Department Assistant Resume Sample

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Cooper Brown
327 Kristian Vista,  New York, NY
+1 (555) 634 6400

Work Experience

Department Assistant / Administrator
04/2017 - PRESENT
Chicago, IL
  • Extremely strong organizational, project and time management skills; detail-oriented and ability to manage multiple projects
  • Able to understand department specific technical information
  • Establish professional relationships as a means to achieve business results
  • Multi-task, to work under pressure and to prioritize workload
  • Corporate environment. Sits at a workstation with a computer terminal and telephone
  • Answer phones, handle general counter inquiries, type, copy, distribute and file correspondence as directed
  • Order office supplies as needed; renew maintenance agreements on various office equipment (e.g., printers, FAX machines, copiers, etc.)
  • Handle conference room scheduling for two conference rooms
  • Receive, sort and distribute mail (campus and external, including regular U.S. Mail and FedEx)
Department Assistant Manager
03/2013 - 10/2016
Phoenix, AZ
  • Gathers data, inputs data through computer, and generates data reports, and creates spreadsheets or similar formats
  • Processes and routes such things as submittals, daily reports, payrolls, job plans, bid packages, and associated construction and work generation information
  • Corrects copy and makes inquiries to the originator of documents concerning missing information, or discrepancies in instructions utilizing familiarity with office terminology and practices
  • Sets priorities and deadlines on continuing assignments in accordance with contract requirements and prior supervisory instructions
  • Uses automated systems, such as word processing programs and other office programs on personal computers to produce a variety of documents, such as correspondence, memos, publications, forms, reports, tables and graphs
  • Performs routine clerical tasks, such as operating copiers, filing, answering telephones, and sorting and distributing mail for the department
  • Contacts various governmental entities and command authorities, subcontractors, construction monitors, and other Company employees for clarification / guidance when necessary
  • Efficiently coordinates daily, monthly and annual functions, services and reports are within the department in a timely manner
Department Assistant
11/2008 - 12/2012
Philadelphia, PA
  • Place service calls for malfunctioning office equipment (copiers, printers, etc.) and building issues (repairs) and follow up to resolution
  • Run occasional errands on campus
  • Post information to bulletin boards and keep information current
  • Assist with set-up of department staff functions
  • Managing unit head’s calendar and assisting in day to day deliverables
  • Consistently exhibits behavior and communication skills that demonstrate HealthCare Partners’ (HCP) commitment to superior customer service, including quality, care and concern with each and every internal and external customer
  • Uses, protects, and discloses HCP patients’ protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards
  • Exceptional Skills with CONCUR system


Warren National University
2003 - 2007
School's Degree in Business Administration

Professional Skills

  • Strong interpersonal skills and written communication skills to interface with employees and management; and basic computer skills
  • Excellent analytic, problem solving skills, organization and prioritization skills
  • Strong organizational skills and ability to use independent judgment in prioritizing, producing, and supervising tasks
  • Intermediate skills in using Microsoft Office Suite (Excel, Word, PowerPoint). Effective written and verbal communication skills
  • Strong interpersonal skills, including excellent verbal and written communication
  • Strong communication skills and a proven ability to build relationships
  • Demonstrates strong attention to detail and organizational skills

How to write Department Assistant Resume

Department Assistant role is responsible for organization, computer, interpersonal, organizational, microsoft, basic, customer, confidentiality, grasp, typing.
To write great resume for department assistant job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Department Assistant Resume

The section contact information is important in your department assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Department Assistant Resume

The section work experience is an essential part of your department assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous department assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular department assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Department Assistant resume experience can include:

  • Strong organizational skills and ability to use independent judgment in prioritizing, producing and supervising tasks
  • Strong organization skills; ability to multi-task, prioritize and give attention to detail in order to complete tasks and meet deadlines
  • Effective coordination skill and good communication skill
  • Strong self-starter with excellent time-management skills
  • Strong writing skills, including creative and business writing, editing and proofreading
  • Problem solve, manage on-going projects and strong time management skills

Education on a Department Assistant Resume

Make sure to make education a priority on your department assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your department assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Department Assistant Resume

When listing skills on your department assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical department assistant skills:

  • Excellent communication skills and maintains effective public relations with departmental clientele
  • Demonstrated skills with composing, editing, proofing, and copying written materials
  • Strong computer literacy skills (i.e. Microsoft Office software, medical billing software knowledge, etc.)
  • Excellent word processing and computer skills
  • Strong communication skills and analytical thinking
  • Strong leadership and training skills to support LifeWay's summer camp staff

List of Typical Experience For a Department Assistant Resume


Experience For Department Assistant, Post Sale Services Resume

  • Strong organization skills and the ability to establish priorities and the ability to identify issues and solve routine problems
  • Strong PC/computer skills - Proficient in Word and Excel
  • A positive and professional attitude, as well as strong skills in team building and customer service
  • Excellent customer service skills, exhibiting positive and friendly approach to visitors and staff
  • Communicate effectively and exercise maturity, good judgment, professionalism and tact in communicating with others
  • Excellent organizational skills, accuracy, neatness, and attention to detail
  • Demonstrates the knowledge and skill to provide care to patients under the direction of the professional nurse

Experience For QMM Department Assistant / QMM CF Resume

  • Communicates effectively and professionally with internal and external customers (patients, families, visitors, physicians and staff)
  • Positive friendly disposition and the ability to communicate and deal effectively with faculty, staff, and student
  • PC knowledge and skills, particularly with Word, Excel, PowerPoint
  • Advanced technical skills with Word, Excel, and PowerPoint
  • Demonstrated capacity to understand standard office procedures and operate standard office equipment

Experience For Temporary Department Assistant Resume

  • Communicate effectively with project participants, college personnel, project staff and the general public
  • Communicates effectively with a diverse patient population
  • Computer and general office equipment skills
  • Assists in monitoring, evaluating and recording training activities, outcomes, and effectiveness
  • Organizes and prioritizes incoming and outgoing mail
  • Two years secretarial experience requiring computer proficiency with Windows, Word and Excel
  • 3 – 5 years of experience in a healthcare setting
  • Explains processes and forms to patients prior to securing signatures, and ensures that all documents are properly signed and witnessed as required

Experience For Department Assistant, Songwriting Resume

  • Obtains initial insurance approval/referral prior to visit/admission
  • Has good attendance and punctuality in accordance with corporate and departmental polices
  • Completes tasks in the most timely and cost effective manner
  • Experience in a call center environment
  • Administrative experience in a multinational company
  • Experience with logistics coordination, including but not limited to travel, event scheduling, coordination of vendors and contract workers
  • Two years of administrative experience, including core competencies in Outlook, Word, Excel and PowerPoint
  • Diploma of Collegial Studies (2 year pre-university DEC) and one to two years of related work experience

Experience For Department Assistant, Jazz Composition Resume

  • Proven ability to work with a high level of maturity and judgment, professionalism, and discretion
  • Experience in the administrative assistant role
  • Administrative Assistant experience
  • Previous administrative or relevant experience at Sotheby’s is desirable
  • Clerical experience in medical field
  • One or more years of clerical/administrative experience
  • Three or more years of clerical/administrative experience
  • Maintains a valid driver's license with no excessive violations or accidents
  • Experience in healthcare field

Experience For Department Assistant / Trainee Cataloguer Resume

  • Prioritize and coordinate multiple projects simultaneously in a fast paced environment
  • Interest in Art History and some experience of Impressionist and Modern Art
  • Have previous administrative experience
  • Computer literate (excellent knowledge of Word, Excel, Outlook is essential)
  • Experience as an Administrative Assistant
  • Min 3 years experience in a similar role
  • Good knowledge of English and MS Office Applications
  • Interest in Art History and some experience of C19th Continental Paintings

Experience For Product Department Assistant Resume

  • Computer literate (excellent knowledge of Word and Excel, Outlook and the Internet is essential)
  • Strong ability to work independently and with other members
  • Experience as a Department Secretary
  • Experienced in responsible for more than 10 people in several enquiries with multi-national environment
  • Experienced to support in flight, hotel reservations and logistics arrangements for a group of the Visitors
  • Previous industry related experience considered an asset
  • Experience in assistant function is beneficial
  • Experience with Electronic Medical Record (EMR) software
  • Experience from similar role

