Contracts Coordinator Resume Sample

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Nelda Lakin
695 Laurel Road,  Boston, MA
+1 (555) 850 9297

Work Experience

Contracts Coordinator / Office Manager
09/2017 - PRESENT
Dallas, TX
  • New Contracts/Acquired Contracts
  • Knowledge of and experience with all aspects of accounting procedures; excellent spreadsheet skills
  • Exercise independent judgment concerning any aspect of the job
  • Take initiative in carrying out assignments, and in understanding and applying Departmental, University, Commonwealth and/or funding agency policy and procedures to assigned activities
  • Work effectively with both on-campus offices, such as OGCA, Procurement, HR and the Controller's Office, as well as off-campus organizations: federal and state agencies, collaborating institutions, vendors and industry sponsors
  • Interest and ability to learn and use new software and hardware in a rapidly changing environment
  • Write, coordinate and compile reports, correspondence, etc. using correct policies and procedures
  • Work with minimal supervision, and to exercise independent judgment; decision-making skills
  • Willingness to work extra hours with little or no advance notice
Contracts Coordinator
03/2014 - 04/2017
Chicago, IL
  • Process payments for various transactions (ie. Japan Notary Fee, ADP, Maintenance Fee, Interest Due, Wire Transfers), while ensuring payment is made to the appropiate project
  • Process and handles rescission/cancellation, as needed
  • Obtains credit card authorizations and retrieves credit reports for all sales types, if applicable
  • Generates end of day closing reports and financial closing sheets, as needed
  • Ensures that all required documetation is scanned in a timely manner and meets necessary requirements
  • Scans, splits and reviews completed files in preparation for offsite distribution
  • Completes prescribed activities daily as noted on opening and closing checklists
  • Work closely and maintain a professional relationship with Quality Assusarence department to provide any necessary information and obtain necessary documentation to complete contract files in a timely manner
Cost & Contracts Coordinator
11/2008 - 12/2013
Los Angeles, CA
  • Minimal travel less than 10%, 1 to 2 times per year
  • Process payments for various transactions (i.e. Japan Notary Fee, ADP, Maintenance Fee, Interest Due, Wire Transfers), while ensuring payment is made to the appropriate project
  • Work closely and maintain a professional relationship with Quality Assurance department to provide any necessary information and obtain necessary documentation to complete contract files in a timely manner
  • Continuously develops and maintains a strong working knowledge of federal rules and regulations that govern research grants as well as keeps abreast of sponsor terms and conditions for submitting and administering grant awards
  • Provides timely, day to day coordination for the Sr. Grant and Contracts Administrator by maintaining and updating proposal and award information in systems and databases, creating and maintaining files, and coordinating/tracking proposal submission, award set up and award closeout. Insures that all team deadlines are met and work is prioritized accordingly
  • Develops and maintains positive relationships with funding agencies, collaborating organizations, and multiple internal offices to ensure proper and timely grant administration. Provides competent and timely assistance and guidance to department administrators and faculty throughout the life of a research project from proposal to closeout
  • Develops and maintains a solid understanding of the measures and metrics used to guide the Office of Sponsored Research. Offers suggestions for improving the metrics and takes ownership for updating and maintaining specific assigned metrics
  • Tracks pending proposals and due dates and follows up with department or PI as needed through proposal submission
  • Establishes and maintains eRA commons user ID’s as needed


Herzing University - Birmingham Campus
2002 - 2007
Bachelor's Degree in Business

Professional Skills

  • Strong communication skills—written and verbal, including presentation and training skills
  • Strong computer skills including Word, Excel, Adobe, and proven ability to quickly learn proprietary databases
  • Excellent conflict resolution and interpersonal skills, and a strong aptitude for leadership within a team
  • Strong verbal and written skills to interact effectively and diplomatically with Procurement Department’s buyers, EHS group leaders,and SMEs, etc
  • Demonstrated experience in setting priorities, managing tasks, and meeting deadlines
  • Excellent computer usage skills including email, spreadsheets, word processing, and databases
  • Superb organizational and priority setting skills

