Business Assistant Resume Sample

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Work Experience


Senior Business Assistant
08/2015 - PRESENT
San Francisco, CA
  • Managing diary/calendar and e-mails for the manager to optimize the manager’s productivity
  • Keep work up-to date
  • Ensure accuracy of information
  • Maintain efficiency, reduce errors or records
  • Observe confidentiality of information
  • Work with the team to achieve Corporate goals and objectives
  • Sets up new PTL’s in the payroll system including: preparing contracts, compensation, union requirements, and proper charge accounts
  • Analyzes and determines data needs of directors, proposes recommendations, determines parameters, creates complex spreadsheets that track business revenue and cost
  • Creates metrics and financial system monitoring business performance
Business Assistant, Senior
09/2010 - 06/2015
San Francisco, CA
  • P-card reconcilitation of all cards
  • Provide business operation support for CAR
  • Assist with other business operations as needed
  • Establish and maintain all files, control records, corrective action logs, or other information to meet the specific needs for the department
  • Assist in maintaining critical operation supplies
  • Maintain department SharePoint site, Marlin Board updates, and new employee training documentation
  • Develop processes to improve the coordination of activities within the Engineering department which improves information flow, problem resolution, and other supply issues
  • Schedule department meetings and appointments using Outlook calendar
  • Answer incoming calls, providing general information for routine matters and routing technical matters to the appropriate area
Business Assistant
09/2006 - 06/2010
Phoenix, AZ
  • Creates complex business operations and financial spreadsheets; creates pivot tables and macro commands: concept, planning, operations, execution and modifications, and analyzes data
  • Support IT function through conducting inventory management for all IT equipment; ensure standardization of all IOS devices and personal computers; reformat and upgrade all devices; updates DDDC website using html
  • Provides desktop support and help desk functions
  • Working under the close oversight of the Unit Computing Specialist, carries out specific functions in server administration
  • Assists with the ongoing support of computer environments center wide; works with basic equipment and simple applications
  • Provides maintenance of software and ensure equipment remains up to date
  • Carries out routine and non-routine tasks with occasional review of work outputs
  • Conduct or oversee management of office space assignments, coordinate office furniture, telecommunication set up/moves, key requests, room requests, etc

Education


Rockhurst University
2000 - 2005
Bachelor's Degree in Business Administration

Professional Skills


  • Organizational and time management skills to establish goals, set priorities and manage deadlines; to multi-task and adjust priorities; and adapt to changes in workplace and campus environments and priorities
  • Skills to thrive and make meaningful contributions in a collaborative environment; skills to work well with others and flexibility to contribute daily to Center-wide activities
  • Strong proficiency in MS Office Outlook. Proficient knowledge of MS Office Suite including strong Word and PowerPoint skills and good Excel skills
  • Proficient knowledge of MS Office Suite including strong Word and PowerPoint skills and good Excel skills. Proficient in MS Office Outlook and MS Sharepoint
  • Excellent systematic skills, multitasking skills and detail-oriented
  • Effective interpersonal & communication skills, planning and organizing skills
  • Excellent writing and proofreading skills are necessary, with strong attention to detail

How to write Business Assistant Resume

Business Assistant role is responsible for computer, interpersonal, customer, word, microsoft, literacy, organizational, administrative, organization, powerpoint.
To write great resume for business assistant job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Business Assistant Resume

The section contact information is important in your business assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Business Assistant Resume

The section work experience is an essential part of your business assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous business assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular business assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Business Assistant resume experience can include:

  • Clear and effective written and verbal communication and strong interpersonal skills in both English and Korean
  • Demonstrated analytical skills, including gathering, organizing, and reporting various types of data from disparate sources
  • Deductive reasoning, problem-solving, and prioritizing skills
  • Strong decision-making and proactive problem solving skills
  • Strong reading and writing skills in English,
  • Self-motivated, pro-active, resourceful individual with good planning, organizing and coordination skills

Education on a Business Assistant Resume

Make sure to make education a priority on your business assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your business assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Business Assistant Resume

When listing skills on your business assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical business assistant skills:

  • Excellent interpersonal skills, excellent oral and written communication skills are required
  • Strong language skills; strong time management skills; ability to multi-task for an extended period in a high-pressure work environment
  • Possess strong interpersonal and oral/written communication skills and able to interact effectively with all levels within the organization
  • Excellent organizational skills, with the ability to multitask effectively
  • Good command of computer skills. Familiar with common office software. preferably with working experience on SAP
  • Presentation and visual aid design skills - Photoshop, Desktop publishing, HTML skills

