Brokerage Coordinator Resume Sample

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Lera Treutel
1837 Daniella Terrace,  Dallas, TX
+1 (555) 142 1444

Work Experience


Senior Brokerage Coordinator
12/2017 - PRESENT
Philadelphia, PA
  • Provide support to the team in technology applications (i.e., CRM, In-Design, Outlook, Word, Excel, PowerPoint, Salesforce,com) and other company supported programs
  • Coordinate and attend meetings: Record, type and distribute minutes as needed
  • Schedule appointments and coordinate calendars
  • Coordinate Leasing Status Reports and Minutes on assigned properties as required by clients
  • Manage transactions and sales through DealTrak and Dealio
  • Manage all listings on brokerage listing services including CoStar and Loopnet
  • Create and maintain intranet sites for client and property purposes including, View the Space and Hightower
  • Produce timely and accurate word-processed documents (e.g., reports, memos, proposals, charts, agreements, PowerPoint presentations)
Brokerage Coordinator
11/2013 - 09/2017
Dallas, TX
  • Provides support to the leasing/brokerage disciplines of the Retail team. Helps to develop and refine processes to meet the team’s goals and to increase productivity. Key Responsibilities: Retail team
  • Coordinating agency leasing activities, resources and information (marketing/research/accounting)
  • Calculating commissions fees and managing the invoicing process by tracking A/R and A/P reports
  • Making certain that the Agency Team’s and Client’s needs are met as deals evolve
  • Act as gatekeeper for brokers as it pertains to phone calls and emails, liaising with clients to provide immediate support (attending meetings/fielding phone calls coordinating client events)
  • Heavy calendaring and coordinating travel
  • Updating and maintaining client relationship management system, including SharePoint and One View, CRM, VTS
  • Help to prepare landlord deliverables to include: pitch material, RFP’s, listing agreements, marketing material, reporting tools, proposals, invoices etc
  • Any and all other tasks assigned
Brokerage Coordinator The Knakal Group
08/2007 - 08/2013
Philadelphia, PA
  • Assist with market surveys, broker’s opinion of value (BOV), market comparable, tour books and assist with research reports as needed
  • Data gathering and research
  • Creating custom maps in Photoshop and/or Illustrator
  • Build and maintain a library of aerial maps
  • Plotting retail competitor maps
  • Analyzing demographic data
  • Maintain retail street map database
  • Create agenda and documents for presentation to Management
  • Maintain database and reports for key tracking measures

Education


Strayer University - Delaware County Campus
2002 - 2007
Bachelor's Degree in Business

Professional Skills


  • Provide advanced marketing support to local brokerage professionals to implement all marketing efforts as it pertains to business development and promotion of specific listings
  • Collaborate in the creation and editing of the content of marketing materials and presentations to include flyers, corporate leasing proposals, case studies, qualifications booklets, email blasts, invitations, and website content using Adobe InDesign
  • Excellent oral and written communication skills, excellent phone skills, organized, able to set priorities and meet deadlines, carefully proofs own work
  • Strong organizational and planning skills. Ability to identify priorities and multi-task
  • Excellent oral and written communication skills, including creating and editing marketing materials
  • Excellent writing, proofing and editing skills
  • Strong financing, budgeting and proforma modeling skills (ProCalc)

How to write Brokerage Coordinator Resume

Brokerage Coordinator role is responsible for modeling, organizational, research, reporting, microsoft, budgeting, finance, retail, training, database.
To write great resume for brokerage coordinator job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Brokerage Coordinator Resume

The section contact information is important in your brokerage coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Brokerage Coordinator Resume

The section work experience is an essential part of your brokerage coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous brokerage coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular brokerage coordinator position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Brokerage Coordinator resume experience can include:

  • Detail orientated and organizational and multi-tasking skills
  • Research and analytic skills – Liaison between the team and the research department providing updates and accurate information is crucial
  • Basic finance and accounting skills are required
  • Highly computer literate including advanced Microsoft Office skills (Word, PowerPoint and Excel)
  • Interact effectively and sensitively with a wide variety people of diverse professional and cultural backgrounds
  • At least one or two years of business experience and analyst experience

Education on a Brokerage Coordinator Resume

Make sure to make education a priority on your brokerage coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your brokerage coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Brokerage Coordinator Resume

When listing skills on your brokerage coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical brokerage coordinator skills:

  • Strong organizational skills, creativity and interpersonal skills
  • Work in a team environment with effective communication skills and attention to detail
  • Superior organizational skills; sets priorities; meets deadlines; and carefully proofs own work
  • Excellent oral communication skills to represent the company and maintain the Company’s image
  • Exceptional computer skills, including Microsoft Suite, Adobe InDesign
  • Critical thinking skills with the ability to propose and implement solutions

List of Typical Experience For a Brokerage Coordinator Resume

1

Experience For Senior Brokerage Coordinator Resume

  • Experience in marketing or related field or similar combination of education and experience
  • Intermediate to advanced oral and written communication skills (spelling, grammar and punctuation)
  • Professional experience (or, similar combination of education and experience)
  • Relevant work experience or any similar combination of education and experience
  • Marketing and administrative experience
  • Miscellaneous copying, filing, scanning, mailing and tracking projects
  • Basic understanding of digital marketing including SEO, keyword planning, Google Adwords, Weebly or similar website builder
  • Coordinates marketing, research, and financial analysis efforts, as it related to marketing packages; create marketing packages
  • Collaborate in the creation and editing of the content of marketing materials and presentations
2

Experience For Marketing / Brokerage Coordinator Resume

  • Performs other administrative tasks required to facilitate the transaction of company’s real estate business, including expense processing, etc
  • Assist with proposal responses and pitches to include extensive writing and editing of company information, proposal text, and graphics
  • Work directly with marketing team and Asset Managers to coordinate building collateral such as flyers, renderings and brochures, signage, and pitch books
  • Deliver industry leading customer service to all internal and external trading partners
  • Coordinate direct marketing and other advertising sources, such as: print and online
  • Work with the JLL marketing team to create best in class marketing presentations and collateral materials
3

Experience For Brokerage Coordinator The Knakal Group Resume

  • Create and develop copy for collateral and advertising campaigns to include, but not limited to, flyers, brochures, and eBlasts
  • Provide property marketing campaign support
  • Understand and maintain Colliers International branding guidelines
  • Develop and leverage relationships with key team members, including stakeholders, internal and external clients and researchers
  • Assist team with business development and monitoring the team’s activity in XRM
  • Compiles information for marketing activity reports for broker team
  • Abstracts leases and drafts proposals with direction from supervising C&W real estate professional
  • Assists with compilation and creation of marketing materials (OM’s, setups, etc)
4

Experience For Brokerage Coordinator Resume

  • Updates Salesforce and drafts RTDs for supervising C&W real estate professional’s review
  • Provide client deliverables including correspondence, documents, presentations, proposals, and resources
  • Provide client care/services (sending gifts, cards, etc…)
  • Compiles information for marketing activity reports for brokerage team
  • Conduct market surveys for all clients, primarily using CoStar, local market knowledge and research team’s assistance
5

Experience For Senior Brokerage Coordinator Resume

  • Basic understanding of lease terms, the reconciliation process for Common Area Maintenance, insurance, and real estate taxes
  • Prepare a variety of documents using Microsoft Office software (Word, Excel, PowerPoint, etc.)
  • Responsible for property mailings, email marketing and commission invoices
  • Handle client contact, including database management
  • Manage transaction process, including proposals, negotiations, space plans and tenant improvements
  • Arrange business itineraries and coordinate travel requirements for the team utilizing the most efficient and economical mode of travel
  • Compiles information to be used in team marketing materials
  • Fields marketing calls, as needed
6