How to write Contracts Coordinator Resume

Contracts Coordinator role is responsible for organizational, interpersonal, computer, microsoft, english, analytical, organization, word, excel, reporting.
To write great resume for contracts coordinator job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Contracts Coordinator Resume

The section contact information is important in your contracts coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Contracts Coordinator Resume

The section work experience is an essential part of your contracts coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous contracts coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular contracts coordinator position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Contracts Coordinator resume experience can include:

  • Excellent writing, grammar, and proofreading skills with the ability to read, analyze, and interpret legal documents
  • Excellent customer service with demonstrated experience working in a complex organization
  • Demonstrated computer skills including intermediate knowledge in Microsoft Excel, email, and electronic procurement system
  • Strong oral & written communication and interpersonal skills for dealing with contractors, internal staff, members of the public and other key stakeholders
  • Effective communication, organizational, analytical and problem-solving skills
  • Strong independent judgment, problem solving, time management and analytical skills as well as self-directed work capabilities

Education on a Contracts Coordinator Resume

Make sure to make education a priority on your contracts coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your contracts coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Contracts Coordinator Resume

When listing skills on your contracts coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical contracts coordinator skills:

  • Able to work under pressure and effective multitasking; a dedicated team player with excellent interpersonal skills
  • Excellent/rapid problem solving skills – analysis of problems and situations – working independently without continual/close supervision
  • Strong decision-making skills, making decisions guided by company policies and precedent
  • Strong attention to detail, critical thinking, problem-solving, and organizational skills
  • Excellent organizational skills; ability to work independently after receiving instructions
  • Strong communication, interpersonal skills and business acumen

List of Typical Experience For a Contracts Coordinator Resume


Experience For Grants & Contracts Coordinator Resume

  • Excellent communication skills with all levels of staff including managers and directors
  • Exceptional attention to detail with strong analytical and organizational skills
  • Strong skills with Microsoft Word, Excel and Outlook
  • Proven knowledge and demonstrated understanding of EEO, WHS, Ethical practice, and cultural diversity principles
  • Diligent and proactive with excellent business judgment and strategic thinking

Experience For Cost & Contracts Coordinator Resume

  • Provide a covering letter and resume (maximum 5 pages) that details your capabilities and experiences for the role
  • Solid background in contracts administration; knowledge of legal requirements involved with contracts
  • Validates membership maintenance reports and rosters
  • Understanding of contracts and cooperative agreements including their relevant terms, conditions and the differences between them
  • Understanding of data management systems, use of data rooms, and use of programs such as SharePoint, Project Manager, and industry standard search tools
  • Managing customer demand of UTAS hardware
  • Maintaining internal database “Job Track” with regards to all existing inspection, inspectors and clients
  • Monitoring and reporting of services for onshore inspection activities and the completion of all associated documentation
  • Provide ongoing administrative support to the Contracts Department, including filing, photocopying, fax transmissions, etc

Experience For Contracts Coordinator / Office Manager Resume

  • Generates credit reports and establishes financing terms per Underwriting Guidelines and financing chart
  • Support for business development activities, supporting bid proposals, marketing, sales and networking activities on behalf of the company
  • Organizes, attends and distributes meeting, presentation and training materials and after action reports
  • Responsible for updating mileage and date hold requests (and uploading on to SharePoint) on various Engagement itineraries
  • Identify personal training needs and bring them to the attention of the Contracts Manager
  • Maintains suspense listings for outstanding actions required
  • Engage internal and external organizations to streamline and improve Contract-related processes, focusing on excellence in Customer service

