Administrator, Office Resume Sample

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Ivah Champlin
997 Wayne Trace,  Boston,  MA
+1 (555) 414 9259

Work Experience

Executive Office Administrator
02/2018 - PRESENT
Boston, MA
  • Act as the first point of escalation for operations queries and issues within the Middle Office Client Service Delivery team
  • Create and monitor the production of periodic client reporting, including the review of quality control checkpoints
  • Transactions are timely and accurately captured, enriched, confirmed with the broker and transmitted to the appropriate custodian and, as necessary, third party
  • Monitor trade settlement and proactively resolve any potential fails, with particular focus on high value transactions, short settlement period trades and those in priority markets (i.e. buy-in and high penalty markets)
  • Review any failing trades, escalating to the Supervisor where appropriate
  • Timely and accurate production of reporting, both internal and external, including management reporting and any special or ad hoc reporting
  • Actively support ad hoc projects
  • Review updates and maintenance of broker and client static data
Receptionist / Office Administrator
12/2014 - 12/2017
Chicago, IL
  • Extensive daily liaison with internal operating areas with thorough investigation, prompt resolution and communication of client inquiries and requests, escalating to the Supervisor, as required
  • Ensure all outstanding queries related to pending corporate actions or cash and stock reconciliation items are actively resolved on a timely basis, documenting investigation steps and recognising and responding appropriately to areas of risk, escalating where necessary. Risk Management
  • Seek to continuous improve existing processes, including additional controls to reduce risk, increased efficiency and part or full automation to a manual process, and present suggested changes to the Supervisor
  • Identify and escalate potential risk issues as it relates operational processes and procedures
  • On-going maintenance and review of department operational procedures
  • Prompt escalation of any errors and potential errors to the Supervisor, including non-responses from custodians or clients on significant, high value, aged or priority market items
  • Involvement with the Supervisor, and where appropriate the embedded control manager, to conduct root cause analysis, remediation planning and lessons learned reviews on operating losses and near misses
  • Support the Supervisor with the active management, accurate maintenance and timely publication of KPIs and RCSAs and production of scorecards
  • Review, organize, Implement, and evaluate day-to-day activities of the Chair’s office. Act as key contact for Chair and Vice Chairs with internal and external audiences
Plant Office Administrator
08/2007 - 07/2014
Detroit, MI
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the Department
  • Utilize project management techniques to meet deadlines
  • Engage in process improvement
  • Develop standard operating procedures for the unit; act as a subject matter expert and trainer to implement procedures across the department as required
  • Analyze and interpret policies; research background on issues; independently analyze and assess data to help with decision-making
  • Oversee Chair’s office budget, and monitor and approve expenditures
  • Supports all Board Committee board reporting activities and generation of materials o Report creation and generation of all IACEA reporting


University of Phoenix - Indianapolis Campus
2002 - 2006
School's Degree in Business

Professional Skills

  • Strong organization skills – work requires continual attention to detail, establishing priorities and meeting deadlines
  • Demonstrated time management and organisational skills with the ability to manage competing priorities and work under pressure
  • Excellent computer skills and ability to manage Outlook and PowerPoint effectively
  • Strong organisational skills and have the ability to prioritise workload
  • Strong planning and time management skills. Ability to identify critical action items, follow-up items and strategic calendar planning
  • Demonstrated problem solving skills, high level of determination and positive demeanor; ability to manage change in a fast paced, changing environment
  • Excellent organizational skills, effective multi-tasking and ability to meet tight deadlines

How to write Administrator, Office Resume

Administrator, Office role is responsible for interpersonal, microsoft, organizational, computer, outlook, accounting, excel, software, basic, etiquette.
To write great resume for administrator, office job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Administrator, Office Resume

The section contact information is important in your administrator, office resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Administrator, Office Resume

The section work experience is an essential part of your administrator, office resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrator, office responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrator, office position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Administrator, Office resume experience can include:

  • Able to take action and make decisions that effectively manage risk and benefit the Bank enterprise-wide by: o Performing quality assurance per the QA process and responsible for issuance of all Audit and Credit reports
  • Completing timely data entry needed for maintenance and monitoring of all loan portfolio, audit, and credit examination data o Participating in issues tracking and issues report generation
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to details
  • Prioritize and multi-task, and perform effectively under pressure; capable of shifting shift priorities when required
  • Excellent verbal communication skills with good telephone manners
  • Good MS office skills, fluent in speaking and written English

Education on an Administrator, Office Resume

Make sure to make education a priority on your administrator, office resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrator, office experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Administrator, Office Resume

When listing skills on your administrator, office resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical administrator, office skills:

  • Good problem solving, organizational, people, math and accounting skills
  • Excellent inter-personal skills, transcending all levels
  • Good problem-solving, written/verbal/interpersonal communication and organizational skills
  • Sound written, oral and interpersonal communication skills to facilitate effective working relationship and workflow with high level stakeholders
  • Multi-task; strong time-management skills
  • A determined, action oriented and results-driven attitude, strong organizational and administrative skills

List of Typical Experience For an Administrator, Office Resume


Experience For Executive Office Administrator Resume

  • Demonstrates solid leadership, teamwork, interpersonal and communication skills. Readily identifies and promptly acts upon requirements for safety
  • Superior attention to detail, problem solver, with strong organizational skills
  • Strong IT processing skills e.g. MS Word, Excel and database knowledge (knowledge of Sotheby’s systems is preferable)
  • Strong relationship building skills; ability and flexibility to work with different leadership styles
  • Demonstrated problem-solving skills to transition objectives into tasks in order to deliver results
  • Effectively and positively interface with personnel at all levels both verbally and in writing
  • Well-developed keyboard and computer skills with an advanced working knowledge of Microsoft Office, internet, and email applications
  • Knowledge of Word, Excel, Outlook and basic computer operations skills are required

Experience For Receptionist / Office Administrator Resume

  • Advanced Microsoft Office skills: Word, Excel and PowerPoint, and Outlook
  • Proficiency in Microsoft Excel, Word, Outlook and Oracle Accounting programs and general computer skills
  • Effectively works in partnership with and across the executive assistant network while also self-driven to accomplish assigned tasks
  • High level interpersonal skills and ability to work autonomously
  • Prior experience working with SharePoint and MS Office

Experience For Temporary Office Administrator Resume

  • Highly self-motivated, friendly, and professional, with exceptional interpersonal skills
  • Advanced skills with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint and OneNote)
  • Proficient skills and ability to work with a diverse work group and individuals at all staff levels; maintain diplomatic and respectful interactions
  • Building a strong working relationship with the administrative team at the ransomes office, providing cover as and when required
  • Supporting colleagues to deliver excellent customer service
  • Skill in multi-tasking General working knowledge of the business unit products and services
  • Takes proactive steps to identify and resolve problems and demonstrates expertise and rational when meeting the bank’s objectives by
  • Provide supervision, guidance and training to lesser-experienced plant office administrators and scale clerks

Experience For Plant Office Administrator Resume

  • Schedules meetings, and as directed critically emergent meetings with short notice while prioritizing the calendar
  • Under minimal supervision, prioritize actions and pro-actively anticipate needs and flow of the office to ensure a smooth operating rhythm
  • Strong knowledge of office equipment and MS office systems including Word, Excel and PowerPoint
  • Computer literacy, highly skilled in the use of spreadsheets, word processing packages
  • Basic experience in budget tracking
  • Under minimal supervision, prioritize actions and proactively anticipate executive needs and flow of the office to ensure a smooth operating rhythm
  • Proficient and skilled in social media applications including Facebook, LinkedIn, Twitter, Instagram, company web pages, MLS
  • Prioritize and manage multiple projects simultaneously, while following through on issues in a timely manner
  • Experience in the administration of travel bookings

Experience For Office Sharepoint Administrator Resume

  • Excellent manners, discretion and loyalty
  • Proven ability to communicate fluently in English both verbal and written
  • Prioritize work and maintain confidentially of employee information
  • Advanced EXCEL, MS Word, and PowerPoint experience is also required
  • A good knowledge of Microsoft office (word, outlook and excel)
  • Experience in customer service roles
  • Substantial relevant work experience in a similar role
  • Demonstrates professional conduct and business ethics

