Contract Admin Resume Sample

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Arnulfo Aufderhar
977 Prohaska Field,  Philadelphia,  PA
+1 (555) 438 9749

Work Experience


Contract Admin Senior
05/2015 - PRESENT
Los Angeles, CA
  • Perform contract management post-award activities through evaluating and status contractors’ productivity, schedule adherence, contract change management, invoicing and claims avoidance
  • Establish a firm understanding of underlying contingencies and how they impact Crown’s legal interest
  • Participate in pre-qualification of bidders (including capabilities, capacities, and financial studies), monitor and track contractors’ compliance to Fluor’s Health, Safety and Environmental (HSE), Quality, and Finance procedures currently in place
  • Establish and maintain contract files in accordance with Fluor’s practice
  • Gather and compile data essential to formation and/or administration of contracts
  • Assist with implementation of Contract Management practices and coordinate and monitor completion of assigned tasks
  • Participate in contractor resource survey
  • Participate in the preparation of the Master Bid List for Client approval
Contract Admin
01/2010 - 11/2014
Chicago, IL
  • Develop standard instructions for bidders and contract templates
  • Participate in development of Individual Contract Plans
  • Participate in the preparation and issuance of award notifications
  • Assist in the preparation and issuance of monthly reports required by the project or department
  • Establish and maintain communications with client representatives and project staff through meetings, telephone and web conferences, and reports to provide for client satisfaction
  • Learn and utilize Fluor’s Contract Management System (CMSism), or similar system, from the contract set-up through close-out. This site uses Controline
  • Develop and make formal presentations when given the opportunity
Contract Admin, Spec
03/2006 - 10/2009
Dallas, TX
  • Read, understand and teach the Prime Contract
  • Participate in the development of the Project Contracting Plan and contract planning
  • Participate in development of contract risk assessment matrix and participate in risk reviews
  • Maintain compliance with applicable policies, procedures, and global standards
  • Participate the pre-qualification of bidders (including capabilities, capacities, and financial studies), monitor and track contractors’ compliance to Fluor’s Health, Safety and Environmental (HSE), Quality, and Finance procedures currently in place
  • Participate in the pre-qualification of bidders (including capabilities, capacities, and financial studies), monitor and track contractors’ compliance to Fluor’s Health, Safety and Environmental (HSE), Quality and Finance procedures currently in place
  • Contribute to a positive and productive work environment

Education


University of Phoenix - Oregon Campus
2001 - 2005
Bachelor's Degree in Business

Professional Skills


  • Proposal development experience, including but not limited to the analysis of solicitations and the development of bid strategies and resulting proposals with a particular focus on identifying and mitigating financial, performance and associated business risks, to result in the award of executable and profitable contracts that grow the business
  • Excellent communication skills and strong team-building skills
  • Possess strong analytical skills and problem solving skills
  • Exhibit strong interpersonal skills involving interfacing, coordinating and negotiating with company personnel, customers and suppliers
  • Strong reporting skills and working knowledge of NDB, COSMOS and FACETS systems
  • Excellent computer skills including competency in word processing, spreadsheet software and PowerPoint
  • Demonstrate investigative skills to assist in understanding new ideas/concepts/terms

How to write Contract Admin Resume

Contract Admin role is responsible for computer, interpersonal, research, reports, organizational, presentation, organization, contracts, sound, negotiation.
To write great resume for contract admin job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Contract Admin Resume

The section contact information is important in your contract admin resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Contract Admin Resume

The section work experience is an essential part of your contract admin resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous contract admin responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular contract admin position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Contract Admin resume experience can include:

  • Excellent oral and written communication skills, as well as strong organizational and interpersonal skills
  • Strong attention to detail and excellent organizational skills required. A proven ability to deliver within deadlines is necessary for this role as well
  • Communicates effectively with strong written and verbal skills
  • Excellent interpersonal skills and communication skills (written & verbal)
  • Independently demonstrate leadership in contracting strategy and methods, and be proficient in research and presentation skills
  • Strong interpersonal skills necessary to interact with diverse work teams

