Personnel Security Resume Sample

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Alfreda Mertz
221 Quentin Mountains,  Houston, TX
+1 (555) 818 0022

Work Experience

Associate Director, Personnel Security
02/2016 - PRESENT
Chicago, IL
  • Data Entry Services
  • Database Look-Up, Verification, and Initiation
  • Data Analysis and Performance Metrics
  • Document Collections and Case Review
  • E-QIP Initiation and Re-Initiation and Follow-Up
  • Appointment Scheduling Services
  • Filing and Records Management
  • General Office Services
  • Develop/Follow Quality Control Program
Personnel Security Clerk, APS
03/2009 - 11/2015
Chicago, IL
  • Be able to operate fingerprint machines and review the Form 306
  • Working knowledge of Microsoft Office applications, including PowerPoint, excel, and word
  • Create, prepare, and edit correspondence, reports, and spreadsheets
  • Execute all office records management tasks
  • Possess ability to understand and follow privacy and protection issues related to Personally Identifiable Information
  • Possess ability to assist with all administrative support actions related to the processing of NACIs, Public Trust, and National Security Clearance Investigations
  • Be able to update the Smartcard Identity Management System (IDMS) with updates on background investigation statuses
  • Be able to track and log all adjudication actions received from the Office of Personnel Management and DHHS
  • Track the status of all completed adjudication actions and ensure that required processing standards are met
Personnel Security Assistant
03/2006 - 12/2008
Boston, MA
  • Maintain/Control Government Property
  • Have a completed Moderate Risk Background Investigation (MBI) on file with a favorable suitability determination
  • One (1) to three (3) years of experience in administrative, general office, or personnel suitability/security or a comparable discipline
  • A working knowledge of personnel suitability/security theories, techniques, and practices
  • Knowledge of applicable Executive Orders (E.O.s), Code of Federal Regulations (CFRs), Security Policy Board regulations, and other regulations relating to the Personnel Suitability/Security Program
  • Knowledge of how to apply CFR adjudicative guidelines to make suitability/security determinations
  • Excellent skills in writing, customer service, time management, and communication skills
  • Previous experience with OPM's Electronic Questionnaires for Investigation Processing (e-QIP) system is required
  • Develop, analyze, and maintain administrative operating processes and procedures


St. Lawrence University
2002 - 2006
Bachelor's Degree in Government

Professional Skills

  • Deep understanding of MS Office computer skills including PowerPoint, Word and Excel and applies knowledge and skills in this area
  • Demonstrate a positive and professional attitude with excellent customer service skills and collaboration ability
  • Demonstrated expert level skill in resolving discrepancies
  • Demonstrated expert level in prioritizing work for teams
  • Prior experience in the Personnel Security discipline (investigations, adjudications or polygraph)
  • Professional, customer-centered attitude and exceptional organizational skills
  • Working experience with access control operating systems such as Lenel/OnGuard/CBACS and badge operating NASA’s IdMax systems

How to write Personnel Security Resume

Personnel Security role is responsible for security, government, customer, training, credit, database, payroll, reporting, research, software.
To write great resume for personnel security job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Personnel Security Resume

The section contact information is important in your personnel security resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Personnel Security Resume

The section work experience is an essential part of your personnel security resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous personnel security responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular personnel security position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Personnel Security resume experience can include:

  • Possess the skills to thoroughly review security documents for completeness, accuracy, and for conformance to security procedures
  • Validates need for investigation by conducting check of OPM Central Verification System
  • Exercise good judgment and use professional discretion in dealing with all levels of JPL employees and contractors/affiliates as well as NASA civil servants
  • Provides advice and assistance regarding personnel security processing
  • Quickly and accurately respond to requests for information concerning clearance actions
  • Maintain personal training and certifications as required

Education on a Personnel Security Resume

Make sure to make education a priority on your personnel security resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your personnel security experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Personnel Security Resume

When listing skills on your personnel security resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical personnel security skills:

  • Advanced working experience with access control operating systems such as Lenel/OnGuard/CBACS and badge operating NASA’s IdMAX systems
  • Experience in administrative tasks, including but not limited to answering help desk calls and scanning documents
  • Demonstrated expert level in preparing reports/delivering status on taskings/preparing metrics
  • Experience in reviewing SF85Ps and SF86s for correctness and submission per the customer’s requirements
  • Experience in processing personnel records as they relate to background investigations
  • Solid understanding of applicable policies, procedures, and practices in industry and/or government badge procedures (i.e. HSPD-12)

List of Typical Experience For a Personnel Security Resume


Experience For Personnel Security Assistant Resume

  • Determines the appropriate level of background investigation to be conducted by OPM based on position designation via the OPM Automated Position Designation Tool
  • Establishes, reviews and monitors background investigation accounts and information in the OPM Electronic Questionnaires for Investigation Processing (e-QIP) system
  • Responsible for filing correspondence, and other records in alphabetical or numerical order or according to the filing system used
  • Conducts status checks on background investigations utilizing the automated OPM
  • Personnel Investigations Processing System (PIPS) and internal case management systems
  • Identifies potentially disqualifying information from applicant data and outlines findings for adjudicators

