Assistant Department Resume Sample

18 votes
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Malcolm King
409 Lourdes Glens,  Boston, MA
+1 (555) 531 8254

Work Experience

Department Executive Assistant
03/2017 - PRESENT
New York, NY
  • Significant growth opportunities and professional development
  • Emailing program information to borrowers and lender lists
  • Emailing/mailing certificates to borrowers
  • Assist with setting up Conference dinners
  • Processing dept. mail
  • Assist with various dept. projects as needed
  • Assist with various annual and monthly reporting, including
  • Experience:1 year of relevant experience
Senior Department Administrative Assistant
11/2009 - 09/2016
Phoenix, AZ
  • Prepares and monitors budgets and grant allocations, and maintains accruals
  • Prepares documents required to maintain balanced accounts for review and approval
  • Maintains departmental employee files, and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems
  • Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes
  • Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit
  • Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors’ contracts and renews as needed
  • Checks materials submitted for supervisor’s attention to ensure all relevant data, authorizations and pertinent information are included
  • Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments
Administrative Assistant to the Quality Department
01/2007 - 09/2009
Dallas, TX
  • Manages content for the Department of Surgery’s annual newsletter, Cutting Edge
  • At least five years’ professional development experience; preference given to candidates with experience in university and/or medical settings
  • Strong organizational and analytical skills, and ability to prioritize and manage more than one project simultaneously required
  • Strong computer literacy skills and the aptitude to learn new software required. Possess excellent word-processing and database management skills; significant PC experience with a thorough working knowledge of Windows, Word, Excel, Access, PowerPoint, and the internet
  • Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgements and recommendations to ensure smooth day-to-day engagements
  • Can handle complex and frequent travel arrangements. Becomes familiar with the specific, detailed needs of the Fire Chief; creates consistent travel itineraries for reference and be available during travel times to quickly address any last minute changes or cancellations
  • Skilled in pre-planning events and overall event management
  • Valid Class C Drivers License
  • Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports


Trine University - Fort Wayne Campus
2001 - 2006
Bachelor's Degree in Business Administration

Professional Skills

  • Assisting as needed with handling, cutting, slicing and preparing a variety of the department’s specialty produce items and fruit and veggie platters/trays throughout the day per specific customer requests and to maintain quality product levels all while ensuring outstanding customer service; sample products as needed
  • Addressing and greeting customers; answering questions in a friendly manner, proactively offering assistance and providing accurate and timely information, making product/ service recommendations and accommodating special requests
  • Experience effectively multitasking, organizing and prioritizing tasks and schedules
  • Experience effectively multitasking, organizing and prioritizing tasks and schedules in a fast-paced, high volume environment
  • Experience performing Advance level skills using Word, Excel, Outlook, Power Point, and Visio
  • Administrative experience to include organizing and planning, scheduling appointments, meetings, agendas, itineraries and work priorities
  • Experience maintaining confidential files and or experience which requires maintaining confidentiality

How to write Assistant Department Resume

Assistant Department role is responsible for software, database, techniques, government, events, travel, reporting, payroll, accounting, purchasing.
To write great resume for assistant department job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Assistant Department Resume

The section contact information is important in your assistant department resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Assistant Department Resume

The section work experience is an essential part of your assistant department resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous assistant department responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular assistant department position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Assistant Department resume experience can include:

  • Experience working with boards and commissions and planning and organizing public or stakeholders’ meetings
  • Knowledge and skill in accounting and budgeting techniques
  • Recent (within the last 12 months) experience coordinating travel, purchasing, and records management for an executive
  • Experience receiving and processing customer complaints and inquiries
  • Experience supporting a Director level or above position
  • Experience in a similar position (reporting to a higher level of management in the enterprise;)

Education on an Assistant Department Resume

Make sure to make education a priority on your assistant department resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your assistant department experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Assistant Department Resume

When listing skills on your assistant department resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical assistant department skills:

  • Experience working efficiently and effectively while under high demand and pressure
  • Experience maintaining confidential files and/or experience which required maintaining confidentiality
  • Experience drafting, editing, and proofreading internal and external correspondence, documents, and reports
  • Administrative experience directly reporting to and supporting an executive
  • Experience developing and maintaining successful interdepartmental and customer relationships
  • Experience working with highly confidential and sensitive information and maintaining discretion

List of Typical Skills For an Assistant Department Resume


Skills For Administrative Assistant to the Quality Department Resume

  • Experience writing, editing, and revising correspondence for executives
  • Experience in coordinating travel arrangements
  • Valid Class C Driver’s License
  • Experience making complex administrative decisions
  • Experience in event planning and calendar coordination for executives
  • Experience communicating information to and from the public and customers

Skills For Ag Department Administrative Assistant Resume

  • Currently hold a valid Texas Class C Driver’s License
  • Proficient in drafting and reviewing memorandums
  • Properly handle, rotate, package, transport and store products; ensuring strict adherence to TFM guidelines
  • Have knowledge of products used throughout the store to provide and assist customers in finding complete meal solutions
  • Experience providing sophisticated calendar management skills. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgements and recommendations to ensure smooth day-to-day engagements
  • Experience handling complex and frequent travel arrangements. Becomes familiar with the specific, detailed needs of the Chief of Staff and Fire Chief; creates consistent travel itineraries for reference and be available during travel times to quickly address any last minute changes or cancellations
  • Experience coordinating executive team and departmental staff meetings

Skills For BU Department Administrative Assistant Resume

  • Coordinating information related to Boards and Commissions
  • Highly proficient in Microsoft Office to include Word, Excel, Access, and PowerPoint
  • Five (5) years of previous administrative support experience in a fast-paced office setting and dealing with confidential or sensitive information working in an executive level environment
  • Experience working for a municipality or a government agency with experience handling open records requests, council action items, and escalated citizen or customer complaints
  • Experience with budget monitoring/ reporting and with handling purchasing tasks, including generating purchasing requests, coordinating with vendors and processing payments
  • Experience providing administrative support in an executive-level office

Skills For Department Executive Assistant Resume

  • Experience making complex administrative and strategic decisions
  • Experience in event planning and calendar coordination
  • Current Texas driver license or the ability to acquire by date of hire
  • Knowledge of City Government and/or Library Systems
  • Recent (within the last 12 months) experience with City of Austin practice, policies, and procedures concerning travel, purchasing, records management, and City Council
  • Experience and high proficiency with Microsoft Outlook managing executive calendars

Skills For Senior Department Administrative Assistant Resume

  • Experience and high proficiency with Microsoft Office Suite including Word, Excel, and PowerPoint
  • Experience providing administrative support to Executive level staff
  • High proficiency with Microsoft Office Suite including Word, Excel, PowerPoint and Outlook managing executive calendars
  • Experience with Public Information Requests (PIR), Agenda Management System/Recommendation for Council Action (RCA) process, and Council Action Form (CAF) process
  • Proficient with Microsoft Office Suite, specifically with Word, Excel, Outlook, PowerPoint and SharePoint and other productivity and collaborative applications including but not limited to Asana, Bloomfire, Slack and Trello
  • Experience with Records Management principles and procedures
  • Related administrative or business experience

Skills For Administrative Assistant, Liver Department Resume

  • Ensure your on-line application and resume mirror each other and do not have conflicting dates or information
  • Statements such as “see resume” are not accepted
  • Do not leave questions blank. Use “N/A” for fields that are not applicable

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