Administrative Asst Resume Sample

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Phoebe Roberts
235 Cremin Place,  Dallas,  TX
+1 (555) 704 7409

Work Experience

Senior Administrative Asst
02/2017 - PRESENT
Phoenix, AZ
  • Provide administrative support to Department Head and his/her staff to include, but not limited to, calendar maintenance, travel and meeting arrangements, expense report preparation, office supply maintenance
  • Manage executive’s calendar, meetings, travel and correspondence
  • Researches, compiles and analyzes data to prepare programmatic and administrative reports
  • Participates in the conduct of studies and special projects and prepares reports on findings
  • Creates and maintains databases and spreadsheets using various software packages
  • Edits and proofreads documents and reports
  • Drafts correspondence for supervisor’s signature
  • Orders and maintains materials and supplies and resolves problems with vendors
  • Researches costs and analyzes expenditures to assist in the preparation of the annual budget
Administrative Asst Senior
07/2011 - 11/2016
Los Angeles, CA
  • Manages facilities/maintenance and telecommunications needs for the department including managing internal moves, renovations, building access lists key inventories and account changes
  • Composes letters and memoranda from verbal direction or knowledge of Company's policies and procedures
  • Complete understanding of the policies, practices, and function of the business unit
  • Performs special assignments and project work as needed
  • Advanced personal computer skills necessary to format reports, presentations, spreadsheets, graphics, et cetera
  • Demonstrated ability to work independently and plan and manage short-term, moderately complex projects
  • Schedule patient appointment in EPIC for outpatient RD clinic visits
Administrative Asst
11/2005 - 03/2011
Detroit, MI
  • Coordinates office support services
  • Establishes and implements work standards and clerical and administrative procedures and ensures standard are met
  • Provides instruction and training to staff on work operations and evaluates their performance
  • Prepares employee works schedules
  • Assists staff in resolving complex or sensitive operational work problems, work operations and staff activities
  • Maintains appointment calendar and schedules meetings
  • Maintains calendar for department and/or supervisor
  • Schedules as requested based on priority and deadlines


University of Phoenix - Greenbelt Learning Center
2000 - 2005
School's Degree in Business

Professional Skills

  • Excellent oral and written communication skills including demonstrated spelling, grammar and composition skills
  • Typing skills. 2. Ability to prioritize multiple assignments. 3. Ability to work under pressure
  • Event planning and/or coordinating, or training planning experiences, knowledge, skills, or abilities in a professional setting
  • Experience working in a customer service environment applying problem solving, decision-making, and organizational skills with attention to detail
  • Knowledge and experience in providing administrative support to a program or academic department (purchasing, travel, hiring, secretarial skills)
  • Experience in working effectively in an environment subject to quickly changing priorities and sensitive/confidential information
  • Experience in supporting multiple projects that require attention to detail and problem-solving skills

How to write Administrative Asst Resume

Administrative Asst role is responsible for administrative, computer, microsoft, interpersonal, software, organizational, customer, equipment, word, advanced.
To write great resume for administrative asst job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Administrative Asst Resume

The section contact information is important in your administrative asst resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Administrative Asst Resume

The section work experience is an essential part of your administrative asst resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrative asst responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrative asst position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Administrative Asst resume experience can include:

  • Experience in demonstrating critical thinking skills while dealing with issues of a sensitive nature and experience with confidential information
  • Initiative Planning and Organization Flexibility and Adaptability Communication Skills Professionalism Decision Making Customer Service Skills Leadership
  • Demonstrated strong project management and decision making skills
  • Exhibit a high level of professionalism and use excellent problem solving-skills in processing administrative requests and working with colleagues
  • Experience with basic accounting skills, cash/payment handling
  • Evidence of problem solving, decision-making, organizational and customer service skills

Education on an Administrative Asst Resume

Make sure to make education a priority on your administrative asst resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrative asst experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Administrative Asst Resume

When listing skills on your administrative asst resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical administrative asst skills:

  • Excellent interpersonal skills necessary for working effectively with a wide variety of faculty, staff, students and external audiences
  • Strong analytical skills. Strong mathematical aptitude
  • Evidence of effective communication skills, English composition, grammar, spelling and punctuation
  • Interpersonal skills to interact effectively with diverse customers at different organizational levels
  • Outstanding interpersonal skills, with experience interacting with multiple business units, and all levels of staff
  • Utilizing excellent telephone etiquette and customer service skills

List of Typical Experience For an Administrative Asst Resume


Experience For Senior Administrative Asst Resume

  • Exceptional interpersonal skills including excellent verbal and written communication skills
  • Demonstrated ability for attention to detail, strong organizational skills, and ability to follow written and oral instructions
  • Advanced PC Skills in MS Word, PowerPoint, and Excel required as well as intermediate skills in SAP and Microsoft Office (or similar systems)
  • Evidence of effective verbal and written communication skills including English composition, grammar, spelling and punctuation
  • Experience: 3 years of advanced administrative experience, including MS Office applications, or the equivalent combination of education and experience
  • Good computer skills utilizing Adobe and Microsoft Office products
  • Excellent computer skills; proficient with Microsoft Office suite, travel and expense software, and ability to quickly learn other applications
  • Excellent computer skills; proficient with Microsoft Office suite, Social Networking sites and familiarity with event software

Experience For Administrative Asst Senior Resume

  • Experience working with efficient organization skills and attention to detail
  • Strong interpersonal skills with ability to deal with all levels of faculty, administration, and staff
  • Good interpersonal skills and ability to train and assist staff with work procedures
  • Prioritize work effectively and complete work within established deadlines
  • Demonstrated excellence in interpersonal skills
  • Demonstrated knowledge of business vocabulary, as well as acute discretion, and independent judgment skills

Experience For Administrative Asst MG Resume

  • Experience in situations requiring attention to detail and the ability to prioritize to meet competing deadlines
  • Records maintenance skills are necessary
  • Receptionist skills are necessary
  • Evidence of effective English composition, grammar, spelling and punctuation
  • Evidence of strong customer service through both verbal and written communications
  • Experience with computer applications (i.e, Adobe Acrobat, Microsoft Office Suite) and operational experience with Workday
  • Skills creating Microsoft Excel workbooks to analyze and report valued business information

Experience For Gcba Administrative Asst Resume

  • Works effectively with Administrator to develop and implement policies and procedures to ensure consistent, appropriate and high quality clerical services
  • College graduation or an equivalent combination of experience and training.1 year of relevant administrative experience
  • Advanced computer skills including advanced knowledge of MS Office software packages and/or company-specific databases
  • Organizing and prioritizing workload based on acuity
  • Experience with planning, implementing and promoting global programs and related public events, including budgeting and logistics
  • Experience working in an office that includes student activity planning/coordinating
  • Experience working in Student Affairs, Student Justice or a legal, health, counseling or criminal justice environment
  • Experience with planning and arranging conferences and meetings

Experience For Administrative Asst-appraisal Review Resume

  • Previous budgeting, forecasting and invoice reconciliation experience
  • Experience working with Astra Information Scheduling Program
  • Experience working with and understanding of Schedule Production Process
  • Experience monitoring/ordering office supplies
  • Experience maintaining paper and electronic filing systems
  • Experience working with document scanning and electronic documents
  • Prior work in a nursing academic setting
  • Experience handling/processing financial transactions
  • Experience scheduling and organizing events

Experience For Administrative Asst-mckay Dee Resume

  • Previous experience leading and training entry-level administrative employees
  • Previous experience using Business Objects and/or Financial Management Purchasing System (FMPS)
  • Experience working in a university or academic setting
  • Experience working with electronic case management systems
  • Experience in dealing with issues of a sensitive nature and confidential information
  • Experience with intake/registration/scheduling of clients/participants for appointments or events
  • Experience working in Student Affairs

Experience For Bwpo Administrative Asst-eg Resume

  • Experience working in higher education preferable
  • Experience in utilizing a multiline phone and/or call center
  • Experience in multitask and making accurate decisions based on client and clinician needs
  • Experience with class scheduling
  • Experience handling confidential files
  • Experience with academic scheduling
  • Experience interacting with a diverse population
  • Experience with computers and proficient in using Microsoft Office software (i.e., Word, Excel, Outlook), Google, Dropbox and Adobe

