Fund Administration Resume Sample

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Craig Bahringer
22808 Nella Oval,  Philadelphia, PA
+1 (555) 854 8377

Work Experience

Fund Administration & Oversight Administrator
03/2016 - PRESENT
Phoenix, AZ
  • Ten years of fund administration or regulatory experience at a senior or manager level
  • Three years of fund administration experience at a senior or lead level
  • Relevant investment company tax experience
  • Provides leadership and guidance to Fund Administrators in the Alternative Investment Group
  • Works with fund administrators to ensure daily, weekly, and monthly deadlines are met
  • Provides leadership and guidance to Fund Administrators
  • Prepares monthly and quarterly statements
Fund Administration Analyst
09/2013 - 09/2015
Los Angeles, CA
  • Ensures daily performance reporting deliverable deadlines are met
  • Prepares, validates and/or assists in preparation of client accounts, reporting, financial statements, financial audit reporting and/or specific client reporting, including, but not limited to accruals, monthly, quarterly, and/ or annual financials packages for fund, portfolio company level and investor reporting as per administration & service level agreements
  • Analyzes, researches, and ensures appropriate reconciliations surrounding investment activity /data i.e. bank accounts, expenses, income, gains, withholding, etc. are completed accurately and timely
  • Provides leadership and guidance to Fund Administrators in the Hedge Fund Administration Group
  • Assists in the onboarding of new clients, including participating in operational calls, the set up of the fund on systems, and keeping the project planner up to date
  • Assist in the conversion of existing funds onto Gemini’s platform, including participating in operational calls, loading data into the systems, and reconciling information back to previous service providers
  • Plans and reviews financial, board, regulatory, and status reporting for accuracy and adherence to SEC and IRS requirements, client agreements and internal policies
Fund Administration Assistant
04/2009 - 08/2013
Dallas, TX
  • Prepares and/or review of annual financial statements
  • Maintains books and records of alternative investment funds including valuations and calculations incentive and management fees
  • Assists in interviews and decision making process for new hires
  • Reviews valuation packages before administrators send to clients
  • Prepares various financial reporting packages for investor relations
  • Interfaces with portfolio managers and investment professionals regarding investments in underlying funds and fund of fund vehicles
  • Works on special projects such as fund conversions and setting up new funds
  • Maintains books and records for alternative investment funds including processing trades, reconciling cash and assets, verifying prices on securities, booking expense entries,


Dixie State University
2005 - 2009
Bachelor's Degree in Accounting

Professional Skills

  • Strong prioritization skills and ability to manage differing requirements from multiple ‘clients’ and to tight deadlines
  • Have strong Fund accounting skills, knowledge for Taiwan Funds, such as Global Equities, Global Fixed Income Fund, and Multi-Asset Funds
  • Excellent communication skills, both written and verbal with internal and external parties
  • Effective time management skills with the ability to prioritize multiple tasks simultaneously
  • Strong analytical and organizational skills, clear and effective communication, both written and oral; ability to multi-task
  • Strong analytical skills with ability to evaluate issues; propose and implement solutions, with consideration for all downstream implications
  • Strong written and verbal communication skills. Ability to engage individuals or teams in an impactful conversation or meeting

How to write Fund Administration Resume

Fund Administration role is responsible for analytical, excel, microsoft, trading, retail, finance, securities, training, security, accounting.
To write great resume for fund administration job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Fund Administration Resume

The section contact information is important in your fund administration resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Fund Administration Resume

The section work experience is an essential part of your fund administration resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous fund administration responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular fund administration position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Fund Administration resume experience can include:

  • Proven analytical skills and problem resolution skills
  • Demonstrated ability to lead a team while continuously driving forward change and maintaining a strong control culture
  • Investment fund industry experience. Strong knowledge in fund accounting, investment process, security valuation, and fund expenses is required
  • Plan and direct development of team members’ technical accounting, communication, and team-building skills
  • Proven experience in managing operational process and controls
  • Highly flexible and adaptable to changeTechnical skills / systems knowledge (e.g. Peoplesoft) is required