Education on a Contract Admin Resume

Make sure to make education a priority on your contract admin resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your contract admin experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Contract Admin Resume

When listing skills on your contract admin resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical contract admin skills:

  • Be highly organised with good planning skills and great attention to detail
  • Excellent organizational and follow-up skills, detail orientated and the ability to manage multiple projects simultaneously
  • Efficiently and effectively multi-task supporting multiple programs with different contract portfolios
  • Strong knowledge and experience with Excel, Word, Adobe PDF, & Outlook
  • Able to conduct negotiations and effectively interact and influence others to achieve business objectives
  • Experience mentoring and training junior staff members

List of Typical Experience For a Contract Admin Resume

1

Experience For Contract Admin Prin Resume

  • Good internal and external negotiation skills
  • Develops and demonstrates reserach and presentation skills
  • Excellent organizational skills and ability to work successfully under stress and against constant deadlines
  • Strong computer skills for data entry, reports and other documents
  • Sound interpersonal and conflict resolution skills for effective negotiation of win-win customer sales contracts
  • Possess appropriate computer skills to prepare reports and documents
  • Drafts and negotiates simple contractual instruments commensurate with skills and grade level
  • Solid work ethic of related experience
2

Experience For Contract Admin Senior Resume

  • Effectively communicate the risks assumed by the Company with all levels of management
  • Uses computer skills to prepare appropriate reports, briefings, presentations, letters and documents
  • Exhibits sound interpersonal skills to be able to interface, coordinate and negotiate with company personnel and customers
  • Computer skills for data entry, reports and other documents
  • Basic experience in monitoring contracts of increasing complexity and value
  • Demonstrated ability to be proactive in anticipating business needs
3

Experience For Contract Admin Specialist Resume

  • Experience interpreting contract plans and specifications
  • Good working knowledge of Incoterms
  • Experience with ODOT's DBE and OJT programs
  • Experience in operation of copier based scanningSearch Jobs US
  • Demonstrable experience working with numerous nontraditional contract types to include GSA schedules, IDIQ vehicles, and BAA's
  • Responsible for prioritization, review and execution of all changes to the Documentation
4

Experience For Contract Admin, Spec Resume

  • Experience with commercial contracting and intellectual property
  • Army Procurement Experience
  • Personable - good attitude
  • Relevant Defense experience in the areas of Contracts, Finance or Compliance
  • Several years of administrative experience
  • Related contract experience
  • Experience in prime contract management and/or subcontract management
5

Experience For Contract Admin & Material Management Spec Resume

  • Proficient in Microsoft Office; Experience with SalesForce or like CRM module
  • Experience with agreements to support sales and program teams (e.g. NDAs and bailment agreements)
  • Strong knowledge of Intellectual Property law and policies
  • FAR/DFAR knowledge and experience
  • 4 years Firm Fixed Price Contract experience
  • Demonstrated ability to focus on closure and get results
  • Experience in the negotiation of moderately complex efforts
  • Copying, scanning, database entry, indexing, archiving, labeling files and other miscellaneous tasks
  • Working understanding of Oracle applications and ability to support various reporting requirements, status of shipments, order entry and proposal logs
6

Experience For Procurement Contract Admin Resume

  • Interfacing with various departments including Legal, Corporate, Sales, Finance and
  • Assists in maintaining and updating the manual and electronic filing systems in accordance with established procedures
  • Responsible for development, coordination and monitoring of customer format tracking (doc transmittal, numbering systems)
  • An in-depth knowledge and working understanding of the US Government Acquisition and Procurement environment, commercial contracting methods
  • In-depth knowledge & understanding of the USG acquisition, FAR/DFARS, commercial contracting methods, and export & regulations
  • Preparation of contracts in a timely manner, confirmation of all contract terms including description of customized services, various guarantees and pricing
  • Develop specialized contracting knowledge in areas such as International Business, Offset and strategic Teaming Agreements
  • Develop specialized contracting knowledge in areas such as International Business, Offset and Teaming Agreements
7