Experience For PA / Department Assistant Resume

  • Excellent knowledge and proficiency of Microsoft Office (Word, Excel, and PowerPoint)
  • Answers phones appropriately; provides excellent client service
  • Fice experience Pref
  • Maintain OSR file archives, purge files and consolidate files on a semi-annual basis
  • Strong familiarity with Google enterprise products (Gmail, Calendar, Docs)

Experience For Department Assistant / BEG Resume

  • Excellent verbal and written communications with attention to detail
  • Business Office and Customer Service Experience
  • Experience as department assistant in medical field
  • Prioritizes work requests
  • Experience: 1 to 3 years
  • Fice administrative experience or equivalent education
  • Ensure items are properly sorted by type and invoices are prioritized appropriately

Experience For Department Assistant, Nicholson Commons Resume

  • Focused on performance and effectiveness
  • Operational support experience in IT
  • Target oriented person (to be able to meet tight deadlines), versatile and adaptable to changes, effective conflict manager
  • Experience in coordinating logistics, including travel, event scheduling, and/or coordination of vendors and contract workers
  • Strong eye for detail and organization
  • Meeting room booking and assisting ordering or purchasing of meeting supplies such as flip charts and refreshments
  • Maintaining appearance of office, including assisting with organising collection of recycling bin and confidential waste
  • Assisting with new employee onboarding; requesting network accesses, completing I-9s and E-verify documents, assisting with payroll and benefit enrollments

List of Typical Skills For a Department Assistant Resume


Skills For Department Assistant, Post Sale Services Resume

  • Strong organizational skills with proficiency in data base creation/management and e-filing
  • Proven organizational and customer services skills
  • Attention to detail, and strong communication skills
  • Strong Communication Skills (written and verbal – Czech and English)
  • Good communication skills, argumentation and team work

Skills For QMM Department Assistant / QMM CF Resume

  • Excellent interpersonal skills with both internal and external clients
  • Excellent communication skills (written & oral – English)
  • Well-organized and good time management skills
  • The ability to greet callers and visitors; answer questions about the college and employ good communication skills and tact
  • Strong organizational skills as pertains to all admin in the office
  • Booking travel arrangements and effectively co-ordinating messages and tasks while the Head of Department and other experts are travelling

Skills For Temporary Department Assistant Resume

  • Experience as an Executive Assistant supporting several executives involving high-level prioritizing and multi-tasking
  • Skills to maintain the flow of work within the unit using independent judgment in solving non-routine problems and recommending solutions
  • Advanced typing and computer skills and especially a working knowledge of Microsoft Office tools
  • Communicate accurate information effectively regarding surgical procedures according to established processes to support day-to-day operations
  • PC, word processing and spreadsheet skills required
  • Superb interpersonal and communication skills dealing with a wide range of constituents

Skills For Department Assistant, Songwriting Resume

  • Interact effectively with individuals on all levels, including executive staff
  • Two years of administrative support experience, preferably including experience with accurate data entry
  • Experience in office management and experienced in working with senior level executives on a global level
  • Perform basic mathematical calculations; and typing and keyboard skills
  • Advanced PC user, including advanced MS Office skills – Word, Excel, PowerPoint
  • Good translation and writing skill, ability to make official correspondence and English-Russian translation adaptation
  • Strong ability to prioritize and organize projects and tasks In a timely manner

Skills For Department Assistant, Jazz Composition Resume

  • Basic medical terminology skills
  • Deal effectively with a wide range of situations and personalities
  • Optional German language skills
  • Advanced interpersonal and client service skills
  • Distinguished communication and customer service skills
  • Organizing/prioritizing work to meet deadlines
  • Drafting training or experience using Pro Engineer/Creo Parametric
  • Assists with the coordination of facility activities, including ordering, receiving, and organizing supplies and goods

Skills For Department Assistant / Trainee Cataloguer Resume

  • Provide excellent customer service in screening incoming calls/emails and in responding independently when appropriate
  • Previous experience scheduling or coordinating a sports facility including softball, soccer, ETC is desired
  • Skilled at basic facilitating training groups ranging in size from 5-30 participants
  • Demonstrate the highest level of professionalism in welcoming and assisting all constituents
  • Strong knowledge of machining equipment including ability to use judgment and safe practices
  • Design/drawing checking experience
  • Experience in a similar position for another drilling contractor or 6 months of service with Nabors
  • Operate standard office equipment including, but not limited to, computers, photocopiers, calculators, and facsimile machines
  • Multi-task and prioritize while working under pressure