Experience For Set-up & Contracts Coordinator Resume

  • Work collaboratively with all employees and external business contacts while conveying a positive, service-oriented attitude
  • Oversees the preparation, review, editing, and documentation of notification letters for Long Term Agreements and any amendments to Agreements
  • Maintains Customer Master Data records in Cox Target Media’s internal system (SAP) with payment terms and billing information
  • Manages all IP contracts for BDPS products and services for US and Canada (e.g. Consulting Agreements, CDAs, MTAs)
  • Other (Sales training materials, product launches, RFPs)
  • Assist Contracts Representatives with preparing Request for Proposals (RFP) and subcontract documents
  • Prepares daily posting of down payment deposits and additional deposits
  • Maintains mailing lists and generates correspondence to manufacturers and internal teams on contract and membership related issues

Experience For Contracts Coordinator, Sales Resume

  • Answer the two pre-screening questions below. Each answer can be up to one page
  • Prepare and administer correspondence, standard and contract agreements, and or other documents
  • Maintain strict control, maintenance and distribution of Contract Management Tools
  • Prepare, organize and maintain information in support of Contract and Subcontract business analyses/metrics
  • Coordinates and tracks contract review, approval and execution in accordance with Company policy
  • Facilitate resolution of internal and external customer issues
  • Provide support for customer projects and initiatives

Experience For Pediatric Center Grants & Contracts Coordinator Resume

  • Talent for organization, efficiency and proactive improvement of the status quo
  • Meet deadlines, multi-task and produce high-quality work in fast-paced environment
  • Maintain confidentiality and exercise sound business judgment
  • Keen attention to detail, with an ability to spot errors
  • Coordinates internal and external contract distribution by uploading fully executed documents to the intranet, processes outgoing contracts for signature, and inform the appropriate people of contract arrival

Experience For Sales Contracts Coordinator Resume

  • At least one year Administrative experience
  • Operate general office equipment such as telephone, fax, and copier
  • Cross checks internal reports to verify that all information is accurate and up-to-date
  • Operate a personal computer in a LAN environment using software packages including spreadsheet and databases in Microsoft Excel, Word, and proprietary software
  • Attention to detail, ability to work within deadlines, and handle multiple contractual documents and projects accurately (all of which are in different stages of completion.)
  • Strong written and verbal skills to communicate with individuals inside and outside of the company

Experience For Azura Contracts Coordinator Resume

  • Work independently and exercise discretion and independent judgment
  • Assist with award setup details, after grant number is assigned
  • Support all relevant post-award responsibilities, as requested by senior members of the grants & contracts team, including account reconciliation, effort reporting, cost transfers, paying invoices, closeouts and related faculty support
  • Respond to questions generally regarding status of an Order record and/or contract generation, from internal associates, including but not limited to, Sales, Relationship Management, Implementation Solutions, Internal Audit, and IT teams
  • Monitors signed contracts and other billing activities for accuracy against information in Salesforce and billing platforms
  • Inspects, reads and verifies signed documents for accuracy and ensures it matches data within Salesforce
  • Reinforces and explains to internal partners on pre-established contracting processes, contract structure, and guidelines as well as Apttus contract management system usage
  • Strong Analytical skills Requires a positive, proactive, detail-oriented person who can prioritize and follow through with minimal supervision
  • Strong comprehension/analytical ability, focus, and organizational and time management skills

Experience For FVC Managed Care Contracts Coordinator Resume

  • Excellent Microsoft Office and computer skills
  • Bilingual (English/Spanish) with strong Communication skills
  • M&A experience in due diligence and post-acquisition implementation phases
  • Solid independent initiative and proactive problem prevention
  • Contracts administration/coordination experience - ideally for a sales team/environment

Experience For Clinical Contracts Coordinator Resume

  • Identifies and addresses contract and system inefficiencies such as patterns in rejections within the contract system tool to reduce case escalation volume
  • Supports the Contracts Administration Supervisor and/or Manager with gathering documents and data needed for audits as it relates to Internal Audit, KPMG, and SOX reporting
  • Assists with general administrative work as necessary to support the Legal department
  • This individual interacts with a variety of stakeholders, including legal, sales, sales operations, service delivery personnel, government security teams and executives
  • Utilizes strong communication and interpersonal skills to promote teamwork
  • This individual reports to the Director, Legal, US Public Sector
  • Knowledge of Television Distribution and the various forms of Digital platforms connected
  • Prepares customized contracts for Cox Target Media’s clients in a format that ensures compliance with Company policies and procedures
  • Works closely with the Sales Team and CTM legal counsel to resolve a client’s requested changes to legal document(s)

