Administrator Project Resume Sample

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Sadie Klein
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Work Experience

Senior Project Administrator
03/2018 - PRESENT
Detroit, MI
  • Generate order and obtain approvals
  • See each PO all the way through fulfillment wiht no PM involvement
  • Creating new indivrequests from those programs
  • Creating project charters under the guidance of the PM
  • Creating ARs under the guidance of the PM
  • Entering ChangePoint project allocations for technical resourcing
  • Developing internal project communication under the guidance of the project manager or program lead
  • Rd party Vendors (e.g HCL, Wicresoft, Contractors)
  • Advanced computer skills – Word / Excel / PowerPoint / Project / Visio to support
IT Project Administrator
12/2014 - 01/2018
Chicago, IL
  • Coordination of project plan(s)
  • Maintains quality, timeliness and results; Meets customer and PMO expectations
  • A strong finance background required
  • Process quotes on a timely basis and monitor flow through various departments
  • Maintain a complete understanding of the quote entry systems and all the process and procedure changes that occur
  • Insures recommended margin levels be met on all quotations
  • Coordinate and communicate effectively with all who receive prices or place orders
Administrator Project BIS
11/2011 - 10/2014
Detroit, MI
  • Establish and maintain a reliable working relationship between the regional team, factory and the Agent/ representative
  • Evaluates and re-prices quotes when changes are made or negotiations take place
  • Expeditiously resolve problems as they occur both internally and externally
  • Manage and communicate specifics for all assigned quotations including the initial review and summarization through follow-up activities
  • Establish and maintain customer master files on all assigned accounts to provide timely information, reduce quotation turnaround time, and to maximize accuracy and effectiveness
  • Maintain a cooperative, positive attitude when working with all departments of the company as a customer contact
  • Implement and practice company policies


Ashford University
2007 - 2011
Bachelor's Degree in Appropriate Field

Professional Skills

  • Well-developed organizational skills, advanced communication skills, and excellent problem-solving skills
  • Self-motivated with proven ability to work independently and demonstrate strong leadership and team-building skills
  • Demonstrated excellent communication (written and verbal), interpersonal and problem solving skills
  • Excellent organizational skills. Ability to multi-task, manage time effectively and handle tight deadlines
  • Excellent work planning and time management skills and the drive to collaborate and manage activities across multiple projects/tasks with conflicting deadlines
  • Self-starter with excellent organizational skills in planning and organizing to handle multiple tasks concurrently
  • Good planning and organisation skills with the ability to prioritize tasks and workload to meet tight deadlines

How to write Administrator Project Resume

Administrator Project role is responsible for negotiation, english, excel, advanced, leadership, sharepoint, planning, payroll, shipping, security.
To write great resume for administrator project job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Administrator Project Resume

The section contact information is important in your administrator project resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Administrator Project Resume

The section work experience is an essential part of your administrator project resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrator project responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrator project position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Administrator Project resume experience can include:

  • Effective computer and typing skills ( Demonstration required)
  • Strong communication and organisational skills,
  • Quickly leverage new technology and a demonstrated understanding of current technology to effectively support project teams
  • Demonstrate leadership of a small team to drive effective working
  • Manage projects efficiently and effectively including the management of multiple work streams
  • Advanced computer and Microsoft skills including Word, Excel, PowerPoint, Project, Visio

Education on an Administrator Project Resume

Make sure to make education a priority on your administrator project resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrator project experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Administrator Project Resume

When listing skills on your administrator project resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical administrator project skills:

  • Effectively manages and prioritizes tasks/projects with little supervision
  • Excellent MS Word, Excel, PowerPoint, Outlook skills. Knowledgeable of Visio, Primavera, Sharepoint
  • Good interpersonal skills (written and verbal) are essential
  • Communication and negotiation skills, excellent written and spoken English and French/Dutch language
  • Communication and negotiation skills, excellent written and spoken English and Danish language
  • Outstanding written and verbal communication skills; ability to compose and edit correspondence for manager(s) as required

List of Typical Experience For an Administrator Project Resume


Experience For Senior Project Administrator Resume

  • Work effectively with operational as well as IT directors/managers on the allocation of resources, including prioritization of tasks and activities
  • Proven experience working in a trust company business
  • Forging close and effective working relationships with internal and external customers at all levels
  • Prioritise workload in a demanding environment, working within tight deadlines and able to manage a number of work activities at any one time
  • Experience of administering research projects involving the high education sector, NHS and or industry
  • Driver’s License with good driving record (required)
  • Tracking and monitoring of project costs, manhours and budgets to ensure that appropriate costs are allocated to the correct sites and projects

