Administrative Secretary Resume Sample

5.0
1 vote
Coby Kerluke
28840 Amina Court,  Houston, TX
+1 (555) 349 0536

Work Experience


Senior Administrative Secretary
11/2016 - PRESENT
Los Angeles, CA
  • Secretarial / Administrative support experience
  • Establish and maintain electronic and paper files, logs, indices and other information in connection with the work performed by the attorneys and paralegals. Maintain filing system to ensure prompt retrieval of information
  • Maintain database for tracking litigation and other claims. Maintains records related to contracts
  • Keep track of deadlines and court dates
  • Schedule and arrange meetings and appointments. Maintain calendars for attorneys and staff
  • Screen and refer incoming calls and visitors. Respond to inquiries on a variety of matters, such as the status of pending cases and subpoenas
  • Assist with the review and processing of invoices. Prepare check requests to process payments due to vendors and law firms
Administrative Secretary
10/2012 - 10/2016
Phoenix, AZ
  • Schedule conference rooms, IT equipment, and conference phone for meetings
  • Coordinate and participate in site specific functions and initiatives
  • Performs other legal secretary support functions as assigned by attorneys
  • Greet visitors & answer all incoming phone calls. Direct calls/visitors to appropriate staff member
  • Proofreading of documents and correspondence for Director
  • Point person for CSC’s website, CSC’s monthly e-newsletter, and general email account
  • Manage building maintenance/repair and IT needs requests. Keep inventory of office and kitchen supplies. Keep kitchen and basement storage area tidy and stocked
  • Maintain office online shared drive filing system of records, reports, and office documents
Administrative Secretary, Program Assistant
08/2005 - 06/2012
Phoenix, AZ
  • Prepare expense reports for department staff
  • Sort, open, log and distribute incoming mail to appropriate parties within and outside of the department. This includes subpoenas, garnishments, notice of claims and lawsuits
  • Proofread and correct prepared materials for correct grammar, spelling, punctuation and format
  • Compose routine letters and memoranda and prepares reports
  • Prepare and assembles materials, documents, and exhibits for meetings, court appearances and other legal proceedings
  • Edit department staffs' time through Kronos payroll system and maintains related timekeeping records
  • Order department supplies as needed, including supplies and maintenance of photocopier

Education


Palo Alto University
2000 - 2004
School's Degree in Counseling

Professional Skills


  • Proficient with written and verbal communication skills, including excellent grammar and spelling skills
  • Demonstrated organizational skills with proven ability or prioritize workload
  • Demonstrated skills in ability to organize and prioritize work through past experience
  • Possess strong interpersonal skills to effectively communicate with staff at all levels of the organization
  • Good project management skills; Basic math skills
  • Advanced secretarial skills and good organizational skills are required
  • Related clerical experience required; able to navigate Microsoft Word, Excel and PowerPoint applications; strong computer application skills required

How to write Administrative Secretary Resume


Administrative Secretary role is responsible for organizational, interpersonal, computer, software, administrative, microsoft, organization, word, customer, editing.
To write great resume for administrative secretary job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Administrative Secretary Resume

The section contact information is important in your administrative secretary resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Administrative Secretary Resume

The section work experience is an essential part of your administrative secretary resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrative secretary responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrative secretary position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Administrative Secretary resume experience can include:

  • Solid understanding of English, grammar, punctuation; possesses strong math skills
  • Demonstrated skills in drafting correspondence (reports, letters, etc.) and maintaining records and database information
  • Database skills, including experience with FileMaker and/or OnBase desired
  • Excellent communication skills via phone and in person
  • Demonstrated ability to problem solve and use critical thinking skills
  • Keyboarding, and basic grammar and math skills

Education on an Administrative Secretary Resume

Make sure to make education a priority on your administrative secretary resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrative secretary experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Administrative Secretary Resume

When listing skills on your administrative secretary resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical administrative secretary skills:

  • Evidence of effective written and verbal communication skills, including strong attention to detail
  • Effective time management, organizational skills for managing and prioritizing tasks
  • Excellent computer skills. Solid understanding of the English language i.e. spelling, grammar & punctuation
  • Experience working in a customer service environment applying problem-solving, decision-making and organizational skills with attention to detail
  • Solid computer skills including knowledge of scanning/working with PDF's and Lotus Notes, Word, and Outlook
  • Excellent computer literacy, word processing and spreadsheet skills

