Documentation Specialist Resume Sample

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Audra Durgan
668 Korbin Turnpike,  Philadelphia, PA
+1 (555) 105 3033

Work Experience

Senior Documentation Specialist
12/2017 - PRESENT
Los Angeles, CA
  • Successfully managing an Operational Group (at least 2 yrs in title)
  • Objectives setting, performance evaluations and career development
  • Periodic team meetings and 1:1 meetings
  • Solid organizational skills
  • Issue batch records to production
  • Update and maintain training database and employee training files
  • Receive and follow written and verbal instructions
  • Works independently and in a team environment with other departments
Quality Documentation Specialist
01/2015 - 08/2017
Los Angeles, CA
  • Review all batch documentation for accuracy and completeness according to cGMP’s to ensure timely release
  • Min 3-5 years’ work experience in biotech or related pharmaceutical processes
  • Experience with Batch Record Management
  • Broad cGMP production experience is required with knowledge and understanding of process, documentation requirements and activities
  • Good understanding of technical (biotech/ pharmaceutical) processes and objectives
  • Review and process Document Change Requests (DCRs) and Change Co9ntrol Requests (CCRs) for accuracy
  • Bending, carrying, kneeling, lifting, vision, hearing, sitting, maneuvering, pushing, and pulling, reaching, standing, stooping and walking
SBA Documentation Specialist
09/2009 - 08/2014
Philadelphia, PA
  • Able to lift 50 lbs. with assistance
  • Provides training for Documentation Specialist I's
  • Provides statistics of master document control activities
  • Compiles statistics of problems and initiates improvements accordingly
  • Receives and stores the master copy of controlled documents
  • Assures that proper security is provided for each document and record
  • Receives and stores ECN's and records associated with new/revised documents


Concordia University Wisconsin - Kenosha Center
2004 - 2009
Bachelor's Degree in Administration

Professional Skills

  • Demonstrated above average problem solving skills, excellent verbal and written communication skills, and ability to handle and prioritize multiple tasks
  • Excellent English skills, grammar and spelling as well as strong communication skills
  • Excellent skill level in Word, Excel, PowerPoint, Adobe Acrobat with excellent writing (data entry) and oral communication skills
  • Efficient Word processing capabilities, proofreading skills, and exceptional typing skills
  • Strong interpersonal skills, demonstrated capability of working on multiple projects at one time
  • Excellent interpersonal skills and experience in leading small groups or teams
  • Strong interpersonal skills; ability to learn new concepts quickly and manage multiple projects at once; comfortable with shifting priorities and schedules

How to write Documentation Specialist Resume

Documentation Specialist role is responsible for organizational, interpersonal, computer, microsoft, basic, excel, software, advanced, communications, word.
To write great resume for documentation specialist job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Documentation Specialist Resume

The section contact information is important in your documentation specialist resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Documentation Specialist Resume

The section work experience is an essential part of your documentation specialist resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous documentation specialist responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular documentation specialist position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Documentation Specialist resume experience can include:

  • Excellent decision making skills, strong organizational, follow through and time
  • Strong PC skills including working knowledge of Microsoft Windows, Microsoft Office, and other publishing software
  • Strong investment management client servicing and/or contracting skills and service philosophy required
  • Strong organizational skills, detail oriented, and the ability to meet changing deadlines in a fast moving environment
  • Handle simultaneous requests without losing focus or work accuracy. Strong organizational, and interpersonal skills
  • Strong file-building and organizational skills

Education on a Documentation Specialist Resume

Make sure to make education a priority on your documentation specialist resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your documentation specialist experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Documentation Specialist Resume

When listing skills on your documentation specialist resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical documentation specialist skills:

  • Effective communication skills and ability to interface effectively with management and team members
  • Effective organization and planning skills. Ability to multi-task and handle changing priorities as needed in a fast paced environment
  • Verbal and written communication skills for interacting effectively with NI stakeholders at all levels and across functional areas
  • Good written and verbal communication skills; organized and able to prioritize assignments to meet deadlines
  • Strong verbal and written communication skills with strong client service acumen
  • Proven ability to have strong accuracy and attention to detail skills