Experience For Associate Director, Personnel Security Resume

  • Conducts inventory and quality checks on pending ROI drawers
  • Purges and scans all security file material converting from hard copy to electronic copy into a case management system
  • Assists with building emergencies and OEP drills, as needed
  • Verifies the appropriate level of background investigation being requested
  • Initiates background investigations at the appropriate level in e-QIP
  • Utilizes the General Services Administration US Access system to sponsor individuals for HSPD-12 PIV credentials to grant logical and physical access to SEC facilities and allow enrollment of fingerprints for criminal history records checks

Experience For Personnel Security Clerk, APS Resume

  • Tracks and monitors applicant progress in e-QIP submission and US Access submission as requested
  • Conducts credit bureau checks
  • Composes non-technical correspondence based on brief verbal instructions or written notes
  • Creates security and/or suitability files for applicants or contractors; organizes records; maintains files; and collates documents in support of the SEC background investigation process
  • Assists in training Federal and new contractor staff

Experience For Background Investigations & Personnel Security Resume

  • Reviews all required documentation to ensure they are complete and accurate
  • Monitors personnel security mailbox, work log, and workflow as necessary
  • Reports results of adjudication via OPM 79A and/or CVS to OPM as required
  • Assists with Continuity of Operations (COOP) activations and drills, as needed
  • Other administrative personnel security operations tasks as assigned
  • All work is done in compliance with personnel security and suitability policy as directed by the Office of the Director of National Intelligence and the Office of Personnel Management in the roles of security and suitability executive agent respectively
  • The administration of the e-QIP help desk program throughout FPS’s 11 Regions, and Headquarters staff, operations is administered by dedicated customer service representatives, and overseen by a Federal employee senior staff member
  • The customer service representatives process user account requests and terminations as well as acting as a conduit to implement program policy modifications and changes and to facilitate training for the over one hundred and fifty (150+) users sponsored by FPS nationwide

Experience For Personnel Security Lead Resume

  • Familiar with reviewing of investigative forms for completeness, accuracy, and correct type of investigation needed
  • Review “e-QIP” request on-line and provide technical assistance with the applicant and would have the ability to “reject” the form back to the applicant for correction of information, if applicable
  • Validates need for investigation by conducting check of CVS
  • Being pleasant, courteous, and respectful when talking to customers on the telephone, and/or via e-mail interaction
  • Receives telephone calls and responds to incoming e-mail messages on “Customer Service” web address
  • Provide timely responses to all calls/emails for e-QIP related support. This includes, but is not limited to assisting applicants and/or their Government/private sector representative encountering e-QIP related issues
  • Maintain personnel security reference materials and DHS policy and procedure for handling Privacy Act protected and Sensitive Personally Identifying Information

Experience For Personnel Security Team Lead-ts Resume

  • Interface between Government agencies and industrial partners for obtaining; processing; verifying; and disseminating personnel security information and access to customer programs; for review and approval by the USG
  • Conducts status checks on background investigations utilizing the PIPS system and internal case management systems
  • Conducts fingerprinting procedures
  • Provide accurate and timely operational and administrative support to Case Analysts and Adjudicators
  • Review individual personal history statements and other documents for completeness; for review and approval by the USG
  • Able to learn various databases in order to perform research support tasks
  • Review individual personal history statements and other documents for completeness, for review and approval by the USG

Experience For Personnel Security Analyst Resume

  • Update the customer clearance database
  • Learn various security databases in order to perform research support tasks
  • Manages receipt of security documents submitted from contractor applicants
  • Initiates contact with personal references, employers of applicants, and appointees for use in pre-employment suitability inquiries
  • Provides research and technical support to projects

Experience For Personnel Security Associate With TS Resume

  • Provides solutions and documentation
  • Monitors project tasks and schedules
  • Establishes, reviews and monitors background investigation accounts and information in the e-QIP system
  • Tracks and monitors applicant progress in e-QIP and GSA US Access
  • Creates and maintains security and/or suitability files for applicants or contractors
  • Conducts inventory and quality checks

Experience For Senior Personnel Security Analyst Resume

  • Assists with Continuity of Operations (COOP) activations and drills, as needed; and,
  • Tracks and monitors applicant progress in e-QIP and GSA USAccess
  • Initiates background investigations

