Human Resource Assistant Resume Sample

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Samara Armstrong
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Work Experience


Human Resource Assistant Manager
05/2015 - PRESENT
Chicago, IL
  • Schedule, coordinate and confirm meetings with external and internal partners
  • Maintain department email lists and tracking spreadsheets
  • Manage expenses, create expense reports and process invoices
  • Schedule, confirm and set up video calls and webinars
  • Provide meeting, presentation, classroom prep and support
  • Maintain and update internal websites
  • Create, proof and deliver final versions of communications and presentations
Human Resource Assistant
05/2010 - 04/2015
Boston, MA
  • Answers Human Resources, employment, benefits (forms) inquiries, etc. and/or refers questions to the Employment and Testing, Employee Relations and Training, Classification and Compensation, and Benefits Divisions as necessary
  • Supports applicants with troubleshooting, email account setup, application completion, and application status updates
  • Acts as backup for administration, requisition inputs, job posting drafts, or paper requisition file creation, and accesses Prism (applicant tracking system) as needed for historical applicant support
  • Assists with file retrieval, scanning for Analysts working remotely
  • Retrieves drug test or physical exam results and reports to appropriate Department contact/Analyst
  • Requests retest, specimen receipt verification, donor contact verification, other coordination as needed to secure drug test results
  • Maintains confidentiality, verifies testing during invoice/payment process
  • Reviews guidance materials such as Administrative Regulations, Employment Manuals, Classification Memos, and other materials to determine position preemployment testing requirements
  • Set up and maintain contract administration parameters for all collective bargaining agreements and non-union employee agreements in EWR repository
Human Resource Assistant
02/2003 - 12/2009
Phoenix, AZ
  • Order, maintain and replenish supply closet
  • Create and maintain employee files and HR filing system
  • Update bulletin boards and other company communication
  • Assist with employee onboarding, orientation and training
  • Coordinate with temp agencies for weekly payroll
  • Learning and following SOPs
  • Fielding employee questions and routing them to the appropriate HR staff member
  • Provide backup for Reception Desk when needed
  • Performs as customer service team member/receptionist, greets and announces visitors to the Human Resources Department

Education


Ottawa University - Wisconsin Campus
1998 - 2003
Bachelor's Degree in Human Resources

Professional Skills


  • Excellent customer service skills, organizational skills, multi-tasking skills, and attention to detail required
  • Demonstrated organization skills and ability to handle multiple priorities required
  • Demonstrated excellent interpersonal skills required
  • Strong organizational skills, ability to take, priority, and follow direction from multiple sources, and attention to detail
  • Skills in database management and record keeping, gathering and analyzing information skillfully is required
  • Strong computer skills including Microsoft Office; especially Excel and Word
  • Demonstrated time management and follow-through skills with high attention to detail

How to write Human Resource Assistant Resume

Human Resource Assistant role is responsible for computer, interpersonal, excel, microsoft, organization, word, software, customer, organizational, training.
To write great resume for human resource assistant job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Human Resource Assistant Resume

The section contact information is important in your human resource assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Human Resource Assistant Resume

The section work experience is an essential part of your human resource assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous human resource assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular human resource assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Human Resource Assistant resume experience can include:

  • Interpret contracts, agreements, plans, policies, and procedures for system input. Consult with appropriate labor & HR representatives to ensure accurate interpretation and administration
  • Experience:Two years previous office/customer service experience required. Human Resource experience strongly desired
  • Outgoing personality with strong negotiation skills
  • Strong PC skills including proficiency in Excel and PowerPoint
  • Excellent technical aptitude, including software application skills
  • Strong organizational skills Ability to prepare detailed reports using Excel, and HRIS/Payroll System

Education on a Human Resource Assistant Resume

Make sure to make education a priority on your human resource assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your human resource assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Human Resource Assistant Resume

When listing skills on your human resource assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical human resource assistant skills:

  • Strong computer skills, fast and accurate keyboarding skills
  • Excellent English Communication Skills and Organization skills
  • Strong process orientation, time management and organization skills, and ability to handle changing priorities
  • Excellent organizational, communication, interpersonal, problem solving and time management skills required along with strong attention to detail
  • Proven Ability to communicate effectively, orally and in writing, using proper spelling, grammar, and punctuation in a professional manner
  • Experience working in a fast-paced environment while effectively coping with change

List of Typical Experience For a Human Resource Assistant Resume

1

Experience For Human Resource Assistant Manager Resume

  • Self-starter with strong analytical and organizational skills
  • Excellent computer literacy and application skills
  • Operate with confidentiality when having access to confidential information
  • Operate under pressure in a high volume office setting required
  • Three years of experience providing administrative program support in a professional office environment; or
  • Experience performing tasks in support of employment recruitment
  • Demonstrated ability to use Microsoft Office site, including Microsoft Word and Excel
  • Some experience supervising the work of others
2

Experience For Human Resource Assistant Military Oa Resume

  • Demonstrated proficiency in Windows, word processing, spreadsheet, and database applications required
  • Skill in using a desktop computer with Microsoft Office applications
  • Experience in a human resource program including exposure to recruitment is desirable
  • Experience working in a Human Resource Role
  • Experience in providing support to an HR office
  • Skill in proofreading and attention to detail
  • Extensive office work experience, preferably in a university setting
  • Work and/or volunteer experience including employment dates, salary and supervisor information
  • At least one year of previous experience working in an office environment
3

Experience For Accounting & Human Resource Assistant Resume

  • Experience working with all Microsoft Office tools with particular proficiency in Outlook, Word, Excel and PowerPoint
  • Campus timekeeping experience
  • Operates and arranges for the maintenance of office equipment such a fax machines, typewriters, computers, and copiers
  • Microsoft office experience, such as Word, Excel, PowerPoint and Outlook required
  • Work in a fast paced environment and prioritize based on the needs of multiple sites
  • Experience in a professional office environment
  • Multitask, prioritize and meet project deadlines
4

Experience For Legal & Human Resource Assistant Resume

  • Distribute and track all invoices to ensure invoice matches prior approvals
  • Assist with administration of effective communications program. Compile data for inclusion in monthly job talks packages
  • Three - five years experience in the HR field
  • Process background, criminal and fraud checks of identified applicants prior to employment offer. Follow-up and evaluate outcome in a timely fashion
  • Experience in HR Support
  • Experience in a Human Resources Department
  • Extensive computer experience to include Microsoft Office Suite
  • Previous work experience in the field of Human Resources
  • Demonstrated ability to pay strict attention to detail
5

Experience For Human Resource Assistant Resume

  • HRIS experience (ADP; Paylocity; PeopleSoft)
  • Manual dexterity, good hand-eye coordination and adequate vision needed in daily work
  • Assists the Director with employee benefit orientation, and open enrollment meetings; maintains good supply of benefit enrollment packets
  • HR experience
  • Operate under pressure in a high volume office
  • Previous HR experience
  • Previous office experience required; internships included
  • Work independently, remain flexible, and handle multiple priorities in a fast-paced environment
6

Experience For Human Resource Assistant Manager Resume

  • Work independently, remain flexible, and handle multiple priorities in a fast paced environment
  • Monitors, analyzes and/or validates various documents and reports based on established/defined criteria
  • Complete appropriate applicant letters / notices (Not a good fit, denial, and adverse action)
  • Detail oriented, organized, excellent follow through
  • Prioritize, anticipate needs, and adapt to changes in focus
  • Experience with NYS Civil Service Systems
7

Experience For Human Resource Assistant Military Oa Resume

  • At least one year of HR related experience desired
  • Highly detail oriented and able to use good judgment and maintain a high level of confidentiality and sensitivity
  • At least one year or work experience in human resources or clerical support position
  • Work well with others and demonstrate a team approach
  • Experience in the field
8

Experience For Accounting & Human Resource Assistant Resume

  • Demonstrated stability on resume
  • Experience in an office
  • Experience in a human resources role
  • 3+ years experience in HR
  • Strong Service Orientation with a proactive mindset
9

