Department Administrator Resume Sample

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Dayton Ruecker
85510 Braulio Vista,  San Francisco, CA
+1 (555) 767 9291

Work Experience

Department Administrator
08/2017 - PRESENT
Dallas, TX
  • Develop the departmental forecast budget and planning budget, in partnership with the Associate Dean for Research Administration and FAS Finance
  • Oversee financial activities by monitoring spending, and providing financial analysis and forecasting models to the Associate Dean, and senior managers
  • Manage and monitor payroll activities
  • Calculate forecasted budget and actual expense recoveries from University schools for IRB services
  • Provides support for EXP 1101: President’s Seminar including ensuring all materials are provided through Blackboard, materials are ready for each session, and maintaining attendance and grades
  • Provides support for Freshman Orientation events including corresponding with stakeholders regarding the events, working with Admissions for room assignments, maintaining the data related to events (Excel sheet of students aligned to major and maintaining changes)
  • Provides support for Freshman Orientation events including assisting with the course registration of students
  • Provides support for Freshman Success including assisting with the academic planning of students in a variety of majors
Academic Department Administrator
08/2011 - 02/2017
Detroit, MI
  • Provides support for Freshman Success related to the effective implementation of Starfish
  • Provides support for Freshman Success related to the effective implementation of Noel-Levitz Retention Management System
  • Provides support for Freshman Success related to the effective implementation of Peer Facilitator programs
  • Maintains accurate lists of students aligned to majors and advisors
  • Provides support for Freshman Success related to transfer to students from success coaches to faculty advisor
  • Provides support related to student tutor payrolls and other related responsibilities in support of the student workers [documentation, paperwork, etc.]
  • Processes Class Attendance Probation Notices including e-mail dissemination [student, parents, others as appropriate], Excel spreadsheet management, and student conferences appointments
  • Processes and emails “Academic Program Notification Change” requests
Senior Department Administrator
01/2007 - 05/2011
Philadelphia, PA
  • Picks up and processes mail for the department; delivers information across campus to appropriate offices; picks up/delivers printing from the Print Shop; handles other clerical needs as assigned and appropriate
  • Completes and processes requisitions and purchase orders as requested for the department including office supplies and Budd Services
  • Assists with various events and activities including, but not limited to, mass mailings and assembling folders as assigned and appropriate
  • Maintains positive work atmosphere by acting and communicating effectively with students, students’ parents, faculty, co-workers and others
  • Corresponds with stakeholders, as appropriate, in a professional and confidential manner
  • Provides telephone support service for Freshman Success
  • Updates Freshman Success documents including brochures and website


Kent State University - Stark Campus
2002 - 2007
School's Degree in Business

Professional Skills

  • Excellent written and oral communication skills. Strong interpersonal skills to work with faculty, staff, and students in an efficient manner
  • Strong planning and problem solving skills; ability to set priorities and meet deadlines
  • Strong organizational and communication skills, analytical problem solving, with a strong commitment and initiative
  • Experience working with AMC Room and Resource Request System, SkillSoft Training, and other University systems
  • Strong organizing, coordinating and office management skills
  • Well presented with excellent client facing skills
  • Strong, quantitative, analytic and problem-solving skills to evaluate all aspects of the situation and make appropriate and timely decisions

How to write Department Administrator Resume

Department Administrator role is responsible for computer, organizational, interpersonal, microsoft, software, analytical, powerpoint, excel, training, literacy.
To write great resume for department administrator job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Department Administrator Resume

The section contact information is important in your department administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Department Administrator Resume

The section work experience is an essential part of your department administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous department administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular department administrator position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Department Administrator resume experience can include:

  • Excellent writing and editing skills. Superlative communication, interpersonal and supervisory skills, required
  • Skills:Excellent oral and written communication skills.Extensive knowledge of Microsoft Word, Excel, PowerPoint, Publisher, Outlook and Adobe Acrobat
  • Strong computers skills and experience with MS Office programs such as Excel, Word, PowerPoint
  • Strong MS Office PowerPoint and Word document skills
  • Demonstrated skills in leadership, management and positive communication
  • Evidence of decision-making skills, ability to be discreet and deal with highly confidential matters; Ability to take and transcribe minutes