List of Typical Experience For an Administrative Secretary Resume

1

Experience For Senior Administrative Secretary Resume

  • Typing Skills: 60 WPM
  • Knowledge of conference planning, management, and the organization skills and ability to coordinate details of several conferences simultaneously
  • Considerable organizational skills, ingenuity, and creativity, and the ability to solve problems independently
  • Work effectively with a wide group of individuals, including students, faculty, and staff
  • Use interpersonal and communications skills to represent the work area
  • Excellent customer service, team work, and organizational skill
2

Experience For Administrative Secretary / Coordinator Resume

  • Organizational skills with attention to detail and accuracy
  • Operate office equipment such as photocopiers, scanners, fax machines and coordinate the servicing and ordering of all office supplies
  • Experience in a wide variety of secretarial and office procedures including typing
  • Evidence of following-up and following through on projects
  • Demonstrated knowledge of Microsoft Office (i.e.,Work, Excel and Outlook), including calendaring activities
  • Experience maintaining budgets and ordering materials
  • Experience in composing and maintaining records and reports
  • Skill in organizing work flow and coordinating activities
3

Experience For Administrative Secretary, Program Assistant Resume

  • Experience with scheduling and managing Executive calendars
  • Adapt to changing priorities and meeting deadlines
  • Administrative and/or shipping and receiving experience
  • Experience using software programs such as PeopleSoft, PeopleSoft’s Campus Connection module, and OrgSync
  • Demonstrated competency in word processing, spreadsheets, database, e-mail, and Microsoft Windows/Office applications required
  • Experience providing customer service
  • Secretarial experience in Hospital setting,
4

Experience For Administrative Secretary Ops Resume

  • Experience in making decisions and work independently in a work environment
  • Experience in using student information systems or information databases
  • Experience in using Salesforce or other customer response management software
  • Experience working in academia, with faculty and students
  • Experience with proprietary software bookkeeping like Great Plains/Microsoft, QuickBooks, etc
  • Experience using independent judgment to make decisions within the scope of the position
5

Experience For Ahca Administrative Secretary Tallahassee Open Competitive Resume

  • Experience in using Microsoft products (Word, Excel, PowerPoint, Outlook)
  • Demonstrated ability to interpret and apply travel regulations within state, federal, and private funding sources
  • Experience working with a diverse group of students, faculty, and staff
  • Skilled in using various Microsoft office documents (word, excel)
  • Experience working with variety of professional levels of management and administration
  • Experience reviewing detailed documents and records for accuracy and completeness
  • Opens, sorts, prioritizes and distributes incoming mail and faxes
  • Previous work experience required in an administrative/secretarial capacity that required the handling of
6

Experience For Administrative Secretary Senior Resume

  • Practice effective communication techniques, both orally and in writing to varied audiences
  • Skill in composing letters, memoranda, tables and database worksheets
  • Experience using database software
  • Experience using state information systems
  • Experience in a similar administrative position providing Executive support
  • Foster a cooperative work environment and develop positive and effective working relationships
  • One year (1) of experience in an office setting
  • Maintain and develop effective operating procedures
  • Maintain effective working relationships with fellow employees, patients, and physicians
7

Experience For Dcf Administrative Secretary Resume

  • Promptly and professionally answers, screens, and responds to telephone calls, greets and directs visitors, demonstrating excellent customer service
  • Selects best option from a set of defined procedures / solutions using common sense and experience of similar situations
  • Secretarial experience required
  • Operate office equipment such as photocopier, fax machine, postage meter, calculator, and coordinate the servicing of all office equipment
  • Skill and the ability to work on multiple concurrent projects and achieve desired goals within timeframes
  • Reviews, highlights, prioritize and processes mail
  • Considerable skill and the ability to work on multiple concurrent projects and achieve desired goals within timeframes
8

