Regional Administrative Assistant Resume Sample

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Esther Emard
75188 Crona Camp,  Boston, MA
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Work Experience


Regional Administrative Assistant
09/2015 - PRESENT
Detroit, MI
  • Provides RD and regional staff support
  • Serves as liaison with cross functional partners in the field as well as the corporate office in the resolution of day-to-day administrative and operational issues
  • Assists in administrative problem-solving, project planning, development and execution
  • Composes letters and memoranda from verbal direction or knowledge of Company's policies and procedures
  • Performs special assignments and project work as needed
  • Excellent customer service skills and interpersonal/communication skills
  • Strong computer skills including MS Office products specifically Outlook, Word, Excel
Regional Administrative Assistant, North East
08/2012 - 05/2015
Chicago, IL
  • A passion for Under Armour, athletics and a fast paced, ever changing, ‘get it done’ environment
  • Experience in an administrative support position
  • Serve as an effective conduit, connecting regional team members to the DU campus, advancement partners, and each other. As a front-line resource to regionally-based team members, manage incoming questions, requests, and needs and see them through to conclusion
  • Assist with event logistics and serve as a connection between the campus-based events team and the regions
  • Manage regional conference room and office reservations for campus-based team members traveling outside of Denver
  • Facilitate and participate in regular team meetings, including virtual meetings and quarterly in-person visits to Denver
  • Creates and delivers high-quality professional reports, presentations, and other documents for internal and external audiences
  • Serves as a strong liaison and provides excellent customer service to University leadership, advancement staff, campus colleagues, alumni, donors, and others
Regional Administrative Assistant West
02/2009 - 04/2012
Phoenix, AZ
  • Work well with others inside as well as outside the company
  • Intermediate to advanced computer proficiency, with the ability to use the Microsoft Office Suite, email, the internet, and provide data entry in a timely and efficient manner
  • High energy level and enthusiastic
  • Experience with hourly time record-keeping procedures
  • Experience processing new employees
  • Sense of urgency to complete tasks and meet deadlines; self-directed
  • Two to five years’ experience in a similar environment or position required

Education


National American University - Minnetonka Education Center
2005 - 2009
School's Degree in Accounting

Professional Skills


  • Excellent time management skills, ability to multi-task, prioritize work and meet deadlines
  • Proven time management skills, with the ability to prioritize and handle multiple tasks and work with a sense of urgency in a fast paced environment
  • Excellent customer service skills include being courteous, accurate, responsive and engaged
  • Excellent reasoning and communications skills; written and verbal/phone
  • Strong attention to detail, written and verbal communication skills
  • Basic knowledge of accounting mathematics and systems and prior experience coding invoices and preparing billing
  • Knowledge of basic accounting, bookkeeping and computer skills required

How to write Regional Administrative Assistant Resume

Regional Administrative Assistant role is responsible for customer, software, travel, bookkeeping, training, computer, administrative, microsoft, purchasing, procurement.
To write great resume for regional administrative assistant job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Regional Administrative Assistant Resume

The section contact information is important in your regional administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Regional Administrative Assistant Resume

The section work experience is an essential part of your regional administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous regional administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular regional administrative assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Regional Administrative Assistant resume experience can include:

  • Proficiency in Microsoft Office for the purpose of creating presentation ready documents, while also having an aptitude for learning software applications used for accounting, budgeting, and tenant work orders
  • Strong prioritizing, multi-tasking and organizational skills preferable, along with the ability to give and receive detailed information
  • Strong administrative and clerical skills. Highly proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
  • Eight to ten years’ experience as an Executive Assistant,demonstrated success in handling executive level activities with efficiency and poise
  • Strong customer service experience and exemplary professionalism
  • Exceptional assessment and organizational skills

Education on a Regional Administrative Assistant Resume

Make sure to make education a priority on your regional administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your regional administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Regional Administrative Assistant Resume

When listing skills on your regional administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical regional administrative assistant skills:

  • Adjust effectively and manage changing priorities
  • Maintain skills required through training offered by the company or outside sources
  • Prior experience working in a liaison capacity between technical departments
  • Skills - Proficient in the use of Microsoft Office products, mainly utilizing Word, Excel, and Outlook
  • Prior clerical/administrative experience required
  • Exceptional written and verbal communication skills, be punctual, detailed oriented, and organized