Experience For IT Project Administrator Resume

  • Interacting with customer (only as needed)
  • Challenging poor performance
  • Participates in identifying and implementing business and/or project tracking and reporting
  • Responsible for department director/manager staffing schedules and appropriate timekeeping (managing PDO requests approved by leader)
  • Document delivery and assembly including typing and document formatting of presentations, reports, letters, specifications, datasheets and other documentation
  • Prepare status reporting and steering committee administration and reporting
  • Be the subject matter expert within the team with respect to quotation processing functions and handling
  • Compile cost estimates, including direct coordination with vendors to ensure we give ourselves every advantage in obtaining the most competitive cost possible
  • Integrate Valley pricing / sourcing personnel to ensure best cost possible

Experience For Sponsored Project Administrator Resume

  • Budgetary oversight for departmental supplies and catering. Participates in project budget planning and development
  • Responsible for assisting department on call staffing schedules for leadership team
  • Responsible for assisting in arranging travel itinerary and any other reimbursable expenses related to business travel
  • Support the Resource Planning, Capacity Planning and Change Management processes
  • Ensure billing to the customer is performed accurately and quickly and deal with any billing issues
  • Assists in maintaining data reports regarding RCI inventory and asset inspections

Experience For Administrator Project BIS Resume

  • Perform project plan maintenance, revenue forecasting, and other management reporting
  • Responsible for reporting of: Actual Costs, Estimates to complete, Invoicing, and Receivables
  • Participates in identifying and implementing quality and process improvement ideas related to daily tasks
  • Regularly interacts with project management, engineering, assembly, purchasing, and finance personnel in a multiple project team
  • Responsible for monitoring timeliness of customer invoicing and payment
  • Provide complete training to other Associate Project Administrator or Project Administrators as needed
  • Establish process that clearly integrates this offsite resource with West Coast Engineering
  • Harmonize quote process amongst all West Coast Engineering sites

Experience For Project Administrator Intern Resume

  • Establish a command and control structure, staffing and systems to meet (Citi’s Expense Management Policies) CEMP and Compliance requirements
  • Assist with daily planning of managers’ schedules, meetings, interviews and possibly travel (through corporate agency), if assigned
  • Participates in responding to audit requests as needed
  • Responds to general inquiries and provides technical assistance with navigating electronic submission platforms
  • Analyzes and resolves problems related to variances, omissions, inconsistencies, and non-compliance during the preparation of the proposal
  • Supports the department in achieving predetermined goals and objectives. Participates in performance improvement activities

Experience For Innovation Project Administrator Resume

  • Responsible for department contract resource invoicing and travel arrangements
  • Responsible for assisting in coordination of new hire orientation and paperwork
  • Responsible for placing plant operations work orders/tickets
  • Minute taking and distribution of minutes at meetings
  • Arrange catering as required for client and staff meetings
  • Organise and coordinate with appropriate company personnel functions including client, subcontractor, company, senior management and staff
  • Coordinate with other Wood groups for internal services such as site clothing and PPE
  • Carry out archiving of records as and when required

Experience For CO OP Project Administrator Resume

  • Management of expenses including petty cash, taxi vouchers and the like
  • Support the preparation of presentation material for periodic internal project reviews addressing costs, schedules, risks and customer considerations
  • Prepare and document information for handing control of live customers over to the Customer Services department of FIS
  • Responsible for keying payroll hours and work activities for project employees in a timely and accurate manner
  • Responsible for the administration of the projects accounts payable and petty cash account including reconciliation, verification, and distribution
  • Assist in the administration of PH&H fleet management system including data entry and invoice review
  • Assist in contract preparation including review of paperwork, collection of insurance documentation and HQMS data entry
  • Administers contractor activities and evaluates contractor proposals to ensure compliance with standard operating procedures

Experience For National Project Build Administrator Resume

  • Develops work package that can include budget/funding source, schedule, drawings, specifications, statement of work, procurement, estimates
  • Responsible for tracking proposals within Sugar
  • Determines and coordinates shipping details
  • Responsible for following all applicable regulatory policies
  • Responsible for meeting schedule, project administration hours and customer satisfaction targets for own activities in support of the project team
  • Dedicated and hard-working
  • Prepare reports and carry out all special assignments as requested by Manager

