Company Secretary Resume Sample

2 votes
Jordon Hoppe
739 Meta Crescent,  New York, NY
+1 (555) 913 2423

Work Experience

Senior Company Secretary
11/2015 - PRESENT
Boston, MA
  • Managing and taking responsibility for the provision of a comprehensive company secretarial and governance service to a portfolio of internal and external clients and entities in Ireland, advising senior stakeholders, directors, committee members and functional leads on a wide range of company law and governance issues
  • Attending and taking detailed minutes and action items at board and committee meetings of CBI regulated entities
  • Preparing a wide variety of minutes, resolutions and associated documentation relating to share transfers, approval of accounts and issuing of Power of Attorney etc
  • Maintaining and making all necessary statutory and regulatory returns and records with the CRO, ISE and CBI
  • Keeping abreast of all legislative, regulatory and corporate governance developments relating to company secretarial issues
  • Ensuring standards of corporate governance best practice are documented and adhered to at all times
  • Ensuring that all Irish entities (including nominees companies) are compliant with applicable laws and remain in good standing at all times - including maintaining and updating the statutory records, taking ownership for ensuring the filing of annual returns, financial statements and statutory returns
  • Manage the day-to-day relationship with the Company’s registrars, including responsibility for dividend payments
Company Secretary
07/2012 - 08/2015
Chicago, IL
  • Attending to ad hoc enquiries
  • Deliver front to back service, solutions and support across the client lifecycle for all our platforms
  • Understand our client type needs and deliver the right client experience, in the right way, with the right outcomes to our different client types
  • Delivery of the banking, credit & investment product and capability to service PB&OS client type needs including any CIB connectivity, supported by strong controls
  • Deliver an effective control framework as a key foundation to a strong & sustainable business, and all external / regulatory commitments on time and in full
  • Partner with the Tech & Change Org to deliver change in a controlled, on-time and cost effective way, take accountability for ensuring the realisation of all benefits
  • Oversight of PLC statutory registers
Assistant Company Secretary
07/2008 - 03/2012
Boston, MA
  • Manage the release of stock exchange announcements, including the Group’s financial results
  • Support the Group’s strategy by assisting the Corporate Strategy & Development team with M&A and other ad hoc transactions
  • Prepare, approve, sign and seal agreements leases, legal forms, and other official documents on the company’s behalf, when authorised by the broad of the directors or the executive responsible
  • Managing and taking responsibility for the provision of a comprehensive company secretarial and governance service to the UK Bank, advising senior stakeholders, directors, committee members and functional leads on a wide range of company law, regulatory and governance issues
  • Ensuring that the UK Bank is compliant with applicable laws/regulations, including maintaining and updating the statutory records, ensuring the timely filing of annual returns, financial statements and statutory returns
  • Maintaining the UK Bank’s statutory registers
  • Assisting in reviewing, negotiating and approving for execution documentation, such as powers of attorney and letters of representation
  • Maintaining and updating bank mandates and authorised signatory lists as required


Norwich University
2003 - 2008
Bachelor's Degree in Accounting

Professional Skills

  • Excellent IT skills, including experience using Blueprint OneWorld
  • Strong IT skills, including experience with company secretarial database and board portal software
  • Strong IT skills, including experience with statutory database software
  • Excellent communication and prioritization skills, is a problem solver and enjoys working with people
  •  Excellent computer skills, with a strong knowledge of MS Excel, MS Word, MS Powerpoint, Outlook and Blueprint
  • Highly organised and with strong project management skills, with the ability to ensure tasks are completed effectively and efficiently
  • Strong empathy and influencing skills to establish positive working relationships at every level of the organisation

How to write Company Secretary Resume

Company Secretary role is responsible for english, outlook, blueprint, secretarial, corporate, interpersonal, software, business, database, languages.
To write great resume for company secretary job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Company Secretary Resume

The section contact information is important in your company secretary resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Company Secretary Resume

The section work experience is an essential part of your company secretary resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous company secretary responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular company secretary position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Company Secretary resume experience can include:

  • Attention to detail and good drafting skills
  • Good team working skills in order to get the best from colleagues’ co-operation & ideas
  • Strong drafting skills for board papers and presentations
  • Ability to multitask and prioritize effectively
  • Excellent administrative / secretariat skills
  • Polished and effective communication skills with the ability to build consensus in a large and complex organization

Education on a Company Secretary Resume

Make sure to make education a priority on your company secretary resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your company secretary experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Company Secretary Resume

When listing skills on your company secretary resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical company secretary skills:

  • Pre-existing demonstrable company secretarial experience or evidence of prior investment company experience
  • Excellent communication skills with the ability to build good working relations at all levels
  • Good drafting skills, combining clarity with accuracy
  • Strong communication skills and confident liaising with senior Stakeholders within the business
  • Good organisational, administrative and communication skills including written English
  • Flexible and adaptable personal style with strong influencing and negotiation skills

List of Typical Experience For a Company Secretary Resume


Experience For Assistant Company Secretary Resume

  • Having sound technical skills and a good working understanding of the 2006 Companies Act and of corporate governance requirements for regulated entities
  • The ability to prioritise workloads effectively
  • Exceptional attention to detail and interpersonal skills
  • Proven experience of influencing senior board members
  • Ensuring good working relationship with Securities and Exchange Commission of Pakistan and Stock exchanges in the country
  • Experience as CS or in support of CS functions in a similar enterprise
  • Demonstrates a meticulous approach to all tasks

Experience For Junior Company Secretary Resume

  • Proven ability to deal with highly confidential information
  • Is courteous and diplomatic and displays good judgement
  • Demonstrates the ability to listen actively and draft accurate minutes
  • Proactively manages own portfolio to ensure good Corporate Governance at all times and contribute to the development of policy and procedures
  • 2-3 Company Secretary Experience
  • Company secretarial experience in same or related industry
  • A demonstrated attention to detail is also required
  • A strong background in a company secretarial role

Experience For Senior Company Secretary Resume

  • Extensive experience of and considerable enthusiasm for minuting complex board meetings
  • Post-qualification experience at a senior level in a company secretarial department, preferably within financial services
  • At least five years company secretarial experience in a financial institution
  • At least five years company secretarial experience in a listed company
  • Previous experience of working in a company secretarial function within financial services or a matrixed multinational organization
  • ICSA qualified or qualification through experience
  • Previous experience of GEMS corporate database or other company secretarial package
  • Act as a central source of guidance and advice within the company on matters of business ethics and good governance

Experience For Trainee Company Secretary Resume

  • Working knowledge of UK Listing Rules and an understanding of the listing process
  • Maintaining pre-meeting and meeting schedules
  • Preparing and distributing meeting packs in line with agreed deadlines
  • Arranging for the filing of documents with Companies House and other government bodies as necessary, including in respect of overseas branches
  • Managing and storing the company’s records e.g. investments, property, accounting etc
  • Servicing and providing company secretarial support to a range of companies, including the

Experience For Company Secretary Assistant Resume

  • Liaising with occasional meeting attendees and invitees to ensure they are aware of the requirement to attend and the relevant meeting dates/deadlines
  • Providing the high quality, pro-active secretarial support to top-end holding and financing companies within the UK Group
  • Drafting and documentation related to these Companies involving
  • Maintaining statutory registers and ensuring their accuracy on a regular basis
  • Minuting of Board Risk Committee and Board Audit Committee meeting
  • Drafting/reviewing general commercial contracts
  • Negotiating and liasing with corporate and commercial counterparties as required
  • Managing relationship with bankers, ensuring KYC requirements are complied with

Experience For Senior Assistant Company Secretary Resume

  • Managing procedural formalities like secretarial audit, postal ballots, filing with ROC to ensure complete compliance
  • Tracking status of papers and ensuring their delivery
  • Booking rooms, catering and IT requirements
  • Instructing and liaising with external legal advisors across EMEA on various legal issues
  • Organising / preparing the company’s board meetings(4 meetings a year)
  • Coordinating and supporting the preparation for Board meetings and other statutory meetings
  • Providing company secretarial services to a range of companies including