List of Typical Skills For a Contracts Coordinator Resume


Skills For Grants & Contracts Coordinator Resume

  • Excellent computer, written, organization and communication skills. Ability to develop effective tracking systems
  • Good planning skills and the ability to oversee projects to successful completion on time and within budget
  • Analytical skills and Windows tools strong knowledge
  • Strong interpersonal communication skills and a real team player
  • Excellent organizational, presentation and verbal and written communications skills
  • Organizational skills sufficient to independently determine priorities and ensure completion of actions in a timely fashion in a sometimes dynamic environment

Skills For Cost & Contracts Coordinator Resume

  • Writing, editing and proofing skills as they relate to drafting & modifying contractual documents
  • Proven administrative experience, ideally working within a role dealing with contracts or the bidding process
  • Critical-thinking and problem-solving skills to achieve division sponsored project objectives
  • Quantitative skills needed for budgeting
  • Demonstrated experience in leading workgroups and contractors
  • Good attention to detail and accuracy; adept at handling multiple priorities and meeting deadlines
  • Advanced computer skills: MS Office applications, including Word, Excel, Adobe Acrobat, PowerPoint, Access, SharePoint, and knowledge of graphic design
  • Be self-motivated, work independently, exercise good judgment and prioritize

Skills For Contracts Coordinator / Office Manager Resume

  • Exceptional interpersonal skills and an ability to interact collaboratively and frequently with a wide range of colleagues including senior partners
  • Demonstrate initiative and independent decision making, and to prioritize tasks in a demanding work environment
  • Experience managing contracts, budgets, compliance and financial reporting
  • Experience working in a university research or similar setting
  • Experience working with University software applications including InfoEd, m-Fin, CU M@rketplace, and/or OnCore

Skills For Set-up & Contracts Coordinator Resume

  • Develop strong working relationships with a variety of individuals, including basic science researchers, clinical faculty, and administrators
  • Two (2) years professional experience working in government, non-profit and/or academic administration or business office setting
  • Experience in preparing contracts, subcontracts, project agreements, and/or memorandums of understanding
  • Administrative experience, ideally within Marketing Services field
  • MS Office including Word, Excel, Access, PowerPoint, Outlook and experience with relational databases
  • Experience managing large databases and provider information systems

Skills For Contracts Coordinator, Sales Resume

  • Demonstrated ability to write and edit professional documentation. (Writing samples required.)
  • Experience of business writing
  • Experience with University of Illinois policies, rules and financial systems, including BANNER
  • Good knowledge of PC-based tools, including Word and Excel
  • Experience in higher education, healthcare, or corporate setting
  • Experience in preparing detailed budgets, expense reports and financial projections
  • Experience managing grant application processes
  • Experience serving as a resource for others

Skills For Pediatric Center Grants & Contracts Coordinator Resume

  • Experience developing grant budgets
  • Experience in dealing with confidentiality requirements an advantage
  • Organized and capable of prioritizing workload
  • Experience in staffing industry
  • Experience value added selling
  • Experience selling service contracts in a technical environment with complex systems
  • Establish and maintain effective working relationships with associates and internal customers
  • Partner with Bloomberg Sales, Operations, Accounting and Installations teams to ensure seamless customer experience

Skills For Sales Contracts Coordinator Resume

  • Self-motivated and demonstrates initiative, patience, and ability to remain calm under pressure
  • BA/BS in related field / or equivalent work experience
  • Experience in a law firm, legal department and/or pharmaceutical company
  • Two years of relevant grants and contracts or financial and administrative experience
  • Experience with approval queues
  • One (1) year of experience with research grants and/or contract administration at an academic institution
  • Prioritize and meet required deadlines