List of Typical Experience For a Documentation Specialist Resume


Experience For Senior Documentation Specialist Resume

  • Prior experience with document control systems or the ability to learn and effectively utilize such systems (eDOC compliance, SAP, CMS, DMS and CN system)
  • Proficient in MS Office Suite with advanced knowledge of Excel spreadsheet skills and reporting and PowerPoint
  • Mathematical Skills: Ability to calculate figures and amounts such as discounts, percentages, interest, and commissions
  • Understands or can rapidly learn to effectively utilize the electronic documentation system employed by BD
  • Communicate effectively with all levels and departments of the company
  • Creating files for the incoming goods inspection. (5%)
  • Good understanding of Federal Banking Regulations
  • Experience working with scanning and documentation
  • Technical writing experience preferably working within technology, preferably within the financial services industry

Experience For Quality Documentation Specialist Resume

  • Experience interviewing subject matter experts and translating their expertise into terms understood by those both technical and non-technical
  • Proven ability to understand complex technology solutions across differing audiences including technical, managerial, and/or vendors
  • Provide efficient, accurate, and high-quality service while maintaining good customer relations
  • Experience writing technical documentation and work process flowcharts
  • Experience working both independently and in a team-oriented, collaborative environment with the ability to elicit cooperation from a wide variety of sources
  • Multitask and prioritize according to business need
  • Quality professional with three to six months of experience with document control process in pharmaceutical industry
  • Possess the ability to operate standard office equipment
  • Coordinate and schedule multiple functions and handle multiple work unit priorities and projects simultaneously and efficiently

Experience For Documentation Specialist Resume

  • Experience with word processing, database management and spreadsheet development
  • Consolidation of the Technical Files to ensure that all information is captured
  • High level experience in Regulatory Affairs and bilingual (Spanish & English)
  • Maintains a strong understanding of compliance regulations, state and federal laws
  • Maintain the Good Manufacturing Practices (GMP) and calibration records for the facility
  • Assist in developing validation protocols for various compliance initiatives
  • Multi task and prioritize to meet deadlines
  • Creation of report files and necessary documents for the incoming goods inspection for Customer projects
  • Strong understanding of regulations, state and federal laws

Experience For SBA Documentation Specialist Resume

  • Coordinating manufacturing schedules with Manufacturing, Production Planning, Scheduler, QA Document Compliance and BPT
  • Preparing and analysing trading agreements related to derivatives
  • Coordinating approvals and/or negotiating agreements
  • Resolving economic and language documentation queries with counterparties; liaising with Front Office, Sales, Trade Capture, Legal, Settlements and other teams
  • Preparing and analyzing market standard agreements related to derivatives
  • Functioning knowledge of Microsoft applications including Word, Excel, Visio, PowerPoint, Project,
  • Dealing with customers' requests concerning different changes on bank account

Experience For Senior Labeling / Documentation Specialist Resume

  • Working with Engineering Project Leaders to assure that the documentation package is reviewed and approved in a timely/efficient manner
  • Working knowledge of all aspects of the commercial lending process
  • Performing all applicable documentation reviews/checks in compliance with internal policies, procedures and legal regulations
  • Working knowledge of SharePoint Site Collections, or other data management systems
  • Working with business groups to coordinate the production, distribution and management of documentation
  • Liaising with internal UBS areas globally: e.g. Legal, Credit, Operations, Front Office, Product Development, Client Liaison
  • Liaising with internal UBS areas: Legal, Credit, Collateral, Operation and Business

Experience For Atr-maintenance Documentation Specialist Resume

  • Performing documentation related preFAT/FAT tests
  • Collecting and creating documentation according to PASS standard or customer specific requirements. (60%)
  • Acquiring product knowledge by consulting with experts, such as R&D designers, Product Managers, etc
  • Developing schedules, plans and programs to support product and service launches
  • Writing in clear and concise language suitable for translation and worldwide publication
  • Working with our English technical terminology
  • Supporting the document review, approval and release process and the translation process

Experience For Cib-documentation Specialist Resume

  • Working closely with Danfoss Drives developers and Product Management in Finland, Denmark, Germany, US, India and China
  • Uploading documentation to customer’s project related database
  • Responsible for all document control function, including document login, tracking, processing, distributing and archiving all GMP documents
  • Responsible for imaging and indexing of account contracts and supporting documents in imaging database
  • Responsible for updating, routing, and release of all controlled documents in site Enterprise Resource Planning system (SAP ECC 6.0)
  • Administer the Engineering Change Notice (ECN) System, reviewing and entering new change requests

Experience For Clin Documentation Specialist Resume

  • Ensures editorial standards and timeliness of documentation by regularly reviewing and updating existing documents
  • Active participation in customer/account opening, maintenance, update and closure process – performing documentation specialist Maker or Checker role
  • Track record of building and maintaining relationships with stakeholders
  • Log, prepare, scan, quality check and file incoming documentation. Update patient’s accounts/orders with regards to documentation and billing status
  • Perform post closing review, obtain follow-up items and perform maintenance on all existing accounts

