Executive / Team Assistant Resume Sample

4.7
18 votes
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Abigayle Runolfsdottir
661 Benedict Inlet,  Dallas, TX
+1 (555) 865 5451

Work Experience


Executive / Team Assistant
11/2017 - PRESENT
Houston, TX
  • Prioritize and apply sound judgment, driving recommendations and solutions
  • Collaborative with a great “get it done” attitude
  • Reports, presentations and external/internal correspondence
  • Organizational services and support including the ordering of supplies and equipment, organization of travel
  • Organizational services and support including the ordering of supplies and equipment, organization of travel arrangements and telephone and visitor screening,
  • Payroll for staff eligible for overtime and overtime reports
  • Professional management of phone and e-mail communications
  • Proven track record in a support function at executive level handling a wide range of administrative and executive support related tasks
Executive Team Assistant
07/2010 - 05/2017
Philadelphia, PA
  • Exceedingly well organized, flexible and enjoys the administrative challenges within a fast paced environment
  • Expert level written and verbal communication skills in English and German
  • Strong attention to detail coupled with the ability to take decisions
  • Solution oriented, calm personality with high stress resilience who functions well in a multicultural team
  • Proficient MS Office user (Outlook, Word, Excel, PowerPoint)
  • Highly professional, articulate and calm under pressure
  • Excellent personal and communication skills, both written and oral
  • Excellent planning and organisation skills, able to multi-task with ease
  • Proactive, able anticipate and to work on own initiative and prioritise own workload
Executive / Team Assistant With German
09/2007 - 06/2010
Dallas, TX
  • Team player with very flexible approach
  • Manage and maintain calendar - scheduling of appointments, conference calls, vacation, travel and client meeting tracking
  • Schedule meetings and events both small and medium scale, including coordinating locations, attendees, materials and communication across multiple time zones
  • Arrange all domestic and international travel logistics (including visa applications)
  • Handle invoices, expenses and T&E's - AMEX and general expenses, ensure paid on time, reconcile payments
  • File maintenance and archiving
  • Review and handle all incoming and outgoing correspondence, initiate follow-up action. This includes screening calls and referring callers to appropriate employees
  • Handle sensitive and confidential information and maintain complete confidentiality

Education


University of Connecticut School of Business
2003 - 2007
Bachelor's Degree in Management

Professional Skills


  • Excellent written communications and strong interpersonal skills
  • First rate MS Office skills, ideally with previous experience of putting presentations together
  • Excellent interpersonal skills Proficiency with Microsoft Excel (or similar software)
  • Possess a sound knowledge of, and excellent skills in, MS Outlook, Word, Excel and PowerPoint programs
  • Proven administration and time management skills
  • Excellent organization skills with advance Microsoft office
  • Excellent verbal and written language skills in English (C1)

How to write Executive / Team Assistant Resume

Executive / Team Assistant role is responsible for administration, microsoft, english, planning, german, organization, excel, payroll, finance, training.
To write great resume for executive / team assistant job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Executive / Team Assistant Resume

The section contact information is important in your executive / team assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Executive / Team Assistant Resume

The section work experience is an essential part of your executive / team assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous executive / team assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular executive / team assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Executive / Team Assistant resume experience can include:

  • Exceptional administration experience along with excellent organisational skills
  • Organisational and administration skills
  • Managing various stakeholder expectations and prioritising business requirements
  • Managing various stakeholder expectations andprioritising business requirements
  • Experience supporting multiple programs, initiatives, projects and/or administrators concurrently
  • Experience in scheduling meetings for multiple people

Education on an Executive / Team Assistant Resume

Make sure to make education a priority on your executive / team assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your executive / team assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Executive / Team Assistant Resume

When listing skills on your executive / team assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical executive / team assistant skills:

