Facilities Director Resume Sample

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Cristian Grady
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Work Experience

Facilities Director
08/2015 - PRESENT
Phoenix, AZ
  • The efficient operation of the facility within department budget projections
  • A clean, attractive, risk free facility with appropriate and timely repairs of equipment and facilities
  • A 48-hour response to members’ concerns and response forms
  • Manage all functions of the Maintenance and Facility department of the YMCA’s Southern Region facilities
  • Maintenance Services and Facilities Management
  • Interview and select custodial and maintenance staff
  • Maintain staffing schedule, payroll deadlines, and emergency situations
  • Be available to cover staff schedules and emergency situations
Regional Facilities Director
11/2011 - 07/2015
Chicago, IL
  • Conduct annual employee performance evaluations
  • Establish and maintain ongoing staff orientation and training program
  • Maintain departmental communication through effective use of email, attend regular staff meetings
  • Assure appropriate signage is available in the building
  • Ensure timely response to request for service by members and staff
  • Monitor quality of service for contractors performing work in building, ensuring work is performed in accordance to all agreements and warranties
  • Ensure implementation of ongoing preventive maintenance and energy savings programs
  • Maintain emergency procedures and life safety systems for the building
  • Work with Association Facilities Director for support and guidance with capital/large projects
Assistant Facilities Director
08/2005 - 08/2011
Chicago, IL
  • Computer skills as needed, able to work with Company program to track maintenance work orders as assigned and use our Dayforce Payroll system
  • Responsible for grounds maintenance including snow removal
  • Maintain adequate inventory of tools and supplies for maximum staff productivity
  • Maintain clean, safe and orderly work areas free of hazards
  • Maintain safety and be conscious of energy saving at all times
  • Work with Building and Grounds committee and Capital improvement project
  • Ensures equipment and procedures are safe, functional, and capable of meeting the diagnostic needs of the medical staff in a timely manner
  • Manages union supervisors and staff and resolves human resource, labor relations, employee and department safety issues


University of Wisconsin-Richland
2000 - 2004
Bachelor's Degree in Engineering

Professional Skills

  • Strong business acumen, organizational skills, analytical skills as well as verbal and written communication skills required
  • Strong problem solving skills—the individual identifies and resolves problems in a timely manner and gather and skillfully analyze information
  • Strong planning and organizational skills—the individual prioritizes and plans work activities, uses time efficiently and develop realistic action plans
  • Strong organizational and project management skills to manage competing and dynamic priorities, and multiple concurrent activities
  • Strong communication skills, experience with senior level executives highly desired
  • Excellent negotiation skills to deal effectively with internal and external stakeholders
  • Outstanding people manager, with inspirational leadership skills. Proven ability to coach, lead, and develop others to achieve their professional best

How to write Facilities Director Resume

Facilities Director role is responsible for organizational, interpersonal, leadership, planning, communications, research, reporting, training, finance, health.
To write great resume for facilities director job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Facilities Director Resume

The section contact information is important in your facilities director resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Facilities Director Resume

The section work experience is an essential part of your facilities director resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous facilities director responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular facilities director position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Facilities Director resume experience can include:

  • Develops and implements a plan for equipment procurement, maintenance and replacement. Keeps abreast of new developments in diagnostic imaging technology and makes recommendations on the acquisition and implementation of new technology
  • HVAC, electrical, painting, plumbing, carpentry knowledge & skills essential
  • Responsible for ordering and maintaining the supplies needed to effectively keep the branch clean, in order, and safe
  • Models relationship-building skills in all interactions. Responds to all member, business, and community inquiries and complaints in a timely manner
  • Owning the facility budget, ensuring we are getting the best value and ensuring cost-effectiveness
  • Advising the business on increasing energy efficiency and cost-effectiveness

Education on a Facilities Director Resume

Make sure to make education a priority on your facilities director resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your facilities director experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Facilities Director Resume

When listing skills on your facilities director resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical facilities director skills:

  • Strong project management skills with experience in organizing, planning and executing large-scale projects from design phase through to implementation
  • Strong skills to facilitate and collaborate with various internal and external constituencies on short- and long -term facilities planning and management
  • Strong analytical, research and report preparation skills to meet regulatory and budgetary reporting requirements
  • Strong skills in leadership, motivation of staff and team-building
  • Strong skills in management, regulatory compliance and operations planning
  • Strong negotiation, facilitation and influencing skills