Experience For ASU Documentation Specialist Resume

  • Identify potential quality, severity of illness, risk of mortality, hospital/physician profiling, and reimbursement issues or missing documentation
  • Interact with coding team as documentation issues are identified through the coding process for discussion with clinical staff
  • Responsible for maintaining the raw material purchasing specifications
  • Execute internal routing process for all new/revised formulas and/or experimental manufacturing operations (EMO')s. Document and track all routings
  • Provides research and queries records and as requested for information regarding status of technical documentation affecting configuration
  • Perform functions on the Electronic Resource Processing (ERP) systems such as Non-Conformance Report approvals, Error Handling and General Item Maintenance
  • Responsible for continued management, maintenance and curation of all existing documentation

Experience For Icare Documentation Specialist Resume

  • Support bank locations with proper styling of new and updated deposit accounts
  • Knowledge of FDA regulations including cGMP’s and current industry practice is desired
  • Assign tracking numbers and track CRs through completion
  • Produce high quality documentation, both written and video, paying attention to detail
  • Adapt to the dynamics of organization, procedural and policy changes; be flexible, and adapt to rapidly changing work environment with frequent interruptions
  • Index documents to create transactions in trade management tool, including item capture for specific customers
  • Manage email rules/forwarding for documents to be sent to trade management tool
  • Work in team to meet customer requirements and ensure on time shipping
  • Immediately informs Coordinator/Supervisor/Manager of safety, sanitation, and equipment malfunctions and concerns regarding quality issues

List of Typical Skills For a Documentation Specialist Resume


Skills For Senior Documentation Specialist Resume

  • Strong written and verbal communication skills, strong organizational skills. Ability to work in a dynamic environment
  • Excellent time management skills, able to prioritize, multi-task and meet deadlines
  • Strong/effective verbal and written communication skills
  • Display strong listening, planning, organization, negotiation, and presentation skills
  • Strong process oriented skills with an emphasis on coaching and motivating

Skills For Quality Documentation Specialist Resume

  • Good organizational and planning skills to manage a large number of requests/deals
  • Solid time-management and problem solving skills
  • Effective organization, planning, and interpersonal skills
  • Good communication skills as the assignment is customer facing
  • Demonstrated ability to work effectively with computer systems (Word, Excel, Access, PowerPoint, and secure messaging systems) required

Skills For Documentation Specialist Resume

  • Good problem solving skills, self-starter with a passion to learn
  • Excellent English communication skills, both in writing and verbally
  • Strong computer skills including AS400 and Windows based systems
  • Work independently with minimal supervision. Ability to meet deadlines and effectively adjust to changing priorities
  • Very good communication skills - comfortable interacting with clients (internally and externally) to resolve process issues
  • Excellent computer skills with working knowledge of MS office, such as Access, Excel, Word, PowerPoint and Adobe Acrobat professional
  • Presentation Skills– Demonstrated ability to present 1:1 or in group settings. Delivers a clear and compelling message tailored to the needs of the audience

Skills For SBA Documentation Specialist Resume

  • Use various computer applications and software to effectively handle multiple priorities and projects
  • Appropriate experience, or equivalent knowledge and skills, necessary to satisfactorily perform the position responsibilities
  • Strong communication and organizational skills
  • Good Communication, interpersonal skills with the ability to stay on task with minimal supervision
  • Excellent verbal and written communication skills generally acquired through college or other advanced education is required
  • Strong interpersonal and communications skills; ability to develop and express ideas

Skills For Senior Labeling / Documentation Specialist Resume

  • Strong Computer Skills in the following programs: Microsoft Office Systems, Lotus Notes, SAP, and Adobe Acrobat
  • Organizational skills and ability to prioritize workflow to meet established timeframes
  • Excellent organizational skills required for this fast-paced, deadline-oriented environment
  • Good communication skills with professionals in clinics and hospitals
  • Strong organizational and follow-through skills, as well as attention to detail
  • Strong organizational skills and ability to act within tight deadlines
  • Excellent oral and written communication skills in English, Mandarin and Cantonese; and
  • Strong interpersonal skills, organized, detailed-oriented and energeticSearch Jobs US
  • Highly detail-oriented with a commitment to quality and efficiency; good follow up skills