Education on a Fund Administration Resume

Make sure to make education a priority on your fund administration resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your fund administration experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Fund Administration Resume

When listing skills on your fund administration resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical fund administration skills:

  • Strong project and time management skills, with ability to set and maintain priorities in a multi-task environment
  • Proven leadership, prioritization and follow-through skills
  • Extensive experience in a payment execution environment and strong technical skills in payment formatting and technical infrastructure
  • Prioritise work, manage time effectively and work to deadlines under pressure
  • Demonstrated interest in financial services by participation in investment clubs, financial services/investment internships or other related work experience
  • Experience working with Registred Investment Company (RIC) tax experience

List of Typical Experience For a Fund Administration Resume


Experience For Fund Administration & Oversight Administrator Resume

  • Good understanding of Investment instruments valuation on EQ, FI, FX and Derivatives
  • Experience migrating funds into own team
  • Experience of Life Assurance Fund Administration
  • Demonstrated ability to understand complex issues within constrained timelines, develop and implement practical solutions
  • Demonstrated ability to engage senior stakeholders and influence outcomes
  • Experience with multi-level Fund structures and Box management
  • Supports fund administration team by learning and assisting with process to calculate standard monthly management fees for each fund, and billing fund expenses

Experience For Senior Manager, Fund Administration Resume

  • Learns and performs process associated with utilizing fund performance tracking system to monitor and review fund performance
  • Relevant Qualification (funds, pricing or accounting, other)
  • Governance/Board Reporting – develop materials to summarize oversight results to funds’ governing bodies (e.g., Board of Directors)
  • Assess necessity for Swing Pricing
  • Analyze existing and upcoming tax legislation, where applicable, to identify and implement strategies to minimize Clients’ tax liabilities
  • Opportunity to work directly with business critical clients in driving their business forward
  • Maintains and prepares accurate daily/weekly/monthly fund reports
  • Compiles quarterly reports from various sources utilized by Board Members
  • Reviews and approves various weekly, monthly and quarterly internal reports

Experience For Director, Fund Administration Resume

  • Prepare monthly/quarterly fund investor allocations
  • Prepare year end financial highlights and share capital disclosures for financial statements
  • Oversight of HSBC FA’s NAV calculation for Taiwan onshore funds and DIM accounts which include NAV accuracy check, NAV moving impact factor, pricing changes, DIM tolerance reports, etc
  • Knowledge of Corporate Actions impact to NAV
  • Set up Dividend distribution and analyze the components breakdown
  • Design and implement the internal controls

Experience For Fund Administration Specialist Resume

  • Assists in preparing financial statements and tax/financial packages of securities, and compiling related reports; contributes to analysis of data reconciliations to ensure accuracy
  • Provides support in performing fund compliance monitoring and reporting, and completing monthly checklists
  • Aids in preparation and maintenance of budget for various funds
  • Facilitates development of a 360° understanding of the productsandservices that Citi provide to Mutual Fund Administration clients, e.g. Fund Accounting, Transfer Agency, Custody and Technology
  • Improve business communication skills through working exposure to Clients, Senior Management, Operations, Product Owners, Client Relationship Managers and Technology
  • Excellent verbal and written communication capabilities – ability to interact with all levels, including independent fund directors, industry groups and business heads
  • Flexible to handle constantly changing responsibilities

Experience For Fund Administration Analyst Resume

  • Rigourous evaluation of Risk Management in relation to our clients’ interests
  • Excellent verbal and written communication capabilities - ability to interact with all levels, including independent fund directors, industry groups, business heads and the firm’s senior management
  • Preferably relevant recognized qualification (ACCA, ACA, CIMA, CFA), or equivalent years-served industry experience
  • Research and assist in the determination of the fair valuations of securities for which a closing price is not available due to trading halts, etc. This includes communication with the funds’ Valuation Committee and sub-advisors
  • Industry experience. Strong knowledge in multi-currency fund accounting, custody, investment process, security valuation, and fund expenses are strong assets
  • Experience with exchange traded funds, retail mutual fund trusts and corporations in addition to tax distributions, an asset