List of Typical Experience For a Facilities Director Resume


Experience For Regional Facilities Director Resume

  • Proven comfort and experience interacting effectively with all levels of management, guests, associates, and clientele
  • Strong organizational skills and ability to respond appropriately to competing deadlines and frequent changes in priorities and schedules
  • Great people management skills, and experience managing global teams across multiple countries and regions
  • Excellent Interpersonal skills, able to relate with individuals at all levels
  • Validate project invoices prior to processing
  • Creative trouble-shooting skills
  • Effectively manage the facility maintenance, equipment maintenance and training aid repair
  • Exceptional change management leadership skills

Experience For Senior Facilities Director Resume

  • Operates and maintains the swimming pool to including cleaning, chemical quality and temperature. Ensures the pool is operating at peak efficiency
  • Experience managing a team of housekeeping employees through motivation coaching and development
  • Experience in managing, tracking and reporting progress on multiple projects simultaneously
  • Three years experience supervising service employees in a facilities maintenance or building operations setting
  • Three to five years of experience in facility management and housekeeping supervision
  • Experience in managing the mechanical and electrical design for new data centers
  • Establishes and maintains effective working relationships with other departments to provide a unified approach to facility management
  • Knowledge and experience implementing ADA, OSHA and general safety compliance standards

Experience For Assistant Facilities Director Resume

  • Contribute to the development of facilities strategy, manage priorities and drive policy making
  • Proactive, well organized and results-oriented, with the ability to lead and participate in multiple projects and competing priorities simultaneously
  • Previous experience supervising a multi-disciplinary staff (mix of trades and professionals)
  • Leadership experience in a Hospital Environment
  • Corporate Facilities Management experience as a third party service provider
  • Recent The Joint Commission/CMS Survey experience at the hospital level required

Experience For Assistant Facilities Director Image Services Resume

  • Three or more years’ experience in facility management or closely related field
  • Provide excellent proactive facility maintenance and responsiveness to the executive director’s and their program staff
  • Analyzing, negotiating and overseeing contracts for facility services, such as parking, cleaning, catering and technology
  • Working knowledge of mechanical, electrical, plumbing, heating/air conditioning, and carpentry
  • Supervising multi-disciplinary teams of staff including cleaning, maintenance and grounds
  • Overseeing the allocating and managing of space between buildings
  • Working knowledge of housekeeping and grounds keeping
  • Working knowledge of grounds keeping and pool operations
  • Managing and handling system repairs and monitor system performance

Experience For Data Center Facilities Director Resume

  • Leading the execution of equipment audits and record-taking policies
  • Leading timely proactive analysis of alternatives and notification of and addressing lease renewals
  • Ensuring that basic facilities, such as water and heating, are well-maintained
  • Helping the business to relocate to new offices and to make decisions about leasing
  • Drafting reports and making written recommendations
  • Working knowledge of hydraulics, pneumatics, electricity, and related measuring equipment
  • Working knowledge of mechanical, electrical, plumbing ,carpentry, and other maintenance-related areas

Experience For South Bay Facilities Director Resume

  • Working closely with Procurement to manage and optimize vendor relationships
  • Working knowledge of regulatory requirements from JCAHO, AHCA, OSHA, NFPA and other health care related agencies
  • Implementing new projects
  • Writing SOP's and Emergency Procedures for Start-Up High Rise
  • Adapting Hurricane Preparedness Manual to specifics of Property
  • Plumbing Leak Repairs
  • Establishing a collaborative environment while implementing challenging mandated programs
  • Understanding of building Management Control Systems, Life Safety Systems, CMMS,
  • Building and leveraging internal and external relationships and networks to build credibility and trust

Experience For Facilities Director of Imaging Services Resume

  • Leading cross-functional conflict resolution
  • Manages staff performing space planning function including the coordination of internal moves, relocations, and decommissioning of vacated offices
  • Communicate our brand using the Y’s Voice of Genuine, Nurturing, Hopeful, Welcoming, and Determined
  • Establishes billing model and assists in collecting outstanding receivables
  • Successfully complete the YMCA's Leading and Coaching Others training course within one year of hire
  • Oversees the functioning of building systems including mechanical, electrical and fire/life safety