Experience For Specialty Customer Contract Admin Resume

  • Basic understanding of contract/Purchase Order terms and conditions and detailed knowledge of DRS contracting processes
  • Make decisions using sound judgment while complying with policies, procedures, appropriate principles & state & federal laws & regulations
  • Specialized knowledge in areas such as Int'l contracting, commercial contracting, joint ventures, and intellectual property
  • Makes decisions using sound judgment while complying with policies, procedures, appropriate principles and applicable federal laws and regulations
  • Make business decisions using sound judgment while complying with policies, procedures, and applicable federal laws and regulations
  • Comfortable with contracts, drafting simple amendments, working within contract management system
8

Experience For Contract Admin & Finance Apprentice Winsford Resume

  • Bring best practices from other industry/enterprise to enhance the Contracting process from a portfolio administration perspective
  • Interface with accounting to resolve invoicing and credit questions/problems
  • Knowledge with SNF contracting, loading and contract language
  • Maintain professional and collaborative working relationships with all contractors
  • Troubleshoot inquiries from Global Business Services, Finance and offshore royalty reporting teams
9

Experience For Director of Contract Admin Resume

  • Assist director in development and testing of contract management system replacement
  • Ad hoc special projects and reporting
  • Coordinate the review of the terms and conditions of contracts being proposed to and by our customers and partners as well as proposed amendments
  • Prepares responses with the objective of negotiating an acceptable outcome
  • Develop an aptitude for designing contract architecture
  • Pro-active contract tracking and communication of all contract status (weekly basis)
  • Provide guidance to program and proposal teams on contractual matters, including protection of intellectual property
10

Experience For Contract Admin Spec Resume

  • Participate in the drafting and negotiation of various agreements, and coordinate any legal reviews as appropriate on behalf of the business supported
  • Proposal preparation for customer requirements, including the preparation of required company representations and certifications
  • Basic knowledge of government intellectual property (IP)/ software and data rights clauses and IP marking guidelines
  • Report performance to the functional management for use in maintaining contracts metrics
  • Knowledge and/or training relative to
  • Contract Administrator responsibilities (~80% or more of projected time with remaining time to cover proposal preparations and submission)
  • Assist with the reporting on the profitability of ES contracts

List of Typical Skills For a Contract Admin Resume

1

Skills For Contract Admin Prin Resume

  • Maintain good records and organization skills. Ability to multi-task
  • Advanced skills in using MS Office Suite products (e.g., Word, Excel, Outlook)
  • Computer skills for order recording, reports and other documents
  • Experience of proposing and managing U.S. government contracts, including via primes
  • Contract Administration experience working for a commercial company selling to the U.S Government and International Customers
  • Experience in Supporting Program Managers, Product Line Managers, and Business Area leads providing contracts advice and counsel as required
  • Accuracy and attention to detail applying a solid understanding of core contract terminology
2

Skills For Contract Admin Senior Resume

  • Demonstrate general knowledge of contracting principles, including proposal preparation
  • A Valid driver’s license with a satisfactory driving record of no more than 3 moving violations and no DUI’s within the last 3 years is required
  • Make decisions using good judgment while complying with policies, procedures, appropriate principles and applicable federal laws and regulations
  • Extensive experience with data entry, billing and collections
  • Experience briefing senior level management
  • Experience with transitioning electronic contract management (ERP) systems highly desirable
3

Skills For Contract Admin Specialist Resume

  • Experience with writing and negotiations of Contractual Agreements, such as NDAs, BOAs, MOAs, etc
  • Relevant Defense experience in the areas of Estimating Contracts or Finance
  • Experience in sheet machinery and/or piping repairs and alterations onboard naval vessels and/or marine vessels
  • Experience with software licenses, end user license agreements including Open Source Software (OSS)
  • Experience with administering the request for proposal (RFP) process for contractors on Infrastructure construction projects
4