  • Good level of Outlook, Excel, Word and PowerPoint skills - familiarity with UBS IT and intranet architecture would be an advantage
  • Excellent verbal and written language skills in German (C1)
  • Good verbal and written language skills in English (B2)
  • Strong administration and organisation skills: ability to multi-task and meet deadlines
  • Communication, Organization, Planning, Accuracy, Time management, Influencing skills
  • Strong skill set in Microsoft Office computer programs, specifically Word, Excel and PowerPoint

List of Typical Experience For an Executive / Team Assistant Resume

1

Experience For Executive Team Assistant Resume

  • Excellent inter-personal and communication skills, both written and oral
  • Series 7 and 66 recommended along with experience with PowerPoint and Excel
  • Raising purchase orders, facilitating payment ofinvoices and follow up outstanding invoices as required
  • Coordinating 1:1 coaching sessions andperformance reviews and ensuring relevant reviews are submitted on time
  • Preparing the agenda of the Management Committees and writing minutes
  • Organizing events such as townhalls, information events and team events
2

Experience For Executive & Team Assistant Resume

  • Serve as meeting secretary, ensuring materials are distributed, logistics are coordinated and, on occasion, taking and distributing meeting minutes
  • Manage and coordinate calendars across global time zones including booking of meeting rooms / video conferences / conference calls
  • Provide general organizational support; including ordering supplies and equipment and organizing team events
  • Minute taking, managing agenda items and actionpoints
  • Review and handle all incoming and outgoing emails and phone calls across a wide range of internal and external stakeholders
  • Assist in the preparation of presentation, meeting materials and taking minutes
  • Liaise with senior level MD/ (GMD / GEB) internal and external clients and setting up / managing various meetings
  • Provide organizational support, including the ordering of supplies and equipment and team events
3

Experience For Executive / Team Assistant With German Resume

  • Coordinate the collection of information used in management reporting and decision-making
  • Organisation of team meetings, activities andcatering
  • Handles incoming mail and calls for the market team
  • Organizational services and support to include the planning of events for the Market Employees and Clients
  • Organize and participate in meetings, taking minutes etc
  • Take care of settlement of accounts, processing invoices and expenses and credit card bills
4

Experience For Executive / Team Assistant, Zurich Resume

  • Investor Relations Planning/Co-ordination
  • Telephone and email screening
  • Create and manage presentations, reports and databases using PowerPoint, Excel and Team sites
  • Manage orders, expenses, purchasing process and receipts through SAP
  • Great in working with people
  • Manage training calendar for twice monthly staff meetings
  • Manage and maintain calendars, including conference calls, vacation and meetings
5

Experience For Executive / Team-assistant Resume

  • Prepare international travel arrangements including flights, accommodation and detailed itineraries
  • Handle incoming mail and calls for the market team
  • Organize services and support to include the planning of events for the Market Employees and Clients
  • Help to create and maintain existing market outlook and asset allocation committee materials
  • Process invoices and expenses and provide archiving support
  • Provide additional administrative support to one other Zurich based C&ORC AM Managing Director
  • Be assertive yet ensure a collaborative style when working with wider team
  • Act as main point of contact for Exec Team
6

Experience For CIB Market Risk Emerging Markets Executive Team Assistant Resume

  • Take minutes at meetings and circulate action points
  • Compile maintain and co-ordinate key production related research and information such as table of transmissions, viewing figures, awards lists, programme synopsis, press packs etc.
  • Keep calendar of upcoming awards ceremonies and co-ordinate with productions re deadlines
  • Liaise with production teams,publicity execs, business affairs and legal, post production facilities and award bodies to ensure efficient and timely submission of programme entries
  • Liaise with internal execs in responding to requests for information about past programmes
  • Organise production gifts at end of filming
  • Manage all charity prize winners for the MiC series - co-ordinating with the charity, production team, legal/BA team to issue compliant Ts & Cs and ensure copy is approved by all parties
  • Organization of various events (e.g. internal and external meetings) and travel management
  • Extensive diary management, including organising and scheduling internal and external meetings and appointments as required, ensuring meetings and commitments are booked according to GM’s priorities
7

