  • Proven ability to work within a team environment, multi-task and open communicator
  • Knowledge of press and bindery down time costs and the communications necessary prior to making decisions related to it
  • Set up, operate and maintain high-speed mainframe printers and automated mailing/insert equipment
  • Review all proofs prior to printing. Review bindery and inkjet scans

Experience For Direct Mail Specialist Resume

  • Prioritizes print queue to ensure deadlines are met
  • Set and operate machines and output volume requirements on a daily basis in line with the daily production targets
  • Make decisions as to most optimal and cost effective shipping methods based on customer requirements
  • Experience, preferably in online email marketing. A background in retail is preferable
  • Operate multiple types of mail machines, such as inserters, pre-sorters, labelers, etc
  • Prioritizes jobs to meet service level agreements
  • Operate various office equipment such as personal computer, copier, facsimile machine, and telephone system
  • Assists in re-supply of RMDC and operates copy machine and related office equipment

Experience For Production Mail Operator Resume

  • Operates equipment and machinery assigned to the jurisdiction of the Regional Mail Distribution Facility (5-8 ton truck, forklift, pallet jacks, X-ray machine)
  • Make visual validation of letters, i.e. complete address
  • Organizes and prioritizes work to ensure timely completion of responsibilities
  • Operates Xerox fleet of printers (DP180’s, 1050’s, 1300’s,Igen3’s and Ci-press)
  • Operates fleet of inserters(Kerns, Bell & Howell and Pitney Bowes)
  • Knowledge and prior use of Microsoft Windows
  • Demonstrated ability to analyse problems and provide solutions
  • Prioritize print queue to ensure deadlines are met
  • Experience with high speed printing and mail insertion

Experience For Print / Mail Operator Resume

  • Operates mailroom equipment & systems to prepare incoming mail for distribution to specific internal departments
  • Conduct secure deliveries of sensitive items/evidence to outside departments
  • Operate state issued motor-vehicles to deliver and collect mail at the local post office
  • Receive and sign for priority mail and overnight shipments
  • Experience with USPS compliance, data hygiene, variable data programming and matrix creation
  • Verifies that the link table for each campaign is correct prior to uploading final content

Experience For Mail Center Assistant Resume

  • Experience learning client proprietary systems
  • E-mail marketing experience
  • Experience working in iContact, Constant Contact or similar Email Service Provider platforms
  • Experience resolving prescription problems
  • Two years experience leading agency resources in direct mail communications production
  • Three years experience leading agency resources in direct mail communications production

List of Typical Skills For a Mail Resume


Skills For Mail Specialist Resume

  • Good time management skills along with a stable work history
  • Highly effective interpersonal skills and the ability to communicate with diverse personalities in a tactful, mature, and professional manner
  • Strong process and vendor management skills
  • Excellent written and verbal communication skills (both in person & via phone)
  • Demonstrate ability to multi-task, prioritize work and shift priorities quickly
  • Proven project management skills and innovative attitude

Skills For Direct Mail Manager Resume

  • Good customer service and follow up skills
  • Strong problem resolution skills with high attention to detail, timeliness, and accuracy
  • Organizational, problem solving, oral and written communication skills required including following documented/oral procedures
  • Operates a computerized mailing and inserting machine to prepare mail for delivery. Operates Bowe One interphase programs for the inserters
  • By effectively sorting documents received, he/she helps streamline claims to the appropriate area, reducing costs due to re-work
  • Prior experience managing a daily email campaign and reporting on results with a large-scale ESP is required
  • 6 months prior mail extraction and/or production machine experience working in a production environment
  • Intermediate keyboarding and computer skills

Skills For Mail Assistant Resume

  • Intermediate time management and multi-tasking skills
  • Email development experience combined with strong knowledge of web, mobile, social, and email best practices and online marketing concepts
  • Take initiative, drive team performance goals, and effectively troubleshoot while focusing on innovative solutions
  • Demonstrated experience working with multiple Brand/Property Email Campaigns
  • Demonstrates ability to prioritize and organize work in a busy environment meeting timeline requirements
  • Familiarity with email tracking and Google Analytics tools to effectively measure campaigns
  • Proven experience with email marketing required
  • Experience in email/mobile or direct marketing campaign experience
  • Work effectively in a team environment and maintain positive working relationships