Skills For Product Department Assistant Resume

  • Usually at least 1 year’s experience providing support at a high level
  • Related working experience in Multi-National Company or reputable organization
  • Experience in supporting senior executives is essential
  • Has experience on interacting with different people, teams or departments
  • Experience in a medical office setting

Skills For PA / Department Assistant Resume

  • Knowledge of medical terminology and experience in insurance and/or medical billing is helpful
  • Record and edit effective meeting minutes
  • Related experience in hospital setting
  • Five or more years of clerical/administrative experience supporting multiple departments
  • Experience in client-facing interactions
  • Event planning and execution of summer event experience

Skills For Department Assistant / BEG Resume

  • Learn, operate, and troubleshoot existing and new office technology
  • Experience scheduling calendars and travel plans
  • Good understanding of Ericsson's policy and corporate directives
  • Experience in using the Office package at an intermediate level
  • Up-to-date knowledge of the London art scene, as well as possessing professional experience of (ideally) the fine arts auction market
  • Experienced in support of budgeting and reconciliation

Skills For Department Assistant, Nicholson Commons Resume

  • Experienced in operating automated organizational systems (e.g. SAP, Directum, etc.)
  • Screens and prioritizes incoming calls. Responds to inquiries or requests for information or refers to supervisor, as appropriate
  • Operate training equipment such as a computer and LCD projectors
  • Skilled at public speaking
  • Assist with scheduling and arranging imaging procedures. Helps maintain effective and efficient workflow
  • Previous experience in working in an international environment
  • Clerical or administrative assistant experience is required
  • Prepare material such as reports, minutes, communications and other documents needed prior the meeting/call and follow up if needed after

List of Typical Responsibilities For a Department Assistant Resume


Responsibilities For Department Assistant, Post Sale Services Resume

  • Positive, friendly disposition and the ability to communicate and deal effectively with students, faculty, staff and guests
  • Administrative experience in a multinational company 3+ years
  • Effective liaison with internal departments and international colleagues
  • Effective liaison with internal departments and international colleagues, primarily in the European office network
  • A flexible working style and strong work ethic are essential given the collaborative, dedicated and creative spirit of the department
  • Diploma of Collegial Studies (2-year pre-university DEC) and two to four years of experience in customer service
  • Good knowledge (Level 4) of spoken and written English and basic knowledge (Level 3) of spoken French
  • Good knowledge (Intermediate level) of Word, Excel and PowerPoint

Responsibilities For QMM Department Assistant / QMM CF Resume

  • Organized with the ability to prioritize work and meet deadlines
  • Receiving, screening all incoming phone calls and connect them to appropriate personnel or taking messages
  • Conducting file audits as needed (including inventions agreements and OPM audit file pulling)
  • Assisting and liaising with IT over problems with departmental computers, and ordering new equipment as necessary
  • Overseeing archiving and storing of departmental files
  • Ordering and maintaining supplies; and arranging for equipment maintenance as needed
  • Dealing with the partner and managers expenses (by filling in expenses claim forms)
  • Formatting documents and reports according to prescribed standards

Responsibilities For Temporary Department Assistant Resume

  • Providing office administration with list of stationery and other requirements on a regular basis according to the department’s needs and budget
  • Updating databases (mailing lists, client contacts, newsletter subscribers, etc.)
  • Filling in for executive assistants on leave according to office procedures
  • Organizing and cataloguing field research/information
  • Planning and preparing KPI reports as per schedule and update the performance dash boards for GSC QMS Support
  • Helping to produce valuations to clients for business getting
  • Liaising with catalogue production and other support departments, proof reading catalogue texts
  • Uploading historic credit files into Sotheby’s systems and archiving the manual files

Responsibilities For Department Assistant, Songwriting Resume

  • Providing secretarial support to the department specialists, including
  • Organising and maintaining Time Management System
  • Supporting employees for car/airline ticket/hotel booking or arrangement
  • Supporting HSSE and Purchasing teams for daily project related tasks
  • Creating and maintaining database and spreadsheet files, as needed
  • Coordinating messages and tasks while the Head of Department and other experts are travelling