Experience For Asset Management Office of the Secretary Company Secretary Resume

  • Following up on action points and drafting accurate minutes
  • Assisting in advising on governance matters to ensure that the corporate governance arrangements are appropriate and in line with Schroders Group practice
  • Arranging safekeeping of documents
  • Understanding of C4’s purpose, departments and key personnel
  • Understanding of the statutory requirements of the Channel 4 Corporation and responsibilities as a Public Service Broadcaster
  • Complying with data protection requirements
  • Liaising with the global company secretarial team
  • Arranging the notarising and apostilling of documents as required

Experience For Manager & Company Secretary Resume

  • Acting as first point of contact for regulatory announcements and advice regarding the LPDTs
  • Advising on the legal, compliance, accounting and tax implications of proposed policies
  • Maintaining the register of shareholders and monitoring changes in share ownership
  • Advising on compliance and developments with the UK Corporate Governance Code
  • Playing an active role in share issues, mergers and takeovers
  • Drafting minutes of the meetings and agenda
  • Ensuring timetables are followed and that board papers are prepared and issued

Experience For Closed End Funds Company Secretary Associate Resume

  • Contributing as a subject matter expert to business projects and taking responsibility for deliverables as required
  • Providing accurate and timely information to other stakeholders in accordance with agreed deadlines
  • Coordinating the preparation for the board meetings and other statutory meetings
  • Maintaining billing records of attendances on WIP for purposes of month end invoicing process
  • Checking onshore corporate service providers invoices are in line with fee agreements and processing for payment
  • Coordinating the preparation for the Board Meetings and other Statutory Meeting

Experience For Interim Assistant Company Secretary Resume

  • Maintaining registers of work in progress (WIP) of junior company secretaries
  • Being primarily responsible for Luxembourg company secretarial policies with input from and global company secretaries
  • Assisting with standard form company secretarial documents
  • Assisting with onshore and offshore execution of documents on behalf of various companies
  • Producing structure charts in Visio
  • Producing ad hoc reports from Blueprint

List of Typical Skills For a Company Secretary Resume


Skills For Assistant Company Secretary Resume

  • Good attention to detail and excellent organisational and communication skills
  • Good minute taking skills
  • Effective time management skills and the ability to show dexterity in dealing with a wide range of responsibilities
  • Proven people management skills, including delegation and motivation
  • Excellent verbal and written communication skills with a professional telephone manner
  • Strong technical, commercial and leadership skills

Skills For Junior Company Secretary Resume

  • Competent computer skills, with a strong knowledge of MS Word,MS Excel,MS PowerPoint,MS Outlook
  • Team player and good co-ordination skills
  • Project Management skills (Microsoft Project experience, or similar) an advantage
  • Project Management skills (Microsoft Project experience, or similar)
  • Good IT skills and knowledge of ICSA Blueprint or similar
  • Very strong business English skills

Skills For Senior Company Secretary Resume

  • Working closely with the Executive Assistants to ensure all meetings are effectively planned and managed
  • High level of PC skills including Word, Excel, Powerpoint, Outlook
  • An excellent level of accuracy and attention to detail with a strong focus on accuracy and meeting deadlines
  • Highly organised with the ability to prioritise workload and deal with conflicting priorities
  • Qualified Company Secretary with strong experience in Corporate Compliance, FEMA, Operating as a Branch of a foreign company and Labour Laws
  • 1. Ensure that new clients have been on-boarded effectively and in line with internal policies; and that all outstanding matters is resoled timeously

Skills For Trainee Company Secretary Resume

  • Experienced in all aspects of company secretarial work, preferably with experience of working in a highly regulated sector
  • Multi-task, prioritise and be flexible to changing priorities
  • Proven experience of operating at Executive Secretary/ Assistant Company Secretary level
  • Previous recent experience working as an Assistant Company Secretary or similar experience
  • Proven post qualification experience in a similar role
  • Qualified Chartered Secretary, with proven practical experience gained in a FTSE350 listed company
  • Solid experience in the Financial Services Industry