Skills For Contract Admin, Spec Resume

  • Experience of commercial and/or international government contracting
  • Experience with software licenses, End User License Agreements (EULA) including Open Source Software (OSS)
  • Experience with commercial contracting, intellectual property and GSA Schedules
  • Experience with International Commercial contracting and Offset contracts
  • Negotiation experience across a broad range of business matters to shape favorable outcomes
5

Skills For Contract Admin & Material Management Spec Resume

  • Experience in lieu of education can be substituted 8+ years with HS
  • DoD and Agency contract administration experience
  • Experience with Government Contract Closeouts
  • Relevant Defense industry experience in Contracts, Finance or Compliance capacity
  • Relevant Defense experience in the areas of Contracts, Finance or Compliance
6

Skills For Procurement Contract Admin Resume

  • Experience working in Department of Defense (DoD) or DoD contractor procurement administration environment or in a regulatory compliance role
  • Experience in cradle to grave administration of federal government contracts
  • Firm Fixed Price Contract experience
  • Experience with complex contracts and proposal preparation and execution
  • Prime Contract experience
  • DoD major program and program office experience
  • Paralegal or legal qualifications and experience
7

Skills For Specialty Customer Contract Admin Resume

  • Knowledge and Experience of the US Marine Corps System Command (MARCOSYSCOM) procurement processes and procedures
  • Actual Commercial and/or Navy shipboard experience with knowledge of repair standards and practices
  • Experience with agreements to support sales and engineering development teams
  • Experience with commercial contracting, intellectual property and international business
  • Experience with International Commercial Contracting, Intellectual Property and Offset Management
  • Experience with and understanding of various international cultures
8

Skills For Contract Admin & Finance Apprentice Winsford Resume

  • Research and Development Contracting Experience
  • Review and compare final contractual terms to initial deal proposal and validate terms in contract management systems
  • Works closely with Contract’s Manager ensure effective achievement of objectives
  • Prepare guidelines for inspectors and project coordinators prior to construction projects
  • Knowledge of installed ERP/MRP system strongly desired
  • Experience in prime contract management and/or subcontract management
  • Writing and reporting, Working with people, Delivering results and meeting customer expectations, Planning and organizing, Creating and innovating
  • Working knowledge of contracting concepts, Uniform Commercial Code, applicable international contract law, or public contract acquisition law and regulations
  • Working knowledge and understanding of the US Government Acquisition and Procurement environment
9

Skills For Director of Contract Admin Resume

  • Understanding of NAVSEA Standard Items
  • Being on call at all times
  • Working knowledge of all contract types
  • Working knowledge of corporate policies and procedures
  • Working knowledge of Incoterms
10

Skills For Contract Admin Spec Resume

  • Working knowledge of Web based document management systems
  • Implementing the standardization of contracts and integration of new business, when applicable
  • Working understanding of the USG acquisition process, contracts function, commercial contracting methods, export requirements, FAR/DFAR and other regulations
  • Normal office environment including sitting, standing, walking, reaching, grasping and the manual dexterity for operating a computer and using a telephone
  • Maintain working understanding of USG acquisition and procurement environment, relevant company policies, commercial contracting, FAR/DFAR, export and regs
  • Administration of contracts including working with Oracle-based systems and closeouts of U.S. government contracts and closeouts of U.S. government contracts
  • Oversees the management and monitoring of the contract review process by tracking contract from initial request through execution
  • Make decisions using sound judgment while complying with policies, procedures, principles and applicable state and federal laws and regulations
  • Broad understanding of the construction industry and contract language associated engineering, procurement, fabrication, and construction

List of Typical Responsibilities For a Contract Admin Resume

1

Responsibilities For Contract Admin Prin Resume

  • Provide computer support relating to contract payment documentation
  • Observe legal and regulatory compliance requirements and practices
  • Under the supervision of a more senior contract administrator/manager, support the preparation of various agreements encountered in the business, such as non-disclosure agreements (NDA’s), teaming agreements, memorandum of understanding/agreements, strategic alliances and others as the opportunity presents
  • Contribute to and promote the use of Fluor’s knowledge management portals and communities
  • Maintain a working knowledge of the Company’s Contract Management Standards, programs and goals by planning and applying Contract Management practices and procedures as established by the Company on a project site or in an office through departmental training, Contract Management Framework and Fluor University® training
2

