Senior Office Administrator Resume Sample
Walton Gerhold
53692 Ike Forest,
Philadelphia,
PA
+1 (555) 901 5063
Work Experience
Senior Office Administrator
10/2015
-
PRESENT
Philadelphia, PA
- Maintain accurate and complete patient files, ensuring that they are in compliance with Hanger’s Compliance Policies
- Staff Recruiting, Onboarding and Orientation
- Coordinates Payroll and Employee Benefits issues with Administrative Office
- Manages staff and administrative workloads; allocates office resources efficiently
- Coordinates and provides feedback on annual staff evaluations
- Comprehensive knowledge of organization’s policies, procedures, regulations, goals, vision, organizational structure, culture, philosophy, operating principles and values
- Manage schedules – they manage and co-ordinate electronic diary and schedule commitments to ensure maximisation of the manager’s time efficiency, including the management of travel itineraries for domestic and international travel. They update project schedules and status as and when required. They assist with the management of staff schedules for the department
Temporary, Senior Office Administrator
01/2012
-
07/2015
New York, NY
- Filing – the Senior Administrator maintains and updates files, managing hard copy and electronic files and records and maintaining an adequate filing system
- Managing calendars, answering telephones, reviewing documents (including professional documents, memorandums, awards, OPRs, etc)
- Making travel preparations (experience with eTrip is desired), maintaining office staff phone contact lists, managing vehicle and parking pass log book
- Making travel preparations (experience with eTrip is desired)
- Maintaining office staff phone contact lists, managing vehicle and parking pass log book
- Organizing meetings, conferences, and luncheons, to include coordinating services (conference room scheduling, AV, catering, etc.) involving senior MITRE and government leaders
- Maintaining a high level of communication with division/department and COS site management/staff
- Working closely with management to ensure Department & Division suspense’s/goals are met
Education
University of Phoenix - St. Louis Campus
2008 - 2012
Bachelor's Degree in Management
Professional Skills
- Strong problem solving, writing, interpersonal, communication, and organizational skills
- Strong skills in collaboration, emotional intelligence, accountability, innovation
- Organization & planning skills
- Working experience in accounting or administrative support functions required
- Extensive experience with providing office support functions and following office procedures
- Demonstrates decision making ability within scope of responsibilities and identifies problems within process flow (i.e. meeting agendas, participants, etc)
- Experience preparing lien waivers is an asset
How to write Senior Office Administrator Resume
Senior Office Administrator role is responsible for software, credit, training, database, procurement, recruiting, purchasing, security, shipping, telecommunications.
To write great resume for senior office administrator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Senior Office Administrator Resume
The section contact information is important in your senior office administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Senior Office Administrator Resume
The section work experience is an essential part of your senior office administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous senior office administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular senior office administrator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Senior Office Administrator resume experience can include:
- Receive, sort, and screen incoming mail; categorize, prioritize and prepare responses for Senior Executive signature
- More than 2 years related working experience
- Establishes effective working relationships with colleagues and external contacts
- Demonstrate high levels of intellectual curiosity and active listening capabilities
- Successful experience working with Executive teams in a corporate work environment
- Strong ability to multi-task with a heightened attention to detail
Education on a Senior Office Administrator Resume
Make sure to make education a priority on your senior office administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your senior office administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Senior Office Administrator Resume
When listing skills on your senior office administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical senior office administrator skills:
- Good organization skill is required
- Good PC skill, especially in Office
- Coordinates team events, managing all logistical requirements and ensuring effective communication
- Experience in handling highly confidential information
- Experience providing support at an intermediate level
- In depth experience with Microsoft Office programs to develop briefing and presentation material
List of Typical Experience For a Senior Office Administrator Resume
1
Experience For Temporary, Senior Office Administrator Resume