List of Typical Experience For a Business Assistant Resume

1

Experience For Senior Business Assistant Resume

  • Running effective management team meetings, upholding the agenda, circulating papers, and recording actions and tracking their completion
  • Booking travel arrangements, including transport, accommodation and expenses
  • Arranging the appropriate technology and physical access for team members
  • Providing diary support to one member of the leadership team
  • Supporting the IBM’s to deliver the strategy for the region
  • Performs clerical functions such as organizing meetings, preparing internal/external correspondence, data entry, and distributing mail
  • Manages contract administration processes for the assigned departments including coordinating with multiple departments within the university
  • Prepare and finalize correspondence including letters, memoranda, briefings, presentations, and meeting minutes
2

Experience For Administrative Business Assistant Resume

  • Provide administrative support for other departments as assigned (faxing, travel plans, reports, memos and coordination of department events)
  • Apply ATI Management Core Values, Business Ethics and Safety Expectations in performing daily activities and in behavior towards staff members, coworkers, customers and vendors
  • Review and coordinate approval routing of Capital Funding Request forms
  • Collects and processes necessary forms for human subjects, ensuring compliance with IRB regulations
  • Attends training and staff development meetings as required
  • Maintains departmental databases and inventories and prepares recurring reports
  • Knowledge of State of Texas reporting forms
  • Knowledge of budget and planning procedures
3

Experience For Translator & Business Assistant Resume

  • Entrepreneurial approach to problem-solving
  • Majors in Industrial Engineering, Finance, Business administration or Economy
  • Serve as the point person for greeting students and employers
  • Coordinate department safety activities
  • The ability to use the computer to develop and analyze spreadsheets is essential
  • Initiates, prepares, processes and monitors all procurement transactions originating in the department, for departmental and laboratory staff and individual faculty
  • Reviews vendor and consultant invoices on grants for accuracy; follows up if discrepancies are found
4

Experience For Business Assistant / to Hours a Week Resume

  • Maintains vendor files for reference and audit purposes
  • Prepares consultant contracts and initiates payments
  • Initiates all expense management submissions for department personnel
  • Performs preparer role functions for payroll, reviewing for compliance and inputting time management data weekly for 50–60 hourly & salary personnel; logging hours and wages into expense database; and entering charging instructions for approval
  • Makes certain daily cash journals are properly prepared, entered into the accounting system and deposited according to university policy
  • Enters co-adjunct faculty summer salary appointments into HCM
  • Processes credit card transactions timely, in accordance with University policy. Verifies transactions and takes action to correct mistakes immediately. Notifies the Business Manager and program coordinators immediately when a credit card is rejected so that action can be taken to cover losses
5

Experience For Business Assistant, Senior Resume

  • Oversees proper termination of employees in all systems (Hourly Payroll, HCM, I-9 and general ledger -if applicable)
  • Responsible for all accounting activities related to the various types of income and expenses generated by the diversified operations of Rutgers Recreation, including proper recording in accordance with Generally Accepted Accounting Principles
  • Strong customer service/interpersonal skills required in order to deal with multiple constituencies
  • Good Business English communication and written skill
  • Strong knowledge of Outlook, PowerPoint, Excel and Word
  • Analyzes information and data, makes recommendations, and prepares required and ad-hoc reports
  • Owning a range of people related processes, including when team members join, move within or leave the team, and managing and tracking holiday requests for the leaders' direct reports
  • Strong knowledge with diverse populations. This is necessary to adequately serve the student population that this department serves
  • Processes and posts accounts from vouchers, invoices, requisitions, etc. Reconciles all accounts on a daily and monthly basis and works with the division business administrator to resolve accounting issues
6

Experience For Business Assistant / Buerokauffrau Germany Resume

  • Manages all administrative, financial and human resources processes and business functions for the departments, including travel, purchasing cards, payroll, etc., coordinating with multiple university departments and serving as the sole liaison with vendors
  • Inventories and orders supplies as needed
  • Handle interruptions, meet deadlines and work with minimal supervision
  • Advanced knowledge of PeopleSoft HR and Finance
  • Leadership team and senior management (Exco and COMEX)
  • UK and global business assistants
  • Other business teams as required
7