Skills For Atr-maintenance Documentation Specialist Resume

  • Good organizational skills and proficiency with electronic databases
  • Strong organizational, negotiation, interpersonal, verbal and written communication skills and attention to detail required
  • Excellent organizational skills with the ability to work independently, follow through, and manage multiple projects simultaneously
  • Good teamwork, interpersonal, influencing and negotiation skills
  • Strong memory skills
  • Effectively and efficiently prioritize and execute tasks

Skills For Cib-documentation Specialist Resume

  • Possess excellent interpersonal and customer service skills and the ability to function in an office environment with minimal personal interaction
  • Good organizational, time management and an eye to detail skills is required
  • Excellent skills in Finnish
  • Great communication and team player capabilities as well as excellent organization and time management skills
  • Excellent organizational skills and the ability to work in a fast-paced environment
  • Proficient organizational, time management and prioritization skills
  • Effective interpersonall communication skills

Skills For Clin Documentation Specialist Resume

  • Functional Knowledge and skills: Knowledge of the Revitas Medicaid and/or Validata system (or other comparable system)
  • Time management skills and ability to prioritize work
  • Very good communication skills (with both: internal and external client) and ability to resolve process related issues
  • Very good communication skills and ability to resolve process related issues
  • Strong time management skills with the ability to work with minimal supervision in a team environment

Skills For ASU Documentation Specialist Resume

  • Strong interpersonal skills; ability to interact with all levels of professionals
  • Good interpersonal skills and ability to influence stakeholders
  • Prior experience in drafting and reviewing confirmations issued under ISDA using
  • Critical thinking, problem solving reasoning skills
  • Mathematical skills including problem solving
  • ?Superior judgment, decision making and problem solving skills with the ability to assess issues and determine the best course of action
  • Problem solving skills applied to issue identification and resolution
  • Multi tasking skills/time management

Skills For Icare Documentation Specialist Resume

  • Superior organizational, multi-tasking and time-management skills
  • Good experience with process flow diagrams using MS Visio
  • Proven work experience in technical writing/software documentation
  • Proficient in the use of a personal computer with intermediate level of keyboarding skills with proficiency in Word and Excel
  • Extensive years of good experience in Operations or Banking
  • Prior experience working in Documentum based regulatory document systems
  • Proficient in MS Office Suite with advanced knowledge of Excel spreadsheet skills and reporting

List of Typical Responsibilities For a Documentation Specialist Resume


Responsibilities For Senior Documentation Specialist Resume

  • Excellent communication (verbal and written) skills with both internal and external clients at all levels and regions
  • Strong organizational skills, and the ability to work with sensitive information
  • Leverage resources and network skills to utilize available resources to address clients’ needs and sensitive issues
  • Uses expertise developed through substantial commercial loan experience to provide excellent support and act as a resource for complex matters
  • Adequate professional experience in financial industry and/or with legal documentation drafting
  • Adequate professional experience in financial industry and/or law

Responsibilities For Quality Documentation Specialist Resume

  • Work under pressure to strict deadlines, prioritize own workload
  • Work under pressure to strict deadlines and prioritize own workload
  • Experience program management/project implementation
  • Approximately 2- 5 years’ experience in a documentation management/administrative role
  • A demonstrated ability to identify and implement process improvements
  • Experience with pharmaceutical documentation

Responsibilities For Documentation Specialist Resume

  • Previous work experience in customer service is helpful but not necessary
  • Create training schedules based on user demand. Includes coordinating facilities and materials and scheduling SMEs
  • Scan customer’s accounts updates requests in Citidocs under appropriate folders for archiving
  • Receive customer’s checkbook requests from Deposit window , perform Signature verification and checking against Central Bank Blacklist
  • Integrate new systems in a maintenance plan / process description / operation description / labelling

Responsibilities For SBA Documentation Specialist Resume

  • Assist retail lenders in preparing commitment letters and loan documents to ensure that the Bank’s assets are protected
  • Keep informed on trends, conditions and Compliance updates within assigned industries, individual customer’s business, and general banking trends
  • Assists with off-site archiving of documents in the Clinical Trial Master Files
  • Build imaging procedures for all Wealth Management workflows
  • Coordinates and performs department training of Wealth Management employees and Optima workflow processes
  • Generate payer-specific documentation for new/existing patient orders
  • Work with Medline billing and Reimbursement Services to resolve any documentation issues as appropriate
  • Work with physician or Medline Coding staff to ensure that correct diagnosis codes are reported to third-party insurance carriers

