Commercial Assistant Resume Sample

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Jany Hauck
72707 Kub Streets,  Dallas, TX
+1 (555) 761 4955

Work Experience


Senior Commercial & Assistant General Manager
02/2017 - PRESENT
Philadelphia, PA
  • Proven ability of working in a successful team environment
  • Proficient in Microsoft Word, Excel, Outlook, and internet utilization
  • Organization and rigor
  • In partnership with sales team, coordinate tenders, prepare tender documents, monitor progression and set tender deadlines
  • Provide tender support to sales team. Advise and guide on the tender process to comply with purchasing policy
  • Process tenders on time in the Health Science Authority website
  • Ensure Letter of Award and Pucharse Order are aligned
Commercial Assistant Account Manager
02/2014 - 08/2016
Houston, TX
  • Provide administrative arrangement or support for promotional programs, such as technical trainings, product launch and marketing events
  • Organize and schedule appointments, including making travel arrangements
  • Coordinate demonstration equipment bookings / event logistics
  • Manage showroom visits / visitors’ logistics
  • Assist with the day to day marketing tasks, and coordinate marketing projects and activities as requested
  • Prepare marketing plans and execute these events / exhibitions effectively
  • Produce additional marketing communications as required
  • Assist in preparation of marketing material reference lists, product portfolio and report on market shares
Commercial Assistant
08/2010 - 11/2013
Houston, TX
  • Sales and Service Support Administration
  • Assist sales team with account plans, quotation follow-ups, contract matters, offers and distributors’ targets
  • Support sales team budget planning and other business planning activities
  • Support product registration processes
  • Coordinate new dealer onboarding process such as document verification and track progress status of background reference check
  • Process, manage and monitor the overall process of QIF including liaise with regional service managers, our factory QA and dealers on product complaint issue; to prepare accurate monthly QIF reports and keep detailed records as necessary
  • Creating and updating corporate documents

Education


Everest University - Pompano Beach Campus
2006 - 2010
Bachelor's Degree in Business Administration

Professional Skills


  • Experience of working in an office environment and able to demonstrate excellent communication skills both written and oral
  • Excellent, proven analytical, negotiating, and organizational skills
  • Work well in a team and to multi-task with excellent organization, priority setting and arrangement skills. 
  • Superior verbal/written skills and presentation skills. 
  • Proven excellent skills with Microsoft Office, Excel and Powerpoint
  • Good oral and written communication skills along with good analytical skills
  • Experience and understanding of Accounting Systems, preferably SAP and good numeric skills

How to write Commercial Assistant Resume

Commercial Assistant role is responsible for excel, microsoft, english, general, reporting, auditing, powerpoint, word, organization, negotiation.
To write great resume for commercial assistant job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Commercial Assistant Resume

The section contact information is important in your commercial assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Commercial Assistant Resume

The section work experience is an essential part of your commercial assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous commercial assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular commercial assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Commercial Assistant resume experience can include:

  • Negotiation Skills - know how to negotiate according to situation (knowing, determining and applying negotiation strategies)
  • Skills in analyzing and interpreting financial data
  • Good working experience with applicable software (MS Word, Excel, PowerPoint, Outlook)
  • A prior experience in a servicing client environment is an advantage
  • Effectively establish and maintain positive working relationships with key stakeholders
  • Be able or quickly develop skills to discuss contract terms with various internal business partners

Education on a Commercial Assistant Resume

Make sure to make education a priority on your commercial assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your commercial assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Commercial Assistant Resume

When listing skills on your commercial assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical commercial assistant skills:

  • Strong analytical and problem-solving skills applicable to both the financial, property and facilities management aspects of contracts
  • Excellent organisation and planning skills to deliver results accurately and on time in pressure situations
  • Strong computer skills particularly with MS and Excel
  • Excellent time management skills and resistant to stress and capable with mutli-tasking
  • Presentable with excellent communication skills
  • Proven IT skills, reporting platforms and Excel to advanced level