Experience For Marketing / Brokerage Coordinator Resume

  • Updates pipeline/drafts revenue documents for supervising real estate professional review
  • Intermediate proficiency in desktop publishing software, i.e. InDesign
  • Assist with the design, animation, and production of client presentations by utilizing multiple forms of graphics
  • Basic understanding of lease terms, the reconciliation process for Common Area Maintenance, insurance and real estate taxes
  • Management of existing projects/clients and research/evaluation of new opportunities
  • Interpret complex research data and disseminate into simple language for sales and marketing materials
  • Support sales professionals with real estate transaction activity; edit RFP’s, proposals, activity reports, transaction maps, building comparables, etc
  • Partner with Marketing on the production of large portfolio proposals
7

Experience For Brokerage Coordinator The Knakal Group Resume

  • Develop teams outreach initiatives (events, social media, branding, etc.)
  • Coordinate broker events such as lunches, outings and parties. This includes coordinating invites, giveaways, caterer, etc
  • Prepare lease abstracts, and work with consulting group to generate financial analysis for clients
  • Learn new mapping, graphics, or industry specific software
  • Leadership abilities – possess leadership abilities through work product and developing relationships
8

Experience For Brokerage Coordinator Resume

  • Daily solicitation of new and existing carrier base
  • Begin to develop an understanding of market trends, seasonality, and their impacts on costs to maximize company profitability
  • Work with National Marketing Lead to identify and implement all appropriate programs
  • Manage marketing collateral and communications
  • Track and evaluate marketing efforts
  • Assist with planning and coordination of open house events at client sites
9

Experience For Senior Brokerage Coordinator Resume

  • Manage Café and Meeting Rooms and ensure they are kept clean and ready for meetings at all times
  • Resolve problems associated with all building services and act as liaison for Property Management office
  • Sort and route incoming mail daily
  • Proficiency in desktop publishing software, i.e. InDesign
  • Prepare, review, and/or edit applicable documents (e.g. legal paperwork; mandates; commission agreements; formatting offers; Request for Proposal; etc.)
  • Prepare and remit expenses in an accurate and timely manner (e.g. monthly Profit & Loss Reports; Broker Expenses; Training Expenses; etc.)
  • Work with local brokers to drive direction and implementation of all marketing efforts as it pertains to
10

Experience For Marketing / Brokerage Coordinator Resume

  • Work with local brokers to drive direction and implementation of all marketing efforts
  • Create and handle copywriting of brochures and flyers for exclusive listings
  • Handle client contacts and databases, maintenance and updating
  • Coordinate information for reports, proposals and presentations consisting of
  • Prepare and remit team revenue & expenses in an accurate and timely manner (e.g. monthly Profit & Loss Reports; Broker Expenses; Training Expenses; etc.)

List of Typical Skills For a Brokerage Coordinator Resume

1

Skills For Senior Brokerage Coordinator Resume

  • Strong conceptual and design skills with the ability to offer creative input and design solutions
  • Strong creative skills and knowledge of graphic design concepts
  • Prior administrative experience in a corporate setting
  • Exceptional organizational skills and project management abilities
  • Experience in a professional organization or equivalent educational experience
2

Skills For Marketing / Brokerage Coordinator Resume

  • Relevant work experience or any similar combination of education and experience
  • Experience in a professional company environment with a preference for candidates with experience in real estate
  • In marketing and/or administrative support role, such as Marketing Assistant or Brokerage Coordinator experience with a Real Estate firm
  • Experience supporting brokerage teams in the commercial real estate industry or other professional services organization
  • Adaptability – Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people/personalities
  • Five or more years in marketing and / or administrative support role, such as Assistant or Sr. Brokerage Assistant experience with a Real Estate firm
  • Strong knowledge of Microsoft Office – including PowerPoint
3

