Document Administrator Resume Sample

4.8
16 votes
Laury Schmeler
5984 McDermott Walk,  Boston, MA
+1 (555) 314 3739

Work Experience


Document Administrator
10/2017 - PRESENT
San Francisco, CA
  • Identify accounts to be worked from appropriate source (Workflow Tool, Vendor Reports, etc.)
  • Transfer account information to appropriate Quality Assurance spreadsheet
  • Begin reviewing the attributes of the ‘QA Check sheet’ (provided by Insurance Analyst)
  • Notify employees of any discrepancies identified
  • Review discrepancies once resolved; providing assistance when necessary
  • Provide accuracy metrics and reporting to senior management
  • Serves as a subject matter expert to internal and external teams of Wholesale Flood Operations
  • Generate Insurance requirement letters and send to client/agent/broker
ITS Document Administrator
07/2012 - 04/2017
Dallas, TX
  • Receive/Review incoming insurance policies for compliance with bank and federal guidelines
  • Contact client/agent/broker to resolve items out of compliance
  • Gives technical advice and guidance to business units and interdisciplinary teams on a project or ongoing basis
  • Maintain systems of record for continued monitoring of insurance
  • Upload insurance verification to file (electronic)
  • Process insurance verification received by mail
  • PC skills including (but not limited to) MS Word, MS Excel, MS Access and Outlook
  • Efficient organizational, writing and client/customer communications skills
Project Document Administrator
05/2010 - 05/2012
Boston, MA
  • Consistently deliver solutions which contributes to business results and improved competitiveness
  • Ensures a pro-active Quality Management approach which incorporates defining expectations, quality planning, team participation, including continuous improvement concepts, and appropriate feedback from both the client and team members
  • Minimise and analyse risks
  • Documented and communicated organisation capacity short falls
  • Compliance reporting with regards to Governance documents
  • Plan, schedule and prioritize tasks
  • SAP/ SharePoint knowledge and skills
  • Microsoft office (MS Word, Power Point and Excel)

Education


University of Florida
2005 - 2009
Bachelor's Degree in Details

Professional Skills


  • Excellent IT skills – with experience of using Word, PowerPoint, Excel, Outlook, Acrobat
  • Demonstrated history of employing excellent communication skills both written and verbal in a previous job
  • Demonstrated history of employing excellent communication skills both written and oral
  • Excellent verbal and written skills, especially the the rules of grammar and spelling
  • Strong technical editing and documentation skills
  • Demonstrated history of using strong financial acumen and knowledge of loan documentation concepts in prior employment specifically business/commercial
  • Well organized individual with excellent customer service skills

How to write Document Administrator Resume

Document Administrator role is responsible for organizational, outlook, basic, automation, customer, microsoft, access, excel, printing, auditing.
To write great resume for document administrator job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Document Administrator Resume

The section contact information is important in your document administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Document Administrator Resume

The section work experience is an essential part of your document administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous document administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular document administrator position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Document Administrator resume experience can include:

  • Strong interpersonal skills, with high customer focus and good negotiation background
  • Good organizational and communication skills. Familiarity with office automation tools. Willingness to work in teams and flexible time schedule when necessary
  • Proficient computer skills, including Windows, Excel, Word and Outlook
  • Advanced experience with Microsoft Office Suite, including some experience with PhotoShop
  • Basic mathematical skills, including: addition, subtraction, multiplication, division, fractions, and percentages
  • Strong and effective communicator, both verbally and in writing

Education on a Document Administrator Resume

Make sure to make education a priority on your document administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your document administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Document Administrator Resume

When listing skills on your document administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical document administrator skills:

  • Good verbal and written communication skills; good negotiating skills
  • Strong attention to detail and good organizational skills are required
  • Effective project management skills with superior ability to handle multiple tasks simultaneously while managing deadlines
  • Excellent interpersonal skills - this role requires daily interactions with various levels of staff throughout the department
  • Excellent communication and customer service skills,
  • Deadline oriented with the ability to organize, prioritize and work efficiently under multiple deadlines and changing priorities

List of Typical Experience For a Document Administrator Resume

1

Experience For Document Administrator Resume

  • Follow good documentation practices and understanding of business rules for management of documents and records used in a regulated environment
  • Multitasking in a dynamic environment
  • Proactive calendar management using Outlook, along with the preparation of travel itineraries (including international travel)
  • Assist in the development of training material and procedures using templates
  • Completes primary financial booking and initial loan funding
2

Experience For ITS Document Administrator Resume

  • Complete primary financial booking, initial loan class documentation accuracy and initial loan funding
  • Willingness to be on-call when the production group, engineering group and / or the customer requires support
  • Coordinate meetings with both internal and external clients. Arrange for meals as needed and otherwise assist in coordinating plant events
  • Provide DMS coaching to personnel
  • Provide initial DMS training
  • Coordinate all new employee training schedules
3