Experience For Cvg Business Assistant, Belgrade, Serbia Resume

  • All staff within Securities Services
  • Advanced English language capability
  • Team player with ability to work with all levels in a highly intense, collaborative, and fast paced environment
  • Senior Business Assistant within RSU
  • Relationship Associate with CIB
8

Experience For Business Assistant, Administration Resume

  • React quickly to the operational needs
  • Support BU GM’s calendar management, schedules and travel arrangements
  • Coordinate, cancel, reschedule, organize, book travel and research against short deadlines and across time zones
  • Work independently; complete tasks with minimal instruction and take initiative
  • Adapt to ambiguity within a fast-paced start-up environment
  • Provide LMI staff from the U.S. with cultural assistance and language support as necessary
  • Review, proofread, and edit Arabic-language materials to ensure they are grammatically correct and in proper format
  • Maintain appointment calendars and support travel needs of the staff
9

Experience For Mill Business Assistant Resume

  • Receive and sign off on deliveries via mail and courier to the Branch Office
  • Draft and assist in the development of Country Manager’s presentational materials
  • Communicate with people at all levels and interacts with a high level of professionalism and confidentiality
  • Exceedingly well-organized, detail-oriented, responsible, reliable, and committed
  • High level of professional maturity, experience working with international teams and cultures, and a proven ability to coordinate within a matrix organizational structure
  • Making travel/lodging reservations following TTU Standard Operating Procedures (SOP) for the Welch Chair Person, guests, staff, participants and speakers
  • Processing departmental eCerts in a timely manner, making sure they align with the grant, federal and/or state funding reports
10

Experience For Executive Business Assistant Expert Resume

  • Handling purchases for the Research Group, whether through the Purchasing Card (P-Card) or Tech Buy insuring they are in alignment with TTU SOP's
  • Following established process procedures tor tracking expenses by Account
  • Maintaining and updating the Digital Measurements Data Base for Dr. Hase
  • Maintaining files on a fiscal year bases, document expenses and insuring that each expense is coded to the right Fund, Organization and Program (FOP) codes
  • Working with the Chemistry Business Manager to oversee/manage Research Group Funds and Budgets
  • Typing manuscripts, correspondence, grant proposals, presentations, quizzes and tests for classes
  • Regional market research / screening

List of Typical Skills For a Business Assistant Resume

1

Skills For Senior Business Assistant Resume

  • Effective influencing skills and good communication, both verbally and in writing
  • Demonstrates excellent computer and database skills (MS Word, Excel required)
  • Excellent customer services skills and the ability to develop relationships that promote open communication and create strong strategic business decisions
  • Strong interpersonal and relationship building skills with adaptability to work with people from various cultures and areas of the business
  • Attention to detail with excellent written and verbal communication skills
2

Skills For Administrative Business Assistant Resume

  • Demonstrate advanced skills in interpersonal communication with employees and vendors
  • Proactive attitude, strong collaboration and communication skills
  • Excellent organization skills and time management:.anticipate issues and consistently delivers results in a timely manner
  • Excellent organisation skills along with high attention to detail
  • Strong time management skills, ability to multi task for extended periods in high pressure work environment
  • Friendly and service oriented attitude with excellent customer service skills
  • Strong computer skills and proficient in Excel, PowerPoint and Word
  • Good inter-personal skills and ability to collaborate with others and work in teams
  • Strong communication skills through presentation software
3

Skills For Translator & Business Assistant Resume

  • Proven experience of drafting and producing correspondence and documents
  • Two years of experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices
  • Computer skills required to perform administrative tasks such as use of spreadsheets, word processing, email, and financial accounting
  • Proficient knowledge of the MS Office Suite, including Excel, Word and PowerPoint skills. Proficient in Outlook
  • Competent computer skills using various software such as Microsoft Office, Oracle and Adobe Acrobat
  • Demonstrate confidentiality, good business judgment, diplomacy and flexibility in relation to work hours during busy periods
  • Assignments require incumbent to apply knowledge and skills to routinely resolve complex administrative problems independently or with others
  • Assignments required the use of judgment to develop, modify and adapt procedures in order to most effectively meet demands of given situations
  • Communicate effectively in an international business environment
4

