Executive Secretary Resume Sample

2 votes
Andres Schroeder
988 Legros Rest,  Detroit, MI
+1 (555) 946 2690

Work Experience

Executive Secretary
04/2016 - PRESENT
Detroit, MI
  • Anticipates travel requirements and arranges travel and accommodation bookings with the company’s appointed travel agent.When required, assist in the travel and accommodation bookings of all Management Team
  • Maintains filing of Directors’ documents including Expense Reports
  • Assists in the preparation of presentation materials for Directors and organizes the materials for meetings
  • Handles Directors in-coming and out-going mail and prepares travel and other claims for approval by Vice President and General Manager
  • Checks travel and other claims of direct reports for approval by Directors
  • Attends to Directors telephone calls and maintains his office calendar
  • Sets-up staff meetings as required and record minutes of meetings
Senior Executive Secretary
02/2013 - 11/2015
Boston, MA
  • Previous similar experience as an asset
  • Mature, pleasant personality and trustworthy
  • Proficiency in the operation of computer software
  • Work in a dynamic working environment
  • Work well with all levels and types of people
  • Excellent execution and follow-up
  • Strong desire to take initiative and responsibility
  • Quick learning capability and be willing to take challenges
  • Handle and manage complicated or tough issues under certain circumstances
Executive Secretary Malaysia
06/2007 - 12/2012
Houston, TX
  • The Executive Secretary is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner
  • The Executive Secretary reports to the Managing Director and is responsible for providing senior level secretarial and clerical services for the MD
  • Providing technical information to a wide variety of questions relating to the department/division and the operation of the Branch Chief’s office and staff
  • Acting as back-up in the absence of the Deputy Director’s Executive Assistant
  • Providing assistance in the Deputy Director’s office as needed
  • Manage the Travel & Entertainment (T&E) budgets for both departments
  • Organize travel arrangements and expenses for the VP Sales and the VP Marketing and e-Commerce and a Senior Director
  • Organize departmental meetings and WebEx meetings and record and distribute action items


Temple University
2002 - 2007
Bachelor's Degree in Secretarial Science

Professional Skills

  • Outstanding written and verbal communication skills, phone skills, planning, prioritizing, and proofreading skills
  • Employing strong customer service, excellent communication and effective problem-solving skills
  • Excellent organisational skills and Ability to thrive in a dynamic environment, prioritizing and adjusting to multiple and varying tasks daily
  • Have excellent time management and organizational skills with the ability to multi-task and manage changing priorities and follow up to resolve pending items
  • Administrative Writing Skills, Reporting Skills
  • Strong organizational skills with ability to prioritize a busy and often conflicting workload
  • Think strategically and demonstrate strong problem-solving skills

How to write Executive Secretary Resume

Executive Secretary role is responsible for interpersonal, organizational, microsoft, computer, english, secretarial, administrative, software, organization, customer.
To write great resume for executive secretary job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Executive Secretary Resume

The section contact information is important in your executive secretary resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Executive Secretary Resume

The section work experience is an essential part of your executive secretary resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous executive secretary responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular executive secretary position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Executive Secretary resume experience can include:

  • Strong computer skills and experience with MS Office (Word, Excel, and Power Point)
  • Excellent interpersonal skills with ability to build good team relationships
  • Strong and effective interpersonal (verbal and written) communication skills
  • Administrative experience in a medium or large size company with strong administrative skills
  • Strong writing skills. The habit of proofreading documents and emails for spelling, grammar, content, and clarity before disseminating is critical
  • Excellent computer skills, including proficiency with MS Word, Excel, Access, PowerPoint, and Outlook

Education on an Executive Secretary Resume

Make sure to make education a priority on your executive secretary resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your executive secretary experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Executive Secretary Resume

When listing skills on your executive secretary resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical executive secretary skills:

  • Outstanding organizational skills, as well as excellent communication skills
  • Excellent communication skills and human relations skills for contact with all levels of internal and external customers
  • Able to communicate effectively using verbal and active listening communication skills
  • Demonstrated strong personal computer skills using Microsoft Office products (Outlook, Word, Power Point and Excel)
  • Effective interpersonal skills; able to work co-operatively with all levels of people with good networking and be able to make sound personal judgments
  • Superior collaboration and communication skills to effectively interact with executives and internal/external clients both on-site and remotely