Experience For Project Administrator With Russian Resume

  • Participate on various company or divisional teams as needed
  • Differentiate process for quotes based on size of the order as well as nature of the product (standard vs custom)
  • Identify quote process improvement opportunities (throughput, simplify, instill appropriate checks & balances, delegation of authority thresholds, etc.)
  • Research job contracts to see what more we can quote beyond what is initially requested of us
  • Provide monthly updates on forecasted project margins
  • Manage price list workbooks, their dissemination and cost structure evaluation
  • RSM and order entry support
  • Ad hoc projects and support
  • Deal with confidential and sensitive information essential

Experience For Administrator, Project MIX Resume

  • Develop reporting system and products to ensure all levels of Citi Senior Management, as well as project personnel, have appropriate information on project’s Financial Status
  • Ensure controlled transition between Citi’s current and future real estate management systems
  • Support program and project managers’ daily work
  • Analyze submitted material for its suitability as a script
  • Find and develop concepts for projects
  • General knowledge of the television industry as it relates to story developments

List of Typical Skills For an Administrator Project Resume


Skills For Senior Project Administrator Resume

  • Excellent communication skills, both written and verbal are essential
  • Demonstrated experience and proficiency in managing complexity
  • Strong ability to prioritize, multitask and communicate technical tasks to meet project milestones
  • Superior level of skill with managing forecasts, work effort and budgets during the project life-cycle
  • Ensure rock solid execution of budget management, resource planning, deal & pricing process optimization
  • Proven ability driving results, including favorable margins, cycle times, promises kept

Skills For IT Project Administrator Resume

  • Consolidate all data for tracking and take proactive position in execution of IBM iX strategy in the territory
  • Demonstrable experience of working in a similar role within a PMO environment
  • Scientific writing and communication experience
  • Extensive experience in a project administration role, ideally within the chemical manufacturing industry
  • Work under pressure, with demonstrable experience of handling multiple tasks against tight deadlines

Skills For Sponsored Project Administrator Resume

  • Proven track record of managing project resources, both internal and external
  • Excellent customer focus, including positive customer feedback
  • Demonstrated success at simultaneously supporting multiple complex projects
  • Cost estimating experience
  • Experience in financial organisations as a project administrator
  • Strong financial background is required
  • Current project support experience
  • Excellent knowledge of Microsoft Word, PowerPoint, Project and Visio

Skills For Administrator Project BIS Resume

  • Previous experience of software development projects
  • Experience of project support in the financial services sector is desirable
  • Demonstrated ability to work productively and independently as well as part of a team to achieve shared goals
  • Relevant business experience in the project administration for software implementations
  • Highly organised with a proven track record of project team administration
  • Demonstrate professional composure, and maintain a collegial and friendly work environment
  • IT and business/industry work experience

Skills For Project Administrator Intern Resume

  • Respect for confidential information; good judgment
  • Demonstrated ability to use independent judgment and discretion
  • Acceptable attendance and prior work record
  • Develop high level of credibility and strong positive relationships with subordinates, peers, and management
  • AutoCAD experience
  • Experience with Contractor Selection
  • Related experience in a project-oriented environment

Skills For Innovation Project Administrator Resume

  • Demonstrate administrative, organizational, and operations knowledge
  • Experienced in the use of SAP
  • Maintaining financial documentation of projects in progress to help maintain on time delivery, invoicing, and profit margins,
  • Entering Projects in SAP and working with Finance, Order Management, and Legal teams to ensure, and
  • Working for a comparable company implementing the respective solutions
  • Ordering hardware and software for project delivery to match consultant schedule,
  • Working with Accounts Payable to insure vendor invoices are paid in a timely manner,

Skills For CO OP Project Administrator Resume

  • Working with Accounts Receivable for any issues with invoices or payment schedules,
  • Maintaining customer and consultant communications to help ensure project progress, delivery, and completion,
  • Understanding of project risk management, project change control processes and ideally exposure to or trained in Prince 2
  • Working knowledge of Uniform Guidance, 2 CFR Part 200
  • Fluent in Russian (speaking, reading and writing)
  • Effectively and successfully drive, communicate, and implement projects by developing and applying project charters, Gantt charts, action plans, A3's, and other project management tools