Skills For Business Assistant / to Hours a Week Resume

  • Prior experience working with Banner
  • Accurate keyboarding, data entry skills
  • Skills to anticipate the implications and consequences of workplace actions and develop contingency plans in advance
  • Two years of increasingly responsible office experience and/or education related experience
  • Essential computer skills: Microsoft Word, Excel, internet
  • History of excellent work attendance and strong work ethic
  • A demonstrated ability to work collaboratively with a diverse group of people and be an effective member of a team
5

Skills For Business Assistant, Senior Resume

  • Skills in sponsored program account administration
  • Proficiency in SAP and advanced spreadsheet skills
  • SAP and advance spreadsheet skills
  • Two years’ accounting or bookkeeping experience working in a university
  • Experience preparing presentations, researching data, and managing reports, required
6

Skills For Business Assistant / Buerokauffrau Germany Resume

  • Experience preparing presentations, researching data, and managing reports for senior level executives required
  • Computer literacy, including skill using Microsoft Office programs
  • Experience using automated financial systems to perform general accounting transactions, entertainment, travel, and other business transactions
  • Experience working with budgets and accounting information
  • Researches necessary requirements to processes purchase orders including obtaining quotes for goods/services/products
  • Experience of providing support at executive level
  • Solid understanding of MasterCard’s operational and organizational infrastructure is advantageous
  • Team Building: Works to create a team-based environment. Consistently demonstrates cooperative behavior with colleagues, supervisors, and customers
7

Skills For Cvg Business Assistant, Belgrade, Serbia Resume

  • Compile and consolidate reports for review, research and abstract information and supporting date to prepare meetings slides or reports
  • Experience of working collaboratively across teams
  • The ability to maintain strong attention to detail while working to tight timeframes
  • Strong practical knowledge of MS Excel (functions, cells referencing, formulas), and MS Office required
  • Strong responsibility, teamwork spirit and keeping confidential information
8

Skills For Business Assistant, Administration Resume

  • Knowledge of the Banner system. Experience as a receptionist at the college, university, or professional office setting
  • Previous experience using Microsoft Office products
  • Experience with RIAS and REX is valuable, even though those systems are no longer being updated
  • Four years account clerk / bookkeeping / business office experience
  • Experience in IT consulting
  • Good teamwork and quick learning
  • Experience with RIAS, Discoverer and REX is valuable even though these systems are no longer being updated
9

Skills For Mill Business Assistant Resume

  • Experience with financial, accounting policies and procedures
  • Excellent word processing abilities and knowledgeable in the use of MS Office to include MS Outlook; MS Word; and MS Excel
  • Competent in the use of computer programs including Excel, Windows and other applications. Proven ability to create formulas and spreadsheets in Excel
  • Experience with the Texas Tech University STS and BrassRing/Kenexa portals
  • Four years’ clerical business or accounting/account clerk experience
  • University related accounting experience
  • Experience in positions involving client support
  • Maintains a strong and productive working relationship with staff, faculty, and administrators
10

Skills For Executive Business Assistant Expert Resume

  • Competent in the use of computer programs including Excel, Windows, and other applications. Proven ability to create formulas and spreadsheets in Excel
  • Maintains a strong and productive working relationship with staff within the department and college
  • Experience in managing calendars for teams in different time zones
  • Competent in the use of computer programs including Excel, Office and other applications. Proven ability to create formulas and spreadsheets in Excel
  • Experience of working in Fashion Retail or a Retail Operations background
  • Demonstrate ability to manage time and multiple commitments
  • Excellent knowledge of Microsoft Office and other standard software, social media and communication tools

List of Typical Responsibilities For a Business Assistant Resume

1

Responsibilities For Senior Business Assistant Resume

  • Good communication skills, computer literacy skills and excellent interpersonal skills
  • Strong written and verbal communication skills and presentations skills
  • Excellent customer service skills and the ability to develop relationships that promote open communication and create strong strategic business decisions
  • Strong knowledge of department budgets and desk top computer software. Strong verbal and written communication skills
  • Strong language skills, use of word processing programs and other standard office software
  • Strong problem solving skills with the ability to provide creative solutions
  • Mandatory: Excellent communication skills – written & oral
  • Mandatory: Excellent inter-personnel skills – Amicable personality
  • Strong interpersonal skills with ability to interact professionally at all levels
2