Skills For Brokerage Coordinator The Knakal Group Resume

  • Experience in presentation formatting/design
  • Extensive experience in presentation formatting/design
  • Experience in marketing or related field
  • Entry level Marketing experience
  • Maintain flexibility with respect to assigned tasks and changing deadlines and priorities
4

Skills For Brokerage Coordinator Resume

  • Work with brand compliant tools and templates to design deliverable with strong brand impact
  • A valid Real Estate License would be considered an asset
  • Solid, stable employment history
  • Excellent in Microsoft Office: PowerPoint, Outlook, Word, Excel
  • Knowledge and experience in Adobe InDesign, Illustrator, and Photoshop
5

Skills For Senior Brokerage Coordinator Resume

  • Skilled in Microsoft Office applications (Word, PowerPoint, Excel), and Adobe Creative Suite (InDesign, Illustrator and Photoshop)
  • Daily travel required throughout Northern Virginia for client tours (valid driver’s license required)
  • Demonstrated aptitude to solve problems and navigate through obstacles
  • Real estate industry experience
  • Experience with freight solution sales, marketing or customer service required
  • Experience with 3PL transportation or brokerage coordination required
  • Has a strong business acumen, with the ability to multi-task in a fast-paced work environment
  • Experience with designing and executing marketing email workflows
  • Experience with Salesforce or other CRM (preferably Salesforce)
6

Skills For Marketing / Brokerage Coordinator Resume

  • Updating existing listings in database
  • Organizing and managing schedules and calendars
  • Filing and inputting expenses
  • Collecting market research and creating required research materials
  • Removing inactive listings in database
  • Communicating all additions, deletions, and updates to Research
  • Understanding of lease terms, the reconciliation process for Common Area Maintenance, insurance and real estate taxes
7

Skills For Brokerage Coordinator The Knakal Group Resume

  • Onboarding new properties: preparing agency agreements or services agreements with Legal
  • Assists in preparing & sending marketing materials to broker clients, including Offering Memorandums, Request for Proposals and Marketing Packages
  • Manage lease marketing software such as VTS, CoStar, including updating on existing properties, etc
  • Assist in developing new business and with selling, leasing, and marketing for the team
  • Provide support to broker’s real estate transactions through editing proposals and agreements, updating reports and creating excel matrixes
  • Provide marketing support and assistance in coordination with all aspects of the internal and external corporate marketing/branding of Cushman & Wakefield
  • Research projects as assigned, completing market surveys, includes gathering building information, maps, pictures and CoStar data
  • Prepare monthly reports including current status of deals, marketing efforts for available properties, companies currently targeting, etc
  • Coordinate marketing, research, and financial analysis efforts, as it relates to marketing packages; create marketing packages
8

Skills For Brokerage Coordinator Resume

  • Tracks all agreements and deals to provide Revenue Accountant with current information regarding accounts payable and pending items on deals outstanding
  • Create or assist in the creation of copywriting of brochures, flyers and floor plans for exclusive building listings
  • Coordinate the due diligence and marketing process for investment sales and leasing projects
  • Serve as mentor to Senior Marketing Assistants and Marketing Assistants
  • Comfortable with taking charge and dealing with ambiguity to achieve successful outcomes
  • Work with fee-earner and Marketing to determine if material request requires marketing assistance or Service Delivery Coordinator assistance
  • Work with Marketing to schedule and organize marketing collateral and events
9

Skills For Senior Brokerage Coordinator Resume

  • Coordinates marketing, research, and financial analysis efforts, as it relates to marketing packages
  • Organizes transition documents, including confidentiality agreements, leases, contracts, listings, closing
  • Proofread copy for spelling, grammar, and layout, making appropriate changes; responsible for accuracy and clarity of final product
  • Manage all listings on brokerage listing services including CoStar, CBA, and Loopnet
  • Assist with touring clients and properties and answering signage calls
  • Coordinate marketing, research, and mapping, as it relates to property brochures, tour books and new business pitches
10