Experience For Facilities Director Imaging Services Resume

  • Examine challenges and derive solutions regarding the office operations, including safety procedures, security plans, purchasing, and expansion logistics
  • Proficient in developing and maintaining a budget, and making forecasts for future costs and timelines
  • Manage all building operations responsibilities for sites including maintenance, internal distribution, mail handling, and project execution
  • Manage staffing, training and performance of maintenance department, ensuring that staff is informed of changes that affect maintenance
  • Knowledge and understanding of state finance law, leasing procedures and federal; procurement and contracting regulations
  • Upervising facility maintenance & housekeeping in similar world
  • Maintains building exterior, adjacent grounds and parking area
  • Perform site inspections to develop recommendations for improvements and to perform facility equipment obsolescent planning, budgeting, and replacement

Experience For Core Facilities Director Resume

  • Track the department’s operating budgets to maximize internal resource utilization and lower external costs. Generate annual operating budget
  • Deliver consistent sector-wide reporting in support of Finance, Logistics, Procurement and Engineering
  • Maintains a leadership role in managing and motivating the entire Facilities staff
  • Provides custodial services to all facilities, to include regular cleaning schedules, periodic contract cleaning, and trash/kitchen waster removal
  • Manage, develop, train maintenance, landscaping and engineering staff
  • Assist in developing and implementing strategic plans for the department
  • Measure the success of strategic initiatives by identifying appropriate measures, including customer service satisfaction
  • Responsible for the planning, procurement and use of equipment needed to ensure timely and efficient response to general and building services requests
  • Manages staff performing Mail/Shipping function

Experience For Facilities Director Resume

  • Act as the face of the New York office facilities team, managing all Partner, Agent/Executive, Client building related inqueries
  • Oversee the sourcing of maintenance vendors, contract negotiations, and existing contract enforcement
  • Participates in recruitment, selection, hiring, orientation, training, and dismissal of personnel
  • Knowledge of ordering parts and supplies related to building maintenance and repairs
  • The position is responsible for creating the annual operating and capital budget for the department
  • The position is responsible for the recruiting and training the staff members for the facilities operations staff
  • Oversee Morningstar’s American and Canadian facilities, reception and office management teams; enhancing team engagement and performance
  • Use the Preventive Maintenance program as a tool for predictive and ongoing maintenance
  • Develops, manages and monitors the annual operating budget for the Occupancy Department

List of Typical Skills For a Facilities Director Resume


Skills For Regional Facilities Director Resume

  • Provide effective oral and written communication skills, having the ability to work well with others at all levels
  • Strong skills in verbal and written communications
  • Strong organizational and problem-solving skills; ability to work with complex, time-dependent issues and manage a multitude of projects simultaneously
  • Strong demonstrated experience in a property or corporate real estate environment at a senior level in a similarly complex industry
  • Strong demonstrated experience in 'hands on' management of medium to large contract teams
  • Strong verbal and written communication, analytical and presentation skills
  • Excellent communication skills and the ability to interface with all levels of management
  • Excellent time management, interpersonal and organizational skills all required

Skills For Senior Facilities Director Resume

  • Prior experience in the fields of plumbing, heating, electricity, glazing and carpentry
  • Intermediate level skills in painting, electrical, plumbing and welding
  • Excellent business judgment, problem solving and decision making abilities; Proven ability to think outside of box and innovate
  • Experience in Integrated Facilities Management with experience managing a unionized workforce, including engineers and staff management positions
  • Math skills, including “shop math” (fractions, decimals, percentages, and linear scales)
  • Value diversity by working effectively with people from different viewpoints and backgrounds
  • Act as an organization-wide change agent, communicating effectively at all levels of the organization

Skills For Assistant Facilities Director Resume

  • Strong business acumen with a proven ability to evaluate the costs, risks and benefits associated with alternative actions before making decisions
  • Prior experience working with a unionized workforce
  • Demonstrate strong leadership by aligning strategy
  • Obtain technical skills and knowledge of equipment related to maintenance, custodial, energy and grounds/landscaping operations
  • Exceptional accuracy and organizational skills, attention to detail required

Skills For Assistant Facilities Director Image Services Resume

  • Computer Skills, HVAC & lighting controls
  • Prior facilities management experience, preferably in a complex retail/commercial/hospitality setting within the Tri-State area
  • Computer skills required (Microsoft Word)
  • Establish organizational and operational policies, procedures and goals to effectively administer functions of the department
  • Organzations skills to lead, plan, and implement and supervise
  • Skills in budget and project management
  • Proven track record of developing, executing and managing real estate strategies that meet corporate objectives
  • Develop a solid understanding of the business and needs, working in collaboration with the hotel team to develop new and different ways of working together
  • Experience in financial accounting, reporting, budget management and planning