Experience For Executive Administrative Secretary Resume

  • Ecretarial/administrative experience required
  • Ecretarial experience
  • Answers telephone, screens callers, relay messages and greets visitors. Opens, sorts and prioritizes mail
  • Related office/receptionist experience
  • Prioritize and respond promptly to requests
  • Conduct searches for research projects in CoPath. Consolidate searched data into an Excel sheet
  • Work independently and to set priorities
9

Experience For Administrative Secretary Ii Ophthalmology Days Msh Resume

  • Operates office equipment such as photocopier, fax machine, and calculator
  • Two years related experience in an office environment
  • Reliable and organized, strong attention to detail and accuracy
  • Self-motivated; ability to prioritize work
  • Preferably some experience in accounts payable
  • Finance/Budget office experience
  • Experience in Utilities Commission or Public Staff-NCUC
10

Experience For F&I Administrative Secretary Resume

  • Ecretarial experience
  • Four (4) years of secretarial experience in a professional work environment
  • One (1) year of directly related experience in
  • General office experience, preferably in an academic environment
  • Ecretarial or professional experience, preferably in an academic environment
  • Three years of secretarial experience
  • Two years of secretarial experience required

List of Typical Skills For an Administrative Secretary Resume

1

Skills For Senior Administrative Secretary Resume

  • Evidence of effective communications skills (verbal and written)
  • Demonstrates excellent interpersonal and organizational skills
  • Effective prioritization, planning and organizational skills to manage multiple administration tasks and coordinating activities
  • Demonstrates excellent customer service skills to include answering telephone, student advisement, etc
  • Experience in using organizational and interpersonal skills
  • Meet and deal effectively with staff members and other contact persons using tact and good judgment
2

Skills For Administrative Secretary / Coordinator Resume

  • Demonstrated computer skills and proficiency with MS Office including Word, Excel, and PowerPoint
  • Evidence of skills in research, communications (both written and oral), organization, creativity, leadership, and group facilitation
  • Good interpersonal/written/oral communication skills
  • Highly attentive to detail, with excellent organizational skills
  • Superior prioritization and organizational skills to manage simultaneous deadlines, itineraries, calendars, and administrative tasks
  • Use computers effectively including inputting, reviewing and retrieving information, extended periods of viewing screen and using mouse and keyboard
  • Deal effectively with the public in giving and obtaining information, referring callers, and arranging appointments
  • Experience in developing and maintaining effective working relationships demonstrating a high level of tact and diplomacy
  • Experience in developing and maintaining effective working relationships with professional staff and with a diverse population of students
3

Skills For Administrative Secretary, Program Assistant Resume

  • Skills in arranging and coordinating meetings, workshops, conferences onsite visits, and both managing domestic and international travel
  • Prior experience performing patient registration and scheduling in a medical outpatient area
  • Experience maintaining effective working relationships
  • Organizational skills required for record keeping and front office management
  • Prior experience working with budgets and records management
  • At least one (1) year of directly related work experience or any equivalent combination of experience and training
  • Proven skill in interacting with the public
4

Skills For Administrative Secretary Ops Resume

  • Proficient in computer software skills e.g. word processing & spreadsheets
  • Three (3) years responsible administrative/secretarial experience, including one (1) year of experience at the secretary II level
  • Demonstrated ability to organize work flow and planning to meet priorities
  • Advanced skills using office suite software tools
  • Proficient computer skills and ability to learn new programs through self-teaching
5

Skills For Ahca Administrative Secretary Tallahassee Open Competitive Resume

  • Demonstrated experience in communicating with large variety of professional staff
  • Demonstrated experience working with confidential and sensitive information
  • Computer skills, including Microsoft Word and Excel
  • Demonstrates initiative in maximizing efficiency of unit operations and ability to prioritize workflow
  • Responds to inquiries on behalf of the unit utilizing customer-focused interpersonal skills, and assists as required
  • Proven and progressive administrative or secretarial experience or equivalent
  • Experience: Three years secretarial experience
  • Organizational skills for work management
  • Verbal and written communication skills to correspond and interact with management, associates, customers, vendors and other contacts
6