Experience For Manager, Hedge Fund Administration Resume

  • Stays current with all products, fund changes, fraud warnings, and all other policy and procedure changes that could affect one’s ability to produce quality work
  • Experienced People / Cost Centre Manager
  • Manage and develop a team of Supervisors/Sr. Administrators/Staff .Assist with developing and managing to the departmental budget
  • Excellent attention to detail. Excellent verbal and written communication capabilities – ability to interact with all levels, including directors, industry groups, business heads and the firm’s senior management
  • Follow company internal policies and procedures
  • Ensure that information to customer follow company internal policy and procedures
  • Previous exposure to a wide spread of asset classes - Mutual Funds, Hedge Funds, Bonds,
  • Money Market Instruments, Futures, Options & Forwards

Experience For Fund Administration Operations Analyst Resume

  • Previous exposure to Fund Tax, various locations
  • Analyze portfolios to identify issues arising from various investment strategies including: hedging transactions, PFIC’s, REIT’s, partnerships, notional principal contracts and derivatives
  • Experience using bloomberg and knowledge of hedge fund is desired
  • Assist in the preparation of financial reporting filings (monthly/quarterly/ semiannual/annual). Learn how to prepare a financial statement for a mutual fund or alternatives fund and assist as needed
  • Financial reporting work experience

Experience For Fund Administration Operator Custody Payments Resume

  • Proficiency in mutual fund accounting
  • The ability to work independently and to take ownership for responsibilities
  • Liaise with SPM’s, Portfolio Management, Product Development, etc to structure and monitor investment vehicles to best meet the tax needs/expectations of clients. Recommend actions e.g. closing vehicles when that is appropriate
  • Coordinate the sub-certification process used to support the Officer’s certification of financial reports in compliance with Sarbanes Oxley sections 302 and 404
  • Experience in mutual fund industry or in an accounting/reporting role with increasingly progressive career track
  • Previous experience working in a custody or pricing role (beneficial)
  • The ability and desire to work in a high performance environment, previous experience working in a busy environment
  • Upervisory/management experience

Experience For Associate, Fund Administration Resume

  • Managing corporate action notifications to clients in relation to portfolio
  • Managing relationships with clients and internal and external stakeholders (eg. Investment Managers, Traders and their Operations and support teams)
  • Be responsible for independently conducting client and service provider meetings and presentations at all levels of an organization fully representing Mercer’s positions
  • Direct staff and coordinate fund administration functions for mutual funds, including oversight of the daily relationship with the Fund’s custodian, accounting agent, administrator and lending agent
  • Oversee the accounting agent’s calculation of the funds daily Net Asset Value (“NAV”). Provide real-time guidance to the accounting agent to resolve any issues and ensure timely and accurate delivery of NAV’s
  • Assist in the coordination of the funds’ audit, managing the relationship with the independent accounting firm, ensuring timely resolution to all audit items

Experience For Fund Administration Accountant Resume

  • Perform reviews and approvals of fund budgets, expense payments and accruals of fund expenses, ensuring that expenses are accrued accurately on the funds’ books and records
  • Ensure that the funds’ valuation policies and procedures are consistently being applied
  • Perform reviews and oversight of the funds’ income and capital gains distribution calculations
  • Oversee and participate in department deliverables required for the production of the Prospectuses and Statement of Additional Information. Work with the Legal Department, Compliance and the funds’ audit firm to ensure timely and accurate reporting
  • Ensure all custody files captured in the system ‘Iclipse’ contain signed control checklists
  • Inform senior advisors of any problems that arise on his or her funds
  • Adhere to proper Document Procedures
  • Handle all client inquiries
  • Identifying any training needs and assisting in resource planning; ensuring cross training for all team members to ensure sufficient coverage is always in place

List of Typical Skills For a Fund Administration Resume


Skills For Fund Administration & Oversight Administrator Resume

  • Good experience for accounting and Operations procedures
  • Fluent written and verbal communication in English skills
  • Experience working for a financial services firm or top tier accounting firm
  • Work independently and set priorities with only high-level direction
  • Experienced in Microsoft Access with the ability to create reports and run queries