Experience For Administrative Asst-case Management Resume

  • Experience in using Microsoft Office applications (Word, Excel, Outlook), Trello, Workday, Concur, etouches and Salesforce
  • Establishes and maintains effective electronic and hardcopy filing systems
  • Previous chemical, refining, terminal or pipeline industry experience
  • Experience working in a team environment/on a team
  • Demonstrated ability to maintain records, including confidential information
  • Experience working with CourseLeaf CLSS
  • Experience with ordering textbooks
  • Experience working in SAP (i.e. Travel Tracks, TSUS Marketplace)

Experience For Brokerage Administrative Asst-brkada Resume

  • Experience working with Materials Management and Logistics Department (i.e. equipment inventory/transfer, pickup of surplus equipment)
  • Experience working with Chartwells Catertrax
  • Experience working in team oriented office
  • Experience coordinating arrangements for meetings
  • Experience maintaining office calendar
  • Graduation from college or an equivalent combination of experience and training
  • Experience using the ability to maintain confidentiality
  • Two years of administrative experience in a college or university office setting
  • Two years of experience using SAP to monitor program budgets and process student payroll, staff travel, purchase orders, etc

Experience For Administrative Asst to Group President Resume

  • Possess and maintain a valid motor vehicle operator's license and a driving record satisfactory to the company and its insurers
  • Previous experience in a position involving vendor relations or vendor management
  • Previous experience providing customer service over the phone
  • Previous experience providing customer service face to face
  • Practice operations experience including ability to analyze trends and physician productivity, patient throughput and customer service
  • Experience with SAP, QuickBooks and Banner programs

List of Typical Skills For an Administrative Asst Resume


Skills For Senior Administrative Asst Resume

  • Strong interpersonal and teambuilding skills, including good listening skills
  • Excellent written, oral, editing, & communication skills; strong presentation/facilitation skills
  • Experience using strong organizational skills and that demonstrated the ability to prioritize work assignments
  • Strong oral and written communication skills as well as problem solving skills are desirable
  • Experience using strong interpersonal and communication skills
  • Strong organizational, attention to detail, analytical, prioritization, time management and calendar management skills
  • Experience using independent problem-solving and decision-making skills

Skills For Administrative Asst Senior Resume

  • Excellent writing and editing, communication, interpersonal and organizational skills
  • Strong interpersonal skills in interacting courteously with others
  • Strong computer skills utilizing Microsoft Office products
  • Strong technical skills with standard office software
  • A willingness to demonstrate initiative and progress current skillset

Skills For Administrative Asst MG Resume

  • Excellent communication and interpersonal skills, together with the ability to work collaboratively with colleagues throughout the University
  • Administration, organizational, and project management skills with a strong attention to detail
  • Strong people and computer skills required
  • Demonstrated knowledge of and ability to effectively
  • Outstanding communication skills are essential for interaction with employees, clients and vendors

Skills For Gcba Administrative Asst Resume

  • Use computers effectively ‐including inputting, reviewing and retrieving information, extended periods of viewing screen, and using mouse and keyboard
  • Use computers effectively including inputting, reviewing and retrieving information, extended periods of screen viewing and using mouse and keyboard
  • Develop guidelines for prioritizing and assigning work activities, evaluating effectiveness and modifying process as necessary by applying Lean principles
  • Experience in establishing, developing and maintaining effective, cooperative working relationships both within and across organizational areas
  • Experience working in a stressful and high volume office while multi-tasking, prioritizing workload, and completing projects within deadlines
  • Experience establishing and maintaining effective working relationships with faculty, staff, student, community partners and other stakeholders
  • Experience building and maintaining effective working relationships
  • Experience in analyzing, planning and establishing priorities
  • Coordinates meeting requests for the RNA Center Director using good judgment to make recommendations to best manage competing priorities

Skills For Administrative Asst-appraisal Review Resume

  • Exhibits appropriate decision making skills in applying knowledge of policy and practice to unique situations
  • Prior experience managing complex calendars and coordinating travel arrangements
  • High level of computer literacy with experience in data entry, administrative support and/or bookkeeping. Experience with processing confidential information
  • Skills in proofreading and preparing grammatically correct documents
  • Experience supervising and prioritizing work of student employees/ employees/interns/volunteers
  • Experience in maintaining effective working relationships with tact and diplomacy
  • Experience working in a professional office environment providing administrative support and excellent customer service