Education on a Department Administrator Resume

Make sure to make education a priority on your department administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your department administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Department Administrator Resume

When listing skills on your department administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical department administrator skills:

  • Excellent written and verbal communications skills. Advanced organizational skills
  • Meet various deadlines and to effectively work with diverse groups of people in an environment of frequently changing priorities and deadlines
  • Strong problem-solving skills and the ability to multi-task
  • Intermediate computer skills including solid knowledge of MS Office software packages and/or company specific databases
  • Excellent professional communication and interpersonal skills both internally and externally
  • Organizational skills and ability to work under constant interruptions and frequent changes in daily task priority

List of Typical Experience For a Department Administrator Resume


Experience For Academic Department Administrator Resume

  • Good at planning on monthly & quarterly plan, excellent communication and organizing skills
  • Strong organizational and communication skills, analytical problem solving, with a strong commitment and initiative is required"
  • Strong planning, organizational and problem-solving skills with the ability to set priorities
  • Excellent analytical, organizational, problem solving, and verbal and written communication skills
  • Strong customer interaction skills and the ability to work well with others as well as independently
  • Demonstrated communication and interpersonal skills with the ability to work independently as well as with a team
  • Demonstrated communication and interpersonal skills with ability to work independently as well as with a team
  • Prefers 7+ years prior experience working in a financial, accounting, business, or HR position

Experience For Service Department Administrator Resume

  • Acquire new technical skills and implement new procedures. Attention to detail and accuracy
  • Work effectively with faculty, staff, and students in a collaborative environment
  • Excellent attention to detail with a strong work ethic
  • Present to college, business, scientific and community leaders effectively
  • Effectively communicate with people in all levels of the university and leaders from the private sector

Experience For Senior Department Administrator Resume

  • Administrative, budgetary, supervisory, and program management skills
  • General office/business management skills, practices, and methods
  • Experience with scheduling and tracking plan vs actual
  • AP/AR billing experience
  • Experience with budget creation and tracking

Experience For Assistant Department Administrator Resume

  • Experience in a professional office setting
  • Previous experience working with SharePoint site
  • Knowledge of Adobe Experience Manager and of sharing software, desirable
  • Related budgeting and financial management experience
  • Self-motivated, flexible, able to set and achieve priorities
  • Experience with either Baker Hughes product line or system processes
  • Experience in an administrative support role
  • Strong knowledge of financial management principles, research guidelines and systems

Experience For Department Administrator for the VP of Student Affairs Resume

  • Demonstrated ability to work in an unstructured, fast-paced environment where responsibilities frequently change
  • Contact vendors and obtain quotes for goods & services (annual maintenance & calibration)
  • Demonstrated ability to multi-task and work on multiple projects simultaneously
  • Strong knowledge of Faculty, student and staff collective agreements highly desirable
  • Excellent attention to detail and accuracy; and
  • Set priorities, make decisions and implement changes

Experience For Academic Department Administrator, Philosophy Resume

  • Demonstrated ability to directly manage large teams of administrative and technical personnel
  • Experience with faculty personnel issues
  • Experience as a paralegal and data management
  • Previous experience in Oil and Gas, Construction and/or Industrial environment
  • Experience with customer payment portals, , disputed invoice resolution and collections
  • Eight (8) to ten (10) year’s relevant experience required (Finance, HR, Clinical)
  • Strong work ethic with efficiency and productivity
  • Previous administrative experience in academic institutions is desirable
  • Demonstrated ability to build and maintain professional relationships both interior and exterior to the organization

Experience For Arts & Sciences Department Administrator Resume

  • Embrace change and operate well in a complex environment
  • Strong proficiency of Outlook Calendar
  • Knowledge of and experience with Rice Banner software system
  • Able to prioritize work, manage time, and work in a due-date driven environment
  • Detail-oriented with a strong work ethic and the ability to work under the pressure of deadlines

