Executive Management Assistant Resume Sample

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18 votes
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Presley Mohr
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Work Experience


Executive Management Assistant
03/2018 - PRESENT
Houston, TX
  • Coordinates the executive’s calendar, including making reservations for travel and accommodations as needed, to ensure her schedule runs efficiently
  • Provides high-level professional support to a Deputy City Manager or an Assistant City Manager
  • Oversees coordination of high-profile special projects and assignments as required, including researching, writing, providing analysis, managing deadlines, and maintaining confidentiality of sensitive information
  • Assists in the coordination of City Council Committees and boards, serving as liaison on special projects, committees and task forces as assigned
  • Coordinates analysis and development of final recommendations for staff reports and distributes to executive leadership, City Manager, and/or City Council
  • Independently researches and prepares reports on operations and
  • Tracks and edits City Council agenda items for assigned departments
  • Independently composes correspondence, reports, and memoranda for a Deputy City Manager or an Assistant City Manager. Interacts with members of the general public
  • Provides office support as required, including scheduling and correspondence
Asset Management Executive Assistant
03/2012 - 12/2017
Los Angeles, CA
  • Engages, as assigned, in the annual budget development process for assigned departments
  • Manages completion of department's actions to adhere to City Auditor's findings
  • Update executive contacts in Outlook
  • Maintain executives’ calendar, schedule meetings, conference calls, and coordination of meetings
  • Maintaining department’s records and handling phone enquiries
  • Maintain clients communications as necessary per managers’ requirement
  • Excellent proficiency in Microsoft office suite, including Outlook, Excel, Word, Advanced PowerPoint
  • Self-motivated, flexible and able to manage multiple priorities
  • High discipline of “Quality at Source"; a practitioner of self-quality checks
Executive Assistant, Risk Management
12/2009 - 12/2011
Phoenix, AZ
  • Systems and PC Skills with the ability to manage through ambiguity and “adhocracy” environments
  • Good oral and written communication skills along with Interpersonal/networking skills with strong team orientation
  • Maintain frequently changing calendars through Outlook and understand managers’ and team’s priorities to effectively manage that calendar
  • Manage and assist in ad-hoc reports and special projects as needed often requiring independent discretion and follow up
  • Experience as administrative assistant
  • Proficiency in MS Office Suite to include Word (formatting and mail merge), SAP : PR/PO process and related queries, Excel : Pivot tables, dynamic graphs, functions (eg. VLookup), Powerpoint : formatting, graphs, picture editing, smartArt; Plaza/ Yammer/ Sharepoint
  • Work extra hours as necessary to meet the requirements of the job
  • Positive Attitude, ability to deliver under tight timelines, ability to collaborate productively with internal and external contacts, ability to handle unforeseen changes and last-minute obstacles
  • High discipline of “Quality at Source”; a practitioner of self-quality checks

Education


University of Phoenix - San Antonio
2005 - 2009
Bachelor's Degree in Management

Professional Skills


  • Able to be proactive and take initiative, strong problem solving skills
  • Organised good time management skills, ability to multi-task and manage conflicting priorities
  • Strong interpersonal skills, ability to work in a team environment as well as independently
  • Excellent communication skills and the ability to work and build relationships with Senior
  • Excellent computer skills; Microsoft Office Professional suite of applications with profound efficiency in Excel, PowerPoint and Access
  • Proven experience in delivering a high level of trust and discretion
  • Demonstrate experience working with the Electronic Coordination Tool (ECT), employed by Assistant Secretary of Defense for Acquisition

How to write Executive Management Assistant Resume

Executive Management Assistant role is responsible for software, english, credit, finance, training, procurement, reporting, research, digital, travel.
To write great resume for executive management assistant job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Executive Management Assistant Resume

The section contact information is important in your executive management assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Executive Management Assistant Resume

The section work experience is an essential part of your executive management assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous executive management assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular executive management assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Executive Management Assistant resume experience can include:

  • Prior experience as an Administrative Assistant required (at least 3 years preffered)
  • Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public
  • Previous experience working within a global environment providing management support to Senior Leaders eg CEO, CFO, President, COO
  • Works with a mentality of continuous improvement seeking opportunities to increase efficiency and effectiveness
  • Skill in utilizing personal computers and associated software applications in the completion of assignments
  • Proficiency in Microsoft Office Suite; experience creating PowerPoint decks and presentations

Education on an Executive Management Assistant Resume

Make sure to make education a priority on your executive management assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your executive management assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Executive Management Assistant Resume

When listing skills on your executive management assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical executive management assistant skills:

  • Ensure tasks are organized and prioritized effectively to ensure a high level of service
  • Assist with new hire on-boarding process, and ensure incoming staff are effectively set up with required capabilities for their role
  • Effectively works with other EA’s in scheduling and coordination for meetings and other needs
  • Excellent ability to organize and prioritize tasks
  • Danish language skills: Professional level
  • English language skills: Professional level

List of Typical Experience For an Executive Management Assistant Resume

1

Experience For Wealth Management Executive Assistant Resume

  • Five or more years of administrative support experience in a banking or equivalent environment
  • Gain a strong command of new systems (Citi systems)
  • Manages all aspects of the assigned leader's calendars to ensure meetings are prioritised with internal and external clients/business partners as appropriate
  • Initiating, follow-up and finishing presentations and other materials
  • Preparing e-mails / SharePoint / communications / correspondence and memos for internal and external use
  • Proofreading / translations
  • Exercises judgment and discretion in the handling of telephone calls, scheduling appointments and relieving the senior executive of administrative detail
  • High ethical integrity and of sound character, willing to work according to the Leadership Standards and Code of Conduct
2

Experience For Asset Management Executive Assistant Resume

  • Adapt to a fluid, unstructured environment and ability to produce results with little supervision
  • Support in team calendar management, facilities and travel for the C&B team
  • C&B and mobility budget management, including creation of purchase orders and requisitions, regular interactions with financial controller, regular monitoring and updates to the C&B management, as well as memberships maintenance
  • Assistance in the maintenance of external vendor contracts
  • International Mobility team support
  • Central contact and all other ad-hoc support as needed by the executive
  • Managing controlling and reporting activities on behalf of Executives, e.g. creation, staffing and reporting on internal orders, reporting on cost centers and profit centers
  • Report weekly the project components status and issues to delivery Management and other project stakeholders
3

Experience For Executive Assistant, Risk Management Resume

  • Capture project metrics and ensure they are clearly communicated to the project management team
  • Procurement management – track vendors and subcontractors
  • Provide administrative support to senior managers, their team members or administrative staff / HR when required
  • Produce ad-hoc reports and materials using PowerPoint, Word and Excel and manage special projects as needed often requiring independent discretion and follow up
  • Manage and coordinate office facility related tasks such arrange technical support for computers, phone, and misc equipment
  • Support the Vestas China 2co-leaders and the management team in their day to day tasks
  • Organize, prepare and follow up on high level meetings
  • Proactively anticipates the needs of the leaders in a dynamic and fast paced environment
4

Experience For Executive Assistant to Senior Management Team Resume

  • Assists in the preparation and distribution of reports and internal communications
  • Back-Up to Global Head admin assistant
  • Provide administrative support to a senior executive
  • Coordinate all aspects of senior level appointments, meetings, receptions, events and conference calls and maintain frequently changing calendars through Outlook
  • Communicate and build relationships with senior level internal management, clients, industry officials, regulators and senior management in other firms
  • Effectively navigate the broader Citi network by understanding how this senior role and the responsibilities fit in and interact with senior business leaders from across Citi globally
  • Prepare and review materials and correspondence for executive level meetings with internal and external parties
  • Draw on advanced knowledge and understanding of the Citi Expense Management Policy (CEMP), requirements for exception approvals, and processing through the Citi travel and expense system to review cases for completeness and advise on what does (or does not) qualify for exception approval
  • Strong communication skills, pro-active mindset
5