- Four or more years’ experience in a customer centric business environment with administrative responsibility for office operations
- Related office experience
- Recommend innovative processes to improve the efficiency and effectiveness of the office
- Experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies
- Keep office facilities including hardware and software functioning well
2
Experience For Senior Office Administrator CA Resume
- Corporate Service support – Reception cover 2-5pm. (Mornings back office).Liaise with building management, create access badges, visitors etc
- Arrange meetings and seminars; coordinates processes, events, and office moves. Catering needs
- Process new hires and new sales associates and conduct orientations, including overview of office operations and coordination of workspace setup
- Comfortable working on computer and computer applications with advanced level proficiency in Microsoft Office: Word, Excel, PowerPoint and Outlook
- Process travel accounting/vouchers
- U.S. new hire Starting Block,co ordinate travel, accommodation & first of contact for queries
- Serves as a project team member on assignments that are complex requiring considerable judgment and initiative
3
Experience For Senior Office Administrator Resume
- Manages building access process
- Help maintain Pentagon office/suite and facilitate government agency’s Senior leaders access to the Pentagon
- Work with the Controller on matters relating to Real Estate, Facilitates the travel, logistical and hotel requirements for both internal and external travelers of The MathWorks India’s offices
- Maintain a schedule of appointments for a manager or office
- Perform administrative review of office correspondence for conformance with policies and procedures
- Manage all aspects of Senior Executive daily agenda to include scheduling appointments, preparing travel itineraries, schedule Very Important Person (VIP) parking, and making arrangements
- Manage the workflow of multiple matters, within a continuously adapting schedule, for the assigned Senior Executive
- Prepare read-ahead material for Senior Executives
4
Experience For Temporary, Senior Office Administrator Resume
- Summarize correspondence, highlight key issues or topics of interest, and follow up to ensure proper and timely response
- Prepare and review non-routine letters, memos, documents, and various reports for Senior Executive signature to ensure compliance with NRO correspondence guidelines
- Assist and relieve the assigned Senior Executive of a variety of complex executive office support functions
- Develop creative approaches and alternatives to the resolution of issues and problems
- Provides backup support to the Director’s Special Assistant and other offices within the Directorate/office
- Assist with office support activities including implementation of improvised office procedures, rotational reception relief, reporting, coordinate training, events, office social activities etc
- Work closely with the Delivery Assurance Team to provide Quality and Project Review support including representing Canberra in monthly meeting and communicate updates to Area Manager
- Coordinate and deliver the Canberra annual awards program
- Lead the administration team members to deal with overall daily administration issues
5
Experience For Senior Office Administrator CA Resume
- Improve current administrations related procedure and policies to ensure their execution
- Set up administration management policies and process, optimize administration systems
- In charge of company vehicles & drivers management to improve efficiency with rational cost down
- In charge of expatriates' apartment rental and related admin payment & service
- Operational ownership of all office functions for EMEA Dublin office. Support EMEA Director
6
Experience For Senior Office Administrator Resume
- Support Director with presentations as required
- Screen telephone calls; takes messages, redirect calls
- Prepare paper and on-line requests (e.g., for purchases, reproduction, checks, travel, expenses). Knowledge of PO System
- Input data into software applications, verifies accuracy, and produces requested reports
- Acts as point of contact for Executives, internal and/or external guests. Handle queries on travel, hotel bookings etc
7
Experience For Temporary, Senior Office Administrator Resume
- Grant IDA Administration. Resource request system
- Respond to benefit questions from candidates and employees
- Prepare UPS and DHL overseas packages
- New Hire support & Leavers process
- Staff & Wellness coordinator
8
Experience For Senior Office Administrator CA Resume
- Maintain and tracks costs and performances on contract
- Maintain office records and files
- Manage all office suite computer / telecommunications / network / IT equipment
- Manage facility conference room with a variety of diverse network connections, polycom and secure VTC. Provide back support to Senior Administrative Assistant
- Advanced user proficiency with Microsoft Office applications
- Compose written communication in response to complex customer queries