List of Typical Experience For an Executive Secretary Resume


Experience For Senior Executive Secretary Resume

  • Good experienced of developing and building good working relationships
  • Strong organizational and planning skills related to meeting and travel planning and expense reimbursement
  • Excellent skills in formatting of business correspondence, English grammar, punctuation, and spelling
  • Strong organizational skills; detail-orientation and a sense of urgency for completing assignments
  • Effective interpersonal skills suitable for interacting with departmental personnel at all levels
  • A proven track record of working cooperatively and effectively with various personalities

Experience For Executive Secretary to MD Resume

  • Excellent organizational skills, attention to detail, and ability to work independently and cooperatively as a team member
  • 11) Strong writing skills; the ability to create correspondence on behalf of the Executive with some direction
  • Strong communication skills both orally and written in Bahasa & English
  • Manageing VP’s calendar daily to drive productivity through prioritizing and accurate scheduling – demonstrates sense of urgency
  • Organizational skills-maintaining calendars, scheduling/coordinating meetings

Experience For Executive Secretary Malaysia Resume

  • Prior experience working with University of Utah purchasing and/or travel systems
  • Good experience of preparing Presentations, to a high standard and on occasions within a short timeframe, and using Word, PowerPoint and Excel
  • Prior experience working in a research administration office or with academic research or researchers
  • Good experience of minute taking and agenda preparation
  • Develops good working relationships at all levels and develops a strong network
  • Administrative skills including phone system knowledge and proficiency in MS Office (most importantly Outlook, but also Word, Excel, PowerPoint)
  • Forward Thinker and problem solving skills
  • The Executive Assistant is required to have proficient English language skills - verbal, reading and written

Experience For Council Executive Secretary Resume

  • Exceptional organizational and time management skills with extreme attention to detail
  • Prior experience in an administrative/personal assistant role
  • Proficient IT skills, more specifically with Microsoft Office packages and Outlook
  • Effectively communicate on a one-on-one basis with senior-level customers, Company, and public officials in a professional manner
  • Stong Computers skills, with focus on MS Office : Word, Powerpoint and Excel
  • Pleasant telephone skills and confident attitude in dealing with management, support staff and outside contacts
  • Proven experience in file management
  • Your ability to effectively interact with senior level management both internally and with external clients and maintain confidentiality
  • Considerable experience in bookkeeping, accounting, and purchasing procedures

Experience For Executive Secretary, Finance Resume

  • Experience managing a senior/executive level calendar, inbox, and incoming calls with minimal distractions to the officer
  • Experience of interacting and working with Senior Management on a day-to-day basis
  • Proactively maintain and manage the Partners/Directors’ constantly changing diaries, ensuring the most effective use of time
  • Good working knowledge of office equipment, including telephone systems, faxes, printers, copies, shredders and binders
  • Be responsible for the establishment of meeting and agenda priorities, travel schedules and staff meetings within a very dynamic and ever-changing environment
  • 5) Ability to handle multiple tasks, projects, competing priorities and tight deadlines simultaneously while maintaining quality
  • Relevant experience in serving senior management or top executives in banking industry or financial services
  • Experience supporting Executive or Sr. Management levels required

Experience For Executive Secretary to GM Resume

  • Exercise good judgment and discretion in handling confidential matters
  • Prefers experience supporting multiple directors/executives
  • Experience of managing e-mails
  • Communicates with clinical site coordinators (nationally, regionally and locally) regarding student requests for internship and experience placements
  • Handle equipment, tools, keys and supplies in proper way, kept in good working condition and regularly inspected, ensure the team does the same
  • Work independently and under pressure while exhibiting good judgment and a pleasant demeanor
  • Answer phone calls in a professional and responsive manner, accurately assessing the relative urgency and priority of each call
  • Experience with providing senior level administrative support
  • Experience supporting senior level role

Experience For Executive Secretary, Livonia Resume

  • Basic experience using Wolverine Access/MPathways, Financials & Student Records
  • Experience using Google docs, sheets, forms, drawings
  • Three years executive secretarial experience supporting Director level or above
  • Proven knowledge and understanding of TWDC, their policies and procedures
  • Experience of formal minute taking is essential
  • Experience supporting high level executives
  • 4) Excellent analytic, problem solving and organizational abilities
  • Prioritize multiple demands and adapt to a fast paced office environment