Experience For Senior Quality Document Administrator Resume

  • Support auditing services performance
  • Gives technical advice and guidance to business units and interdisciplinary teams on a project
  • Work in a paperless environment and adhere to compliance guidelines
  • Professional and positive team player, with ability to promote collaboration, and communicate with impact
  • Learn and adapt quickly, hold self and others accountable for high performance standards
  • Proficient time management and attention to detail
  • Analyze draw requests – ensure disbursements are in conformance with terms and conditions of approval and recommendations of inspector’s report
  • Examines documents such as drawings, change orders, purchase orders, and specifications to verify completeness and accuracy of data
4

Experience For Project Document Administrator Resume

  • Posts changes to computerized or manual control records, releases documents, and notifies affected departments
  • High level of proficiency in Microsoft Word and Excel (with ability to format tables)
  • Learn and use new systems quickly
  • Maintain the Private Bank Office’s “sense of urgency”
  • High volume customer contact in a call center environment
  • Handle multiple tasks under tight time constraints with high volume,
  • Demonstrated ability to professionally handle multiple tasks while balancing the need for both quality and efficiency in a fast paced metric-centric environment is a necessity
5

Experience For Rccs Document Administrator Resume

  • Create necessary binders for a library using WebEDMS (electronic
  • Office Professional / Document Administrative Responsibilities
  • Coach and train others to achieve goals
  • Show leadership through regulatory, policy, and procedural change and review
  • Seen as a leader and expert by their peers
6

Experience For Quality Document Administrator Resume

  • Prepare correspondence, spreadsheets and PowerPoint slides as needed
  • Maintain reports and other department related material
  • Maintain the department file share on network server and access privileges
  • Act as the Document Administrator (DA) for the METHOCEL facility
  • Maintain group/individual records/files in accordance with records retention guidelines
  • Procure office supplies and manage/maintain inventory. Manage maintenance of office equipment
7

Experience For Electronic Document Administrator Resume

  • Be department focal point and resource for computer software and office tools, telephones, phone mail, & records management
  • Work safely and injury-free and help others to do the same
  • A willingness to learn new systems as required by the job is essential
  • Acquire knowledge of office procedures and equipment to ensure that routine administrative tasks are completed – this includes Word, Excel, Power Point, SAP, Outlook, and WebEx
  • Learn the company's systems, and the company where they reside
8

Experience For Document Administrator Resume

  • Learn the company's documentation systems, and become familiar with it's server and website
  • Train with the Regulatory Document Control Administrator, in order to learn the documentation systems, and to become familiar with the comapny's server and website
  • Reorganize each project file per Department of Transportation (D.O.T.) requirements, and assure each project is filed under proper pipeline system, and properly labeled with: name of project, cost center and work order, if applicable, and date of project
  • Managing the compilation of data packages
  • Learn to plan and schedule meetings using scheduling software through Web Ex and Outlook
  • Complete all required training as required through MyLearning
  • Assist others in answering “help” calls and in training on the use of systems and processes associated with document and change control management
  • Work with the company's employees when trying to identify project and/or documentation
9

Experience For Document Administrator Resume

  • Make sure signs and charts (including DMS assignment charts – section owners), are updated and posted
  • Assure that “check-out cards” are completed properly, as well as pulling from file, when item is returned. Assure items are returned
  • Willingness to be on-call when the production group, engineering group and/or the customer requires support
  • Proficient on handling moderate to complex NRE and/or RE loans
  • Can be a subject matter expert and can conduct moderate amount of training, but generally focused on production
10

Experience For ITS Document Administrator Resume

  • Ensure work is performed in a safe and responsible manner striving to create an injury-free and incident-free workplace
  • Coordinate and lead administrative aspects of CMO&PS events (Site) including Visitor pro-grams
  • Maintain the library and Department of Transportation Lifetime files, drawings, and perform record retention, where needed
  • Maintain and perform record retention on any satellite libraries
  • Assure “Freeze” notices are reflected on applicable binders and/or documentation
  • Create binders and project folders, as needed
  • Serve as a member of the site Office Professional Team
  • Attend all monthly safety meetings
  • Knowledge of all collateral types

List of Typical Skills For a Document Administrator Resume

1

Skills For Document Administrator Resume

  • Basic computer skills including Microsoft Excel and PowerPoint
  • Communicate effectively with management, LMA business partners, legal and compliance and branch partners
  • Detailed oriented with exceptional organizational skills
  • Proficient in the Microsoft Office suite, with advanced skills in Excel
  • Has high-level user skills with MS Word, Excel, Access and Outlook
  • Has high-level user skills with Qumas
2