Experience For Department Administrator Assistant, Hilda Resume

  • Able to prioritize assignments to meet deadlines
  • Experience with Constant Contact to send mailings to alums and other stakeholders
  • Prioritize various responsibilities and work well under pressure to meet deadlines
  • Prioritise enquiries (both written and verbal) on behalf of senior team members
  • Experience with personnel supervision, budget policies and procedures, general office/business management is required
  • Maintaining assurance team schedule, allowing us to assess staffing needs and excess capacity to assist other offices

Experience For Department Administrator Assistant Resume

  • Scheduling appointments and meetings, including facilitating travel arrangements as needed
  • Getting training materials ready
  • Leading the process for the allocation of funding of faculty salaries and incentive plans
  • Creating Bill of lading’s
  • Answering and directing telephone calls and enquiries to the appropriate departments in a courteous manner
  • Ordering of office supplies and printing materials
  • Preparing and maintaining letters, memos, files and general office documentation

Experience For Asst Department Administrator Resume

  • Coordinating all aspects of running an office
  • Assisting with proposals for the Assurance team in collaboration with sales and word processing
  • Facilitating the onboarding process for new hires
  • Becoming a STAR software champion to assist with establishing the team’s hour budget
  • Assisting with our performance evaluation and goal-setting processes
  • Exhibiting unwavering integrity and confidentiality at all times
  • Identifying opportunities to improve existing processes

List of Typical Skills For a Department Administrator Resume


Skills For Academic Department Administrator Resume

  • Demonstrated Microsoft experience, expert level experience in MS Word, Excel and PowerPoint skills
  • Preference given to candidates that demonstrate strong supervisory and leadership skills
  • Possess good interpersonal, communication skills; able to communicate clearly and confidently with all contacts
  • Position requires proficiency with Microsoft Word and Excel and excellent communication, time management, organizational and customer service skills
  • Exceptional project management and organizational skills, with the demonstrated ability to drive multiple concurrent projects to completion
  • Good PC Skills with knowledge of all MS Office software, Replicon, Syteline, and SharePoint

Skills For Service Department Administrator Resume

  • Organized, strategic, proactive with excellent communication skills
  • Excellent interpersonal and communication skills with students, scholars, museum and university colleagues, as well as the general public
  • Strong computer skills in Word, Outlook, Excel, Power Point, Datatel, and other programs
  • Rice University work experience or experience in any higher education environment strongly desired
  • Demonstrated administrative, supervisor, and program management skills
  • Demonstrated analytical skills that allow for interpretation of personnel, financial, and related management information

Skills For Senior Department Administrator Resume

  • Good communication skills, and computer literacy
  • Aptitude for interpreting rules and regulations with high attention to detail and problem solving skills
  • Proven ability to develop and manage annual budgets in excess of $73 Million. Strong understanding of grants management requirements and process
  • Proven ability to develop and manage annual budgets in excess of $60 million. Strong understanding of grants management requirements and process
  • Basic computer skills required, including familiarity with MS-Word and Excel
  • Experience with budgets, as well as those with experience working with computerized budget systems

Skills For Assistant Department Administrator Resume

  • Software skills: Microsoft Office, Concur, GW Enterprise Accounting System
  • Prior experience managing budgets and proficiency with online shared documents programs, such as Google Docs, Sheets, and Forms
  • Demonstrated professionalism and experience interacting daily with executives both internally and externally
  • Proficient computer skills, knowledge of Christie’s internal systems helpful (JAMES, CAMS, Property, Siebel)
  • Detail orientated with numerical and analytical skills

Skills For Department Administrator for the VP of Student Affairs Resume

  • Proficient computer skills: MS Word and Excel, Filemaker Pro, e-mail software, and Internet browsers
  • Superior organizational skills, attention to detail, and awareness of importance of deadlines so prevalent in the world of performance
  • Analytical skills are desirable
  • Demonstrated ability to work independently and “manage up”. Proven ability to follow through and complete projects with minimal supervision
  • Superior leadership, communication, facilitation and customer-service skills
  • Work closely and effectively with all levels of the organization
  • Prior experience in higher education administration and/or academic human resources, paralegal