Skills For Administrative Asst-mckay Dee Resume

  • Proven ability in managing multiple tasks and competing priorities in a fast-paced work environment
  • Experience using Microsoft Office (i.e. Excel, Outlook, and Word) 2. Experience using general office equipment (i.e. copier, fax, phone, etc.)
  • Current PC Skills utilizing Excel, and related MS Office Software are necessary for success
  • Basic mathematical skills (add, subtract, multiply and divide in standard units of measure, using whole numbers, common fraction and decimals)
  • Prior Executive Assistant experience supporting senior level management and ability to work with management at all levels and across departments
  • Proficient computer skills required including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Skills in preparing reports and spreadsheets
  • Food procurement and handling knowledge, skills, or abilities

Skills For Bwpo Administrative Asst-eg Resume

  • Experience in prioritizing multiple tasks
  • Demonstrate skill in resolving difficult patient complaints and concerns
  • Demonstrated ability to work and problem-solve efficiently under the pressure of hard deadlines & competing priorities
  • Communicate effectively, both orally and in writing is necessary
  • Word processing and/or data entry skills are necessary
  • College graduation or an equivalent combination of experience and training. 1 year of relevant administrative experience

Skills For Administrative Asst-case Management Resume

  • Experience preparing accurate correspondence and reports with strong attention to details
  • Create and manage new social media presences with an eye to connecting effectively with current students
  • Advanced level communication skills (written and verbal)
  • Advanced administrative and secretarial skills required
  • College graduation or an equivalent combination of experience and training. One year of relevant administrative experience
  • Experience or demonstrated ability/training with intake/registration/scheduling of clients/participants for appointments or events
  • Experience working in a high volume office while multi-tasking, prioritizing workload, and completing projects within deadlines

Skills For Brokerage Administrative Asst-brkada Resume

  • Initiative and organizational skills are extremely necessary to ensure a smooth office operation
  • Customer service skills (phone and in-person)
  • Managing/coordinating Generator PM’s and Elevator vendor repairs including tracking work orders, completions, and validating invoices
  • Experience in hiring, scheduling, supervising, training, and evaluating student workers
  • Experience in administrative scheduling, event/meeting planning and in arranging travel
  • Experience hiring, training, supervising, and evaluating student employees
  • Experience with customer service functions of greeting visitors, answering phone calls, and responding to telephone, in-person and email inquiries
  • Experience maintaining accounting or bookkeeping records
  • Experience in cash handling, bookkeeping, and preparing cash deposits

Skills For Administrative Asst to Group President Resume

  • Experience using SAP or similar enterprise system for purchasing transactions, travel requests, and approving student worker’s times
  • Skill in preparing clear, concise and grammatically correct correspondence, proofreading and formatting of documents
  • Experience conducting database queries and providing reports using Hyperion, Analytics and Salesforce
  • Experience with receiving, storing, issuing supplies
  • Experience with event/meeting planning, and maintaining calendars
  • Experience working with individuals with disabilities including, deaf & hard of hearing populations
  • Experience in budgeting, purchasing, travel expense processing, time reports, etc
  • Experience working with population mandated to complete requirements such as scheduling appointments, service hours, and registering for education courses

List of Typical Responsibilities For an Administrative Asst Resume


Responsibilities For Senior Administrative Asst Resume

  • Experience with basic math, handling payments, basic accounting software skills, shadow budget, and creating financial reports
  • Experience in Microsoft Office software. 2. One (1) year of clerical experience in an office setting. 3. Experience in maintaining files
  • Excellent oral and written communication skills, to include preparing clear, concise & grammatically correct correspondence
  • Strong skills with Microsoft Office, scheduling software, PeopleSoft (or equivalent) financial system software
  • Experience with work that requires critical thinking to make decision, analytical skills, and attention to detail
  • Excellent interpersonal skills understanding the needs/attitudes of seniors
  • Effectively establish and maintain cooperative working relationships within a diverse multicultural environment
  • Experience in office settings. 2. Experience with MS Office software programs, including Excel
  • Exceptional customer service skills while interacting courteously with others in person and by phone