Skills For Digital Mail Administrator Resume

  • Strong Microsoft Office experience in particular Word, Excel and SharePoint
  • Meet deadline; Demonstrate a strong sense of urgency
  • Function effectively amidst frequent interruptions
  • Demonstrated experience working in a production environment
  • Effectively interact and communicate with customers
  • Analytical skills, logical thinker
  • Foreign Nationals: Level 3 written and spoken English skills
  • Organizational skills: helps maintain case logs and databases; required elements of quality improvement projects and compliance requirements
  • Prior experience in a fast paced warehouse or production work environment

Skills For Mail Processing Resume

  • Basic to mid-level data entry skills
  • Demonstrate a solid knowledge of postal and federal policies, statutes, procedures, and regulations related to mail
  • Knowledge which demonstrates experience in clerical work, office work, or processing incoming and outgoing mail
  • Knowledge which demonstrates experience receiving and shipping various packages
  • Strong fundamental skill sets in analysis, organization, communication and multi-tasking
  • To effectively supervise the production of all jobs through the area of the Document Centre which they are responsible

Skills For E-mail Specialist Resume

  • By effectively sorting documents, the administrator helps streamline claims to the appropriate area, reducing potential re-work
  • Ensuring all necessary material is available for print center to operate efficiently
  • Prioritizing key projects and management of critical issues to ensure deliverables meet required client deadlines
  • Prioritizing daily work based on mail dates
  • Operate equipment – with hand movement dexterity for 95% of scheduled shift – including reaching, pulling/grasping, clearing jams, etc
  • Experience creating editing spreadsheets using Microsoft Excel, or Access, and using Microsoft Word and Lotus Notes or similar email program

Skills For Direct Mail Specialist Resume

  • One (1) year of experience in a mail handling environment or receiving and distributing materials
  • Able to operate high volume mailing machines, including operation of integrated postal scales and accounting systems
  • Five years of experience designing for direct mail marketing using both a template and non-template system
  • Experience maintaining Pitney Bowes Inserting and Sorting Equipment
  • Strong understanding of print, lettershop and imaging technologies, data processing, postal requirements, and industry standards are required
  • Experience with direct marketing campaign execution, ideally at large, consumer facing brands
  • Experience of identifying and implementing process improvements
  • Work with Sales and Marketing teams to leverage core messaging and prioritize segmented communication strategies for leads
  • Experience with accurately entering information using a 10-key

Skills For Production Mail Operator Resume

  • Operates Bowe One interphase programs for the inserters. Prepares and submits Inserting reports for job balancing
  • One year of general clerical experience which included typing, word processing, or other generation of documents; OR
  • One (1) year of general clerical experience which included typing, word processing, or other generation of documents OR
  • Demonstrate sensitivity and understanding of our internal clients needs by offering solutions to their concerns
  • Experience with setting up and operating email software (Postfix, Sendmail or similar)
  • Experience with operating and configuring PowerMTA
  • Practical experience devising and implementing sophisticated cultivation and solicitation strategies
  • Mailing services experience – including lettershop, postal, and mail logistics
  • Assist in training/mentoring less experienced staff

Skills For Print / Mail Operator Resume

  • Operates and maintains mechanical mailing equipment to prepare outgoing mail in a very efficient manner
  • Operates a computerized mailing and inserting machine to prepare mail for delivery
  • Seven or more years’ development, or other related experience, with annual giving direct response programs and digital giving
  • Comfortable and experienced working with Raisers Edge Fundraising database
  • Experience in a busy office environment involving detailed work and meeting deadlines

Skills For Mail Center Assistant Resume

  • Two years experience working for a printing / lettershop company
  • Two years experience working with Customer Relationship Management (CRM) teams and Marketing Strategy
  • Three years experience working for a printing / lettershop company
  • Three years experience working with Customer Relationship Management (CRM) teams and Marketing Strategy
  • Experience using Litmus and Email on Acid testing tools
  • Experience operating a Connect+2000 mail metering machine
  • Experience handling and receipting checks and cash
  • Demonstrate an appreciation and an understanding of the Marketing Departments and Project Managers job functions and deadlines
  • Vision – Near/Far – Good near vision required for working on the computer

List of Typical Responsibilities For a Mail Resume


Responsibilities For Mail Specialist Resume

  • To inspect the work area daily, insuring that it is exceptionally clean and well organized.To be familiar with and adhere to departmental policies and procedures, including but not limited to standards of performance, attendance policy, substance abuse policy, housekeeping, safe working habits, etc
  • Intermediate PC skills, including experience with Microsoft Office Suite programs, Word, Excel, PowerPoint, Outlook, Internet and Email
  • Proven customer service skills in a fast paced work environment
  • Professionalcommunication skills (phone, interpersonal, written, verbal, etc.)
  • Professionalcustomer service skills
  • Be able to effectively communicate& translate key metrics to the Management Team
  • Progressive experience in a document management environment and 2 years of supervisory experience