Skills For Senior Manager, Fund Administration Resume

  • Strong Knowledge of Mutual Fund Regulations required
  • Proven ability to work well in a team oriented environment, while maintaining ownership over individual responsibilities
  • Strong performance in a leadership role, whether leading a project, a team, or an initiative
  • Working experience in at least one area of Fund Administration
  • Experience in the mutual fund or finance industry as well
  • Strong leadership, management and team development abilities
  • Of management experience in the asset management industry

Skills For Director, Fund Administration Resume

  • Fund audit experience, preferably with a big 4 firm
  • Demonstrated ability to work in an environment where adherence to procedures and controls is critical
  • Investment industry or legal experience helpful
  • Demonstrated thought leadership with the ability to influence and achieve results
  • Managing custody account reconciliation and report preparation and reviewing processes for custody clients including fee calculations and billing processing
  • Providing daily support for the Firm’s global trading desks, providing real-time advice on foreign taxes impacting trades
  • Ensuring all pricing data has been received and following up on any outstanding data
  • Acknowledging trade instructions received by updating status to ‘in processing’ on Mantra

Skills For Fund Administration Specialist Resume

  • Managing Monthly Key Performance Indicators (KPI) and Key Risk Indicators (KRI), preparing and distributing to control team and business
  • Making monthly trading schedule considering holiday of Lux, NY HK and Korea to ensure enough liquidity
  • Verifying and logging expense check requests, submitting expense requests to custodian for payment
  • Tracking and reviewing fair valuation determinations of the Valuation and Pricing Committee
  • Acting as a signatory of Deutsche Bank and exercising such authority in accordance with Deutsche Bank Group policy
  • Using online vendor tools to analyze pricing inputs and measurements for securities valuations

Skills For Fund Administration Analyst Resume

  • Managing all Funds’ tax filings prepared by external service providers
  • Working closely with Legal, Compliance and Business Management on relevant tax matters
  • Processing instructions and queries relating to capital measures for clients and supervision of clients’ holdings
  • Processing custody trades on Deutsche Bank’s trade capture Platform
  • Co-ordinate Fund audits including engagement planning, responding to audit queries, preparing related documentation
  • Leadership role within Financial Control working groups responsible for executing strategic initiatives
  • Project work related to increasing efficiency and improving control environment

Skills For Manager, Hedge Fund Administration Resume

  • Develop process procedures and controls for accounting operations, financial reporting and system applications
  • Knowledge of SEC financial accounting and reporting requirements
  • Monitor Fund accounting process, such as NAV calculation, Custodian coordination, settlement functions, Asset and Cash Reconciliation and routine reporting
  • Responsible for daily cash reporting, updating spreadsheets and reconciliations with expense information, holdings and net assets
  • Periodic reporting of financial information and regulatory filing requirements
  • Works closely with various departments including traders, Operations, Marketing as well as external auditors, custodians and trustees
  • Provide ongoing feedback and performance evaluations for both onshore and offshore team members
  • Interact with clients and shared service teams to obtain understanding of funds’ activities on a month to month basis

Skills For Fund Administration Operations Analyst Resume

  • Oversee accounting responsibilities related to the implementation of new funds
  • Direct the alignment of team resources to meet client deliverables
  • Client escalation point for Financial Control issues, providing direction and judgment calls for internal team while providing necessary client communication to resolve external issues
  • Review and guide in the preparation of daily and month end net asset valuation packages and performance returns
  • Review and guide in the regulatory filings, as necessary (e.g. Form PF)
  • Seasoned multi-disciplinary expert with extensive technical and business knowledge and functional expertise (e.g. tax, regulatory)
  • Analyze and understand all security and cash position differences related to reconciliations
  • Coordinate break resolution process between client, operations teams and Custodians