Experience For Legal & Human Resource Assistant Resume

  • Demonstrated consistent and high-quality work standard and ethic
  • Human Resources experience
  • Experience with large volume recruitments
  • Previous Administrative Assistant experience (1-3 years); preferably in Human Resources
  • Executive Administrative experience
  • Extensive admininstrative assistant experience, customer service or receptionist candidates encouraged to apply
  • Demonstrated ability to draft memos, letters, and emails, evaluate documents, and determine the appropriate action required
  • Related Human Resources and administrative experience
10

Experience For Human Resource Assistant Resume

  • Experience in a professional environment
  • Demonstrated ability to work proactively, collaboratively and independently
  • Possesses integrity and strong work ethic
  • Payroll experience, with knowledge of KERMIT or other payroll systems
  • Experience with HRIS/Benefits software, specifically ADP Workforce Now
  • Experience with the Commonwealth of Virginia’s software systems

List of Typical Skills For a Human Resource Assistant Resume

1

Skills For Human Resource Assistant Manager Resume

  • Effective interpersonal skills and ability to effectively communicate
  • Strong computer skills including Microsoft Office; especially Excel and Word required
  • Demonstrated ability to communicate effectively, both verbally and in writing, to a diverse array of internal and external students, staff and faculty
  • Good customer service and/or interpersonal skills
  • Strong computer and problem solving skills
  • Good time management skills and able to embrace change
2

Skills For Human Resource Assistant Military Oa Resume

  • Excellent computer skills- Word, Outlook, Excel
  • Strong analytical skills, with a technical aptitude
  • Demonstrated professional level of interpersonal skills
  • Outstanding telephone communication skills and a professional manner
  • Skill in providing and promoting good customer service to internal and external customers
  • Previous benefits/payroll administration experience and/or experience maintaining integrity of HRIS and report writing within system is considered an asset
  • Sound judgment and problem-solving skills
  • Proven ability to multitask and organize time efficiently by prioritizing work with great attention to detail
3

Skills For Accounting & Human Resource Assistant Resume

  • A professional and capable assistant with demonstrated experience supporting senior leaders and be able to keep highly confidential information
  • Computer skills using Microsoft Office applications (Word, Excel, Outlook, and Access)
  • Human Resources experience, or administrative experience supporting professional staff or management
  • Demonstrated work experience in data entry and processing paperwork
  • Superior Microsoft Office skills including Excel, Outlook and PowerPoint
4

Skills For Legal & Human Resource Assistant Resume

  • An effectual communicator verbally and well as through writing skills
  • Previous HR experience or HR support experience
  • 6 months prior human resources experience
  • Knowledge and experience in conflict resolution is demonstrated
  • Prior experience in a Human Resource function
  • Experience as an administrative assistant or equivalent experience
  • Prior front HR experience REQUIRED
5

Skills For Human Resource Assistant Resume

  • Exceptional interpersonal skills to positively interact with students, supervisors and administrators in a professional and productive manner
  • Work with several computer programs at a time, Microsoft skills needed
  • Competent language skills
  • Great verbal and written communication skills required
  • Function effectively in a multi-task environment
  • Exceptionally communication skills, both written and verbal
  • Interact effectively with other areas within the organization
6

Skills For Human Resource Assistant Manager Resume

  • Able to interact effectively with others at all levels in the organization
  • Strong proficiency in Microsoft Office and specifically Word and Excel. Experience with Workday is an asset
  • Experience scheduling/coordinating training classes (facility, instructor, participant, material) and tracking training delivery
  • Experience scheduling/coordinating training classes (facility, instructor, participants, material) and tracking training delivery
  • Experience researching, organizing and analyzing data
7