Experience For Executive / Team Assistant, Temporary Resume

  • Manage GM’s inbox as directed and addressing requests/issues when appropriate
  • Handle invoice and billing issues
  • In partnership with TWDC team be involvement in Sydney’s VoluntEARS day & Family Fun Day for ESPN
  • Provide back- up administrative support as needed
  • Conveys information clearly, accurately and succinctly and adjusts to the audience's needs and requirements. Has credibility and impact; uses a range of effective interpersonal skills to persuade others to adopt a particular position and/or take action
  • Experience drafting written correspondence at executive level
8

Experience For Executive / Team Assistant Resume

  • Has the determination, effort and enthusiasm to deliver results. Takes the initiative, originates action and keeps things moving
  • Is personally well organized and keeps focused on priorities in own and others' work. Develops and monitors clear and realistic action plans to accomplish given objectives using given resources
  • Strives to enhance processes and procedures, and to improve quality and efficiency. Additionally, collates and captures organizational knowledge for the benefit of themselves and others
  • Manage supplier performance to ensure high service outcome
  • Management of Executives/Managers inbox
9

Experience For Executive Team Assistant Resume

  • Fundamental knowledge of administrative processes
  • Liaise at an executive level, work under pressure and multi-task
  • A high level of senior stakeholder level liaison
  • A professional and influential communication style
  • Planning and organisation of Board meetings and the meetings of Board Committees in line with the Board protocols. Ensuring that rooms are booked, audio/visual requirements are organised, refreshments/lunches are arranged and travel requirements are checked
  • The planning and organisation of the Board’s strategy away day liaising with the venue to ensure that all requirements are met
  • General office management, office supplies and assisting with office issues such as ordering new IT equipment
  • Minute taking, managing agenda items and action points
10

Experience For Executive & Team Assistant Resume

  • The planning and organisation of Board lunches/dinners as required
  • Management of the Company Secretarial electronic filing system
  • Assistance with the maintenance of the Sky plc minute books
  • Act as first point of contact for members of the Company Secretariat team
  • Administration of the Company Secretariat inbox
  • Arrange detailed domestic/international travel plans, itineraries and agendas

List of Typical Skills For an Executive / Team Assistant Resume

1

Skills For Executive Team Assistant Resume

  • Strong interpersonal skills and ability to function as a member of a team
  • Advanced Key Note skills
  • Large meeting planning experience would be helpful in this role
  • Experience of interacting with senior management and high profile individuals
  • Make judgments as to relative importance of requests, prioritizing demands
2

Skills For Executive & Team Assistant Resume

  • Experience working in a support and/or coordination role at NC State University
  • Prioritize, execute, and shift between multiple assignments and projects while meeting deadlines
  • Proven ability to work as a team player
  • Possess an excellent telephone manner; and
  • Solid knowledge of Microsoft applications
  • Operate at own initiative with a pro-active attitude
3

Skills For Executive / Team Assistant With German Resume

  • Operate at own initiative with apro-active attitude
  • Some years of experience in assistance and or management support
  • Valid driver’s license and access to transportation throughout the workday
  • Proactive, able to work on own initiative and prioritise own workload
  • Excellent technical knowledge of MS Outlook, Word, Excel, PowerPoint
  • Demonstrated proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook) and a quick learner of processes and systems
4

Skills For Executive / Team Assistant, Zurich Resume

  • Preferably 1-2 years of administrative experience in a professional environment
  • Effective and discrete communicator, able to manage confidential information and build trust of the VP and the CCE team
  • Pro-active, a self-starter who is able to work independently, prioritise and multi-task
  • Cooperative and strong team environment
  • Several years' experience as an Executive Assistant in a fast paced, complex organization
5