Skills For Data Center Facilities Director Resume

  • Experience with selection and implementation of building management systems, end-user facility maintenance request systems and vendor invoicing systems
  • Experienced at providing facility management services of maintenance, custodial and groundskeeping at an executive level
  • Demonstrated understanding of current technical legislation in relation to the delivery of engineering and Facilities Maintenance Management
  • Experience with training, supervision and scheduling of staff
  • Experience in leading other engineering staff towards a common goal
  • Experience in data center (or similar type critical environment) operations, maintenance, and engineering supporting critical facilities operations
  • Ensure that all YMCA vehicles are clean and in good working condition and driven only by association eligible drivers with proper training
  • Ensure that all YMCA vehicles are clean and in good working condition and driven only be association eligible drivers with proper training

Skills For South Bay Facilities Director Resume

  • Experience with Building maintenance and construction $10M and above
  • Experience managing a Headquarters facility
  • Establish departmental priorities for building maintenance and custodial services
  • Experience in contract or pricing negotiations
  • Strong working knowledge of Maximo
  • Five to seven years (5-7) as an experienced Janitorial /Service Manager with an extensive background managing all aspects of janitorial operations
  • Extensive experience with Microsoft Office Suite of products including Excel and Word
  • Demonstrates expertise and proficiency with energy efficient utility operating and maintenance best practices
  • Experience managing facilities staff

Skills For Facilities Director of Imaging Services Resume

  • Experience in building maintenance
  • Experience directly interacting with property management teams, landlords and/or third party leaseholders
  • Experience overseeing maintenance teams and outside facility vendors
  • Residential housing facilities experience
  • Keep UOVO’s facilities in excellent working condition
  • Coordinates efforts to insure cleaning safe operation with efficiency and good morale of workers

Skills For Facilities Director Imaging Services Resume

  • Compile market data, forecast, budget, and other analysis to support real estate priorities and decision making
  • Complete Westbend Insurance trainings prior to hire and as required going forward
  • Assist in coordinating the activities of employees in service areas to ensure the effective and efficient utilization of staff, materials, and equipment
  • Relevant experience
  • Identifies areas for improvement in the team’s overall skill set to inform selection criteria and tools
  • Demonstrated technical knowledge of press and embroidery machine maintenance and related support equipment

Skills For Core Facilities Director Resume

  • Capital and operational budget experience
  • Knowledge of architectural design, as well as experience with HVAC, Building Management Systems, and AV equipment
  • Exceptional work ethic, high energy, demonstrates urgency, fast pace and ability to multi-task
  • Experience in office coordinator or related role required
  • Financial management experience including Profit/Loss ownership and/or budget management
  • Familiarity and experience with CMMS computer-based work order systems
  • Extensive experience with key performance metrics or performance programs with ability to manage toward targeted goals
  • Experience with Microsoft Office programs such as Power Point and Visio
  • Five to seven years of experience in facilities management

Skills For Facilities Director Resume

  • Experience and knowledge to inspect construction in progress (general and specialty structures)and read, sketch and interpret plans and specifications
  • Related staff leadership experience
  • Project/facilities or venue management experience is required
  • Customer Service oriented and ability to maintain strong relationships with all levels both within and outside of the company
  • Experience in knowledge of data center critical infrastructure functionality
  • Proven record of success managing multiple sites and a large portfolio
  • Experience managing teams to meet client and account objectives
  • Strong leadership disposition with a passion for building up teams and mentoring individuals

List of Typical Responsibilities For a Facilities Director Resume


Responsibilities For Regional Facilities Director Resume

  • Certifications: CPR, AED, Basic First Aid certification. Required facility management certifications in accordance with YMCA standards. Maintains a current driver’s liscense
  • Demonstrated sound organizational skills
  • Familiarity and proven effectiveness in complex (and preferably international) corporate environments
  • Proven leader who is results oriented and a proven problem solver in high demand and fast paced environments
  • Budget Management and financial projection skills
  • Experience managing mission critical infrastructure is required