List of Typical Experience For a Regional Administrative Assistant Resume

1

Experience For Regional Administrative Assistant, North East Resume

  • Effectively communicate with others and solve problems on a daily basis
  • Effectively communicate with Regional Sales Managers and sales associates through email and phone calls
  • Experience in serving/filing court documents including court e-filing
  • Operational experience coordinating with transportation teams / HR / Staffing agencies
  • Administrative and executive experience
  • Possess a strong work ethic and be able to work independently
2

Experience For Regional Administrative Assistant East Resume

  • Consolidate any tenant survey (Kingsley) information into a summary report for regional management
  • Experience with working with Google drive, Gmail
  • Arranging appointments, booking all travel arrangements for the office staff
  • Arranging for, or preparing payment of office invoices for equipment, office machines, utilities, office purchases and other sundry items
  • Ensuring all client correspondence and sundry files are maintained up to date, ensuring hard copies are placed in appropriate files
3

Experience For Regional Administrative Assistant, Northeast Resume

  • Coordinating and organizing Outlook calendars and meetings
  • Overseeing and coordinating travel administration
  • Meeting preparation (PowerPoint, retailer books, reports, analysis, etc.), Meeting set up (room set-up, ordering food, travel arrangements)
  • Demonstrating a high proficiency in using PC keyboard and applications - Word, Excel or other software applications
  • Greet visitors and courteously handle incoming calls by transferring to appropriate persons, taking accurate messages, and resolving problems or requests
  • Assist in ensuring regional compliance by monitoring DTL reporting and alerting RVP to any potential issues with on time execution
4

Experience For Regional Administrative Assistant West Resume

  • Prepare materials for in-office trainings by collecting and compiling rosters, materials and facilitator materials and coordinating with the L&D team
  • Proactively support property management regarding any outstanding accounts receivables
  • Manage the reporting process for the sales team including weekly activity reports
  • Punctual attendance and appreciation in following company policies
  • Handles onboarding procedures for new employees
5

Experience For Regional Administrative Assistant Resume

  • Organize and execute all office-wide activities including end of quarter meal service, quarterly happy hours, ad hoc activities as directed
  • Organize and coordinate activities for regional committee leaders, ranging from Diversity & Inclusion groups to community service groups
  • Place hiring and event advertisements in regional newspapers
  • Assist in hosting any scheduled visitors to the regional office
  • Open, sort, and date-stamp incoming mail
6

Experience For Regional Administrative Assistant, North East Resume

  • Provide support for management by typing general and lease correspondence, proposals, and lease forms when necessary
  • Maintain, organize, and create up-to-date electronic and hard files for lease, general, contract and other building related documents
  • Property/Unit inspections and reporting
  • Assist Regional Manager in analyzing inventory issues
  • Train new sales personnel in-person and remotely with regard to company policies and reporting issues
  • Assist in the recruitment and onboarding of new sales employees
  • Assist in calculating Sales Consultants’ commissions as requested
  • Compile and communicate daily, weekly and monthly tracking as directed by RVP
7

Experience For Regional Administrative Assistant East Resume

  • Familiarity with real estate terminology is helpful
  • Works closely with the FED, Managers of Retail Operations (MRO’s), Senior Trainer and Trainers to ensure proper and timely completion of reporting and assigned tasks for the region. Initiate contact and follow-up with stores to coordinate
  • Coordinate all necessary paperwork and data collection for the region as to minimize paper work or data needed from the MRO’s as requested from internal departments
  • Plans, coordinates and ensures the RVP schedule is followed and respected. Provides ‘gatekeeper’ and ‘gateway role’, creating win-win situations for direct access to the RVP’s time and office
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitates the RVP’s ability to effectively lead the company
8

Experience For Regional Administrative Assistant, Northeast Resume

  • Schedules meetings, books travel, assists with filing expense reports
  • Logistics coordination / dock flow
  • Create graphs in MS Office products
  • Prepares power point slides for presentation by the RSM and GM
  • Prepares or directs correspondence, agendas, reports, minutes and presentations by the RSM and GM
  • Screens calls and messages. Communicates with team members and other DNA employees on behalf of RSM and GM
  • Serves as a liaison to and coordinates with internal and external groups
9