Responsibilities For Direct Mail Manager Resume

  • Demonstrated PC experience
  • Opportunity to expand your clerical skills in a professional office
  • Operates a computerized mailing and inserting machine to prepare mail for delivery. Prepares and submits Inserting reports for job balancing
  • One to two years of inserting mailing equipment experience
  • Skilled in use of Adobe Creative Suite, especially Photoshop and Dreamweaver (or other coding program)
  • Experience with PeopleSoft or SAP billing systems/processes
  • Experience with Email and/or Mobile campaign marketing tool
  • Professional experience in coding responsive emails by hand

Responsibilities For Mail Assistant Resume

  • Excellent in troubleshooting your code and others
  • Strong understanding of math
  • Good working knowledge of FNMA, FHLMC, GNMA, FHA/VA
  • At least 6 months of mail handling experience
  • Operate X-Ray equipment and obtain certification for safe operations within 90 days of arrival on the job – training provided by PAE
  • Experience in a mail center setting
  • Experience with budgets and accounting
  • Experience using Microsoft Office software, Outlook, Word, and Excel

Responsibilities For Digital Mail Administrator Resume

  • Experience doing repetitive work for extended periods
  • Operate a variety of mail processing machines
  • Operate address correction and printing systems
  • Experience successfully working with 3rd party vendors
  • Strong understanding of direct mail processes, postage considerations and fundamental KPIs
  • Experience in mailing industry or equivalent

Responsibilities For Mail Processing Resume

  • Experience in mailing industry or equivalent
  • Experience in Output Processing Environment – required
  • Strong reporting background
  • Experience at working on shift with a team environment
  • Experience on a T230 printer and/or Hunkler finishing line an advantage
  • Experience in industrial production, warehouse, or a manufacturing environment
  • Experience with reporting and analytics

Responsibilities For E-mail Specialist Resume

  • Update case management software when address is no good; forward to Customer Service for further research
  • Five years’ experience in a similar, corporate, role
  • Evidence of ability to respond to customer needs in a polite and courteous manner adapting to their requirements accordingly
  • Experience of sorting post and parcels
  • Evidence of ability to use computer software, including email
  • Experience of working within a University Residences environment
  • Experience in quantitative marketing , segmentation and/or circulation environment, and program results analysis

Responsibilities For Direct Mail Specialist Resume

  • Foreign Nationals: Six months mail handling experience
  • Operate X-Ray equipment and obtain certification for safe operations within 90 days of arrival on the job. – Training provided by PAE
  • Operate fork lift and obtain certification for safe operations within 90 days of arrival on the job – Training provided by PAE
  • 2c. Operates high-speed Mail Pre-Sort Machines
  • Proven ability to write notes, complete records and read information
  • Work independently and prioritize work to meet various deadlines

Responsibilities For Production Mail Operator Resume

  • Organized and proactive and with a strong attention to detail
  • Previous experience in a mail or print room environment
  • 0– 3 years of directly related or closely related experience
  • One year of experience as a Bulk Mail Operator
  • Good knowledge of USPS regulations
  • Proven record of dependability, accuracy, and reliability
  • Valid unrestricted motor vehicle operator's license
  • Five years of experience in creative development, or related agency background
  • Experience in Registration, data entry and exception resolution

Responsibilities For Print / Mail Operator Resume

  • Two years experience in program/project management
  • Three years experience in program/project management
  • Hands-on web design experience, HTML, CSS, graphics
  • Experience with HTHL, CSS, Photoshop, Dreamweaver
  • Strong Technical/Mechanical background and ability to navigate through complex problems
  • Strong sense of visual design (no need to be an expert with Photoshop, but have an eye for aesthetics)
  • MHE experience

Responsibilities For Mail Center Assistant Resume

  • Operate a 5-8 ton truck and obtain certification for safe operation within 90 days of arrival on the job
  • Computer experience with Microsoft Office Suite (Outlook, Word, Excel)
  • Experience with Microsoft Office Software, Adobe Creative Suite, and Graphic Design
  • Experience with USPS procedures and regulations
  • Mailroom experience required
  • Two years experience in a major mail room operation

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