Experience For Executive Secretary Administration Resume

  • Demonstrate computer competencies and knowledge of Microsoft Office
  • Demonstrate a high-level of organization and positive, helpful customer service
  • Experience with project management and correspondence management systems
  • Experience at management level in fast paced environment
  • Strong relationship builder – able to engage with senior contacts, clients and their teams
  • Previous experience in a corporate environment, working with virtual teams
  • Four (4) years of recent secretarial/office experience

Experience For Senior Executive Secretary Procurement Resume

  • Organize and prioritize to ensure maximum efficiency
  • Proven track record in providing support to manage business calendars
  • Experience in an academic setting and executive level support
  • Skillful application of MS Office (Word, Excel, Outlook, power point)
  • 8) Stay updated on executive’s priorities on a daily basis
  • 10) Provide current agendas and necessary materials prior to meetings. Keep executive informed of time/date/location changes of meetings
  • 6) Strong adaptability, flexibility and resourcefulness
  • 8) Demonstrated ability to maintain a high level of professionalism and confidentiality

Experience For Executive Secretary CD Resume

  • Executive assistant with highly professional demeanor and previous corporate environment experience required
  • Experience in a corporate professional services environment
  • Experience with Social Media technologies, i.e LinkedIn
  • Maintaining and coordinating Outlook calendar, being proactive at mitigating scheduling conflicts to resolution
  • Planning and organizing meeting arrangements and catering
  • Maintaining VPs calendars assisting in scheduling appointments and agendas
  • Coordinating travel, organizing and processing expenses and invoices
  • Assisting with general office needs as well as coordinating onboarding for new team members
  • Handling and maintaining policy, confidential and general management files including all correspondences

List of Typical Skills For an Executive Secretary Resume


Skills For Senior Executive Secretary Resume

  • Excellent writing and grammatical skills (i.e. for generating and editing memos)
  • Demonstrated high level computer literacy skills, word processing packages and various computer applications
  • Utilizing strong collaboration skills to partner with other FREC administrative staff to align schedules where necessary
  • Experience in an administrative capacity in a medium or large size company with administrative skills
  • Good communication skills, fluent in Vietnamese
  • Specialized secretarial skills such as office management, shorthand, statistical typing and bookkeeping
  • Prior experience as an Executive Assistant working with very high-level Executives

Skills For Executive Secretary to MD Resume

  • Prior experience working as an Executive Secretary in the healthcare industry
  • Advanced Microsoft Office skills, including Outlook and PowerPoint
  • Demonstrated ability to multi-task, to handle multiple projects and conflicting priorities efficiently, appropriately, and productively
  • Coordinate and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments
  • Your ability to effectively interact with senior level management as well as associates across the globe, demonstrating cultural and global awareness
  • Prior experience supporting multiple Vice Presidents desired
  • Making sure everyone has what they need to be effective in their job

Skills For Executive Secretary Malaysia Resume

  • Convincing and desirable experience working with Senior Executives
  • Demonstrated expertise utilizing various software applications, including: word processing; spreadsheet; presentation graphics; and database
  • Desire to work on projects and possess the ability to develop strong forward thinking and strategizing capabilities
  • College graduate with at least 10 years of working experience in banking or similar environment
  • Experience planning and organizing special events or public meetings

Skills For Council Executive Secretary Resume

  • Effective in planning and organising, Project Management and Office Management
  • Administrative experience while interacting with Upper Management and Executive-level staff
  • Candid, Honest; Positive attitude; Flexible (i.e., able to adapt to changing priorities); Team Player
  • Administrative assistant experience supporting mid-high level leadership
  • Manage competing priorities with ease and deliver with little supervision

Skills For Executive Secretary, Finance Resume

  • A strong understanding of all aspects of social media (i.e. LinkedIn)
  • Experience drafting newsletter, memos, and social media outreach
  • Solid understanding of various file formats (document and video) and the capability to convert files to the desired format
  • Experience and knowledge of the following administrative functions
  • Manage calendar for the IOE Chair, arrange meetings, schedule appointments, and conference calls using discretion and judgment to ensure effective use of time
  • Relevant administrative experience
  • Previous Administrative and/or Secretarial experience
  • Monitoring and maintaining floor security access list, and adding and removing access as necessary (sometimes on a per-meeting basis) using Metaframe