Experience For Regional Administrative Assistant West Resume

  • Resolves complex inquiries and questions
  • Maintains the NE Region’s organization chart and contact lists
  • Assist with travel plans for the region
  • Help coordinate internal and external meetings
  • Coordinate project work internally with the department and externally with other departments to ensure on-time completion of projects within budget
  • Models and shares customer service best practices with all area and district staff to deliver a distinctive and delightful customer experience, including interpersonal habits (e.g., greeting, eye contact, courtesy, etc.) and Walgreens service traits (e.g., offering help proactively, identifying needs, servicing until satisfied, etc.)
  • Work with and assist Regional Manager in managing the operations of the region; Assist Regional Manager as requested with all operational tasks to ensure operational effectiveness and efficiencies
  • Serve as liaison between Regional Manager, Store Managers, Recruiters and HR, and the Corporate Office
10

Experience For Regional Administrative Assistant Resume

  • Coordinate all Regional event sales
  • Create PO's of store operational items
  • Verify expense reports for Regional Manager and Area Manager
  • Assist employees with completion of new hire/benefits paperwork and serve as primary point of contact for employees and managers to answer high level questions regarding benefits, payroll, time off, etc., partnering with Human Resources and local Recruiting teams when necessary
  • Communicate progress, problems, discrepancies, and results to Regional Manager on a weekly basis
  • Proficient in Microsoft Office Suite – required

List of Typical Skills For a Regional Administrative Assistant Resume

1

Skills For Regional Administrative Assistant, North East Resume

  • The ability to effectively present information and respond to questions from managers, clients, vendors, customer and the general public
  • KNOW HOW -Know How includes every kind of relevant knowledge, skill and experience, however, acquired, needed for acceptable performance in a job or role
  • The ability to communicate effectively in verbal/written
  • Answer and prioritize phone calls/emails, providing ongoing public relations and assisting in resolving problems
  • Excellent communication, confident and at ease to share and exchange information with visitors, guests, employee-owners of varying roles, including leadership
2

Skills For Regional Administrative Assistant East Resume

  • Experience working with KRONOS time and attendance system
  • Experience working in higher education, non-profit, or healthcare
  • Experience supporting a multi-site/regional organization
  • Experience operating a variety of office equipment
  • Views time management as a priority and takes pride in completing work in advance of deadlines
  • Strong working knowledge of Microsoft Word, Excel, PowerPoint and the Internet
  • Operate computer, multi-line telephone, computer keyboard, calculator and other business machines
3

Skills For Regional Administrative Assistant, Northeast Resume

  • Experience in a business office environment
  • Relevant work and/or internship experience in sales and/or account management
  • Experience in preparing pleadings, indexes, and files
  • Experience in a fast-paced office environment
  • Prior success in administrative support functions
  • Intense focus on excellent customer service, high standards for work product, and attention to detail
4

Skills For Regional Administrative Assistant West Resume

  • Demonstrated ability to take initiative and exercise independent/sound judgment and exercise diplomacy in all areas of responsibility
  • Operate and trouble shoot standard office equipment
  • Creating and editing various documents including Excel spreadsheets, Word documents, monthly and quarterly reports, and PDF documents
  • Screening calls and coordinating communication between property, management and corporate personnel
  • Tracking and reporting budgets and metrics
5

Skills For Regional Administrative Assistant Resume

  • Creating reports using Microsoft Excel and other software programs
  • Drafting and editing correspondence
  • Handling expense reimbursements and analysis
  • Preparing PowerPoint presentations as instructed
  • Answering phones promptly and with professionalism
  • Various accounts payable activity including obtaining required approvals and submitting to Regional AP for payment
  • Serve as the main contact for the Regional Office’s Management Company (pest control, room temps, ceiling lights out, cleaning company, etc)
  • Responsible for collecting and distributing various reports from market analytics
6

Skills For Regional Administrative Assistant, North East Resume

  • Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook
  • Proficiency using Excel, Word, PowerPoint, Sharepoint and Enterprise Data Warehouse
  • Perform lifting, as required
  • Perform mathematical calculations and balancing computations
  • Provides assistance in the day-to-day administration of the unit, and follows up on pending matters
  • Coordinate compliance with Human Resources, Risk Management and Accounting policies and procedures
7