Experience For Executive Management Assistant Ppsi Resume

  • Team player; inspires trust and demonstrates a high level of integrity and professionalism
  • Gain a strong command of new systems as required for the job
  • Experience as project manager of small to medium sized projects
  • Proficient in Microsoft Word, Excel, Powerpoint and Outlook. Good knowledge of systems (e.g. P2P and CTE) advantageous
  • Scheduling appointments and calendar management
6

Experience For Executive Assistant / Workflow Management Resume

  • Organize and secure highly confidential and sensitive company and employee information; maintain appropriate levels of confidentiality
  • Assist in ad-hoc reports for special projects as needed
  • Coordinates the executive’s appointment calendar including making reservations for travel and accommodations as needed and ensures the office runs efficiently
  • Greets visitors, screens incoming telephone calls and reviews incoming correspondence; using discretion to direct items to the executive or refers them to other staff for action
  • Takes and transcribes dictation of complex correspondence and confidential reports. Proofreads and edits final copies
  • Composes correspondence, signs and releases routine correspondence
  • Researches and summarizes data as requested; prepares reports for the executive and other members of senior management
7

Experience For Senior Management Executive Assistant Resume

  • High level of quality and results orientation
  • Experience dealing with various internal and external stakeholders, dealing with executives and understanding their needs, different cultures and confidential topics
  • Planning and coordinating business trips, visits, meetings and seminars
  • General management support as the first point of contact and assistant
  • Ad hoc administrative tasks and projects
  • Handle confidential information and sensitive matters with discretion and sound judgment
  • Collaborative and responsive with the willingness to learn, take initiative and work in a fast-paced environment
8

Experience For Senior Executive Management Assistant Resume

  • In-depth knowledge of policies and procedures as they relate to the executive’s function
  • Demonstrates excellent administrative and secretarial skills including grammar, spelling, punctuation, word processing and the use of a PC, network systems and related software
  • Superior knowledge of bank products/services, regulatory/compliance guidelines, and departmental operations/policies
  • Identify and resolve complex exceptions/problems with minimal guidance
  • Highly analytical with the ability to interpret and present data
  • Independently handles a wide variety of situations and conflicts that are non-routine
  • Coordinates meetings, presentations and travel arrangements
9

Experience For Executive Assistant, IT Workforce Management Resume

  • Composes correspondence, prepares reports and conducts special projects as directed
  • Knowledge of Citi applications advantageous
  • Proactivity and assertiveness
  • Professional and competent

List of Typical Skills For an Executive Management Assistant Resume

1

Skills For Wealth Management Executive Assistant Resume

  • Co-ordinate complex travel and accommodation requirements for the EVP and direct reports ensuring cost effective routes/flights and accommodation are booked
  • Experience interacting directly with senior executives and their assistants
  • Previous experience working as part of a busy Trade Floor Team advantageous
  • Opportunity to gain experience in a modern organization with a well-established market position
  • Gain a strong command of new systems (P2P, Citi Travel & Expense, Charts, Renault)
  • Demonstrate a proactive approach
  • Demonstrated exceptional performance in a highly regulated, complex environment
  • Maintain calendars through Outlook and understand priorities, coordinate all aspects of manager level appointments, meetings, receptions and conference calls
2

Skills For Asset Management Executive Assistant Resume

  • Working as part of a team with the other desk assistants providing back up covering workload during absenteeism and when necessary
  • Managing diary/calendar and e-mail for the executive on his behalf, potentially also including calls and voicemails
  • Arranging meetings for Executives including co-ordination of leadership meetings and larger external events
  • Working closely with the Digital Business Services leadership team in EMEA and especially in the Nordics
  • Arranging conference calls audio and video
  • Working with Belfast to arrange and process T&E
3

Skills For Executive Assistant, Risk Management Resume

  • Collaborating with other Executive Management Assistants and providing cover as and when required
  • Supporting projects, including decision taking within clearly defined framework of departmental guidelines and practices
  • Calendar management, including planning and arranging meetings ensuring rooms and equipment is available if required
  • Assist CATE Business Office by facilitating space planning and move requests for the organization
  • Perform all the physical, intellectual, and analytical requirements of the position, including decision making
  • Maintains Senior Leadership Team’s diaries by planning and scheduling meetings, conferences, teleconferences, and travel
  • Admin support for new employees into the team to include ordering of equipment and monitoring induction
  • Assist in developing project plan and coordinate staffing efforts for field positions
4