Responsibilities For Department Assistant, Jazz Composition Resume

  • Assisting HoD with travel booking and expenses
  • Filing of expenses reports daily
  • Arranging travel with Viacom’s travel agency
  • Working knowledge of “The Market” to handle VP’s expenses, department expenses, invoices and POs
  • Copying and distribution of documents to employees of the department
  • Helping to produce the sales catalogues i.e. to research and catalogue items for the bi-annual mid season Chinese Works of Art sale in Hong Kong
  • Helping with paste-ups and layouts
  • Helping to prepare and write condition reports, take condition photos of the pieces that are consigned for the sale
  • Ensuring all relevant documents are scanned and filed accordingly and recorded correctly in Sotheby’s systems

Responsibilities For Department Assistant / Trainee Cataloguer Resume

  • Pulling Term and Transfer files
  • Handling reference/file checks for security clearances
  • Typing correspondence and diary management
  • Implementing new office processes and procedures
  • Managing office stationery and maintain accurate information such as order records, stationery withdraw record and inventory record
  • Handling couriers/mails/express post as required and ensure on time distribution to recipients
  • Scheduling through Microsoft Outlook Calendar
  • Planning and co-ordinating on & offsite meetings for the department
  • Marketing, Proposals, Valuations, and Loan Requests

Responsibilities For Product Department Assistant Resume

  • Support VP’s with any administrative needs. Planning, scheduling and managing meetings, preparing and organizing documents, etc
  • Provide administrative assistance for meetings, including scheduling, making arrangements, agendas, contacting participants, taking minutes, and follow-up
  • Provide general administrative and clerical support (filing, mail processing, copying, ordering office supplies, desk copy texts, etc.)
  • Compile monthly management reports in cooperation with Reporting department, including running and pulling financial reports from SAP
  • Support VP’s in travel, scheduling, phones, filing, meeting assistance and expense reports
  • Greet and register guests entering the building positively, warmly and using professional etiquette
  • Maintains a neat and orderly working/reception area. This includes routing office mail appropriately and handling office supply orders and requests
  • Establishes work procedures relating to training content development and communicate to training team
  • Coordinates ongoing assignments including budget tracking and various projects

Responsibilities For PA / Department Assistant Resume

  • Assist with file upkeep: scanning, purging, and uploading student files to archived documents
  • Manage departmental marketing projects, liaising with the Marketing manager
  • Support Deduction Management team by printing and mailing rebills and ordering office supplies
  • Manage departmental marketing projects, liaising with the Marketing manager and Regional offices involved
  • Assist with preparing new hires for work, including compliance and recordkeeping responsibilities
  • Maintains office efficiency by supporting the planning and implementing of office systems, layouts, and equipment procurement
  • Process large groups of guests for special events which includes badge name badge creating and printing
  • Develops teaching aids such as training handouts, demonstration models, visual aids, computer tutorials, and reference materials

Responsibilities For Department Assistant / BEG Resume

  • Opens, distributes and handles incoming mail and prepares outgoing mail as appropriate
  • Warehouse purchasing and supply ordering
  • Assist with department communication (mailings, phone calls, etc.), including scheduling appointments and meetings
  • File creation for new hires (including label creation and filing of all new hire paperwork)
  • Alphabetization, sorting and filing of confidential documents in accordance with company processes
  • Work on housekeeping of the departmental office, including
  • Scans large amounts of shipping/receiving documents into system and links documents to barcodes

Responsibilities For Department Assistant, Nicholson Commons Resume

  • Act as SharePoint site owner by maintaining layout, content & security for each department, including CPG Finance, CPG HR, and Nonwovens
  • Act as point-of-contact for onboarding and offboarding employees for CPG Finance, CPG HR, Nonwovens Business, and the Deduction Management Group
  • Create shipping labels via FedEx, package items for shipping, and track packages to ensure smooth arrival
  • Oversight of Conference Room 318 (including printing schedules)
  • Follow up on all returned mail, including noting the account
  • Supervises student hourly employees. Makes recommendations on staffing needs and hiring decisions within budgets determined by department chairs
  • Responsible for accurate and timely filing, scanning, and other record retention responsibilities

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