Skills For National Project Build Administrator Resume

  • Lead project teams by building and motivating team members to meet project goals, adhering to their responsibilities and project milestones
  • Work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation, and excellence
  • Coordinate reporting and analytics of projects for time reporting, resource management, issues and risk awareness, and business case and expenditure processes
  • Help support the document management plan, and assist with developing and coordinating Program communications via BC corporate and DEP communication tools
  • Assist Health & Safety Manager, Quality Manager, and Risk Register Owners with coordination, tracking and reporting of efforts for various projects
  • Support management, action planning, and follow-up for JHCP's strategic plan and year to year objectives
  • Meticulous in accurately maintaining data; expert level in use of MS Excel
  • Act as central PMO information owner primarily using Walter intranet sites
  • Accelerated Microsoft computer knowledge to include proficiency with Excel workbooks, formulas, tables, formatting, graphs, PowerPoint and other databases

Skills For Project Administrator With Russian Resume

  • Advanced level of expertise in Microsoft Excel with the ability to perform v lookups, pivot tables, charting and formulas
  • Inspire and lead a diverse and continuously evolving work team
  • Comfortable working with tight deadlines and under pressure
  • Comfortable working with a variety of communication styles
  • Assist with delivery of DEP required administrative requirements necessary for the contract, using DEP’s PDS, PMIS and CMIS systems

Skills For Administrator, Project MIX Resume

  • Coordinate compilation and perform formatting of agreement and construction Contract Documents
  • Oversee and track execution of contracts including subcontracts, approvals of sub-consultants, etc
  • Monthly and milestone pay applications to customers with travel and living documentation
  • Conduct project reviews/audits to assist with planning customer projects from its inception to close-out
  • In depth understanding of Citi’s Financial Systems
  • Understand and analyze engineering details, project plans, and specifications
  • Speak multiple languages an added benefit for interfacing with various global teams
  • Consumer Banking serves 23 million households at 5,613 branches in 23 states, 20,513 ATMs, online, via mobile and by phone

List of Typical Responsibilities For an Administrator Project Resume


Responsibilities For Senior Project Administrator Resume

  • Able to multi-task, manage time effectively and handle tight deadlines
  • Communicates effectively and efficiently to share information, and provides direction to university faculty and staff
  • Advanced computer skills - Word / Excel (Power BI/Query) / PowerPoint / Visio
  • Function effectively in stressful situations/circumstances
  • Substantial experience of providing administrative support for large projects with reporting requirements
  • Experience or knowledge of the design and implementation of eLearning programmes is an advantage
  • Establish and maintain effective and collegial working relationships with faculty, administrative staff and co-workers
  • Strong knowledge of basic computer software, including all Microsoft Office products as well as Adobe and other web-based applications
  • Provide effective support to Project Managers & Program Managers including project administrative tasks

Responsibilities For IT Project Administrator Resume

  • Previous experience updating of work plans is needed
  • Multi-task and prioritize, meeting multiple deadlines
  • IT experience (2 years min)
  • PM experience (2 years min)
  • Administrative/customer service experience (required)
  • Assisting the Manager – Administration O&M with monthly reporting, communications, and follow-up with project staff
  • Maintain confidential employee files and other project filing including training and license records and vendor insurance certifications

Responsibilities For Sponsored Project Administrator Resume

  • Provide administrative support (travel, expense reports, calendaring, meeting management, etc.) for the Accelerator team
  • Creation of project communications including status reports, presentations, meeting minutes based on information provided by Project Managers or Program Lead
  • Participates in developing IT strategy to meet the mission & needs of program/project
  • Follow up with subcontractors regarding project paperwork as needed
  • Sort, distribute and follow up with project mail and faxes; prepare outgoing packages and mail to meet daily deadlines
  • Set up project binders and order project drawings from local printing resources

Responsibilities For Administrator Project BIS Resume

  • Archive all project documentation according to Suffolk guidelines
  • Produce ‘Board Level’ programme reporting
  • Support the implementation of project plans, including communication and documentation
  • Responsibility for all aspects of support planning and organisation of office resources, and Project documentation
  • Proficiency in using multiple electronic data management platforms
  • Maintains an organized approach to managing daily activities, can juggle multiple demands efficiently and productively
  • Performs non-technical project completion using an internal customer perspective, typically from initiation through delivery
  • Review of Contractor-submitted Baseline Schedules for conformance with contractual requirements and overall best scheduling practices