Skills For Academic Department Administrator, Philosophy Resume

  • Experience in managing access, affordability, care experience, quality, safety, and employee engagement
  • Superior organizational and project-management skills, with a high attention to detail
  • Relevant administrative, budgetary, supervisory and student advisement experience or an equivalent combination of education and experience
  • Relevant administrative and budgetary experience or an equivalent combination of education and experience
  • Work effectively as part of a team and contribute to the success of the team
  • Understanding and experience with scheduling rehearsals as well as interaction with costume and design shops
  • Speaking a foreign language and English as a Second Language (ESL) tutoring experience

Skills For Arts & Sciences Department Administrator Resume

  • Engaging York’s global alumni body in programmes to support current students and the University’s strategic priorities
  • Engaging York's global alumni body in programmes to support current students and the University's strategic priorities
  • Experience managing budgets, operations , student advising/counseling, and supervising staff
  • Significant experience in budgeting, planning, grants and contracts, utilization of performance reporting, purchasing and business systems
  • Excellent knowledge of budgeting and accounting systems required
  • Experience exhibiting increasing levels of responsibility and ability to think and act strategically
  • Knowledge of basic office software, including Microsoft Office; experience with academic and museum educational tracking software
  • Independent decision making ability. Ability to analyze situations and exercise good judgement in making a wide variety of decisions
  • Ensures all areas of accommodation inquiries are handled in a timely and effective manner; developing enhanced policies and procedures for the central office

Skills For Department Administrator Assistant, Hilda Resume

  • Responsible for monitoring and reconciliation of the McKennan and Goodman funds
  • Experienced in using SAP system is highly desirable
  • Three or more years of professional experience within a research or higher education setting
  • Experience in overseeing budget and finances for an organization
  • Experience in working for middle management level

Skills For Department Administrator Assistant Resume

  • Extensive experience with Financial Budgeting
  • Experience and familiarity with Constant Contact and Adobe InDesign, electronic filing, web applications and an electronic calendar system
  • Experience using software such as Hyperion Financial Management, Oracle General Ledger (Discoverer Reports), Tableau, RIAS, PeopleSoft HCM or similar systems
  • Demonstrates a working knowledge of university policies and procedures
  • Demonstrated ability to maintain a professional and welcoming demeanor to all colleagues, students, visitors and guests
  • Related experience in healthcare setting
  • Experience working in a fast-paced professional office environment
  • Experience supporting senior level executives
  • Experience assisting with department budgets

Skills For Asst Department Administrator Resume

  • Sustained attention to detail while maintaining awareness of important priorities and deadlines
  • Experience dealing with students in a higher education environment
  • Train, lead, motivate and exercise good judgment in making a wide variety of decisions
  • Flexibility to adapt to a variety of responsibilities and ever changing needs and priorities
  • Proven ability to work independently with minor supervision
  • Experience as a Secretary
  • Prioritizes work assignments and special projects
  • Previous administrative or relevant experience at Sotheby’s extremely helpful
  • Experience with I-Buy travel and expense applications

List of Typical Responsibilities For a Department Administrator Resume


Responsibilities For Academic Department Administrator Resume

  • Answers and screens Executive’s telephone calls and visitors; reviews and answers mail and inquiries on own initiative and determines if Executive action is required
  • Strong planning, organizational and problem-solving skills and the ability to set priorities
  • Utilize computer skills within our Internet department to increase appointments and customer retention
  • Planning experience in large asset based environment
  • Experience working with the Electronic Personnel Effort Reporting Systems (ePERS)
  • Experience in managing and supervising staff
  • Experience working in an international or multi-cultural environment

Responsibilities For Service Department Administrator Resume

  • Administrative experience
  • Experience in a university environment, preferably in an academic department, highly desirable
  • Proven ability to manage multiple tasks simultaneously in a fast-paced environment
  • Good knowledge (Intermediate level) of Word and Excel (to create and edit documents and spreadsheets)
  • Experience (departmental administration related role for the department with 100+ members
  • Microsoft Excel, Word, and Power Point experience
  • Good knowledge (Intermediate Level) of Word, Access, and Excel
  • Demonstrated ability to take and transcribe minutes

Responsibilities For Senior Department Administrator Resume

  • Walking, standing, sitting, speaking, finger manipulation, lifting, bending, etc
  • Assisting employees with time entry
  • Assisting in non-P.O. submittal process
  • Managing facility purchase cards and expense reports
  • Assisting in new hire orientations
  • Assisting in fleet management
  • Serving as the administrative liaison for Departmental interactions within the College