Experience For General Office Administrator Resume

  • Active Directory and Windows Server 2012 experience
  • Government PEO or large-scale acquisition program office administrative support experience is desired
  • Operate switchboard and answer phone calls in a professional and efficient manner
  • Good at communication, positive attitude, professional demeanor and etiquette, friendly and helpful manner
  • Coaches and offers guidance to less experienced peers/colleagues/teammates
  • Experience in a Reception and/or Administration role
  • Highly organised, effective and calm under pressure

Experience For Field Office Administrator Resume

  • Experience in an administrative role (recommend 5+ years)
  • Executive administrative assistance experience
  • Administrative work experience
  • Experience with coordinating and processing travel arrangements both domestic & international
  • Experience making domestic and/or international travel arrangements and generating expense reports
  • Previous experience coordinating events and booking travel
  • Experience in preparing/ assisting with communications materials i.e. email, newsletters, posters
  • Manage work load and prioritize tasks in a fast, changing corporate environment with tight deadlines

Experience For Executive / Office Administrator Resume

  • Experience coordinating schedules and calendars
  • Experience working with a Program or Functional office that interfaces with customers and government officials
  • Experience using Microsoft Office Word, Excel, Outlook and PowerPoint
  • Experience with the Microsoft Office suite including Word, Excel, PowerPoint, and SharePoint. Requires proficiency in Microsoft Office applications
  • Experience with reconciling corporate credit cards

Experience For Senior Associate Office Administrator Resume

  • Experience with PowerPoint and creating presentations
  • Has experience with and-or a desire/interest to support an Engineering Leadership team and government programs support
  • Professional experience using Microsoft Excel, Word and Outlook
  • Administrative/office coordinator work experience and providing support
  • Have at least one (1) to three (3) years administrative support experience, preferably in the energy industry
  • Have at least three years administrative support experience
  • Have computer experience with Microsoft Office and Excel Work products
  • Detail oriented and ability to manage multiple priorities with a high level of customer satisfaction

Experience For Receptionist & Office Administrator Resume

  • Have at least three (3) years of administrative support experience
  • Able to operate forklift and crane truck
  • Have at least two years administrative support experience
  • Experience with Concur or a similar travel and expense management program
  • Experience with Microsoft Office Word, Excel, Outlook and PowerPoint
  • Operates basic office machines; performs basic maintenance to office equipment and schedules maintenance for more difficult problems

List of Typical Skills For an Administrator, Office Resume


Skills For Executive Office Administrator Resume

  • Good problem solving, writing, interpersonal, communication and organizational skills
  • Exceptionally good interpersonal, written and oral communication skills
  • Proven ability to communicate across various levels of the organisation and externally with high personal impact and interpersonal skills
  • Strong interpersonal skills – “meet and greet”
  • Organizational Skills with focus on prioritization of workload
  • Strong communication skills, including the ability to speak clearly, professionally, and with decorum
  • Working knowledge of administrative practices and procedures, reporting skills and inventory control
  • Managing the President’s office with appropriate social skills, presence and etiquette for senior visitors and customers
  • Skilled at establishing and maintaining effective working relationships with internal and external customers, co workers and peers

Skills For Receptionist / Office Administrator Resume

  • Demonstrates excellent business writing, tone and professionalism and checks to ensure audience’s understanding of the material
  • Prior experience of working / coordinating with senior Government officials and private sector executives
  • Superlative drafting skills, along with accompanying transcription abilities
  • Appropriate typing skills and a working knowledge of Microsoft Word and Excel are required
  • Skilled at establishing and maintaining effective work relationships across several parties: internal and external customers, co-workers, and peers
  • Special projects requiring analytical skills
  • General office experience, with experience supporting an executive or multiple individuals

Skills For Temporary Office Administrator Resume

  • General office experience, with experience supporting an executive or a group of managers
  • Knowledge of commercial and contractual terms. Administrative / organizational skills. Team player
  • Number of years related experience: 0-3 years of experience
  • Communicate effectively, both orally and written, with all levels of management, employees, vendors and customers
  • Effectively understand and interface with people from different cultures and backgrounds