Responsibilities For Contract Admin Senior Resume

  • Under the supervision of a Contract Manager analyze and prepare various agreements encountered in the business, such as Non-Disclosure Agreements (NDA’s), Teaming Agreements, Memorandum of Understanding/Agreement, Strategic Alliances, and others as the opportunity presents
  • Adhere to set SLA’s regarding process workflow within the application
  • Maintains accurate and complete data about the organization’s clients and assists with technical processing of contracts and related documents in the digital library, hard copy library, and contract database
  • Conducts analyses of commodities and services via screening panels, end-user tests, field studies, and/or plant and facility inspections
  • Work with computers and the applicable software used by the department
3

Responsibilities For Contract Admin Specialist Resume

  • Draft & negotiate program agreements & coordinate legal reviews
  • Investigates, recommends, approves and monitors vendor sources
  • Interfaces with customer base to achieve specification compliance for commodities and services
  • Maintains perpetual physical inventory of assigned commodities and services to assure timely order fills, cost controls, and compliance standards
  • Interviews, recommends employment, supervises, develops, evaluates, and reviews performance of support staff
  • Maintains database records related assure compliance
  • Processes sealed bids, requests for quotation (RFQ), and requests for purchase (RFP)
  • Prepare and maintain cost ledger and monthly cost estimates
  • Work with contract personnel to resolve payment questions
4

Responsibilities For Contract Admin, Spec Resume

  • Advise coworkers on project payments
  • Research contract plans and specifications for roadway and bridge projects to ensure contract compliance
  • Review and track contractors' DBE and OJT programs
  • Maintain logs of proposals, contractual items, invoices and other data as required and assist in data collection for monthly and quarterly reporting to management
  • Under the supervision of a contract manager, support the preparation of various agreements encountered in the business, such as non-disclosure agreements (NDA’s), memorandum of understanding/agreements, Records of Negotiations, teaming agreements, strategic alliances and others as the opportunity presents
  • Perform all aspects of assigned contract processing including, but not limited to, accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements, authorization for contract billings and other commitments
  • Participate in final stages of assigned contracts by performing assigned activities associated with contract closeout
  • Compare contracts against company standards to ensure adequate protection against inherent risks
  • Suggest revisions, changes, and/ or amendments to contracts
5

Responsibilities For Contract Admin & Material Management Spec Resume

  • Maintain liaison between stakeholders as required ensuring that (1) appropriate reviews are scheduled and conducted, and (2) required review and approval signatures are obtained before submittal of proposals or execution of contractual documents
  • Contract Administrator responsibilities (~80% or more of projected time)
  • Contract Close-out responsibilities (~20% or less of projected time)
  • Maintain and demonstrate a working understanding of the US Government Acquisition and Procurement environment, the BAE Systems Contracts function and relevant Company policies and procedures, commercial and international contracting methods, export, FAR/DFAR and other government regulations
  • Interfacing with Legal, Sales, Finance, Marketing and other teams to ensure that contracts are accurate and comply with the requirements of these various departments
  • Maintain in-depth knowledge and working understanding of USG acquisition and procurement environment, relevant company policies, commercial contracting, FAR/DFAR, export and regs
  • Research and make recommendations on proposal, contract language, terms and conditions with minimal direction. Lead negotiations and collaborate with customers to definitize and complete contract
  • Compile contractual records per company procedures
6