Responsibilities For Senior Labeling / Documentation Specialist Resume

  • Updates database with any changes to existing information
  • Acquires and maintains a thorough knowledge of all applicable laws and S&T Bank’s Lending Policy to ensure compliance
  • Communicate with users to identify documentation and training needs
  • Proficient with MS Word, PowerPoint and working knowledge of various software tools
  • Upload the approved regulatory files and existing Technical Files
  • Management and reporting of progress and issues
  • Communicate documentation issues and trends, and report them to the appropriate manager per hospital reporting requirements

Responsibilities For Atr-maintenance Documentation Specialist Resume

  • Define, implement, and maintain processes and procedures on managing Trial Master File for CMO studies (e.g. TMF Index, SOPs and Work Instructions)
  • Perform periodic audits on TMF data for CMO studies and identify missing or outdated documents
  • Support Regulatory Reporting for CMO studies
  • Gather data and generate reports on CMO studies to address periodic Regulatory reporting requirements
  • Provide support on study set-up, fair market value assessment, site funds set-up, and processing of site payments for Epidemiology studies
  • Ensures adherence to commercial credit policy, Bank underwriting guidelines, and regulatory and compliance requirements
  • Works with branch personnel/title company/appraisal/credit admin to address any problems discovered during the file review
  • Reviews and analyzes counsel/borrower requests for modifications to existing/proposed documentation and/or requested ancillary documents
  • Maintains a comprehensive knowledge of all aspects of the commercial lending process

Responsibilities For Cib-documentation Specialist Resume

  • Work with Quality Manager, Engineering and other departments to ensure smooth iteration of ECN’s, to address any delays, and propose updates to process
  • Coordinate with Engineering department to procure and generate required documentation
  • Receive account maintenances customer’s instructions
  • Resolve exception raised by Poland ASU Hub and Poland CAMU on customer’s account maintenances requests
  • Archive customer’s accounts updates in customer’s files
  • Receive customer’s checkbooks acknowledgement from Deposit window and scan instructions to Poland ASU Hub for maintenances
  • Signature verification on customer’s requests for MIFT code creation

Responsibilities For Clin Documentation Specialist Resume

  • Resolve process related issues
  • Includes operational tasks associated with or in support of authoring (formatting, editing, reviewing, electronic workflow management) and ensuring submission readiness of documentation entered into the electronic document management system(s)
  • Ensure regulatory guidelines and internal processes are followed within established process timelines
  • Assist Nonclinical Regulatory Submission team members with timeline activities and management
  • Assist Nonclinical Management and leads to develop robust processes and documentation related to the implementation of projects which transition from discovery to development
  • Up to 2 years of professional experience in the financial or legal industry
  • Min. 2 years of experience on similar position
  • Interest in international legal and regulatory issues

Responsibilities For ASU Documentation Specialist Resume

  • Knowledge of the derivatives market, industry standard agreements and associated financial products
  • Preparation of all documentation including facility documentation for all credit cases including but not limited to facility letter, margin call letters, pricing changes, credit cancellation, mortgage redemption etc and any other credit related documentation
  • Ensure raising of any conditions precedents and conditions subsequent required as per Credit Approval to include them in documentation
  • Ensure the credit documentation is prepared in accordance with the Credit Approval including any regulatory requirements and all conditions and covenants. Engage legal team where required to address any legal or documentary issues
  • Update of the document status in system and follow up on the pending documents
  • Obtain relevant Sign-off and issuance of the required facility documentation
  • Appoint and co-ordinate external solicitors, valuers and insurers to obtain the necessary documentation for mortgage disbursement, amendment, redemption etc
  • Review higher-risk client requests and confirm that proper authorizations have been received

Responsibilities For Icare Documentation Specialist Resume

  • Provide advice and guidance on TPS legal documentation to clients and internal partners as needed
  • Gain trust with client and internal partners as a trusted advisor for account and legal documentation needs
  • Actively participate in TPS projects and initiatives as assigned
  • Negotiate directly with clients to make both standard and non-standard modifications to TPS agreement terms as needed. Employ appropriate escalation channel when requested modifications expose the bank to non-standard/unusual risk
  • Assess documentation packages against applicable procedures, processes and guidelines. Make edits and review comments to provide to partners globally to ensure compliance. Make document processing decisions to ensure compliance to established expectations
  • Support and advice end users on document system requirements and workflows
  • Act as primary resource and subject matter expert with internal partners and client’s on market, tax and proxy documentation including interpreting and assisting to complete all required forms

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