Skills For Administrative Secretary Senior Resume

  • Operate general office equipment; handle telephone calls in a courteous and effective manner
  • Work effectively within time and environmental pressures
  • Operate a telephone, printer, fax, copier, and computer with software use experience in Microsoft Word, Excel, and Power Point
  • Manage multiple tasks effectively and expeditiously
  • Organizational and time management skills to manage multiple projects, reports, requests, and work load
  • Proficient computer skills to include Microsoft Office (i.e. Word, Excel, PowerPoint, Outlook)
7

Skills For Dcf Administrative Secretary Resume

  • Fiscally Responsible – Demonstrates good stewardship; spends funds wisely
  • Prior experience with Human Resources policies on compensation, time off, vacations
  • Prior experience with large files
  • Effectively follow written and verbal guidelines
  • Operate a telephone, printer, fax, copier and computer with software use experience in Microsoft Word, Excel and Power Point
  • Previous computer and general clerical experience/training is required at a level acquired through completion of two years of secretarial work experience
  • Standard level skills in word processing (MS Word) and spreadsheet applications (MS Excel)
  • Analytical skills necessary in order to handle nonroutine, moderately complex administrative details
  • Manages Work (includes Time Management: Effectively manages one’s time and resources to ensure that work is completed efficiently
8

Skills For Executive Administrative Secretary Resume

  • Communication skills and the ability to juggle a range of tasks in a busy environment
  • Computer skills to include: Word, Excel, Power Point software and graphic designs. Ability to multi-task and problem solve
  • Inquisitive nature or willingness to improve skills with MS Office Suite
  • Communicate and answer questions effectively to the transportation industry
  • Documented composition and communication skills (written and oral)
  • All Business Clerical 3 skills
  • Proficient computer skills in the use of Microsoft Word and Excel
  • Demonstrated experience in an executive administrative capacity
9

Skills For Administrative Secretary Ii Ophthalmology Days Msh Resume

  • Impeccable grammar, punctuation, and spelling skills
  • Directly related experience or an equivalent combination of education and experience
  • Work effectively with minimal supervision and in a team environment
  • Screening incoming calls, expediting priority matters, and independently handling calls as appropriate
  • Informing – Demonstrates discretion when providing people with information; provides information to enable accurate decision making; is timely with information
  • Managing multiple priorities with careful attention to detail
  • Prioritizing heavy work loads
  • Coordinating approved Pitt OMED shadowing experiences
  • Experience in a wide variety of administrative functions including calendaring, scheduling and word processing
10

Skills For F&I Administrative Secretary Resume

  • Experience in asking questions, evaluating responses, weighing information and determining where to route information
  • Experience in communicating difficult, confidential and sensitive information, utilizing tact and exercising a high level of discretion and professionalism
  • Experience working in a fundraising environment
  • Experience at note taking and typing agendas and action items
  • Experience in problem-solving and boosting team productivity
  • Three years of work experience using MS Office software applications, including Word, Excel, Outlook, PowerPoint, etc
  • Experience working in supporting an executive in a higher education environment
  • Experience in using in English composition, grammar, spelling and punctuation

List of Typical Responsibilities For an Administrative Secretary Resume

1

Responsibilities For Senior Administrative Secretary Resume

  • At least one year of demonstrated work experience providing outstanding customer service
  • Effectively handles information, requests and questions while adhering to confidentiality guidelines
  • Considerable knowledge of conference planning, management, and the organization skills and ability to coordinate details of several conferences simultaneously
  • 1) Prior experience working in a professional or executive office
  • One to three years of relevant work experience. General office experience
  • Previous experience training and overseeing others
  • Experience creating and submitting purchase requisitions in the MyFloridaMarketPlace (MFMP) system within the past 3 years
  • Experience typing/word processing
  • Maintain calendars, prioritizes necessity of meeting and location, coordinates agenda, materials, facility and presentation needs
2

Responsibilities For Administrative Secretary / Coordinator Resume

  • Previous experience maintaining multiple calendars via Outlook
  • Experience in using personal computers and software/applications such as Microsoft Office Suite
  • Experience working within student engagement desired but not required
  • Three to five (3-5) years’ progressive secretarial experience supporting upper-level management
  • One to three years of progressively more responsible secretarial/administration work experience
  • Two years of Administrative Assistant/Executive Assistant experience required
  • Determines most efficient and effective way to meet caller needs
  • Strong attention to detail and ability to follow-through
3