Skills For Executive / Team-assistant Resume

  • Incredibly organized, with an innate sense of how to prioritize and be proactive
  • Experience with University tools: MarketPlace and MyPackPortal / Portal Travel Center
  • Administrative/secretarial experience
  • Proficient in use of Microsoft applications, strong PowerPoint required
  • Experience of diary management and booking of travel and accommodation
  • Demonstrable experience in an administration/executive assistant/PA role in a highly pressurised environment
  • Financial Services experience desirable but not essential
6

Skills For CIB Market Risk Emerging Markets Executive Team Assistant Resume

  • Demonstrates initiative and the ability to work independently
  • Experienced Team Assistant - at least 1 year
  • Raising purchase orders, facilitating payment of invoices and follow up outstanding invoices as required
  • Coordinating 1:1 coaching sessions and performance reviews and ensuring relevant reviews are submitted on time
  • Ordering software, supplies and stationery and maintaining consumables stock for the team
  • Operating in a dynamic treasury environment dealing
  • Marketing/ Broadcast Industry background advantageous and/or interest in the Media industry
7

Skills For Executive / Team Assistant, Temporary Resume

  • Organising business appointments and travel arrangements for a team of Executives/Managers
  • Coordinating the organisation of business functions
  • Managing a team of Executives/Managers' diaries to make/co-ordinate appointments, book rooms and notify attendees
  • Providing PC application assistance to Executives/Managers as required
  • Willing to work beyond 40 hours per week
  • Organizing meetings, events and conference calls with Senior Management and across locations
  • Organizing agendas and all materials for meetings
  • Maintaining contact information for key departmental staff
  • Producing correspondence, memoranda, presentations and reports both of a general and confidential nature on behalf of a team of Executives/Managers
8

Skills For Executive / Team Assistant Resume

  • Publishing and formatting content (On/Offline) eg. PowerPoint presentations, policy documents
  • Publishing and formatting content (On/Offline)eg. PowerPoint presentations, policy documents
  • Operating in a dynamic treasury environmentdealing
  • Liaising with Board Directors and their offices in the UK and overseas
  • Managing collation of inputs for investor and ratings agency presentations
  • Managing collation of inputs for investor and ratingsagency presentations
9

Skills For Executive Team Assistant Resume

  • Establish and maintain office files including electronic files ensuring timely filing of documents
  • Maintain a list of ongoing and forthcoming projects including an allocation of resources
  • Screen incoming correspondence across multiple inbox's and telephone queries an answering where appropriate
  • Co-ordinate & oversee post production viewing scheduling with relevant post production supervisor
  • Keep all documentation for meetings, clients, travel and correspondence (mail and email) organized and processed for action, reading, approvals and/or filing
  • Fluent in English language, both oral and written, including correct punctuation, spelling and grammatical usage
  • Handle meeting agendas, minutes, distribution, and record keeping
  • Proficiency with Google Spreadsheets, Calendaring and Docs (or similar software)
10

Skills For Executive & Team Assistant Resume

  • Team player willing to work with others
  • Coordinate speaking engagements for UBS FA seminars
  • Maintain a complete filing system
  • Word-process documents including letters, excel spreadsheets and ppt presentations
  • Liaise with relevant NBCU departments including HR, Finance and IT
  • Extremely discrete, positive attitude, motivated and a self-starting team player
  • Prepare presentations using a variety of mediums: PowerPoint/Excel/Keynote

List of Typical Responsibilities For an Executive / Team Assistant Resume

1

Responsibilities For Executive Team Assistant Resume

  • An understanding of the DELTA organization
  • Self-starter and able to take initiative in handling assigned tasks
  • Manage Expenses via PeopleSoft
  • Manage document execution/delivery (RMBS, MTN)
  • Contact management (collation of business cards and input into Outlook contacts on regular basis)
  • Arrange detailed domestic/international travelplans, itineraries and agendas
  • Contact management (collation of business cardsand input into Outlook contacts on regular basis)
  • Manage daily schedules for 3 Mondelez Business Services senior executives
  • Organize and maintain an efficient schedule at all times
2