Responsibilities For Procurement Contract Admin Resume

  • Serve as primary point of contact with customer for all contractual matters incl. agreements such as PIAs, NDAs, etc
  • Assure proper interpretation of contracts, perform cost or price analysis and resolution of complex business issues
  • Prepare, negotiate and manage proposals and contracts across domestic and international environments
  • Collaboration with the Program Office, Finance, Business Development and Export teams
  • Gather, interpret, analyze and action information to ensure compliance with Company policies and procedures, legal, regulatory and customer requirements
  • Compliance with Company policies and procedures, legal, regulatory and customer requirements
7

Responsibilities For Specialty Customer Contract Admin Resume

  • Prepare, negotiate and manage complex proposals/contracts across international and domestic environments
  • High level of business acumen with the ability to provide guidance to Program Management teams on international, government and commercial contracting methods for products and services while protecting Intellectual Property
  • Maintain professional and dependable internal relationships within BAE Systems along with strong reliable relationships with external customers throughout the Department of Defense and Intelligence Community
  • Prepare, negotiate and manage simple to complex proposals/contracts, as assigned, across international and domestic environments
  • Provide guidance to the Business Development, Program and Functional teams on international, government and commercial contracting methods for our products and services
  • Cross functional collaboration with Business Development, Program Office, Treasury, Legal Counsel, Finance and Export teams
  • Maintain an in-depth knowledge and working understanding of the US Government Acquisition and Procurement environment, the BAE Systems Contracts function and relevant company policies and procedures, commercial contracting methods, FAR/DFAR, export and other government regulations
  • Primary point of contact between the Company and the Customer for all contractual matters on assigned contracts and projects including auxiliary agreements such as Proprietary Information Agreements and other business agreements
  • Possess and further develop extensive knowledge of accounting and finance rules and regulations, including but not limited to Tax, GAAP, and IFRS
8

Responsibilities For Contract Admin & Finance Apprentice Winsford Resume

  • Provide support and guidance to the program team in the review and reporting of Joint Venture results
  • Responsibilities for Work of Others
  • Work on a variety of simple to semi-complex assignments, with management guidance, in accordance with company policies and procedures
  • Prepare proposals as assigned, negotiate simple to semi-complex proposals, assist in negotiations of complex proposals and manage simple to semi-complex contracts, as assigned, across international and domestic environments
  • Provide information to the Business Development, Program and Functional teams, as needed, on international and commercial contracting methods for our products and services
  • Cross functional collaboration with Business Development, Program Office, Treasury, Legal Counsel, Finance and Export teams, as required
  • Apply abroad knowledge of accounting principles in the analysis and evaluation of Joint Venture business activities (Orders, sales, income, inventory, receivables) to ensure compliance with established policies and practices
9

Responsibilities For Director of Contract Admin Resume

  • Provide leadership to the program team in the performance of their responsibilities
  • Audit Support: Support various internal and external audits to ensure compliance. Prepare various data requests in support of audits
  • Special Projects: Develop training materials and provide training to the Joint Venture teams on various topics. Review and update Joint Venture policies and procedures. Support the organization’s continuous improvement initiatives
  • Participate in the drafting and negotiation of various agreements and coordinate any legal reviews as appropriate on behalf of the business supported
  • Assists in the review of contract solicitation terms, handling contract award confirmations, reviewing agreement amendments / modifications and incorporating changes
  • Assists in the review of contractual documents to ensure adherence to company policy, government specifications and requirements, helps to identify risks and areas of concern on contract terms and conditions and provides support to the contract lead / program and operations managers
  • Prepares and analyzes rudimentary price proposals
10

Responsibilities For Contract Admin Spec Resume

  • Assists in the negotiation of standard terms and conditions
  • Assists in the preparation of teaming agreements, MOU’s, MOA’s, and domestic and international consultant/sales representative agreements and other contractual agreements
  • Under direction, prepares contractual documents and assembles contract documentation package
  • Basic knowledge of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS)
  • Basic knowledge of the terms and conditions appropriate for different contract types (FFP, CPFF, CPIF, T&M, IDIQ, etc.) and their proper use
  • Basic knowledge of requirements for the administration of government property
  • Membership in National Contract Management Association (NCMA) and associated certification desired

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