Skills For Azura Contracts Coordinator Resume

  • Contracts coordinator/contracts administration experience
  • Experience with contract terminology and contract life cycle
  • Experience with grants and/or contract administration
  • Software: Intermediate to advanced Microsoft Office Suite experience, PeopleSoft accounting software desirable. NCMA CPCM or CCCM certification
  • Experience with University of Illinois policies, rules and financial systems, including BANNER, My UI Financials and various agency proposal submission systems
  • Related work experience in contracts administration and business support, preferably at a large professional services firm
  • Five or more years of relevant grants and contracts or financial and administrative experience

Skills For FVC Managed Care Contracts Coordinator Resume

  • Highly organized with attention to detail and ability to prioritize multiple responsibilities
  • Strong attention to detail with ability to create accurate reports reflecting contract status
  • Previous experience using ORACLE based databases
  • Strong work ethic with the ability to think critically and analytically while being assertive and persistent
  • Validate and certify monthly invoices against budget and resolve any discrepancies with the Resource Analyst and coordinate if resource adjustments are needed
  • Represents Wolters Kluwer Clinical Effectiveness (CE) in a positive, professional, and customer-focused manner
  • Experience acting independently and dealing directly with customers, partners and other third parties
  • Manage and prioritize varied tasks in a fast-paced environment
  • At least 1 – 2 years administrative experience at a publisher

Skills For Clinical Contracts Coordinator Resume

  • Manage personal timelines and priorities with minimal supervision
  • Prepare initial supplier contract packet for Contracts Specialist’s review prior to distribution
  • HS diploma with 3 year’s administrative experience
  • Demonstrated ability to work with professionals at all levels of the organization
  • Providing cost and WCW Initiative information and guidance to the key stakeholders and work teams for the purpose of achieving a lean clean milling machine
  • Issuing purchase orders, obtaining quotes, tracking performance vendors

List of Typical Responsibilities For a Contracts Coordinator Resume


Responsibilities For Grants & Contracts Coordinator Resume

  • Prepare templates for day-to-day Gilead agreements in support of Gilead’s departments including Research & Development, IT, facilities, and commercial operations
  • Provide a covering letter and resume (Maximum 5 pages) that details your skills and experience relative to the capabilities for the role
  • Excellent interpersonal skills:ability to interact well with faculty, students, office staff and visitors to the office
  • Typing skills at 60+ wpm
  • Proactively tackle new issues with critical thinking and analysis; possess outstanding organizational skills
  • Proficient negotiation skills and a clear understanding of hotel contract language
  • Experience in the Construction or Engineering industry (or a combination of related experience and education)
  • Demonstrated experience working in database systems, preferably rights and sales management systems
  • Prior experience in biotechnology or in pharmaceutical industry or a scientific background would be highly valued, but is not required

Responsibilities For Cost & Contracts Coordinator Resume

  • Proven management of last minute crises involving arrangements and budget to be able to maintain budgeted Meeting Costs
  • Interface with distributors to establish working relationships, assure proper end-user pricing and contract effective dates are loaded
  • Experience in an industrial setting and working with similar systems in a complex industrial environment
  • Review upcoming lab schedule on weekly basis to ensure all labs have valid contracts
  • Previous work experience preparing contracts in a government environment

Responsibilities For Contracts Coordinator / Office Manager Resume

  • Screens all requests for quotations and identifies clauses requiring validation or exception
  • Previous contracting experience
  • Evidence of working to deadlines in a pressurised environment
  • Experience working with contracts and on contract matters in a corporate department of a law firm or corporate law department of a company
  • Experience with commercial agreements, preferably in the high-tech industry
  • Demonstrates initiative, discretion, and tact in managing email, telephone calls and other requests
  • Contracts, Project Management, or Business management experience

Responsibilities For Set-up & Contracts Coordinator Resume

  • Some experience with contracts desired
  • Manages priorities/urgent requests
  • Reading, writing and verbal fluency in English and Spanish
  • Reading, writing and verbal fluency in English and Portuguese is desired
  • Working knowledge of automated accounting systems
  • Tracking timesheets, field reports