Skills For Executive Secretary to GM Resume

  • Providing project support to include managing signature approvals to execute processing invoices, managing printing requests as well as working vendors
  • Assisting the Operations Team as needed, including owning recurring reporting and projects as appropriate
  • Screening incoming phone calls, and recording and delivering accurate phone messages in a prompt and timely manner
  • Screening incoming phone calls during business hours due to client facing business
  • Meeting and greeting visitors, and opening the office door for those who do not have access

Skills For Executive Secretary, Livonia Resume

  • Ordering, maintaining, and managing office supplies and kitchen items
  • Assisting VP with scheduling and booking travel
  • Scheduling and coordination of meetings, including catering, and technical support
  • Managing a complex and ever changing calendar
  • Scheduling and coordination of meetings, including agenda development

Skills For Executive Secretary Administration Resume

  • Managing principal’s schedule via Outlook calendar entries, and maintaining hard copy file system
  • Completing personal projects as directed, and accommodating ad hoc on- and offsite tasks
  • Communicating with administrative peers to schedule regular recurring and special meetings
  • Ensuring safety awareness of floor personnel and communicating safety policies (floor warden)
  • Managing a complex and ever-changing calendar
  • Contributing to the building of a vibrant culture of transparency, open dialogue and fun events
  • Managing complex and ever changing calendars
  • Creating reports and high quality presentations utilizing Excel and PowerPoint when needed
  • Organizing and processing expenses, invoices, and sponsorship

Skills For Senior Executive Secretary Procurement Resume

  • Dispatching all outgoing mails
  • Preparing and updating proposed calendar of conferences, meetings, seminars and workshops of the Executive Secretary
  • Assisting with larger group initiatives as needed
  • Keeping principal on track with scheduled commitments
  • Answering phone calls and document messages; provide phone coverage for other executives as needed
  • Typing letters and other correspondence as required
  • Planning team sessions, off-sites and events
  • Fostering a fun and happy company culture and add personal touches to help connect our virtual team
  • Handling day-to-day administrative tasks

Skills For Executive Secretary CD Resume

  • Partnering with your peers and colleagues to ensure adequate support for the executive team
  • Supporting team with physical technology needs, conference room AV, and phone needs
  • Using e-mail for exchange of information
  • Processing sample orders and ordering office supplies
  • Processing purchase orders and check requests. Submitting invoices for payments and keeping track of accuracy of corresponding entries in systems
  • Assisting with planning and being on-site for the annual Kellogg Specialty Channel National Meeting
  • Managing the calendars for the VP of Specialty Sales and VP of Commercial & Custom Sales including coordinating staff meetings
  • Screening incoming phone calls and greeting guests
  • Scheduling and coordination of meetings, including agenda development, catering, and technical support

List of Typical Responsibilities For an Executive Secretary Resume


Responsibilities For Senior Executive Secretary Resume

  • Strong interpersonal skills along with excellent oral and written communication
  • Effective time management skills with ability to prioritize and handle multiple tasks simultaneously
  • Demonstrated history of strong verbal and written communication skills
  • Strong organizational skills to address, prioritize and coordinate multiple activities concurrently
  • Strong interpersonal skills with confidence to interact with people at C levels, with confidentiality and good judgment
  • Excellent organizational, multi-tasking, planning skills
  • Excellent calendar management skills, including the coordination of meetings involving various parties across different time zones
  • Skills and experience in writing and editing documents, letters, and memoranda
  • Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, SAP

Responsibilities For Executive Secretary to MD Resume

  • Strong computer/technology skills, including not limited to Microsoft Word, Excel, Outlook, PowerPoint, SAP and Concur
  • Strong organizational and planning skills with attention to detail and accuracy
  • Excellent interpersonal/communication skills, both orally and in writing
  • Exercise initiative, good problem-solving skills, independent judgment, diplomacy, and discretion
  • Experience in an executive level secretarial position with advanced computer skills in word processing, spreadsheets and PowerPoint

Responsibilities For Executive Secretary Malaysia Resume

  • Good networking skills and personal judgment
  • Good level of communication skills – both written and oral
  • Good interpersonal skills and thorough knowledge of Secretarial function
  • Strong written, interpersonal and customer service skills
  • Proven administrative and human relations skills are required due to working directly with all levels of management and Board members
  • Proactive with good communication & interpersonal skills