Skills For ITS Document Administrator Resume

  • Communication , Facilitation and presentation skills
  • Communicate clearly and effectively in the English Language (written and
  • Residential real estate experience in Closing/processing/underwriting
  • Good working knowledge of consumer or commercial credit and lending issues
  • Experience of working with controlled document management in Engineering, Projects or
  • Experience with document formatting, reviewing, and archival
3

Skills For Senior Quality Document Administrator Resume

  • Prioritize work according to deadlines that need to be met
  • Experience with building relationships with customers (internal and external)
  • Commercial Lending and/or Commercial Insurance experience
  • Knowledge and experience with learning/talent development solutions
  • Track record to work independently in a highly efficient way, managing multiple priorities across a highly matrixed global organization
4

Skills For Project Document Administrator Resume

  • Banking, and 2 years insurance experience
  • Experience using Rapid
  • Experience with Insurance policies, forms and guidelines
  • Experience with FEMA rules and regulations
  • Risk and/or Compliance experience
  • Good knowledge of Corporate Responsibility principles, Knowledgeable in operations, project management
  • Excellent attention to detail and a ‘right first time’ approach
  • Para legal experience is helpful
  • Experience with Merrill Lynch operations with knowledge of both internal operations and external branch procedures and systems
5

Skills For Rccs Document Administrator Resume

  • Functional experience
  • Experience in document control management
  • Good Command of English(able to write & speak fluently)
  • Strong attention to detail and the ability to follow directions
  • 2+ years of experience as a Document Administrator or Proposal Specialist
  • Defense or aerospace industry experience
6

Skills For Quality Document Administrator Resume

  • Aerospace Standards (AS9100) experience
  • International Organization for Standardization (ISO) experience
  • Entry level position with 0-2 years of technical communications experience
  • Experience in the use of formalised document control processes and tools
  • 0 to 12 months of office experience
  • High proven ability to influence others without direct authority (within and outside of Novartis)
  • Experience with business/commercial loan documentation desired
  • Related office clerical and/or document management experience
7

Skills For Electronic Document Administrator Resume

  • Self-starter who is able to identify, prioritize and accomplish multiple tasks
  • Related office clerical and/or document management experience
  • Operations or management experience - preferably in a Commercial or Insurance space
  • Demonstrated ability to complete ad-hoc projects/ tasks with minimal supervision
  • Client specific document generation experience
  • Experience with Merrill Lynch operations with knowledge of both internal (operations) and external (branch) procedures and systems
  • Proficiency in computer systems for information management and documentation (Experience Required)
8

Skills For Document Administrator Resume

  • Good technical aptitude (desktop and mainframe applications) and
  • Property and casualty insurance experience
  • Project management or leadership experience
  • Very strong Excel aptitude and organizational proficiency
  • Loan IQ experience
  • Balancing: Daily maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery or erratically moving surfaces
  • Fingering: Daily picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling
  • Training compliance tracking including data collecting, monthly reporting and communicating to leadership
9

Skills For Document Administrator Resume

  • Working knowledge of IT aspects of document management including use of document
  • Locating and pulling documentation, needed by employees, GPIMS, and/or government audits
  • Conferring with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents
  • Reaching: Daily extending hand(s) and arm(s) in any direction
  • Working knowledge of Loan IQ, AFS and/or Hot Docs is beneficial
  • Working knowledge of AFS/LoanIQ and/or Hot Docs is beneficial
  • Auditing principles and practices
  • Working knowledge of amortization software is required
  • Working with all levels and teams within the organization
10

Skills For ITS Document Administrator Resume

  • Examining documents such as drawings, change orders, purchase orders, and specifications to verify completeness and accuracy of data
  • Posting changes to computerized or manual control records, releases documents, and notifies affected departments
  • Managing the document control system
  • Preparing requests for reproduction of documents
  • Preparing reports and memorandums

List of Typical Responsibilities For a Document Administrator Resume

1

Responsibilities For Document Administrator Resume

  • Superior organization skills to ensure timely follow-up on documentation required for loan closings
  • Relevant work experience, preferably working with reviewing insurance contracts
  • Previous loan documentation experience and understanding of financial covenant principals is desired
  • Knowledge of document control, business administration and quality systems, demonstrated through
  • Responsible to validate documents (business review, HR documents, CMO&PS strategic documents) and ensure they are correctly processed in CMO&PS Sharepoint
  • Essential - Has the ability to Plan, schedule and prioritize tasks own task
2