Skills For Fund Administration Operator Custody Payments Resume

  • Facilitate hand off process between India and Chicago reconciliation teams, and follow up on open issues
  • Work closely with implementation team to ensure seamless handoff and setup of new client accounts
  • Perform daily review of reconciliations and execute controls
  • Coordinates the workflow of third party vendor’s Fund Administration group. Primary communication with third party fund administration and finance operations groups for Mercer products as well as third party custodian,accounting group and transfer agent
  • Understanding of the Custody/Trustee role in Investment Funds
  • Understanding of business health indicators including profit margins, unit cost, and market comparisons
  • Develop the formal vision and the roadmap to deliver this vision for the Fund Admin product line
  • Input into the formal go-to-market strategy for the Fund Admin business lines including market segmentation, marketing/sales strategy, pricing, product and operating plans
  • Develop and maintain relationships with clients and prospects. Cultivate relationships in order to solution and sell services which meet the specific needs of clients

Skills For Associate, Fund Administration Resume

  • Identify, research and resolve complex reporting/accounting
  • Self-motivation and an ability to work in a demanding and progressive environment meeting deadlines
  • Organise the group to maximize cross consulting and technical sales expertise to further maximize revenue opportunities
  • Proactively share knowledge to ensure department objectives are met
  • Advise and improve the overall department’s function and efficiency
  • Coordinate and monitor fund administration group activities in monitoring fund's compliance investment restrictions detailed in the Prospectus, Statement of Additional Information, Investment Company Act of 1940, and Internal Revenue Code

Skills For Fund Administration Accountant Resume

  • Mutual Fund Administration and/or Mutual Fund Accounting experience required
  • Respond to staff questions regarding regulatory provisions
  • Identify and provide guidance to supervisor and staff on treatment of complex financial instruments and complex compliance issues
  • Act as the primary contact for client inquiries, requests and ad hoc projects on compliance and treasury issues
  • Coordinate audits across multiple departments, respond to internal and external inquiries
  • Review and monitor regulatory filings for compliance issues
  • Ensure approach is consistent with industry best practice for control, oversight and management of the production of fund’s net asset value and where appropriate provides input and drive to enhance such processes
  • Knowledge of the fund administrator (State Street) fund accounting, financial reporting, and custody system
  • Knowledge of the custodian’s (State Street) fund accounting and custody system

List of Typical Responsibilities For a Fund Administration Resume


Responsibilities For Fund Administration & Oversight Administrator Resume

  • Oversee service provider Fund Administration, Fund Accounting and Custody functions and perform initial review of expense budgets and payments, general ledger activity, monthly reconciliations, and fund performance calculations
  • Excellent Excel skills, specifically including V Look-up and pivot tables
  • Advanced Microsoft Office product suite skills, particularly Excel
  • Demonstrated project management experience in executing and maintaining a project plan
  • Demonstrated ability to learn new product features and concepts, and apply this knowledge on the job in a timely and effective manner

Responsibilities For Senior Manager, Fund Administration Resume

  • Tax experience working with Mutual Funds
  • Demonstrated understanding of SEC and FINRA Mutual Fund Regulations
  • Two to five years of experience in financial services
  • Demonstrated ability to manage major functions required of the business
  • Researching and gathering data on valuation inputs of fixed income securities for support and backup of regulatory filings as well as for annual audit support
  • Reviewing accruals and income receipts and reconciling any discrepancies

Responsibilities For Director, Fund Administration Resume

  • Prepare and review Fund expense budgets, including MER tracking and waivers/absorptions
  • Detailed understanding of securities pricing, performance calculations, and impact on Fund level NAVs
  • Prepare monthly and quarterly financial reporting and accounting, both internal and external in accordance with applicable regulations for annual audits
  • Participate and provide initial reviews of the semi-annual and annual regulatory reporting to the SEC, shareholders, and insurance regulators
  • Deep understanding of IFRS, regulatory requirements under National Instruments 31-103, 81-102 and 81-106

Responsibilities For Fund Administration Specialist Resume

  • Communication with HK trading team, Australia PMG and local SPM
  • Prepare related schedules for Greenbook and Solvency II reporting on a quarterly basis
  • Proficient knowledge of mutual fund accounting and the tax implications of the regulated investment company’s investment vehicles
  • Extensive knowledge of 40 Act and reg SX reporting requirements, fund audits and regulatory considerations
  • Thorough understanding of the concepts and derivation of the Net Asset Value calculation for a wide range of mutual funds and ETFs
  • The job requires knowledge of tax issues, SEC regulations, financial reporting and the use of spreadsheets