List of Typical Experience For a Commercial Assistant Resume

1

Experience For Senior Commercial & Assistant General Manager Resume

  • Good oral and written communication and interpersonal skills, with ability to interface at all levels of the organization
  • Responsible for collating and preparing costing structures and reviewing and updating them to ensure validity on an on-going basis
  • Establish and maintain effective working relations with supervising personnel, coworkers and business professionals
  • Develop and maintain good working relationship with clients (mainly remotely) and with all functions internally
  • Maintain a good working knowledge of relevant corporate cost software
  • Knowledge and experience of using MS Office applications
  • Knowledge and experience of using SAP be added advantage
  • Entry level 1 - 2 years experience
  • Excellent command in English (Read and Written)
2

Experience For Commercial Assistant Account Manager Resume

  • Experience in a similar position
  • Good command of MS Excel, Word, PowerPoint
  • Experience as Commercial assistant in a multinational company
  • Commercial assistant / administrative experience
  • Invoicing and monitoring payment receipts
  • Preparing and maintaining back-up documentation for the existent or new contracts
3

Experience For Subcontracts / Commercial Assistant Resume

  • Dealing with, and managing orders to and applications from, our approved subcontractors
  • Undertaking valuations/claims on the in-house IT “Inform” valuation system and contributing to the month end process
  • Working closely with the Road Marking Manager and Depot Manager in delivery and commercial roles
  • Ensuring correct application of the contract and interpreting it for operational colleagues
  • Inputting and managing all Luxembourg opportunities in CRM
  • Producing/reviewing client quotations
  • Updating and maintaining the commercial events coordination list
  • Using SAP and bespoke Metering systems
  • Including liaison with our subcontractors commercial and finance teams
4

Experience For Commercial Assistant to Department Ethicon OS Resume

  • Running of monthly cost and subcontractor reports from oracle
  • Willing to work overtime and occasionally on weekends if required
  • Understanding of Construction contractual documents
  • Typing speed +50 words per minute
  • Ensuring adherence to project costs and contractual requirements
  • Assisting with Quality Management procedures
  • Working knowledge within a similar function 3 years and more
  • Assisting in the administration of the Client and Contractor highways asset management systems
  • Assisting with commercial reconciliation
5

Experience For Commercial Assistant EM CS Resume

  • Assisting in Sales approval process, e.g. Gateway process
  • Completing Consultant appointment documentation
  • Providing cost to complete reports on request (E vision)
  • Liaising with Commercial Managers – New Build and Refurbishment
  • Dealing with complex queries and complaints on the telephone, by email
  • Responsible for formation and timely processing of labour purchase orders from requisition status including checking of supplier acknowledgement
  • Assist with target sum estimating, contributing to improving efficiency and profitability
6

Experience For Commercial Assistant Middle Office Private Banking Resume

  • SAP procurement system (supplier set up, creation of shopping carts, monitoring / tracking)
  • Compile and maintain the approved vendor lists (ensuring that Integrity and EHS issues are addressed using the appropriate paperwork)
  • Assist in developing and maintaining positive and collaborative professional relationships with the customer
  • Assist in maintaining and updating Company Registrations
  • Handle customer projections along with entering and following up in project management tools
7

Experience For Commercial Assistant, MBU Japan Resume

  • Assist Cost Department on reporting how the change control effort is impacting on the project
  • Subcontractor AFP’s - Scanning and saving into relevant folders
  • Work under pressure, managing conflicting demands
  • Product complaint handling (Quality, Regulatory, PSR sending’s)
  • Polaris system (handling of HCC request & creation in the system, contract management & monitoring)
  • Liaise with contract quantity surveyor and B&NES Inspectors when necessary to assist in resolving any issues regarding monthly valuations
8

Experience For Senior Commercial Assistant Resume

  • Be the regional or local expert of the system/tool functionalities and usage, as well as corresponding working processes and guidelines
  • Interest in a developing a sales and marketing career
  • Integrate into a wider commercial network and deliver best practice, maximizing value, and mitigating risk
  • Assist in producing and analysing cost and value reports against forecast in conjunction with the Senior Quantity Surveyor
  • Proactive role towards customers in line with Service Level Agreements, working closing with Manager on any exceptions
  • Proactive customer contact concerning booking of orders
  • Accurate pricing and rating of variations
9