Responsibilities For Assistant Department Administrator Resume

  • Answering department e-mail & phone
  • Ensuring appropriate new hire documentation is complete and forwarded to Human Resources
  • Preparing travel arrangements when necessary
  • Leading the Department’s project management functions with support from College resources
  • Arrange and coordinate travel for visitors, including booking air and hotel, agenda scheduling, catering, and meeting setup/breakdown

Responsibilities For Department Administrator for the VP of Student Affairs Resume

  • Coordinate various recurring monthly meetings, including materials, scheduling, room setup requests, and catering
  • Serves as GSPM’s receptionist, answering phones, greeting visitors, directing inquiries to the appropriate staff member
  • Office maintenance tasks (i.e. equipment maintenance, building repair requests, stocking supplies, distributing mail)
  • Responsible for planning and coordinating customer/external/community events including all logistical activities associated with each event
  • Advises the Department Chair, faculty and staff on financial planning and provides assessment and analysis for decision-making and strategic planning
  • Coordinate preparations for new hires, including setting up cubes and offices for their arrival
  • Owner of scheduling safety training
  • Coordinate and process department incoming and outgoing internal and external mail and hard copy correspondence

Responsibilities For Academic Department Administrator, Philosophy Resume

  • Use of Microsoft Office programs, especially Excel or some other alternative for creating and sharing spreadsheets is imperative
  • Assist Service Manager in dispatching crews and daily scheduling
  • Assists with financial procedures for the Director, including P-card purchasing and payment
  • 7) knowledge of personnel policies relating to payroll, supervision, affirmative action, discipline, employee assistance, layoffs, training, and retention
  • Responsible for writing and editing MPAS documents and correspondence as requested by the Department Chair
  • Perform a wide variety of departmental personnel activities, including assisting the Chair in the recruitment, appointment and promotion of faculty

Responsibilities For Arts & Sciences Department Administrator Resume

  • Assist with posting jobs on the corporate website/other job sites as requested
  • Process employment verifications according to established procedures
  • Accountable to UA College of Medicine leadership, including the College of Medicine Chief of Staff and Dean for Finance/Business Affairs
  • Order parts / supplies using blanket PO
  • Schedule and track equipment maintenance / calibration (develop tracking method as needed)
  • Manage onboarding process for new team members

Responsibilities For Department Administrator Assistant, Hilda Resume

  • Setup meetings and prepare meeting minutes
  • Assist with expense reports, time sheets, invoices, fleet registrations and fuel cards, purchase requisitions and Accounts Payable processing
  • Faculty hiring, compensation adjustments, & supplemental compensation
  • Coordinate meetings, including procurement issues, etc
  • General accounting ledger background
  • Works with research administration for pre-award needs and onboarding of new lab hires; works with PIs and research administration for future grant submissions
  • Keeps track and sets up training for ISO requirements
  • Able to keep track of progress on outstanding issues and ensure follow-up in a timely manner

Responsibilities For Department Administrator Assistant Resume

  • Familiarity with Rutgers systems such as Peoplesoft HCM, ROCS, RAPSS, and Absence Reporting System
  • Proficient in MS Word and Excel, facility in learning new applications as needed
  • Rutgers-specific systems including but not limited to: Cornerstone, Canvas, Qualtrics (or other open source tools)
  • One (1) year or more of working with students with disabilities
  • Coordinates the development, approval and invoicing of financial and non-clinical contracts
  • Keeps department chair, faculty, and staff informed of University policies and procedures surrounding business processes that impact department operations
  • Maintain the Writing Center blog for internal communications
  • Assist accounting department in all Receivables in Service Division

Responsibilities For Asst Department Administrator Resume

  • Detail oriented and comfortable working in a fast paced office environment
  • Maintain Project Stock Process for Smooth Running of the project sites in New Zealand
  • Maintain Site Training Records
  • Communication with direct colleagues and the business about data gathering and analysis
  • Provides support for organizing events through Outlook Calendar
  • Manages and assists in the development and editing of the MPAS website

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