Skills For Marketing / Brokerage Coordinator Resume

  • Word processing of various documents with senior direction such as: proposals, listing agreements, confidentiality agreements, etc
  • Create and handle copy-writing of brochures, flyers, and floor plans for exclusive building listings
  • Generate monthly reports including but not limited to listed asset marketing, deal status, and targeted prospects/opportunities
  • Manage marketing and due diligence process with clients for varied sales and leasing assignments
  • Create and maintain detailed real estate documents requiring high levels of accuracy including: market surveys, property tours, and proposals

List of Typical Responsibilities For a Brokerage Coordinator Resume

1

Responsibilities For Senior Brokerage Coordinator Resume

  • Develop effective and constructive solutions to challenges and obstacles with the ability to complete projects on time with diverse teammates
  • Manage due diligence and marketing process with clients for leasing projects
  • Prepare and execute expense reports on a regular and timely basis; mail reports with receipts to corporate accounting group
  • Keep listings up to date in internal tracking system (VTS)
  • Distribute email mailers using Oracle Eloqua
  • Shows team’s listings to prospective tenants/buyers and brokers when needed
2

Responsibilities For Marketing / Brokerage Coordinator Resume

  • Performs other administrative tasks required by C&W to facilitate the transaction of C&W’s real estate business
  • Manage market support staff (if applicable)
  • Serve as main point of contact between Leasing Team, Research, Marketing and Finance and coordinate each divisions’ responsibilities as they pertain to a specific task
  • Work with integrity, confidentiality and vigorously within a team environment
  • Demonstrate advanced proficiency in current Microsoft Office Suite applications (Word, Excel, PowerPoint and Outlook) as well as Adobe Creative Suite (specifically InDesign) with the capability to master company specific software and databases. Proficient with web-enabled systems
  • Ensures compliance with C&W’s National Marketing and clients’ standards regarding availability of information, consistency of finished products, correct use of company logos, colors, etc
  • Produces and maintains tables of comparable sales by category, size and geographic location·
  • Coordinate property tour packages
3

Responsibilities For Brokerage Coordinator The Knakal Group Resume

  • Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, qualifications booklets, case studies, email blasts, invitations, etc
  • Coordinate preparation of proposals and presentations
  • Maintain broker inventory lists
  • Schedule appointments and maintain team member’s calendars
  • Manage broker’s contact database
  • Prep for meetings and events
  • Work with Research to produce research materials
  • Review and abstract lease/sale documents
  • Maintain listings in CoStar, Xceligent and Loopnet
4

Responsibilities For Brokerage Coordinator Resume

  • Provide back up for Front Desk Administrator, when necessary
  • Detail oriented, able to handle multiple projects simultaneously, extremely professional, and customer service oriented
  • Support broker’s requests for assistance with travel, IT issues, computer and cell phone needs
  • Team work –works enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through actions; facilitates and provides support to other teams and team members as necessary
  • Client Focus – provides best in class service to employees, internal and external clients; dedicated to meeting expectations, acts with customer in mind, establishes and maintains effective relationships, and gains trust and respect
  • Reviewing lease documents and writing lease summaries / abstracts
  • Act as gatekeeper for brokers as it pertains to phone calls and e-mails
  • Performs other administrative tasks required by C&W to facilitate the transaction of C&W's real estate business
5

Responsibilities For Senior Brokerage Coordinator Resume

  • Knowledgeable of computer software tools and database programs
  • Detail-oriented, organized and ability to multi-task
  • Proficiency with Microsoft Office Suite, Advanced knowledge of Adobe Creative Suite and Adobe InDesign
  • Handle sensitive information w
  • Documents, etc., to ensure that all parties have copies of required documents
  • Create, modify, and maintain marketing pieces, proposal and presentations to prospects and/or owners using various design software (In Design, Photoshop, Illustrator, etc.)
  • Create and coordinate business development presentations, pitch books and broker opinion of value
  • Prepare tour books and schedule all tenant tours
6