Experience For Commercial Assistant Austria / Hungary Resume

  • Support the handling of insurance claims arising on the project to successful conclusion
  • Advanced working knowledge of word processing and spreadsheet applications
  • Generally assist in the production of spreadsheets for invoicing register, progress report, subcontractor budget control, cash forecasting
  • Draws up purchase orders, monitors budget and expenditure according to the local organization
  • Acts as an alert for Customer Services by identifying major trends and all potential problems
10

Experience For Commercial Assistant Resume

  • Project Controls particularly Change, Cost Engineers, Risk and Planning Managers both in areas and core teams
  • Support established competitive bidding and cost reduction program
  • Complete 6 monthly/yearly vendor review meetings including minutes and close out actions
  • Responsible for supplier set up including EHS and compliance documentation
  • Support Commercial Manager on completion and reconciliation of monthly customer billing file
  • Support and service function to the Vice President of ElringKlinger Automotive Manufacturing, Inc. (EKAM) 
  • Schedule, organize and attend (in some cases) meetings and events and ensure the manager is well prepared for the meeting. 
  • Assist with the management of subcontract accounts including liabilities and payments

List of Typical Skills For a Commercial Assistant Resume

1

Skills For Senior Commercial & Assistant General Manager Resume

  • Effective communication skills ,
  • Team player, excellent project management skills
  • Result oriented, analytical, dynamics, with good organization and follow-up skills
  • Well-developed interpersonal skills and working across many functions
  • Due to the nature of the business, a good sense of priorities is required to fulfil the varied and numerous tasks
  • Fluent English required, German language skills beneficial
  • Measuring and quantifying works for the cost plan validation
2

Skills For Commercial Assistant Account Manager Resume

  • Building effective relationships with suppliers/clients and assisting with dispute resolution where required
  • Keeping check of subcontract insurances are still valid
  • Experience of varied fields, including financial and staffing office management
  • Experience in providing an accurate and timely Administrative Commercial Support service within a demanding environment
  • Strong working knowledge of word processing and spreadsheet applications
  • Knowledge of project execution and regulatory issues with practical experience of operating cost control aspects of projects
  • Experience using a SAP based system such as Epicor
  • Experience of maintaining extensive and very accurate records
  • Experience in gathering information from operational teams
3

Skills For Subcontracts / Commercial Assistant Resume

  • Extensive knowledge of office IT applications, in particular Microsoft Excel with experience of using formulas to analyse large data sets
  • Have experience of managing payment schedules
  • Preferably working experience in the automotive supplier or OEM environment. 
  • Experience in Customer Service, Planner, Project leader positions with in depth knowledge of Demand Planning
  • Have experience of working on computers in an office environment
  • Experience in dealing with both internal and external customers
4

Skills For Commercial Assistant to Department Ethicon OS Resume

  • Previous experience dealing with telephone enquiries in a professional manner
  • Experience with interfacing with various levels of employees both internally and externally
  • Good understanding of the business and of the sales mission and roles
  • Develop and maintain good working relationship with clients (mainly back office)
  • Numerate with analytical and problem-solving abilities and a strong academic background
5

Skills For Commercial Assistant EM CS Resume

  • Support and facilitate the effective management of project WIP on a monthly basis’s by providing visibility and support of the project team
  • Good working knowledge of Microsoft Office packages, (Word, Excel, Outlook and Powerpoint)
  • Experience of analysing scheme financial data
  • Key contact for customer and sales team regarding order status, order confirmation, proof of delivery, blocked orders, and goods issue
  • Set priorities and respect deadlines
  • Good knowledge of relevant Arup systems and tools, eg financial, H&S, human resources, facilities management
  • Experience of facilities management or another outsourced industry
6

Skills For Commercial Assistant Middle Office Private Banking Resume

  • Previous experience in similar commercial/financial or administration roles
  • Experience in a commercial or financial environmentDriven to pursue a financial or commercial qualification
  • Experience of a CAFM system is required
  • Have experience in liaising and negotiating with clients
  • Have some experience in a similar role
  • An organised confident and effective communicator
  • Experience in an administrative/sales support role
  • Proficient with MS Office: Word, Excel, PowerPoint, Access, SAP and database experience. 
7