Responsibilities For Administrative Business Assistant Resume

  • Team player with excellent communication skills both oral and written
  • Manage working for a team of attorneys and strong multi-tasking skills
  • Strong interpersonal skills and ability to work in a team setting
  • Strong computer skills, including the ability to manage and understand numerous internal computer systems
  • Excellent customer service skills, thrives in a fast-paced environment
  • Good Microsoft office skills, ability to develop high-quality presentation slides is required
  • Strong interpersonal skills and ability to work collaboratively within a team setting
3

Responsibilities For Translator & Business Assistant Resume

  • Also requires excellent communication skills and computer literacy
  • Strong program / project management, interpersonal, and organizational skills
  • Excellent communication skills and ability to interact face-to-face with department members
  • Computer skills including Excel, Windows and word processing
  • Good command of English speaking and writing skill
  • Computer skills including Excel, Windows, and word processing
  • Leadership qualities include planning, problem-solving and customer service skills
4

Responsibilities For Business Assistant / to Hours a Week Resume

  • Prior experience operating a computer terminal
  • Analytical and mathematical skills to identify, research and resolve accounting problems, to analyze and prepare reports and to reconcile records
  • Exceptional interpersonal skills to influence and build work relationships among a diverse workforce at all levels
  • Demonstrated success and experience of working at a high level providing administrative support to Executive Level Management is necessary
  • Experience that demonstrates knowledge and understanding of financial management, accounting, organization, and customer service
  • Solid Administrative experience in a corporate environment interfacing with senior and executive level management and customers
5

Responsibilities For Business Assistant, Senior Resume

  • Demonstrated experience in providing phone based support to clients
  • Proven experience in a administrative role
  • Interact confidently at all levels and challenge effectively and constructively where appropriate
  • Prior work experience at USU
  • Dependable, strong work ethic and a proven work history
  • Demonstrated administrative experience in a corporate environment interfacing with senior and executive level management and customers
  • Maintaining and managing good relationships with stakeholders
  • Have experience with clerical work, answering and transferring phone calls
6

Responsibilities For Business Assistant / Buerokauffrau Germany Resume

  • Skill in updating websites using Drupal
  • Four Years’ accounting or bookkeeping experience
  • Experience with university accounting and purchasing systems
  • Maintain a good working relationship with other departments with whom GAIA centers interact with
  • Customer service and administrative experience (i.e., retail, banking, real-estate)
  • Good knowledge of word processing, spreadsheet, and database software
  • Experience using enterprise finance systems
  • Experience working in Service Now with Scholarships
  • Respectful, cooperative, and effective in getting along with a diverse group of employees, faculty, and clients
7

Responsibilities For Cvg Business Assistant, Belgrade, Serbia Resume

  • Two (2) years or more of experience in an accounting role or related role
  • Experience with senior and executive level management and liaising with external customers
  • Administrative experience in a corporate environment interfacing with executive level management and internal customers
  • Excellent communications and an understanding of office administration, organization, coordination, facilitation, and computer literacy
  • Handle confidential information with tact and integrity, always using good judgment and discretion
  • Prioritize multiple assignments and have an understanding of how to best leverage the Executive’s time
  • Two to Three years of related payroll experience
8

Responsibilities For Business Assistant, Administration Resume

  • One to Two years of related payroll experience
  • Min 1 year experience in a similar position
  • Maintains personal computer skill levels compatible with current technology used within the company
  • Flexibility and ability to handle frequent changes and multiple priorities
  • Strong business sense and business acumen
9

Responsibilities For Mill Business Assistant Resume

  • Experience with UC Davis financial systems including Kuali, Pre-purchasing (OPP), DaFIS, PPS, Decision Support, and Time Reporting System (TRS)
  • Demonstrated expertise to recognize errors and correct errors by following instructions and following policies and procedures
  • Experience in an Administrative Assistant role
  • Experience maintaining strict confidentiality and exercising discretion and sound judgment in dealing with sensitive or potentially controversial matters
  • Experience in a warehouse
  • Experience with USU's BANNER system and University Policies and Procedures
  • Have experience with customer service
  • Friendly and service oriented attitude with excellent customer service
10

Responsibilities For Executive Business Assistant Expert Resume

  • Demonstrated ability to work productively in a team environment
  • Proficient computer literacy (MS office) and documentation skill
  • Reliable and good team player
  • Strong coordination capability within and without PV team
  • Microsoft Outlook, Word, Power Point and Excel experience

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