Responsibilities For Contracts Coordinator, Sales Resume

  • Provide administrative support as requested to department and managers including photo copying, faxing, mailing, and filing
  • Read, understand, apply and explain rules, regulations and policies/procedures regarding grants and government contracting
  • Responsible for transferring grants and subcontracts from external entities relating to new faculty recruits
  • Works with varying seniority levels, including staff, managers and external partners
  • Provide information for month end closings to Recruiting Manager and Recruiting Director
  • Handle special project requests from Recruiting Director and Recruiting Managers
  • Work on developing strategy on current and future contracting processes

Responsibilities For Pediatric Center Grants & Contracts Coordinator Resume

  • Provide regular, recurring and ad hoc reporting to the Director and Manager of CMCD as requested
  • Manage information on state licensing filing, specifically the signature authorization
  • Communicate with OGC regarding deadlines which impact submission of materials requested by sponsoring agency
  • Process invoices from agencies with University subaward agreements, reviewing expenditures for allowability, and providing backup as necessary to prime agency
  • Perform database maintenance on an ongoing basis to insure accurate reporting
  • Responsible for maintaining current contracts within the Surveillance Quality Inspection Department (rates, invoicing, quality, renewals and services)
  • Coordination of all payments to all inspectors globally within a 30-day cycle, with regards to costing and revenue to existing clients
  • Responsible for projects reporting both internally and externally pertaining to contract terms and conditions

Responsibilities For Sales Contracts Coordinator Resume

  • Responsible for production of a monthly tracking of client revenue and costing
  • Optimizes reporting capabilities for the purpose of tracking contract management metrics
  • Prepares periodic reports showing pending delinquencies, sales forecasts, sales order status, etc. to keep management fully informed of progress
  • Assists with the training and education of purchasing staff, as well as staff in campus colleges and departments
  • Support the Sales Teams by producing sales/pricing reports when required
  • Create contracts and manage contracting process utilizing the Emptoris Contract Management System to ensure that new business contract deadlines are met

Responsibilities For Azura Contracts Coordinator Resume

  • Knowledge of JHU contracting and binding arbitration policy
  • Organized approach to data/document reporting, tracking and maintenance
  • Five (5) years working in pre-award research administration in an academic setting
  • Ledge of JHU contracting and binding arbitration policy
  • Drive projects: milestone tracking verification and project status reporting
  • Responsible for WebSpace reporting

Responsibilities For FVC Managed Care Contracts Coordinator Resume

  • Maintains Legal Department forms and assists attorneys and paralegals with the process of updating all forms
  • Track ongoing quotation/tenders issues in order to be able to report progress to all customers, internal and external
  • Compile financial information and assist with evaluation of pricing decisions for both tenders and quotations
  • Prepare and circulate regular consortium and financial reporting
  • Support social media and marketing activities
  • Interface with Recruiters, Managers, Division Client Administrators (DCA’s) and Providers regarding start-ups, contracts and amendments
  • Answer questions from Provider regarding contract language
  • Attend start-up and recruiting meetings and prepare information needed for these meetings
  • Communicate with Facility, Professional Education and Sales regarding status on a weekly basis

Responsibilities For Clinical Contracts Coordinator Resume

  • Manage CMCD document tracking database
  • Monitor Jhpiego national and international Leasing Agreements: update renewal dates, send out termination letters, etc
  • Manage the data submitted to Federal Funding Accountability and Transparency (FFATA) reports system website
  • Assist with documenting Sever and Adverse Events (SAE’s)
  • Proficiency in MS Office, including ACCESS
  • Work in a fast-paced complex team environment with multiple projects/tasks, short deadlines, competing deadlines and intense pressure to perform
  • Provide monthly and adhoc reports of expenditures and projections to the PI, scheduling meetings to review statements and develop spend plans as needed

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