Skills For Company Secretary Assistant Resume

  • Prior plc experience
  • Tracking the completion of action items and the evidence relating thereto
  • Being highly organised, able to deal with conflicting priorities and to work to tight deadlines when required
  • Minuting experience essential (although not necessarily at Board or Board Committee)
  • Working collaboratively with other Company Secretarial teams to ensure resources are allocated to highest priority activities
  • Demonstrate excellence in educating, training, influencing and communicating

Skills For Senior Assistant Company Secretary Resume

  • Experience working in a Company Secretarial team within a listed company, including making announcements on the London Stock Exchange
  • Experience of working in a business process outsourcing environment
  • Experience of managing and setting deadlines for projects/actions that are generated externally that requires company secretariat input
  • Build good relationships with key stakeholders at all levels, demonstrating confidence in dealing with senior executives and board members
  • Experience of reviewing and interpreting complex information
  • Practical experience of managing projects and delivering change to the business
  • Good working knowledge of Visio and ability to prepare corporate structure charts using Visio
  • Any relevant industry experience e.g. in banking, accounting, law etc

Skills For Asset Management Office of the Secretary Company Secretary Resume

  • At least one to two years experience in attending and minuting board meetings is highly desirable
  • Relevant experience of working within a Secretariat
  • Knowledge of, and experience in dealing with, share schemes
  • Experience of working in a listed company environment
  • Experience dealing directly with mid-to-high level internal and external clients and senior management
  • Good level of IT literacy including the ability to manipulate and create spreadsheets
  • Experience of dealing with investment funds would be an advantage
  •  Excellent written and spoken English with French and German being and advantage
  • Proven ability to be a self-starter and working across business to deliver projects

Skills For Manager & Company Secretary Resume

  • Proven ability to manage compliance in a challenging environment
  • Experience of providing company secretarial support to Luxembourg domiciled companies
  • Experience as company secretary in a medium sized manufacturing company
  • Uses own initiative to prioritise competing workloads and manage others, both upwards and downwards
  • Good minute taking technique
  • Experience of working with share registrars

Skills For Closed End Funds Company Secretary Associate Resume

  • Experience of working with electronic board packs (Diligent would be an advantage)
  • Experience of working in an FCA regulated Business would be beneficial
  • Experience of managing a global insurance programme
  • Develop effective working relations with internal clients as well as with non legally trained colleagues
  • Experience of working in a listed entity in relation to company secretarial work
  • A good working knowledge of Microsoft Excel and Microsoft Word

Skills For Interim Assistant Company Secretary Resume

  • Previous experience working in Company Secretarial
  • Experience in a similar role post qualifying
  • Experience of minute taking in a business or committee environment
  • Experience of operating within large governance structures
  • ICSA qualified (ACIS) at least 8 years experience in a similar role post qualifying
  • Interest in and broad understanding of good governance issues
  • Proven ability in dealing with senior colleagues and Board members
  • Good understanding of operations of a general insurance company

List of Typical Responsibilities For a Company Secretary Resume


Responsibilities For Assistant Company Secretary Resume

  • Good computer skills and familiar with Viewpoint system or Corporate Secretarial database as an advantage
  • Proven administration skills, with significant attention to detail & accuracy
  • Excellent technical skills – in particular knowledge of Purple Book and similar regulatory materials
  • Good presentational and written skills
  • Strong written/verbal communication and interpersonal skills and an ability to work across diverse teams
  • Excellent organisation skills and the ability to multi manage tasks
  • Strong time management skills coupled with an ability to manage both internal and external stakeholders at all levels of the organization
  • ICSA Qualified with solid secretarial experience, gained in the UK. Good technical knowledge of company secretarial practice

Responsibilities For Junior Company Secretary Resume

  • Have strong technical knowledge, with a good understanding of current legislative, regulatory and best practice requirements
  • Technical and analytical skills to support implementation
  • Well-developed interpersonal skills, with the ability to communicate/engage with (and become a trusted adviser to) various stakeholders across the region
  • ICSA qualified with prior plc experience
  • Experience of reviewing and drafting customer contracts
  • Experience of dealing at senior management level and meeting their expectations
  • ICSA qualified or part qualified and have a good working knowledge of Irish company law and familiarity with the new Companies Act
  • Good understanding of corporate governance and legislative requirements (UK Corporate Governance Code, Market Abuse Regulation)
  • Good working knowledge of IT and able to work with database systems