Responsibilities For Administrative Secretary, Program Assistant Resume

  • Successfully collaborate with others of different skill sets, backgrounds d levels within and external to the organization
  • Demonstrated knowledge of the ASU Student Code of Conduct
  • Demonstrated knowledge with Peoplesoft
  • Experience with front desk management
  • Experience with Campus Connection and PeopleSoft (HRMS, Finance)
  • Excellent professional Judgement and discretion
  • Computer experience, and knowledge in the management of computer data desirable
  • Builds strong communication links with leaders, peers, and employees
4

Responsibilities For Administrative Secretary Ops Resume

  • Keeping the office environment running smoothly, including handling routine ordering of supplies
  • Assisting with development and distribution of meeting agendas, transcribing meeting minutes and distributing to members on a timely basis
  • Maintaining office files and facilitating record keeping, including reports and memoranda
  • Managing logistics for department-run trainings and events, including enrollment, booking space and ordering food and supplies
  • Maintaining kitchen area, including daily restocking of kitchen supplies such as coffee/tea
  • Greeting visitors, answering telephones, and directing visitors and others to the appropriate staff members
  • Ordering, maintaining and distributing normal office supplies
  • Purchasing of supplies, including office and lab supplies. Includes off-site shopping
  • Photocopying, printing and filing
5

Responsibilities For Ahca Administrative Secretary Tallahassee Open Competitive Resume

  • Scheduling rooms for events for academic and student activities; assisting with the printing of program materials
  • Gathering, copying, filing and distribution of various reports as requested
  • Issuing and tracking evaluation return using MedHub
  • Inputting data and maintaining various computerized databases i.e. for correspondence, statistics, calendars, mail, etc.
  • Assisting in completing disciplinary background checks and absence notifications, as necessary; and
  • Organizing and disseminating the office mail
  • Coordinating and preparing materials and correspondence
6

Responsibilities For Administrative Secretary Senior Resume

  • Assigning and managing the distribution of keys to faculty and students
  • Helping with the organization of the undergraduate Open Houses. Assisting with mailings and promotional activities
  • Maintaining inventory of the storage area; maintaining program bulletin boards with current and relevant information
  • Typing and filing as requested or required
  • Training and/or working knowledge in operation of computer, scan, and facsimile equipment and use of computers and various software programs
7

Responsibilities For Dcf Administrative Secretary Resume

  • Greeting students and visitors to the advising suite
  • Scheduling advising appointments for students across multiple campuses
  • Answering a multi-line phone system and updating it as needed
  • Screening and directing inquiries to the appropriate units within the department/college/university
  • Monitoring incoming emails through the case management system
  • Making/confirming room reservations for meetings
8

Responsibilities For Executive Administrative Secretary Resume

  • Reconciling hours for staff through our department time and attendance support software and confirming student workers/staff have input hours
  • Understanding of basic Accounting/Finance concepts
  • Maintaining reference binders or digital records of the Section’s reports, correspondence and legal agreements
  • Working on student database
  • Delivering mail, faxes & packages
  • Maintaining accurate and complete business records
  • Communicating with outside parties
  • Completing check requests, supply requisitions and expense reports
9

Responsibilities For Administrative Secretary Ii Ophthalmology Days Msh Resume

  • Maintaining the Neuroscience and Behavioral Biology Alumni database
  • Generating check requests and reimbursements in SAP
  • Processing student payments in SAP
  • Maintaining the program office calendar in Outlook
  • Placing service requests as needed with maintenance and other university offices
  • Assisting the Academic Program Coordinator with student related outreach events
10

Responsibilities For F&I Administrative Secretary Resume

  • Assisting the Academic Program Administrator with the BS/MS admissions materials, program materials, and course calendars
  • Handling of telephone calls
  • Sheduling of meetings, creation of agendas and minutes
  • Scheduling of meetings, creation of agendas and minutes
  • Typing speed of 55 or greater wpm with accuracy
  • Working knowledge of Microsoft Word, Outlook,and Excel
  • Arranging meetings with students and others
  • Doing research to access legal documents online
  • Ordering business cards, supplies, and materials for events

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