Skills For Regional Administrative Assistant East Resume

  • 401(k) Program (including immediate participation eligibility and company match after one year of service)
  • Knowledge of general accounting and business principles
  • Successfully manage multiple demands while consistently demonstrating Border States’ Ownership Essentials
  • Add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals
  • Supplies RVP, DM and Executive Office with all required personnel reporting
  • Maintain and update business plans, capital improvements, revenue and marketing models
  • Provide general support to Regional VP and other Regional Leaders including the Regional Operations Controller and Regional Operations Manager
  • Answer and distribute all incoming telephone calls as well as greet visitors in a courteous and professional manner
8

Skills For Regional Administrative Assistant, Northeast Resume

  • Open, date and distribute incoming mail
  • Ensure outgoing mail is sent daily
  • Maintain accurate, organized and efficient filing system
  • Assist in setting up meetings and/or lunches in Conference Rooms
  • Develop processes and efficiencies for routine office management, supply ordering, etc
  • Assign, collect and track all building keys
  • Handle company phone system – name to extension updates, greeting updates
  • Monitor and reserve parking spaces in front of office
  • Collect approved time off requests and monitor reporting of same
9

Skills For Regional Administrative Assistant West Resume

  • Develops charts and graphs, using computer spreadsheets, to illustrate technical reports
  • Be proactive, take initiative and be a creative resource and support to AA’s, Managers and Agents in the Region
  • Work independently on confidential material
  • Annual Equity Grant Eligibility
  • Function in a highly confidential manner
  • Write reports and business correspondence
  • Update and maintain sales license records for Region
10

Skills For Regional Administrative Assistant Resume

  • Coordinate travel for Executives and managers
  • Listen and assist community personnel; be able to direct them to proper department when needed
  • Plan and coordinate Regional Manager summits
  • Maintain Capital Expenditure files and records
  • Proficiency in MS Office; specifically Outlook, Word, Excel

List of Typical Responsibilities For a Regional Administrative Assistant Resume

1

Responsibilities For Regional Administrative Assistant, North East Resume

  • Enter production, send all material receiving tickets to corporate
  • Report generation to assist with annual property plans, revenue models and budgets
  • Maintain and update all legal cases, incident damage reports, property unit mix updates, auction dates and legal publications for notice of sale
  • Order supplies and oversee office machine maintenance and repair
  • High-level commitment to quality and detail
  • Anticipate executives and department needs and acts proactively
2

Responsibilities For Regional Administrative Assistant East Resume

  • Meet new challenges with an open mind and an optimistic response
  • Assist with overflow as needed from the Regional President and Assistant to the Regional President
  • Maintain support role in complex projects assigned by the Regional Leaders such as organizing, prioritizing and executing large volumes of highly confidential and time-sensitive information
  • Oversee projects and execute appropriate details; maintain systems and processes to ensure execution of projects
  • Proactively manage calendars, schedules, and appointments by anticipating current priorities and areas of focus in order to prioritize and arrange future schedules
  • Schedule and coordinate meetings, appointments and business travel arrangements for the Regional Leaders
  • Coordinate all materials for meetings and manage all mailings
  • Type business letters, memorandums, presentations, and other correspondence in an accurate and timely manner
  • Prepare and deposit fed ex packages as needed
3

Responsibilities For Regional Administrative Assistant, Northeast Resume

  • Take detailed phone messages
  • Maintain office supplies and manage office operations
  • Maintain appearance of reception area and Conference Rooms
  • Maintain schedule for Conference Room usage
  • Restock kitchen and Conference Rooms
  • Order office supplies, as requested, and maintain sufficient stock
4

Responsibilities For Regional Administrative Assistant West Resume

  • Prepare and process Regional VP, Regional Operations Controller and other regional associates’ expense reports in an accurate and timely manner
  • Create and edit presentations/spreadsheets
  • Collect daily, monthly, weekly, quarterly reports from Divisions in the Region
  • Order flowers, food and other gifts as necessary for the Regional Leaders to support business interests
  • Special projects as assigned by the Regional VP and other Regional Leaders
  • Manage TIC/Reminder system for Regional Leaders
  • Prepare and distribute deal approval memos, once approved, for Regional operations
  • Prepares presentations and briefs for meetings and conferences
5