- Prepare routine status reports and track office-related metrics
- Manage routine website content updates and coordinate more complex website changes with webmaster
- Attend meetings, events, and forums
9
Experience For Senior Office Administrator Resume
- Coordinate office renovations and relocation activities
- Support TIER actions, assign actions to the appropriate divisions or branches, follow up on actions, coordinate responses in a non-conflicted manner for senior management review, provide status reports, and participate at NRO-wide TIER meetings
- Answer routine telephone calls, direct calls and take messages
- Act as department liaison; distributes appropriate information to, and continually communicates with, staff
- Screen telephone calls; take messages or redirects calls; responds to routine questions
- Prepare paper and on-line requests (e.g. for purchases, reproduction, checks, travel, expenses)
10
Experience For Temporary, Senior Office Administrator Resume
- Serve as point of contact for internal and/or external guests
- Develop presentations when needed
- Schedule and coordinates large (internal / external) meetings
- Coordinate interviews, guest arrivals and new hires/contractors
- Mentor junior level Office Administrators
- Run reports and creates complex worksheets in Excel
List of Typical Skills For a Senior Office Administrator Resume
1
Skills For Temporary, Senior Office Administrator Resume
- Demonstrates full accountability and ownership of office functions
- Demonstrate approachable and positive attitude
- Demonstrate full accountability and ownership of actions and performance
- Related administrative experience
- Excellent written and spoken English i.e. CET 4 or above (U.S. Company)
- Experience with new O365 deployments
- NRO, IC, then DoD work experience is desired in order of preference
2
Skills For Senior Office Administrator CA Resume
- Experience with Awards and Decorations, preferably with military background
- Providing executive support to the Area Manager including diary and communication management, coordinating travel and expense requirements
- Monitoring and driving all office administration activities
- Coordinating and preparing for weekly and month Leadership meetings
- Working knowledge of internal SAS applications
- Organising meetings for the CCO, SVP and VP’s
3
Skills For Senior Office Administrator Resume
- Managing and control the procurement of office supplies, suppliers, equipment and infrastructure
- Responsible for P-Card activities including but not limited to the ordering of supplies and submitting Visa statements
- Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites
- Maintain calendars and coordinates schedules, making appointments including travel arrangements, assisting guests
- Creates spreadsheets including formulas, charting and graphing data in Microsoft Excel
- Coordinates the process of procuring and deploying mobile devices and personal computing equipment for the division
- Ensure coverage for incoming calls and appropriate routing of calls
- Exchange support, beyond simple account administration - Routing, Spam, and Malware filtering
- As administrator, it’s crucial that this person is professional, welcoming and warm at all times when greeting our customers and colleagues
4
Skills For Temporary, Senior Office Administrator Resume
- Research and prepare background information on meeting attendees and/or topics of interest for the meeting
- Attend ongoing technical training to assist the IT Support Specialist
- Consistently is focused on providing high level of service and collaboration with the team while maintaining the utmost level of confidentiality all times
- Coordinates and manages all shipping and receiving from individual packets to bulk air cargo
- Extensive use of JD Edwards– accounting/management software to process the following items
- Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites
- Coordinates detailed domestic and international travel arrangements, as well as meeting and event planning for GVP and leadership team activities
5
Skills For Senior Office Administrator CA Resume
- Understands the administrative role and is comfortable providing support, mentoring, and guidance to colleagues
- Consistently acts as a gatekeeper to the GVP ensuring safeguarding of his time
- In charge of company reception, gardening & cleaning
- Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that
- Coordinate office including, but not limited to: keys & security access, any and all office relocations, all physical office issues (e.g., heating, cooling, etc)
- Implement and oversee safety training program in the Skunkworks office
- Manages and reconciles bank checking accounts and petty cash fund
- Assists with the reviewing of documents and selection of most suitable supplier for the stated purchase
- Assistance to senior management and other teams (HR, Recruitment & Accounting)
6
Skills For Senior Office Administrator Resume
- Proficient in Microsoft Excel/Word and Chinese word processing
- A willing to help out when needed with a positive demeanor