Skills For Plant Office Administrator Resume

  • Communication and interpersonal skills – both verbally and written
  • Advanced computer skills and knowledge of office software packages
  • Demonstrate continuous effort to improve effectiveness, produce quality work, anticipate needs, and suggest ideas to improve workflow
  • Plan and conduct administrative functions that enable the VP office to conduct day-to-day business effectively and efficiently
  • Planning / Organizing; prioritizes and plans work activities, while using time efficiently and developing realistic action plans
  • Enjoy interacting with people and excel at creating and sustaining effective working relationships at all levels both internal and external to the company

Skills For Office Sharepoint Administrator Resume

  • Experience coordinating travel arrangements, generating expense reports, and reconciling corporate credit card charges
  • Experience with creating, editing and maintaining electronic and written communication
  • Experience booking and expensing international travel through Travel@Boeing or Concur
  • Experience with managing calendars, scheduling meetings, and booking travel
  • Problem solving; skillfully identifies and resolves problems in a timely manner, in addition to gathering and analyzing information

Skills For General Office Administrator Resume

  • Experience organizing and managing high-level visits, tours, and meetings for both internal staff and external visitors to the Laboratory
  • Demonstrated competency in utilizing a number of appropriate software packages including Microsoft Office
  • Experience scheduling/hosting executive level meetings
  • Proactively anticipating the future needs of the VP including meetings, travel and the preparation needed to run an effective and efficient office
  • Experience managing schedules and calendars using Microsoft Outlook
  • Five (5) or more years’ experience compiling and editing reports
  • Experience with receiving and organizing financial and technical documents and information

Skills For Field Office Administrator Resume

  • Experience making domestic travel reservations and processing expense reports
  • Experience working with and supporting executive level leaders
  • Experience designing and implementing Microsoft SharePoint
  • Experience managing executive schedules and calendars using Microsoft Outlook
  • Good background in accounting and bookkeeping
  • Demonstrates sound judgment and problem-solving abilities
  • Multitask, prioritise and manage expectations when faced with conflicting demands

Skills For Executive / Office Administrator Resume

  • Several years of experience in managing an office
  • Experience supporting executive level
  • Previous accounting experience, required
  • Prioritize, manage and schedule time and availability for most efficient use of time, managing Outlook calendar for Vice President and Directors
  • Experience with the Microsoft Office suite including Word, Excel, PowerPoint, and SharePoint
  • Computer knowledge and experience including Word, Powerpoint and Excel are necessary

Skills For Senior Associate Office Administrator Resume

  • Experience supporting calendars and meetings for executives/managers
  • Experience supporting Executives or Senior Managers
  • Experience with handling inbound/outbound phone calls in an office environment
  • Experience with Microsoft Office suite including Word, Excel, PowerPoint, and Outlook
  • Experience using Microsoft Office Products like Outlook, PowerPoint, Excel, and Word?

Skills For Receptionist & Office Administrator Resume

  • Experience processing visa requests
  • Experience managing executive schedules and calendars
  • Administrative experience supporting multiple departments in a fast paced work environment
  • Applies technical/procedural requirements of the position based on knowledge and experience within specialization
  • Experience / knowledge of PC applications such as Microsoft Office Tools. SAP knowledge is an advantage
  • Good written and spoken command of Finnish and English. Swedish is an asset
  • Good analytical ability; think through task and take to logical conclusion
  • Flexible and adaptable with a strong attention to detail

List of Typical Responsibilities For an Administrator, Office Resume


Responsibilities For Executive Office Administrator Resume

  • Effectively working with Boeing International team members, by developing and using collaborative relationships to facilitate the accomplishment of work goals
  • Problem solving skills - Determines creative ways to resolve issues, understands risks, and communicates them
  • Prior experience in the use of Critical Path Scheduling software (MS Project, Primavera) is considered an asset
  • Manage executive calendar with focus on understanding the executives priorities, looking ahead to identify conflicts and working with the executive to resolve
  • Ensure our customer client machines are running properly while giving excellent customer service