Skills For Executive Assistant to Senior Management Team Resume

  • Assist in resource management process, creating and tracking resource requests
  • Responsible for travel planning and booking for Shared Service employees
  • Flexibility in terms of working time and traveling
  • Coordinates meetings including preparing agendas, letters, memos, presentations and reports
  • General – stationery ordering, liaising with IT for equipment and new starters
  • The position provides the opportunity of working in a fast paced demanding environment
  • Act according to the UCB values
  • Organize and secure highly confidential company and employee information including Organizational Charts
5

Skills For Executive Management Assistant Ppsi Resume

  • Assist Chief of Staff with Time Exception Tracking
  • To design, implement and undertake marketing and company promotional activities
  • Management of C&B related administration (filing, mail follow-up, invoice follow-up)
  • Assists with tracking and monitor project change requests
  • Coordinate and set the agenda for the management meetings and follow up on resulting actions
  • Calendar and booking organization
  • Manages all travel arrangements and accompanying material
  • Diary management, arranging internal and external meetings
6

Skills For Executive Assistant / Workflow Management Resume

  • Rich social package (medical care, fitness card, life insurance)
  • Possibility of development in company structures
  • Provide administrative support to senior managers and their team members
  • Coordinate frequent travel arrangements - both international and domestic and process expense reports
  • Coordinate all aspects of manager level appointments, meetings, receptions and conference calls
  • Prepares and reviews materials and correspondence for meetings; ensures Executive is prepared
  • Manage and coordinate office facility related tasks such arrange technical support for computers, phone, and misc equipment used by CATE Tampa Staff
  • Process accounts payable and receivable items, maintain and order standard office supplies, assist with procurement processes in multiple regions
7

Skills For Senior Management Executive Assistant Resume

  • Process Procure-to-Pay CTO Commodity Approval Levels in partnership with Finance
  • Assist CATE Business Office with special projects / events
  • Maintain Charts and Renault Resource Data
  • Create/maintain global distribution lists
  • Process I-9 in partnership with Human Resources
8

Skills For Senior Executive Management Assistant Resume

  • Publish CTO Corporate Card Delinquency Report
  • Knowledge of public administration practices and local government issues
  • Knowledge of project management principles, practices, techniques, and methodologies
  • Knowledge of presentation requirements and methods
  • Knowledge of research techniques, methods, and procedures
  • Coordinate and review the work of professional, technical, and clerical personnel
  • Understand assigned departments' operations, services, and activities
  • Interpret, explain and apply City and department policies and procedures
9

Skills For Executive Assistant, IT Workforce Management Resume

  • Perform with professionalism and poise
  • Able to handle and maintain confidential company information
  • Able to make professional decisions
  • Organize and plan off-site events on behalf of the President or EVP
  • Compose, prepare, transcribe and maintain correspondence, reports and other documentation for internal and external use
  • The sheer volume of tasks which need to be undertaken on a daily basis are significant, these tasks need to be carried out with precision, creative thinking skills, diplomacy and flexibility
  • Exceptional attention to detail with the ability to anticipate stakeholder needs
  • Global exposure – Citi’s expansive business means global opportunities
10

Skills For Asset Management Senior Executive Assistant Resume

  • Work in an international and diverse environment - use and develop your English language skills on a daily basis. At Citi, we recognize diversity as one of our competitive advantages. We respect the broad range of views, cultures and background and encourage our employees to participate in a number of councils and societies
  • ‘A’ Levels or equivalent
  • Relevant PA / Admin qualifications
  • Flexibility to work outside normal office hours if required
  • Work effectively and diplomatically with all levels of internal and external management, including working with people across geographies and cultures to successfully execute
  • Extremely organized and detail oriented, with strong follow-up

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