Responsibilities For Senior Company Secretary Resume

  • Experience of corporate transactions, including M&A
  • Experience of using BoardVantage (or similar)
  • Practical experience of acting as company secretary to substantive boards / committees
  • Self-motivated and highly organised with a proven track-record of taking ownership and responsibility for own workload
  • Experience working in a head office environment amongst senior employees beneficial
  • Previous experience in global oil and gas and/or mining sectors is desirable but not required
  • Be ICSA fully qualified (ACIS) or part qualified (depending on experience)

Responsibilities For Trainee Company Secretary Resume

  • Have previous experience of supporting compliance of overseas subsidiary companies
  • Experience collating and distributing board papers and implementing these documents into BluePrints
  • Experience conducting Board Minutes and looking at company accounts from a legal perspective
  • Experience in financial services would be an advantage, but is not a prerequisite
  • Set up and maintain policies and procedures to ensure good governance in respect of execution, storage and retention of documents
  • Experience in healthcare/pharma/medical devices would be useful

Responsibilities For Company Secretary Assistant Resume

  • Experience as a Company Secretary/Consultant in such function
  • Solid knowledge in company laws in Asia especially in Hong Kong, China, India and Vietnam
  • Experience of Company Secretarial work
  • Good attention to detail and commercially aware
  • Excellent communicator at all levels, ability to make the best possible use of briefings

Responsibilities For Senior Assistant Company Secretary Resume

  • Experience in legal matters
  • Strong attention to detail and can convey complex issues simply
  • Good knowledge of corporate law/corporate governance/applicable financial regulations
  • Blueprint / hCue / other entity management software experience helpful
  • Proficient in Word, PowerPoint, Excel and Outlook (e-mail), good knowledge of Blueprint OneWorld (or similar)
  • Extensive experience of company secretarial processes
  • Good knowledge of Company Law and regulatory requirements across EMEA

Responsibilities For Asset Management Office of the Secretary Company Secretary Resume

  • Solid knowledge of corporate governance codes and related best practice
  • Strong delivery focus and “can do” attitude
  •  At least 2 years previous experience in a similar environment (Fund Industry)
  •  Highly organised, able to prioritise and to deliver within strict deadlines
  • Experience as a Company Secretary or Legal Advisor
  • Company secretarial experience gained within an Irish PLC of substantial size and complexity

Responsibilities For Manager & Company Secretary Resume

  • Resilient and strong character; able to influence and work with a high powered board
  • A strong team player and leader, capable and confident to challenge
  • Administration and office experience
  • Good resistance to stress
  • 5 – 10 years’ company secretarial experience
  • Experience in a supervisory and/or managerial capacity
  • Excellent command of the English language (essential)
  • Input to corporate governance projects such as Board Effectiveness and System of Governance reviews
  • Financial Services experience ideal (Insurance desirable)

Responsibilities For Closed End Funds Company Secretary Associate Resume

  • Experience of Blueprint (statutory register software) and Worksite an advantage; and
  • Good academic background with a 2:1 or equivalent from university
  • Good level of numeracy needed for reconciliation of cost centres
  • Proven ability to lead small teams to deliver projects
  • ACIS/FCIS qualified or legally qualified with the requisite experience
  • An excellent customer service orientation with ability to build relationships at all levels

Responsibilities For Interim Assistant Company Secretary Resume

  • Plan and manage own workload and multiple tasks, and prioritise work
  • Good knowledge of Microsoft (Word, Excel, PowerPoint and Outlook) and other commonly used software
  • Experience of Blueprint One World
  • Substantial experience in PLC and Listed key responsibility areas
  • People management experience to ensure development of team members
  • Qualified Chartered Secretary with significant experience in a listed company environment
  • Excellent written and verbal communication, attention to detail & thoroughness
  • Experience of Blueprint,Diligent and Worksite
  • Working with Finance, Treasury and Financial Clearing Operations teams, ensure bank mandates for the Indian entities are maintained and current

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