Responsibilities For Project Administrator Intern Resume

  • Assist in the co-design of solutions by performing a wide-range of roles
  • Accountable for the development and maintenance of Accelerator specific tools including SharePoint, research compilation, communications, NDAs, etc
  • Responsible for conducting weekly program meetings to discuss open issues and schedules
  • Process and enter all PO’s for capital purchase and services
  • Preliminary reconciliation of phased PO’s and invoices
  • Provide phone line audits as needed, coordinate cancellations with Tangoe and Op’s

Responsibilities For Innovation Project Administrator Resume

  • Support and facilitate National Operations as needed – provide PO’s for non-capital repairs and purchases, cross reference invoices and provide follow up and communication to vendors and Op’s as needed
  • Coordinate on multiple projects
  • Deliver the highest quality of service by performing all activities in compliance with existing procedures and customer requirements and ensure they are completed in a timely manner
  • Execute the process of communication about new payroll programs with payroll service providers
  • Track to project Spend Plan
  • Directs and leads development of program/project strategic plan
  • Continuous improvement of process and technology use
  • Under the direction of the Director, and working collaboratively with OSA staff, IT support staff, and internal partners across the university, leads efforts to evaluate and reengineer business processes and use of technology using LEAN or similar process improvement methodology

Responsibilities For CO OP Project Administrator Resume

  • Manages logistics requirements, including facilities, venue, scheduling, technology, instruction, catering, etc
  • Operationalizes goals & objectives; ensures that resources are created or obtained
  • Collaborates on customer service initiatives; creates associated practices & procedures & metrics to measure success
  • Plans and coordinates all aspects of non-technical projects or initiatives from discovery through delivery
  • Take necessary action to coordinate all administrative functions with Project personnel
  • Provides necessary documentation and tracking of project financial and sales order information, including handling of weekly time and expense reports; preparation of monthly status reports and maintenance of required documentation and filing systems
  • Responsible for preparation of new order reviews, transfer report analysis, monthly status reports
  • Supports schedule and cost control activities associated with the projects
  • Creation of a tracker that supports detailed project financial tracking and management. This includes using a recommended financial tracker that provides a detailed view to the project budget, forecasted spend, committed and legally obligated dollars, forecast-to-end projection and variance through project closure

Responsibilities For National Project Build Administrator Resume

  • Working with Service Management to support financial requirements for ITSD Enterprise projects (accruals, notification of purchases on local out-of-region ARs for Product Coding, etc.)
  • Support and take ownership of project administration and documentation functions, such as
  • Type, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and create and maintain paper and electronic project files according to Suffolk guidelines
  • Maintain and track project information in Expedition as required
  • Assist project team with closeout coordination and preparation of O & M Manuals
  • Work with project team and manager(s) as directed to achieve departmental objectives
  • Order supplies for project team/office

Responsibilities For Project Administrator With Russian Resume

  • Maintain personal, office, and jobsite space (if applicable) in a neat and organized manner
  • Assist in the preparation and distribution of project punchlists
  • Participate in project and/or team meetings as needed
  • Assist in the implementation of new procedures as designated by Company
  • Provides expert advice and guidance to assist faculty and staff in preparation of competitive and non-competitive grant and contract proposals at various stages of pre-award, including but not limited to award transfers, Just-In-Time requirements, project amendments, and revised budgets
  • Evaluates and prepares proposal documentation for adherence to representations and certifications, and applicable assurances
  • Routes complete and accurate proposals to obtain AOR approval and signature

Responsibilities For Administrator, Project MIX Resume

  • Places high priority on serving customers (internal and external to the university). Ability to exercise diplomacy, establish and maintain effective working relationships. Demonstrates flexibility and willingness to change as needed to meet priorities, respond to requests, and contribute to a positive and professional work environment
  • Responsible for project management (planning, organizing, motivating and controlling resources) to prioritize workload, and effectively manage multiple obligations
  • Evaluates proposal-intake information for accuracy and completeness
  • Identifies on-line resources and provide information to facilitate the proposal development process from proposal in-take to submission
  • Coordinates with faculty and staff to ensure the proposal meets the university’s submission deadline policy
  • Keeps management and all stakeholders informed throughout proposal development process and escalates issues for resolution proactively and clearly. Seeks knowledge and provides feedback to others. Communicates, coordinates and provides training and education to the university related to pre-award sponsored activities, as appropriate
  • Responsible for time management to develop a mutual action plan and timeline with faculty and staff in preparation of proposal elements to ensure internal approvals and final proposal review are accomplished in advance of the sponsor’s deadline

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