Skills For Human Resource Assistant Military Oa Resume

  • Previous experience reading and interpreting collective bargaining and non-union work agreements is helpful
  • Previous experience with staffing, recruiting, onboarding helpful
  • Skilled at researching, investigating, and gathering information needed to meet recruitment needs
  • Demonstrated knowledge of recruitment such as screening, interviewing, and hiring for multiple positions
  • Prioritize and work well in a fast-paced environment with competing demands and multiple hiring managers
  • Demonstrated computer proficiency within a Windows environment, including Word, Excel, PowerPoint, Outlook and SAP, as well as video conferencing
  • Three years of office experience including two years of a human resource or related setting
  • Experience successfully creating and maintaining Excel spreadsheets
  • Experience successfully using State of WA Learning Management System (LMS)
8

Skills For Accounting & Human Resource Assistant Resume

  • Point of contact for new hire onboarding process, accountable for ensuring all new hire documents are completed prior to associate start date
  • Experience working with automated systems and/or databases ensuring data accuracy
  • Three years of office experience including 2 years of a human resource or related setting
  • Experience interpreting and applying rules in support of employee health benefits, payroll and/or time and attendance
  • Experience interpreting and applying FMLA and COBRA rules
9

Skills For Legal & Human Resource Assistant Resume

  • Three years' experience working in HR
  • Strong working knowledge of Microsoft Office Suite - Excel, Word, and Outlook
  • Solid foundation in understanding HR policies and procedures
  • Strong knowledge of hiring processes
  • Build strong/positive working relations with leadership
  • Flexibility with shifting priorities/ processes
  • Experience working as an Human Resources Administrative Assistant or a Human Resources Assistant
  • Demonstrated proficiency with domestic and international travel planning
  • Experience successfully using State of WA Human Resource Management System (HRMS)
10

Skills For Human Resource Assistant Resume

  • Experience using Access database
  • Experience with Microsoft Office products, including Outlook, Excel, and Word
  • Working cross functionally up and down the organization with proven ability to build relationships, establish trust and credibility
  • Manage multiple tasks independently with little or no direction, and make independent decisions using good judgment
  • Establish good working relationships with internal and external customers
  • Experience to adapt to a changing work environment

List of Typical Responsibilities For a Human Resource Assistant Resume

1

Responsibilities For Human Resource Assistant Manager Resume

  • Excellent internet and research skills
  • Strong ability to organize, prioritize and manage multiple priorities and functions
  • At least one (1) year office experience to include answering a multi-line telephone system
  • Experience in Human Resources or related field
  • Preparing, annotating PARS, and processing accessions by completing and verifying SF-52 data elements/processing entries
  • Assisting in driving the hiring process and ensuring timeliness to fill positions
  • Working knowledge of standard office practices, including greeting customers and answering multi-line phones
  • Creating and editing various HR forms (ongoing and time sensitive)
  • Conducting background checks, including drug screens for candidates accepting job offers
2

Responsibilities For Human Resource Assistant Military Oa Resume

  • Coordinating On Boarding activity with the hiring manager and human resources representatives
  • Scheduling and managing interview process
  • Distributing new hire forms to accounting, IT, etc. as needed
  • Collecting employee data and maintaining spreadsheets
  • Understanding of the concept regarding strict confidentiality
  • Maintaining Vacation Tracking Schedule
  • Documenting HR actions by completing forms, reports, logs and/or records
  • Standing and sitting throughout the day
3

Responsibilities For Accounting & Human Resource Assistant Resume

  • Completing post hiring paperwork
  • Providing open position updates to hiring managers
  • Writing letters, correspondence and e-mails on behalf of executive office staff
  • Assisting with special projects within the department
  • Handling confidential documents
  • Managing employee relations
4

Responsibilities For Legal & Human Resource Assistant Resume

  • Working knowledge of standard office practices; and of basic mathematics
  • Creating offer letters per specific guidelines
  • Counseling employees and managers/supervisors on employee benefits and employee groups when changes occur in the status of entitlements
  • Advising managers/supervisors on all aspects of employee benefits to enable them to furnish information to their employees
  • Processing claim forms or applications for health benefits, life insurance and thrift savings plan
  • Demonstrating proficiency in the use of Microsoft Office (Excel, Word, Outlook, etc.) software
5