Responsibilities For ITS Document Administrator Resume

  • Filing / Database Maintenance
  • Exerting up to 50 pounds of force rarely, and/or up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to move objects
  • Maintaining related files
  • Ordering & procurement
  • Training of all staff
  • Works with Operating Discipline Management System Element / Section Owners in implementing and maintaining documents and records for each section
  • Document creation assistance including formatting and writing
3

Responsibilities For Senior Quality Document Administrator Resume

  • General clerical Support (i.e. filing, laminating, errands, copying, etc.)
  • Manage calendar/schedule by creating/deleting meeting notices for personal calendar, plant resources and plant leadership
  • Knowledge in area of Loan Processing, Loan Closing and residential lending regulatory requirements
  • Proficient with various accounting & leasing software such as Turbo Lease and Vision Commerce
  • Provide training and coaching on the Document Management System to Section Owners and Users
  • Ability in developing learning programs and curriculums for a broad spectrum of delivery channels
  • Receive,register and distribute incoming and outgoing project documentation within
  • Provide technical support for plant office equipment (i.e. printers, computers, phones, etc.) by troubleshooting & submitting services requests (if-needed)
4

Responsibilities For Project Document Administrator Resume

  • Solve discrepancies in accounting data such as invoices, and reports
  • Learn new software and work procedures and expand financial knowledge in areas such as credit and leasing management
  • Proficiently in report writing
  • Process distributor sales orders into operating system
  • Receive and process requests for sales order modifications to delivery date, quantities, shipping/delivery criteria, etc
  • Investigate and provide responses for pricing, order status and material availability
  • Monitor backorder report and coordinate efforts with production planning to expedite deliveries
  • Provide interface for obtaining prints, drawings for facility
  • Provide support to department with procedure formatting
5

Responsibilities For Rccs Document Administrator Resume

  • Provide training resources, material relative to Document Management System
  • Manage records retention according to plant policy and audit requirements
  • Create and administer plant surveys including data collection
  • Organize technical documents, including charts, illustrations, etc., into a proposal that flows and is easy to read
  • Maintain up-to-date information regarding regulation changes as needed
  • Provide support to Plant Maintenance Department through work order/procedure printing
  • Leader in determining administrative needs for the plant
  • Maintain file share access according to policy
6

Responsibilities For Quality Document Administrator Resume

  • Accurately maintain archives and databases for project documentation using GE’s
  • Ensure adequate global reporting of FTEs, staff list, project organograms, updates every month
  • Ensures that the New Member Integration process runs smoothly by scheduling meetings for new member along with introductions
  • Complete the exit checklist for exiting employees
  • Multi-task by shifting between processes and/or functions
  • Flexibility in completing a variety of assignments
  • Extreme attention to detail while meeting deadlines
7

Responsibilities For Electronic Document Administrator Resume

  • ECDL / Word Processing qualification
  • Support document control and formatting, manage proposal archive and past performance, and provide general support to the management team and SMEs
  • Familiar with both monitoring and MIRE requirements
  • Works independently with little direction and proficient with the various LOB policies and procedures
  • Problem solve and make sound judgment
  • Serve as technical expert for regulatory documents that support at least one business unit
  • Ensure documents and records are accurate, complete and on time and that processes for document and change control management are conducted pre- approved procedures and business rules
  • Update and verify databases with required data from documents or other authorized sources in order to maintain tracking and customer notifications
8

Responsibilities For Document Administrator Resume

  • Perform edit checks of documents and change control records
  • Monitor production schedules and work requests for at least one business unit and ensure work orders (master production control records for batches) are printed, verified and ready for use in the production areas. Issue batch specific controlled FORMs to released batches
  • Maintain analytical standard information and specifications in the Document Management System and in the Laboratory Information Management System
  • Create and maintained organized files for master documents and ensure timely retrieval to support development, production and regulatory/customer audits
  • Knowledge of document management, change control and associated processes is required. Knowledge of good documentation practices and attention to detail as well as the ability to maintain accuracy in a fast paced environment
9

Responsibilities For Document Administrator Resume

  • Working knowledge of computer software (e.g. Microsoft Word, Excel, Scanning technology, etc.) and business computer applications (e.g. Documentum, LIMS, SAP, Trackwise)
  • Communicate Document Management System (DMS) updates to plant personnel
  • Perform WebMOC administration & reviews
  • Manage Event & Action Tool for the department
  • Familiarity with office technology
  • Coordinate Quality System Forms activities for department and communicate needs to manager
10

Responsibilities For ITS Document Administrator Resume

  • Qumas - Document and workflow creation and performance
  • Perform general HR administration for the site
  • Procedure reviews, revisions, changes, and CAPA performance
  • Adapts to change quickly and easily
  • Able to manage a pipeline of 25 loans
  • Prepare/review documentation in accordance with Bank policies and procedures
  • Facilitate closings with the client and to ensure lien perfection

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