Responsibilities For Council Executive Secretary Resume

  • Manage priorities and work as part of a team, sense of initiative, discretion, self-reliance, organizational skills and tact
  • Prioritization and teamwork skills
  • Prioritize and organize effectively, detail oriented
  • Good computer skills (Excel, Powerpoint, Word, Outlook)
  • Good telephone etiquette and verbal English skills
  • Demonstrated ability to work independently; Judgment and discretionary skills
  • Detail-oriented with strong communication and organizational skills
  • Strong Microsoft Outlook, Excel, Word and PowerPoint skills

Responsibilities For Executive Secretary, Finance Resume

  • Strong computer skills; proficiency with Microsoft Office (Word, Excel, and Outlook)
  • Excellent IT and Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
  • Strong computer skills; proficiency with Microsoft Office (Word, Excel, PowerPoint and Outlook)
  • Excellent organizational skills, attention to detail, and flexibility
  • Work effectively and efficiently in a distracting and ever-changing environment
  • Demonstrated proactive approaches to problem-solving with proven decision-making capability
  • Exercise a high-level of discretion, sound judgement and decision-making skills regarding sensitive and confidential matters
  • Specialized secretarial skills such as office management, calendar management, shorthand, statistical typing and bookkeeping
  • Decision-making skills to evaluate, recommend, and implement solutions to work processing problems

Responsibilities For Executive Secretary to GM Resume

  • Exceptional computer knowledge & skills using office applications. (i.e. Excel, Outlook, Power Point, Webtop Documentum, etc.)
  • Effectively listen and communicate both verbally and in writing
  • High level of management skills; structured way of working
  • Prior experience supporting multiple Band 600 leaders
  • Financial (bill paying) experience or experience with SAP
  • Good ability to, and strong interest, to learn about the business and roles and responsibilities within the business
  • Communicate effectively and efficiently with different teams across AP and US in order to better manage meetings & events for the AP president
  • Three (3) years of increasingly responsible secretarial and clerical experience, including one (1) year of word processing or other computer experience
  • Work requires the analytical skills to gather and interpret data in situation in which the information or problems are relatively routine

Responsibilities For Executive Secretary, Livonia Resume

  • Demonstrated ability to initiate projects and carry them through to completion as well as the flexibility to change focus and priorities quickly
  • Proven track record with 2 - 3 years of experience in 5/4 star class hotel
  • Mastery of Office with advanced skills in all Microsoft Office applications
  • Proficient PC skills, especially in MS Excel
  • Autonomy, tact and organization skills
  • 2-years’ experience as a Retail Agent, Dispatcher and/or Field Service Support Specialist or equivalent related experience
  • Effectively handle unexpected situations that arise
  • Effectively interact with various levels of management within the organization

Responsibilities For Executive Secretary Administration Resume

  • 1) Effectively manage complex business calendar and executive's schedule. Communicate calendar changes to those affected in a timely manner
  • Demonstrate strong initiative and ability to get work done in a timely manner
  • Demonstrate a strong work ethic and passion for the role
  • Collaborate and utilize resources effectively
  • Extensive Outlook experience including scheduling meetings, reserving conference rooms, coordinating travel and conducting internal surveys

Responsibilities For Senior Executive Secretary Procurement Resume

  • Extensive experience with complex calendar scheduling, travel/hosting arrangements and policies, meeting preparation, and minute-taking
  • Experience planning and organizing travel, preferably following government travel rules
  • More than 8 years working experience in related field, being familiar with the daily secretarial work
  • More than 3 years working experience in related field, being familiar with the daily secretarial work
  • Proven track record in adding value to a team environment and fostering camaraderie
  • Significant experience planning and executing executive level meetings and events
  • Previous experience working in a higher education/student affairs setting
  • Skill in organizing work with multiple, often competing deadlines
  • Strong interest in Television, particularly Children’s Programming

Responsibilities For Executive Secretary CD Resume

  • Any experience in television, digital media marketing and/or entertainment
  • Experience working with Senior Executives remotely, where Senior Executive travels extensively and splits time between two offices
  • Solid, enviable background working with senior management
  • Experience supporting a high level executive
  • Display flexibility - need to respond quickly to changing priorities and pressures
  • 2) Prioritize incoming information and/or appointments

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