Skills For Commercial Assistant, MBU Japan Resume

  • Small scale project management experience advantageous
  • Assisting the Commercial Manager all administration associated with developing, updating and maintaining Commercial QMS Procedures
  • Supporting budgeting, forecasting and month end reporting
  • Monitoring accounts and budgets, also involvement in maintaining Project and Sales Controlling and responsibility for reports (e.g. monthly to EKAG)
  • Maintaining and updating of local documents (e.g. standard offer letter, standard pricing overviews, presentations, biographies of staff, etc)
  • Keeping electronic filing systems up to date including the use of our BMS
  • Coordinating activities with another functions including sampling for clients and consumer tests
  • Documenting commercial offers and reviewing accuracy of product data through lifecycle
8

Skills For Senior Commercial Assistant Resume

  • Working with figures/ spreadsheets, having numerical aptitude
  • Drafting and issuing ENER.G standard contracts
  • Working in compliance with and managing the contract management tools ie…. Cemar, IFS or any such other management tool as required
  • Understanding of the operational/deposit functions and general knowledge of lending
  • Collating meter readings for site utilities and checking bills for payments
  • Preparing applications for payment and invoicing
  • Supporting the pricing of contract variations/compensation events
  • Valuing works completed and reporting to contract management
9

Skills For Commercial Assistant Austria / Hungary Resume

  • Inputting & collating weekly cost information for profit and loss reports / Month-end reconciliation’s
  • Creating Work Orders within our core project accounting system
  • Scanning and filing Construction Contracts and Sub Contract Orders
  • Organizing/scheduling invoice payments for Consultants
  • Checking and signing off invoices within the boundary of the role
  • Working knowledge and involvement in the delivery of multi discipline projects
  • Understanding of differences within cultures and customs
10

Skills For Commercial Assistant Resume

  • Preparing all commercial documents for submission to client
  • Working knowledge of Oracle / ERP systems
  • Pricing: Accountable for quotations and CRM update, price updates in system
  • Supporting the development of DE&P propositions for customers with the sales team and understand the value to be created in the technologies involved
  • Assisting the Commercial Manager in the risk analysis of third party terms and conditions
  • Assisting changes on account
  • Completing interim and final account valuations

List of Typical Responsibilities For a Commercial Assistant Resume

1

Responsibilities For Senior Commercial & Assistant General Manager Resume

  • Preparing offer letters, both for the commercial team as for the servicing teams
  • Input of client/prospect financial accounting information into the ACF analysis tool and client/prospect pricing information into ACF pricing tool
  • Assist with researching and anticipating legal issues that could impact the company
  • Supports the Head of Contract Management and PMO commercial team in managing the PMC and the commercial aspects of the MWC’s and SI
  • Control inventory of promotional and educational materials and update accordingly with marketing team’s coordination
  • Assist lawyer with drafting a wide variety of contracts, forms, policies and important communications
  • Edit existing standard forms and governance documents
  • Explain terms and conditions, etc. internal staff, being able to identify gaps in your knowledge and escalate accordingly
2

Responsibilities For Commercial Assistant Account Manager Resume

  • Assist with training to internal staff on legal topics
  • Document all current commercial processes/ tasks managed by assistants for review for future training and process improvement
  • Elaborate periodic reports using MS Excel and Powerpoint (statistics/management information) and be able to criticize the data
  • Inform technical staff (local and international) of new transactions, co-ordinate and inform ADM and Accounting; file documents and contracts
  • With adequate coaching, represent Fitch Ratings and BRM in external events or in meetings when principal is not available
  • Provide telephone coverage for the area, replacing the Administrative Assistant in its absence or when he/she is away from his/her desk
3

Responsibilities For Subcontracts / Commercial Assistant Resume

  • Thorough knowledge of business Portuguese, grammar, spelling, and punctuation
  • Recognize and suggest solutions to problems arising from day-to-day activities of the group
  • Assist with job costing and cost feedback as required
  • Assist with invoicing and upload of correct documentation to Causeway systems
  • Chase outstanding debt on all contracts managed by line manager
  • Organize training to end-users for each new tool or major change. Provide daily support to end users when needed
  • Inform the tool global owner about any issue, communication, training or improvement needed
  • Take responsibility for contract management reporting activities
4