Responsibilities For Marketing / Brokerage Coordinator Resume

  • Compile, write and distribute regular market updates with lease comps and description of any market changes
  • Review and analyze leases and proposals, prepare financial analysis spreadsheets
  • Create and edit the content of marketing materials and presentations to include flyers, corporate leasing proposals, case studies, qualifications booklets, email blasts, invitations, and website content using Adobe InDesign and PowerPoint
  • Draft lease proposals and counter-proposals
  • Create invoices and track accounts paid and receivables
  • Advanced proficiency with Adobe InDesign
  • Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently
  • Ensure that all marketing materials present the JLL brand consistently and follow corporate graphic standards
  • Prepare and execute expense reports and check requests on a regular and timely basis
7

Responsibilities For Brokerage Coordinator The Knakal Group Resume

  • Maintain required competencies around all required software including, but not limited to, Adobe Creative Cloud (includes InDesign, Photoshop, Illustrator, Adobe Acrobat Pro), Microsoft Office suite, CoStar, Google Earth, Client First and others as required
  • Coordinate with organization of transaction documents, including confidentiality agreements, leases, contracts, listings, closing documents, etc., to ensure that all parties have copies of required documents
  • Coordinates property tour packages (does not conduct the tours)
  • Real estate license required, or need to obtain within 1-Year
  • Prepare general correspondence, memos, proposals, agreements, charts, tables, graphs, etc
8

Responsibilities For Brokerage Coordinator Resume

  • Assist with creating/editing the content of marketing materials, flyers, corporate leasing proposals, case studies, qualifications booklets, email blasts, invitations, announcements, presentation boards, aerials, etc (using corporate standard templates)
  • Apply corporate image to all material and maintain consistency in appearance
  • Create and execute ideas for brokers and clients
  • Upbeat, energetic, takes initiative, dependable, takes pride in work and works well within a team
  • Facilitate bi-annual client events managing the expectations of broker and fellow co-hosts while coordinating venue, vendors, timeline, invitations, while maintaining budget
  • Lead Health Champion initiatives and coordinate events for the San Diego region
  • Demonstrate advanced proficiency in current Microsoft Office Suiteapplications (Word, Excel, PowerPoint and Outlook) as well as have the ability to master Adobe Creative Suite (specifically InDesign) with the capability to command company specific software and databases
  • Create and maintain intranet sites for client and property purposes including, View the Space, Hightower, LeasePipeline, and Smartsheet
9

Responsibilities For Senior Brokerage Coordinator Resume

  • Design implementation in different formats and mediums for internal and external presentations
  • Maintain company and licensed databases to track prospects, clients and deal information
  • Prepare and distribute marketing materials/packages including maps, aerials, team marketing pieces, property brochures, property flyers, email blasts, tour books, presentations, marketing plans, submarket updates in conjunction with marketing department
  • Receive, review and coordinate various legal documents for signature/execution
  • Provide the brokerage team dynamic multifaceted support that offers value and development in identified client pursuits
10

Responsibilities For Marketing / Brokerage Coordinator Resume

  • Ad hoc administrative functions that support the business and revenue generation within the sales team e.g. calendar management, meeting planning on and off-site, travel and expense management
  • Experience working with PeopleSoft, Contact databases and email marketing tools
  • Adept at following trends in technology and tools to assist in marketing and business development efforts
  • Proficiency with Microsoft Office Suite (Outlook, Excel, Word and PowerPoint)
  • Proficiency with InDesign and Adobe Creative Suite (Photoshop and Illustrator)
  • Works well in a collaborative and team-oriented culture
  • Provide operational and administrative support to a team of sales brokers
  • Prepare client presentations, market overviews, placemats, banners and other new business deliverables for client pitch meetings
  • Organize and schedule team sales meetings

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