- Familiarity with LDAP and scripting
- Able to deal directly with end users, offering level 3 support
- International exposure, working with colleagues and customers across different countries
- Track, monitor and report on departmental budgets, staffing levels, staff vacations and alternative work schedules,
- Thorough understanding of administrative processes
7
Skills For Temporary, Senior Office Administrator Resume
- Manage calendar records and scheduling
- Takes meeting notes as required
- Process commission checks through real estate commission tracking system
- Maintain sales associate licensing and process required paperwork
- Support Operations, Managers, Engineers, Accounting, Human Resources, Safety and other staff to ensure the office runs efficiently
- Schedule staff for various drug and physical testing
8
Skills For Senior Office Administrator CA Resume
- Responsive to tasking and able to work well independently and in groups
- Assist in maintaining inventories, records, and receipts
- Keep process documents up-to-date and maintain accurate filing
- Arrange meetings and seminars, coordinating processes, events and office moves
- Input data into software applications, verifying accuracy and produce requested reports
9
Skills For Senior Office Administrator Resume
- Initiates new employee intake process, employee status change requests, and exiting employee process
- Conducts New Hire Orientation and training for support staff and attorneys
- Able to administer the document lifecycle for engineering and construction documents
- Support Vice President, Senior Managers, Managers, Engineers, Accounting and other staff to ensure the office runs efficiently
- Support Accounting, HR, Safety, Payroll & Office Management
- Review and process all new hire paperwork, assist with onboarding, and conduct new hire orientation
- Visit request/Badge processing
10
Skills For Temporary, Senior Office Administrator Resume
- Coordinates training activities, division events, and provides logistical support to division meetings
- Prepares accurate space management analysis and reports utilizing space management software
- Coordinate all meetings, luncheons and company events
- Provide necessary administrative support to Skunkworks technical staff
- Accountable for the office support functions
- Administrates procurement, subcontract, travel and property control functions
- Develops and maintains the office budget and all required reports to include bank and petty cash accounts
- Prepares financial reports to include BVA reports. Audits accounts payable and payroll for accuracy
- Verifies employee timesheet information. Keys and reconciles payroll for office employees. Processes in country pay
List of Typical Responsibilities For a Senior Office Administrator Resume
1
Responsibilities For Temporary, Senior Office Administrator Resume
- Proven ability to analyze data, research ideas, and coordinate projects
- Recommends & modifies processes to ensure efficiency and effectiveness; adjusts approaches when common issues arise
- Experience in an administrative/project management capacity
- Experience with SharePoint, Microsoft Project, and Visio
- Prioritize tasks, learn new concepts, and absorb information quickly
- Plan, execute, and participate in internal meetings and other activities that improve the operational running of the business and move it forward
- Acts as project ambassador by providing proactive support on important projects, meetings, presentations, etc
- Manage and organize company activities (for example, monthly staff drinks) , VIP visits, and other conference admin support
2
Responsibilities For Senior Office Administrator CA Resume
- High energy & enthusiastic approach
- Participates in the preparation of annual expense budgets by researching and assembling monthly invoices, zero base files, spreadsheets and service and inspection records
- Coordinates with communications team members to produce internal and external communication materials
- Manages projects in support of division goals
- Coordinates client/staff services requests such as moves, changes, etc
- Responsible for District or System level administrative projects
- Works with two or more managers or ITS officers to support tasks
- Prepares confidential documentation for personnel actions and organizational communications
- Strong technical proficiency and knowledge of computer hardware and software, including Windows, Visio, SharePoint; Adobe Acrobat and a strong user of collaboration tools, such as SharePoint site, instant messaging, sharing documents
3
Responsibilities For Senior Office Administrator Resume
- Coordinates and manages all purchasing working with vendors, negotiating pricing, reviewing quotations as well as working with purchasing to setup new vendors, place all orders, verify timely delivery and tracking received materials with receiving
- Coordinates with other divisions to manage support for trade shows and special events that show case Stratasys technology, coordinates shipments in north America and overseas, creates presentation and display materials, coordinates for tradeshow services to be adequate for technical displays