Responsibilities For Regional Administrative Assistant Resume

  • Collect, review and reconcile customer complaints data, reports and request
  • Track product reviews for Regional incentives and licensee customer complaints upon requests
  • Holds responsibility for calendar management; opening, sorting, and prioritizing incoming mail and e-mail; answering phone and relaying messages; greeting visitors (internal and external); ordering supplies; preparing expense reports; maintaining files
  • Manages requests for the VP and Regional Support Leaders time by using judgment about the importance and priority of each while maintaining the satisfaction of those making requests; sometimes directing request to another source
  • Reviews incoming inquiries and communications on behalf of the VP determines level of urgency, and takes appropriate action (e.g., compose draft responses for review, route to appropriate owner, eliminate “junk” mail)
6

Responsibilities For Regional Administrative Assistant, North East Resume

  • Prepares and /or ensures the accuracy of all reports, letters, or other written material issued by the executive; identifies ways to minimize any unnecessary administrative details or burdens, including reviewing and directing inquiries to other sources in the Company. Identifies ways to manage the office more efficiently
  • Represents the VP by communicating on his or her behalf in internal or external audiences, when appropriate, in a positive and professional manner
  • Prepare reporting as directed by supervisor(s)
  • Plan and support regional meetings and training as directed by supervisors
  • Coordinates travel and hotel plans, itineraries, and assists in the logistics of public engagements
  • Provides guidance and support to the VP, Regional Managers, and General Managers to ensure alignment of activities, meetings and projects across the Southwest Region
  • Compile, organize, and interpret information provided by VP or other sources into an organized, cohesive format
  • Make decisions in the event limited information is provided
  • Exercise considerable judgment, discretion, and diplomacy in all areas of responsibility
7

Responsibilities For Regional Administrative Assistant East Resume

  • Maintains emails and calendars, including staff training, scheduling, time off processing, filing and preparation of correspondence, and support of department staff as appropriate
  • Schedules appointments, meetings, rooms, equipment, and catering. Confirms attendance and makes appropriate arrangements prior to meeting/event. Utilize judgment and be able to set priorities, organize appointments/meetings and keep leadership informed
  • Sorts and distributes all incoming correspondence. Distributes external and internal mail and handles efficiently and appropriately. Prepares outgoing mail
  • Develops and maintains spreadsheets, creates reports and charts using metrics; reviews, approves, and allocate expenses as appropriate
  • Serves as liaison for assigned areas. Answers phone, takes accurate messages, and distributes messages and follow-up as appropriate
  • Maintains confidentiality of all records and issues handled in the assigned areas
  • Makes travel arrangements, including seminar reservations, hotel accommodations, flight arrangements, car rental, etc. Completes check requests and travel reimbursement forms as needed
  • Assist in preparing presentations and special projects as needed, but not limited to research preparation of reports/overheads etc
8

Responsibilities For Regional Administrative Assistant, Northeast Resume

  • Maintain receptionist desk, screen calls and direct accordingly, greet visitors, receive packages, distribute passes, etc
  • Extensive and thorough review, audit and reconciliation of monthly, quarterly and annual reports
  • 1) Accounts Receivables (20% of Time)
  • Prepare invoices to tenants for billable services
  • Apply regional cash receipts
  • 2) Accounts Payables (20% of Time)
  • Code invoices for payment
9

Responsibilities For Regional Administrative Assistant West Resume

  • Create and process all expense reports for the regional office
  • 3) Vendor Management (5% of Time)
  • Track vendor insurance certificates and ensure they are current and properly completed
  • 4) Tenant Relations (5% of Time)
  • Follow-up on tenant requests to assure satisfactory completion
  • Complete certificate of insurance requests from tenants
  • Maintain tenant contact lists
  • Report tenant related issues to management as necessary
10

Responsibilities For Regional Administrative Assistant Resume

  • 5) Office Administration (50% of Time)
  • Maintain the appearance of the regional office and order office supplies
  • Assist the IT department with any issues in the region associated with the network, printers, scanners, etc
  • Organize any regional events such as holiday party, family day, etc
  • Participate as requested by management in the production of any formal presentations for external clients (investors and analysts) as well as internal clients (Investment Committee)
  • Coordinate special events by preparing lists, mailing, compiling information, and gathering costs
  • Company credit card expenses for yourself and on-site teams and supervisors

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