Responsibilities For Executive & Team Assistant Resume

  • Proactively engage in tasks in anticipation of business needs
  • Manage highly confidential and critical information
  • Act as first point of contact for leadership team queries
  • Provide comprehensive administrative support to the team
  • Organize events and conferences
  • Ensure timely flow of information
  • Undertake ad hoc projects and tasks as required
  • Assure operational excellence towards senior business executives
3

Responsibilities For Executive / Team Assistant With German Resume

  • Secondary education is required
  • Compile, coordinate and prep materials for all meetings and board orientation
  • Proactively schedule/coordinate internal and external meetings, conference calls and video conferences across multiple time zones; liaising with assistants from multiple teams across the firm ensuring planning for meetings, events and deliverables
  • Organization of travel arrangements and media events
  • Support a large team with a variety of administrative matters
4

Responsibilities For Executive / Team Assistant, Zurich Resume

  • Handle invoices, expenses and T&E's – AmEx / general expenses, ensure properly processed and paid on time
  • Support Senior Managers located primarily in UK and Zurich and additionally support other locations as and when required in different UBS locations
  • Be responsible for SharePoint maintenance
  • Manage and coordinate meetings
  • Maintain calendars for members of the group
  • Create reports, presentations and external/internal correspondence
  • Prepare and process all executive personal expense reports via an in-house expense system
  • Adhoc support for projects across the wider ITVP group
  • Other adhoc secretarial support
5

Responsibilities For Executive / Team-assistant Resume

  • Key point of contact for all NBCU departments
  • Arrange exec team lunch run daily
  • Work under minimal supervision, sometimes under tight time constraints
  • Anticipate VP’s requirements to facilitate efficient operation of office
  • Compose and present correspondence
6

Responsibilities For CIB Market Risk Emerging Markets Executive Team Assistant Resume

  • Cafeteria (sports, relax venue, culture, travelling opportunities, language courses), free drinks and fruit in the workplace, meal vouchers fully covered by employer, free company products, company gym
  • Flexible working hours, extra holidays, financial contribution to wedding, childbirth and retirement, service awards, life insurance, contribution to education, supplementary pension fund, company parties and team events
  • Constant virtual and F2F learning opportunities
  • Selected positions: Company car, cell phone
  • International environment and further career progression
  • Able to work independently and with flexible hours, when needed
  • Detail-oriented and motivated to learn
  • Dependable, thorough and attentive to details
7

Responsibilities For Executive / Team Assistant, Temporary Resume

  • Interacts and establishes rapport with diverse individuals and groups
  • Desire to learn and look for ways to evolve the role to be more impactful to the platform
  • Make travel arrangements (domestic & international)
  • Deal directly with Division Sales Managers, Branch Managers, TFI department to organize seminars and client visits
  • Deal with PWM to organize private briefings with high ultra net worth clients
8

Responsibilities For Executive / Team Assistant Resume

  • Deal directly with Corporate Communications to coordinate media/press interviews and TV appearances
  • Prepare DMART disclosure press/media interviews
  • Maintain BlueMatrix public appearances
  • Prepare packages for meetings based on clients/topics
  • Coordinate meetings with new club member recruits
9

Responsibilities For Executive Team Assistant Resume

  • Prepare expense reports and reconcile with corporate card
  • Fluent English, both written and spoken (German an advantage)
  • Independently track budgets and prepare budgetary reports
  • Independently research/investigate issues
  • Attention to detail and ability to produce accurate documentation within agreed timeframes
  • Helpful, professional and pro-active attitude
10

Responsibilities For Executive & Team Assistant Resume

  • Interest in Treasury Activities / willingness to learn
  • Concur knowledge advantageous
  • Other Executive Assistants
  • Treasury System Support
  • Screen calls and emails
  • Process invoices and expenses

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