Responsibilities For Fund Administration Analyst Resume

  • Independent learner who is self-motivated, hardworking, organized and can juggle many tasks and projects at once
  • Knowledge of the fund Custodian (State Street) fund accounting, and custody system
  • Basic understanding of all Fund Administration functions
  • Flexibility to work additional hours during peak business periods
  • ​Understanding of GAAP & Tax rules applicable to Mutual Funds and RICs
  • Prepare and/or provide initial reviews of various Board of Trustee reports

Responsibilities For Manager, Hedge Fund Administration Resume

  • Review daily financial reporting, daily NAV oversight, high dollar trade transactions, and internal Confluence reports and ensure they are provided to management and outside agencies, including publishing on the website
  • Build strong relationships with contributing business areas within BlackRock to improve the processes around fund launch and product change. Especially maintain a strong working relationship with the Product Management iShares and Legal Groups
  • Assisting in the preparation of Financial Statements and in managing local audits, working closely with the team in Sydney/Mumbai
  • Identifying innovative ways to improve processes, risk management and service delivery
  • Identify opportunities where technology can be applied to improve business processes
  • Conduct the oversight of Fund NAV processes, trade reconciliations, corporate actions, etc
  • Work with third party service providers on Fund market openings

Responsibilities For Fund Administration Operations Analyst Resume

  • Responsible for the preparation, review, filing and delivery of all Point of Sale and Continuous Disclosure obligations of the Funds – Simplified Prospectus, Fund Facts, Annual Information Form, Financial Statements and Management Reports of Fund Performance
  • Ensure appropriate disclosure according to regulatory requirements for investment products and changes in IFRS accounting policies
  • Ensure accurate and timely delivery of recurring and ad hoc Fund information such as performance, portfolio holdings, security classifications, portfolio breakdowns, etc. for internal and external users
  • Monitor funds of funds for out of tolerance and generate proposed rebalancing trades for approval and execution
  • Design and enhance financial reporting controls

Responsibilities For Fund Administration Operator Custody Payments Resume

  • Maintain accurate operational procedure documentation
  • Identify and implement improvement initiatives and continuously seek improved efficiency
  • Knowledge of derivatives and financial statement disclosure requirements
  • Self-starter with ability to work well both in a team environment and independently
  • Related investment industry courses – Investment Funds in Canada, Canadian Securities Course, Exempt Market Proficiency Course, etc
  • Manage cash and hedge ratio for the Korea domiciled funds in-line with the approved guidelines

Responsibilities For Associate, Fund Administration Resume

  • Execute spot and forward trades on Bloomberg/FXConnect
  • Verify FX price that traded
  • Ensure timely, precise cash movement in each of the KRW accounts
  • Performs daily monitoring of Custody accounts looking for overdrafts or anomalies, and researching and escalating when necessary. Performs monthly monitoring and approval of custody fee invoices for Funds not direct debited
  • Assists with resolving day-to-day operational issues for the Touchstone Sub-Advisors, 22c2 Vendor, Liquidity Vendors, Custodian, Prime Broker and Commission Recapture platforms. Coordinates onboarding calls for new and transitioning relationships
  • Manages the Market Registration function with Funds’ Custodian to prioritize market openings for Funds permitted to invest abroad. Communicates status with Sub-Advisor, Finance and Product Management team members as appropriate

Responsibilities For Fund Administration Accountant Resume

  • Reviews and approve Blue Sky renewals submitted by the Transfer Agency for Touchstone Funds per FINRA policies and in accordance with the associated procedures of the Funds. Performs oversight of BNY’s process via access to Blue-Win system
  • Providing support and documentation and answering questions of the Auditors during the annual audit
  • Review and approves the setting of department budgets in conjunction with senior management
  • Manage overall department budget, including overtime and miscellaneous expenses
  • Assist department head to manage the outsourcing Fund Administration services vendor
  • Assist department head to manage other Fund Accounting Functions, such as dividend distribution reports, cash management, and investment restrictions rules
  • Perform periodic back-testing and prepare summary documentation for Management and Board of Trustees

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