List of Typical Skills For a Personnel Security Resume


Skills For Personnel Security Assistant Resume

  • Proficiency in managing high volumes of email transactions and evolving priorities
  • Demonstrated ability to function in fast-paced environment that requires multitasking
  • Experience multitasking day-to-day assignments
  • Proven understanding of general job aspects of industry and/or government badge procedures
  • Significant experience in Personnel Security as to be able to analyze, mentor and provide peer review of team members’ work product
  • Related administrative, security and analytical experience
  • Have an ability to prioritize work assignments
  • Participate as a team member in delivering training to customers regarding personnel security
  • Process new employees and contractors using established federal and agency regulations

Skills For Associate Director, Personnel Security Resume

  • Advanced understanding of applicable policies, procedures, and practices in industry and/or government badge procedures (i.e. HSPD-12)
  • Have a willingness to perform a variety of different tasks depending on operational needs
  • Participate in the development of security policies and procedures
  • Work with applicants and appointees to resolve personnel security issues
  • Update personnel security databases
  • Completion of Personnel Security Management and Introduction to DoD Personnel Security Adjudication DSS Courses

Skills For Personnel Security Clerk, APS Resume

  • Familiarity with CVS, PIPS/JPAS NCIC/NLETS and other security products
  • Experience in accommodating change, providing support to branch management, performing analytical work, troubleshooting problems, issue resolution, and is customer service oriented
  • Elicit, articulate, and document information in a detailed and well-organized manner
  • Active Top Secret security clearance or higher required
  • Be detailed oriented and a self-starter and able to recognize, challenge and help resolve inconsistent practices and improve processes and procedures

Skills For Background Investigations & Personnel Security Resume

  • Able to maintain a professional demeanor with all levels of the workforce including executive management, research, scientist and engineers, government/civil servants, contractors and foreign nationals
  • Experience in accounting and payroll
  • High standards of professionalism are essential, as well as the ability to operate under minimal supervision
  • Have flexibility to change work schedule from 9/80 to 5/40 or vice versa depending on operational needs
  • Lift or transport items up to 50 lbs
  • Collaborate cross-functionally with other BioMarin groups, teams and stakeholders to implement security programs and practices in the organization. Willingness to adapt to the company’s organizational culture, pace of operations and requirements
  • Take initiative, be assertive and confident
  • Maintains the Corporate classified contracts security matrix. Maintains data base of all contracts requiring classified performance. Ensure that classified contracts are properly maintained and closed out as required
  • Experience working in a Personnel Security shared services center

Skills For Personnel Security Lead Resume

  • Administrative assistant, call center, security screening, or related experience
  • Compiling data and preparing reports utilizing Word, Excel and Access, provide quality assurance briefings utilizing Microsoft Office or similar software
  • Adapt and thrive in a fast-paced and changing environment and ability to take initiative - assertive and confident
  • Knowledge of PeopleSoft and screening databases
  • Monitors paperwork processing for background investigations

Skills For Personnel Security Team Lead-ts Resume

  • Monitors phone calls, retiree visits, visitors, traveling center requests, and tour access at the Visitor Reception Desk
  • Maintain daily productivity tracking products in Access and Excel and prepare reports upon request
  • Oversee the company’s 24x7 Global Security Operation Centers
  • Prepare correspondence, activity reports, executive summaries, and briefing materials for ODNI’s Foreign Ownership, Control or Influence (FOCI) and National Interest Determinations (NIDs) program
  • Reviewing and adjudicating the results of background investigations and check identify the presence or absence of derogatory information, and determine the impact of derogatory information in accordance with ICPG 704.2 adjudicative guidelines

Skills For Personnel Security Analyst Resume

  • Accountable for the quality control of assigned personnel security specialist’s paperwork and service level agreements (SLA) achievement
  • Register approved Foreign National visitors by reviewing security applications; visas; passports and working closely with the International Visitors Coordinators (IVC) as needed
  • Responsible for ensuring all NASA and JPL standards and requirements are met
  • Reviews documents for badging of employees and/or contractors. Processes and issues employee Personnel Identity Verification (PIV) badges
  • Assists employees/affiliates in the preparation and timely submittal of paperwork for initial background investigations
  • Uses opportunities to propose new work techniques

Skills For Personnel Security Associate With TS Resume

  • Resolves intermediate/day-to-day/ common customer service issues
  • Establish policies/procedures in-line with industry standards to provide operational oversight of the company’s travel security program
  • Create training to drive employee awareness of the security program through presentations and other activities; Ensure the company’s global security intranet site is updated and maintained with relevant security advice (including, local security updates travel security guidance, country-level risk ratings, online training resources, etc.)
  • Assist the Government in performing all tasks associated with case processing in order to facilitate the adjudications of personnel security eligibility and trustworthy determinations
  • Workload and Inventory Control Support (Unclassified and Classified)
  • Knowledge of and ability to access the e-QIP system to initiate new applications and obtain updates of active investigations

Skills For Senior Personnel Security Analyst Resume

  • Coordinate administrative tasks related to investigations with multiple persons in multiple offices
  • Professional, customer-centered attitude
  • Knowledge of FIPS-201-2

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