Responsibilities For Receptionist / Office Administrator Resume

  • Prioritize executive’s phone calls, meetings, and daily calendar. Screen telephone calls, providing answers, direction or route as appropriate
  • Completed commercial training, ideally experience in a comparable position, such as the Secretariat
  • Consolidation of Programme reports and presentations for the programme steering group meetings
  • Special projects as required to increase the professional effectiveness and efficiency of the Franklin Senior Staff and assisting colleagues whenever necessary
  • Adaptability - Demonstrates adaptability to new circumstances and responds quickly to changing circumstances

Responsibilities For Temporary Office Administrator Resume

  • Under minimal supervision, prioritizes actions and pro-actively anticipates needs and flow of the office to ensure a smooth operating rhythm
  • Prioritize, manage and schedule executive's time and availability for most efficient use of time
  • Proficient management of executives’ daily calendar: utilize Outlook to prioritize, manage and schedule for most efficient use of time
  • Operates the truck scales and generates correct tickets for the customers
  • Overseeing automated switchboard; answering and directing all incoming calls and messages
  • Planning and booking of travel and other events including purchasing of travel and small items
  • Tracking, receiving, and processing material sampling and test results
  • Partnering with other administrative support within the LLOC organization including leading monthly administrative team meetings

Responsibilities For Plant Office Administrator Resume

  • Answering incoming calls and directing inquires in a professional manner
  • Collating information, often carrying out initial analysis and summarising key points
  • Managing filing system, folder structures and documents for the CIO on the BSI Group IT systems, archiving of notes and correspondence
  • Working safely and observing / working in conformance with GHD’s Behaviour-Based Safety culture
  • Creating and timely processing of expense reports and reconciling corporate credit card charges for accurate payment

Responsibilities For Office Sharepoint Administrator Resume

  • Opening and closing of the reception area daily
  • Greeting and attending to visitors and guests
  • Assisting with meeting room reservations
  • Coding and tracking of invoices
  • Ongoing coordination with Manager of Purchasing and Facilities

Responsibilities For General Office Administrator Resume

  • Handling general enquiries, directing to the relevant business area
  • Scanning and filing when necessary
  • Planning and implementing logistics for executive-level internal and external events
  • Partnering with other administrative support within the Corporate HR organization, including backup support when necessary
  • Processing of Acceptance Certificates and Acceptance testing paperwork to ensure Varian’s regulatory compliance

Responsibilities For Field Office Administrator Resume

  • Sending reminders to staff about staff meeting, staff out, and data
  • Maintaining field office documents, including through the use of the Ministry of Transportation Web-Based Contract Management System when necessary
  • Booking and monitoring travel logistics, both for individual travel and larger group travel and offsites
  • Maintaining a neat and clean reception, kitchen, conference rooms, and common areas
  • Interacting with clients, vendors and suppliers

Responsibilities For Executive / Office Administrator Resume

  • Organising ad hoc courier deliveries/distributions
  • Working knowledge of PCs and some software proficiency is generally required at this level
  • Outstanding phone ettiquette
  • Partnering with the Directors to support projects and initiatives
  • Processing payroll in accordance with Company policies
  • Greeting visitors and be the first point of contact for our clients, executives and members
  • Managing the general office administration

Responsibilities For Senior Associate Office Administrator Resume

  • Assisting with the Social Club and Work Health and Safety Committee
  • Drafting correspondence on behalf of the CIO
  • Developing network of contacts within organisations with whom the CIO has dealings
  • Coordinating input from Quality Assurance Inspectors and the Contract Administrator to complete entries on payment certificates
  • Planning and implementing logistics for internal and external events, as required
  • Managing calendars of respective leaders both proficiently and seamlessly
  • Planning / scheduling meetings and appointments
  • Auditing and payment of operational invoices and vendor management

Responsibilities For Receptionist & Office Administrator Resume

  • Managing the day to day operations of the office
  • Making travel and guests arrangements
  • Outstanding business communication and interpersonal abilities
  • Coordinating schedules between U.S., Netherlands, and other Europe based offices to ensure accuracy and efficient use of executive's time
  • Providing timely and efficient support to ResMed staff

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