- Reviews and helps write invention disclosures, tracks disclosures, tracks and reviews patent applications and awards, helps IP team organize submission documents for patent applications
- Attends all project meetings, takes notes, and publishes meeting minutes and action items to attendees
- Prepares presentations for internal and external customers on confidential technology development projects
- Acts as first line of support for partners involved in alpha or pilot testing of confidential technology projects, manages contracts and agreements when setting up confidential pilot tests with potential partners
- Manages documentation system and database and all documentation of design and processes. Writes and reviews engineering process documentation. Writes and reviews engineering test reports. Collates data into presentable materials for distribution
- Arranges and coordinates special events for employees and internal and external customers
- Work for multiple individuals in support of the contract
4
Responsibilities For Temporary, Senior Office Administrator Resume
- Escorts visitors at JPL as required
- Coordinates with services providers (power, water, gas, security, shredding, ISP, maintenance, vehicle maintenance agreements) and submits/receives invoices to Accounts Payable
- Keeps facilities/kitchen/restroom supplies stocked
- Manages small projects (ex. company support to customer events)
- Identifies and documents performance issues and works collaboratively with supervising Attorney, Local Managing Shareholder and/or Firm HR Director to resolve through counseling, performance improvement plans and/or terminations
- Champions positive work environment and staff motivation
5
Responsibilities For Senior Office Administrator CA Resume
- Interacts in a highly professional manner with senior executives internally and externally, representing the GVP effectively as an extension of his/her own personal brand
- Excellent ability to build and maintain relationships across the Events business, as well as the company, to ensure collaboration on key initiatives
- Performs diversified administrative tasks and special assignments in support of the GVP and the senior leadership team
- Executes full calendar management of the GVP and collaborates with staff and other members of the Events Leadership team and Gartner Operating Committee as needed
- Works autonomously to manage projects and maintain communication with key stakeholders
6
Responsibilities For Senior Office Administrator Resume
- Maintain complete confidentiality and discretion in business relationships and exercise sound business judgment at all times
- Maintains a high sense of urgency
- Identifies and pursues opportunities to take on and manage overhead work currently performed by billable staff, setting up any associated processes and procedures
- Able to define standards and workflows for documents
- Able to administer the collection, authorization, publication, storage and retrieval of documents
- Able to manage document processes and systems to ensure control and availability
- Set-up new customers and vendors, process vendor and client invoices and check requests
7
Responsibilities For Temporary, Senior Office Administrator Resume
- Open new jobs, request certificate of insurance and bond, process purchase orders
- Primary customer and management contact for safety issues
- Track work hours and report to Corporate Safety
- Preference given to technically savvy applicants
- Understand both vendor Terms and Conditions and Customer Contract Terms and Conditions
- Familiarity with MITRE's policies and procedures
- Fluent with Microsoft Office Applications
8
Responsibilities For Senior Office Administrator CA Resume
- Formal administration qualifications highly regarded
- High energy personality with the ability to juggle multiple tasks at a fast pace
- Proficient use of all Microsoft Office Packages
- Familiarity with Intune, SharePoint, and Teams administration
- Symantec antivirus servers and deployment
- Additional Health insurance, sport compensation, flexible work hours, loyalty programs
- Trainings and career development
- Leads/manages the current Office Managers
- Actively identifies solutions for better operation of Moldova office
9
Responsibilities For Senior Office Administrator Resume
- Monitors, reports and ensures remediation of any issues related to Moldova facilities
- Performs any ad-hoc task as requested by senior management team
- Manages travel requests and itineraries and maintains leave tracker for Afghanistan Operations office personnel
- Knowledge of DynCorp International financial systems
- Knowledge of Joint Travel Regulations (JTR)
- Order safety equipment/supplies
10
Responsibilities For Temporary, Senior Office Administrator Resume
- Administration cost control
- In charge of tavern
- Positive, stable, integrity
- Quality & process focused
- Answers and directs calls
- Maintains conference room schedules
- Coordinates meetings (All Hands, Holiday parties)
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