Responsibilities For Senior Facilities Director Resume

  • Proven excellence of Customer Service
  • Experienced with leading teams: A true leader. One who can inspire others to take action and be their best
  • Provide strong written and verbal communication to the internal real estate team
  • Analyze facts to design efficient and effective program solutions
  • Maintains a strong working knowledge of CMMS, and any other proprietary systems for the respective site(s)
  • Working closely with Operations and other senior management and leading facility strategy
  • Building Maintenance/Upkeep: Manage Maintenance Staff
  • Managing moves, acquisition of new space, and other initiatives
  • Working knowledge of database applications, PeopleSoft, R25 software, and/or other related space management systems

Responsibilities For Assistant Facilities Director Resume

  • Working knowledge of mechanical, electrical and plumbing systems, carpentry, and other maintenance areas
  • Monitor and oversee facilities operations including meeting room setup, office equipment maintenance, supply re-stocking
  • Secure the building, including truck dock & freight elevator
  • Deep understanding of building financials in order to continually optimize vendor and team performance
  • Respond to building related emergencies and outages on a 24 x 7 basis, including potential after hours response
  • Tracks performance to key performance indicators, and underlying service level agreements, implementing performance improvement plans as needed

Responsibilities For Assistant Facilities Director Image Services Resume

  • Manages the need of team members to maximize learning and productivity while minimizing turnover
  • Liaise and work with property management to ensure services are being met and updated on changes/activities within building
  • Responsible for ensuring all facilities initiatives reflect the organization’s branding
  • Utilizes scrub dispensing and linen dispensing equipment
  • Maintain grounds in a safe manner and pleasing appearance according to the season
  • Ensures that all staff are kept informed of all upcoming events and communicating changes in procedures and policies
  • Follows proper protocols when purchasing supplies for Building and Grounds department
  • Assume responsibilty for all communications to the NY office pertaining to facilities issues, building policies updates, and status reports
  • Utilize CMMS while ensuring data is accurate, and that closed loop communications is taking place with all requestors

Responsibilities For Data Center Facilities Director Resume

  • Support the needs of the building and dept. managers from mechanical to physical space
  • Coordinates the ongoing, hospital wide collection of information about deficiencies and opportunities for improvement in the environment of care
  • Coordinates the ongoing collection and dissemination of other sources of information, such as published hazard notices or recall reports
  • Coordinates the preparation of summaries of deficiencies, problems, failures, and user errors related to managing the environment of care
  • Participates in hazard surveillance and incident reporting

Responsibilities For South Bay Facilities Director Resume

  • Participates in developing safety policies and procedures
  • Prepares and monitors maintenance and facility operating and capital budgets and justifications for resource allocation
  • Supervises staff assigned to the maintenance and housekeeping operations
  • Attends weekly staff meeting and customer service (“WOW” program) sessions
  • Some travel required including overnight trips

Responsibilities For Facilities Director of Imaging Services Resume

  • Understand the terms of leases and ensure facilities managers are providing the appropriate service levels
  • Disposition to relocate to Boston area and medium-term openness to potential move depending on evolution of the SGF organization in the US
  • An unflappable and controlled style for dealing with exceptions and contingencies are required
  • Oversee the selection, training and development of Facilities staff
  • Coordinate all Loading dock & freight elevator reservations
  • Responsible for exterior base building issues

Responsibilities For Facilities Director Imaging Services Resume

  • Manage the Cleaning Services vendor; make sure every floor is well cleaned and maintained
  • Manage Conference Room Booking
  • Interact and support M&A activity in planning and integration work
  • Plans, manages, and ensures efficiency, timeliness, accuracy of cube, office, department, or branch moves. Responsible for controlling all costs involved
  • Anticipates risk, implications, and possible outcomes before taking action
  • Interface with internal customers (lines of business) as well as supporting organizations (IT, HR, Security, and Procurement)

Responsibilities For Core Facilities Director Resume

  • CPR/First Aid/AED/Oxygen certifications within 30 days of hire and as required going forward
  • Complete Listen First training and other YMCA required trainings
  • Responsible for the coaching and management of direct reports
  • Provide strategic planning to support major business initiative that relate to real estate
  • Maintains chemical, filtration, and cleaning systems for all aquatic areas
  • Establishes preventive maintenance schedule for all machinery, tools and assigned vehicles. Monitors building and equipment warranty schedules
  • Prepare and present reports to the COO on any budget variances exceeding $500
  • In a management role managing hourly and salaried employee

Responsibilities For Facilities Director Resume

  • Maintain all building systems in fully operational condition
  • Follow all Association safety standards when performing any tasks
  • Maintain all building and fire suppression inspections
  • Maintain cleanliness of building at all times
  • Maintain proper certifications, including CPO license

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