Responsibilities For Human Resource Assistant Resume

  • Overseeing the process of compensation and benefit documentation
  • Working ability of MS Word, Excel, and computer systems
  • Managing HR records
  • Staying current on the company's organization structure, personnel policy, and federal and state laws regarding employment practices
  • Processing workers compensations claims
  • Screening of incoming resumes/CV’s
  • Field general HR questions from team members and business-facing HR community. Researching, escalating and resolving issues
  • Maintain files and records management system by preparing and verifying documents for scanning and filing
  • Prepare or update employment records related to hiring, transferring, promoting, and terminating
6

Responsibilities For Human Resource Assistant Manager Resume

  • Support Human Resources team with scheduling candidates for screening, interviewing, posting opportunities to internal and external job boards
  • Follow up with new hires on the outstanding cases (e.g. missing documents / information) to ensure compliance with company On boarding Policy
  • Coordinate with Hiring Manager on orientation date for new hires and processes onboarding details in the applicant tracking system
  • Responsible for managing the performance review process with supervisors by sending reminder notifications and making updates to PS with compensation changes
  • Provides general administrative support (filing, copying, sorting, etc.)
  • Considerable knowledge of filing systems, record keeping process and procedures, and organizing files for quick extraction, as needed
  • Responsible for coordinating, organizing, and planning company events
  • Prepares reports by collecting, analyzing, and summarizing data and trends
7

Responsibilities For Human Resource Assistant Military Oa Resume

  • Misc. scanning, filing, printing, data entry, etc
  • Develop and maintain various tracking, filing and archiving
  • Activities include establishing POs, processing payment requests, submitting travel & expense requests
  • Send out On Boarding Notice to Line Managers/Center Managers/IT/Accounting etc
  • Responsible for posting jobs and ensuring accuracy and efficiency of all postings
  • Participates in Acadia’s acquisition activities adding new employees and updating records
  • Proficient at writing correspondence, creating Power Point, Microsoft Office (Especially Word, Excel and Power Point)
  • Assists in organizing special employee events, employee activities and human resources related in-service training
8

Responsibilities For Accounting & Human Resource Assistant Resume

  • Schedule monthly birthday meetings and Quarterly Communication Meetings for HR Manager and Manufacturing Director, using their calendar to ensure availability
  • Assists in processing change requests and maintaining team member information in ADP
  • Adhere to the recruiting strategy and execution of our annual seasonal hiring
  • Work 40+ hours a week, and occasional weekends during the height of the Service Center Hiring - July - September
  • Assist and support NYC HR Manager with sourcing candidates, conducting pre-screens for all levels and phone screens for intern candidates
  • Take an active role in implementing and communicating best practices related to Human Resources
  • Coordinate with outer-lying payroll administrators on onboarding documentation to ensure timely compliance
  • Track staff training, stipends, driving eligibility, and follow-up with staff appropriately
  • Coordinate staff training events or programs and recommending resources, as needed
9

Responsibilities For Legal & Human Resource Assistant Resume

  • Independently identifying and coding all personnel-related forms daily, e.g., Personnel Action Request (PAR), OF-8 and CD-516, (PMSO) forms
  • Sorts, opens, and routes incoming mail and prepares outgoing mail for delivery to the post office
  • Coordinate temporary labor with staffing agencies, including temporary to permanent and temporary assignments
  • Approachable and appropriate interacting with staff at all levels in a rapidly changing environment
  • Monthly, quarterly and yearly reporting on all recruiting analytics
  • Organizing & managing own work load with a focus on details and a sense of urgency to meet deadlines
  • Asks for input when unclear on whether to accept meeting requests before responding
10

Responsibilities For Human Resource Assistant Resume

  • Works independently and with team on special nonrecurring and ongoing projects
  • Working in a Human Resource setting
  • Assist new Hires in completing check in process
  • Collect all necessary on boarding documents/information and do enrolment to venders
  • Facilitate contract signings for new employee’s on boarding day
  • Handle employee off boarding process
  • Assist with annual censuses and testing as required
  • Provide recommendations regarding payroll and benefits administration and/or system improvements
  • Distribute resumes to appropriate hiring manager

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