Responsibilities For Administrative Asst Senior Resume

  • Experience working in a busy office environment and the strong ability to multi-task within that environment
  • Experience following written job instructions. Demonstrated ability to pay attention to accuracy and detail. Ability to learn software and processes quickly
  • Exceptional problem solving skills with the ability to adjust accordingly in dynamic situations
  • Provide technology support to in-service and preservice teachers to effectively implement ELTech Tools in their lesson planning and implementation of lessons
  • Basic skills with Microsoft Office software packages and company specific databases
  • Typing and excellent verbal and written communication
  • Consolidating information for reports and creating lists
  • Experience demonstrating attention to detail; creating, preparing, proofreading, and updating correspondence, forms, publications and websites
  • Experience using Excel including formatting, filtering, sorting, formulas, quick analysis, tables, pivots, and charts

Responsibilities For Administrative Asst MG Resume

  • Experience working with data entry/electronic data management systems, and maintaining paper and electronic filing systems
  • Previous experience creating work plans for employees and tracking complaints
  • Experience with understanding and explaining university policies and procedures
  • Work experience in conference services and meeting planning
  • Experience in creating and editing correspondence

Responsibilities For Gcba Administrative Asst Resume

  • Experience with record keeping and utilizing spreadsheets to track data
  • Experience utilizing MS Office, including Excel, Mail Merge, Outlook and Word
  • Previous experience working university housing
  • Experience using MS Word mail-merging process
  • Experience in analyzing and disseminating data
  • Experience in scheduling for an executive using Microsoft Outlook
  • Experience in making travel arrangements including flights, hotel, car, etc

Responsibilities For Administrative Asst-appraisal Review Resume

  • Experience tactfully handling incoming requests via phone, email, and in person
  • Experience in preparing detailed financial reconciliations and expense tracking reports
  • Experience using MS Office Suite products including Excel, Outlook, PowerPoint, Word
  • Experience working in a university housing environment
  • Experience working with Banner, SAP, and housing software
  • Experience with gift processing or charitable gift accounting
  • Experience working with a diverse student population in a college or university setting
  • Experience planning student programming events

Responsibilities For Administrative Asst-mckay Dee Resume

  • Experience/Assisting with event planning
  • Experience managing educational supplies/materials/learning resources
  • Experience planning and conducting STEMSS community events
  • Experience with maintaining supply inventories and purchasing
  • Five years or related work experience at this level, including two years in an administrative capacity in a hospital setting or related field

Responsibilities For Bwpo Administrative Asst-eg Resume

  • Experience managing a leader’s calendar and incoming inquiries with minimal direction
  • Support institutional priorities through attendance at events such as Fall Opening, Homecoming, Spirit/Pride/Tradition events, and Well Devil Initiatives
  • Previous experience utilizing the internet to conduct research and gather information
  • High level of organization with the ability to multi-task, prioritize and manage diverse responsibilities for multiple individuals at varying levels
  • Experience working with a diverse student/client population

Responsibilities For Administrative Asst-case Management Resume

  • Experience working with alcohol/substance related subject matter
  • Experience working with legally mandated requirements
  • Experience working with multiple organizations/constituents
  • Experience working in team oriented office/department/environment
  • Experience working with staff in high level administrative positions
  • 2 – 5 years of administrative or senior housing experience

Responsibilities For Brokerage Administrative Asst-brkada Resume

  • Experience in scheduling and management of appointments
  • Experience with Mac operating systems
  • Previous experience working in a customer service position
  • Experience answering phones in an office environment
  • Experience preparing written correspondence
  • Experience using Microsoft Office Word, Access & Excel applications

Responsibilities For Administrative Asst to Group President Resume

  • Experience using PC computers
  • Demonstrated ability to use standard office equipment including fax, copier, and printer
  • Demonstrated ability to multi-task and work in a demanding business environment
  • Experience working as an administrative assistant in a business or professional office
  • Experience working as an administrative assistant at Texas State University
  • Experience using SARS Grid calendar software

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