Responsibilities For Commercial Assistant to Department Ethicon OS Resume

  • Assistance with inventory management, including physical inventory count
  • Maintain and control stock of promotional items / marketing material
  • Liaise with Clients to ascertain correct submission and completion of documents Commercial/Technical/Invoicing
  • Prepare analytics and reporting when needed by the account team
  • Help account managers with demand planning, budget, etc
  • Study and understand all relevant project documents relating to the cost management of allocated project(s)
  • Plans the organization of team meetings and trade events
  • Identifies requests from consumers and responds to them on products and services
5

Responsibilities For Commercial Assistant EM CS Resume

  • Handles certain specific projects
  • Monitoring repairs of customer’s equipment to ensure they are carried out speedily and efficiently and the relevant data is properly entered onto the company’s system
  • Monitoring input to the company’s Epicor system and checking reports from it to ensure accuracy of the data submitted to management including the provision of the Order intake register once a month
  • Booking and updating of all commercial project activities in SPIRIDON (new orders booking, projects’ creation, delivery, invoicing, ongoing calculation…etc)
  • Handle work pressure and committed in supporting the team
  • Proactive and initiative driven
  • Management of PMC KPI’s
  • Management of Alliance KPI’s
6

Responsibilities For Commercial Assistant Middle Office Private Banking Resume

  • Commercial Leaders and Team’s(West, Central, East and SI),
  • Tideway Core Team, such as Commercial and Legal
  • To support all commercial activities and drive compliance in all commercial procedures and processes
  • Comply with Site Quality Procedures, Work Instructions, and EHS Policies and Procedures
  • Responsible for the flow and transfer of requisitions to purchase order including checking compliance to purchasing procedures before passing forward for approval
7

Responsibilities For Commercial Assistant, MBU Japan Resume

  • Support Commercial Manager to implement local equipment/service/MSA agreements
  • Ensure monthly aged reviews are completed
  • Raise parts purchase orders in absence of site storeman
  • Supporting the wider team in understanding contractual obligations, and identifying entitlement through providing written guidance, training, and acting as a ‘knowledge centre’ in relation to commercial matters in particular NEC3 Contracts and our commercial obligations in line with schedule 31 & 2
  • Flexible with hours as required to accommodate deadlines
  • Compose, send and follow up correspondence for the Commercial Manager/ Senior Project Manages
8

Responsibilities For Senior Commercial Assistant Resume

  • Ensure compliance with the Framework
  • Organise events, travel, accommodation etc
  • Support the Office Manager with ad hoc or project based administration
  • End of the month submissions to client
  • Commercial documentation reviewed, recorded and sent to client on a daily basis
9

Responsibilities For Commercial Assistant Austria / Hungary Resume

  • Corporate and personal searches in line with ABN AMRO Bank and Data Protection compliance policies
  • Preparation of Risk Acceptance documents and process management for Know Your Client/ business approval process
  • Introducer due diligence and introducer commission process
  • Enterprise Finance Guarantee loan portfolio management
  • Finalize complex contract documents when terms agreed with lawyers
  • Monitor deadlines and conditions described on contracts are met (e.g. payments), as required
  • Help to maintain organized system of physical and digital records
  • Support the Commercial process manager to design and monitor all commercial processes
  • Ensure that commercial process is adhered too and report where it is not
10

Responsibilities For Commercial Assistant Resume

  • Work collaboratively across all departments of the organization to manage the new release RACI process, support the business with resolving issues and risk on the new release process, document issues and report the need for any process improvement
  • Manage in a structured way, the receipt of product setup information into GAME, manage the entire setup and review process for product data ensuring 100% accuracy
  • Ensure attention to detail is high when logging commercial information, tracking and reporting to the buying team and key stakeholders around the business
  • SOA/ Promo setup including tracking
  • Take ownership and deliver on tasks to support the buying function to maximise every opportunity to grow revenue, margin and market share for the category
  • Product setup for defined commercial categories

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