Payroll Technician Resume Sample

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Work Experience

Lead Payroll Technician
01/2017 - PRESENT
Philadelphia, PA
  • Responds to employee and management’s questions related to payroll and time keeping practices
  • Compliance with contract requirements and CII policies and procedures, including Rules of Conduct
  • Adherence to all safety and health rules and regulations
  • Calculate and process monthly and hourly payrolls
  • Use timesheets, timecards, deduction cards, and absence cards in accordance with District procedures, negotiated contracts, and other rules and regulations
  • Perform research and calculations necessary to issue regular and emergency pay warrants
  • Review standard and special payroll transactions and make necessary corrections
  • Organize and maintain a variety of payroll related files and documents
  • Calculate and process payroll adjustments and changes for new and late starts
Payroll Technician
10/2012 - 08/2016
Philadelphia, PA
  • Process changes for salary deductions and employee status such as assigned work days per year, projected vacation, sick and personal necessity leave balances, step increments, overtime, longevity pay, and other issues related to timely and accurate pay practices
  • Work closely with Human Resources personnel to ensure that new employee information, status changes, and other issues affecting pay are completed accurately
  • Ensure that issues with implications across Financial Services are discussed and resolved with the appropriate personnel
  • Assist in call center operations, answer phones, respond to e-mails and other correspondence, and assist employees on the phone or in person
  • Assist in troubleshooting technical system problems
  • Manage pension reporting data entry and issuance
  • Performs full-cycle processing and timely delivery of the Student payroll, and supports the Payroll Supervisor with the semi-monthly and monthly payroll cycles. Payroll functions include, but not limited to
  • Perform University's payroll functions accurately and in a manner that is consistent with the University policies and in compliance with applicable laws and regulations
Payroll Technician Trainee
07/2007 - 09/2012
Houston, TX
  • Process student payroll on a biweekly basis, including data entry of personnel records into the system, review of time sheets, and preparing reconciliations and performing audits to ensure data entry and proper payments
  • Assist Payroll Supervisor with the faculty (monthly) and staff (monthly and semimonthly) payroll processing, including processing of personnel action forms and payment requests, review of benefit changes, and audits of the payroll records
  • Calculate and prepare payroll tax payments, including assisting with federal and state tax reporting, and other census or payroll reports and filings
  • For non-resident aliens, obtains and review immigration and federal forms, and perform substantial presence test for non-resident students
  • Reconciles payroll related general ledger accounts. Prepares journal entries related to payroll in a timely banner
  • Entering payroll information in a timely manner, to ensure employees are paid in accordance with the published pay schedules
  • Maintaining reliable and complete payroll files
  • Accurate preparing leave accruals by monthly deadline
  • Reconcile and file monthly union reports prior to the 10th of each month


University of Massachusetts Amherst
2001 - 2006
Bachelor's Degree in Accounting From

Professional Skills

  • Strong communication skills (French spoken and written is considered an asset)
  • Excellent written and oral communication, as well as, good organizational skills
  • Excellent interpersonal skills with the ability to build relationships within individuals and teams
  • Excellent oral and written communications skills
  • Resourceful and multitasking skills
  • Sufficient math skills compute and segregate payroll and related accounting information
  • Good bookkeeping and analytical skills

How to write Payroll Technician Resume

Payroll Technician role is responsible for payroll, customer, basic, interpersonal, bookkeeping, word, excel, accounting, auditing, compensation.
To write great resume for payroll technician job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Payroll Technician Resume

The section contact information is important in your payroll technician resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Payroll Technician Resume

The section work experience is an essential part of your payroll technician resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous payroll technician responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular payroll technician position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Payroll Technician resume experience can include:

  • Strong skills with basic math, i.e. multiplying/dividing with decimals to make pay calculations and to support analysis
  • Good problem solving skills, detail-oriented, multi-task, and work in a team environment
  • Possesses good communication and customer service skills and enjoys working with people
  • Microsoft Office Skills, including Word, Excel and Outlook
  • Prior work experience processing payroll in a multi-state environment
  • Skills to work in a team

Education on a Payroll Technician Resume

Make sure to make education a priority on your payroll technician resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your payroll technician experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Payroll Technician Resume

When listing skills on your payroll technician resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical payroll technician skills:

  • Skillful at applying business and technical skills to drive innovation and performance improvement
  • Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence
  • Computer experience (PC), CSU Payroll, PIMS and Oracle/PeopleSoft experience is highly desirable
  • Flexibility and adaptability to changing priorities
  • Work well with changing priorities often
  • Sufficient writing skill to document conversation, prepare memos. And prepare procedures

List of Typical Experience For a Payroll Technician Resume


Experience For Payroll Technician / Accounting Technician Resume

  • Handle multiple competing priorities in a dynamic environment
  • Capacity of managing priorities
  • Experience with payroll or personnel processing with knowledge of applicable federal, state, local law and regulations
  • Strong knowledge in French and English, written and spoken
  • Monitor the status and progress of work and make suggestions for adjustments in accordance with established priorities
  • Perform quality assurance audits and demonstrate proficiency in all computerized payroll packages
  • Calculate proration as necessary when changes are effective mid pay-period

Experience For Payroll Technician Trainee Resume

  • Prioritize daily workload to ensure all deadlines are met
  • Involved in weekly pay run processing and payroll entry including but not limited to; direct deposits, tax forms, etime updates, and other reports
  • Thorough understanding of basic accounting principles, general ledger and account reconciliations
  • Ensure compliance with state and/or local regulations using basic mathematical concepts when correcting payroll discrepancies
  • Process Payroll Expense Transfers, DPA’s, Update Costing Allocations, and eCert
  • Proficient knowledge & understanding of federal/state compliance laws
  • Respond to phone calls from employees regarding their pay

Experience For Pool-payroll Technician Resume

  • Employment History Database Maintenance (PeopleSoft and State Controller’s Office PIMS) and Document Processing
  • Accurately entering all necessary pay adjustments and incentive items
  • Enter annual sick leave payments, and process annual bargaining unit or charitable campaign programs as they are due
  • On-line keying of Payroll and Personnel Transaction (PPT) forms
  • Basic benefits knowledge, including taxation
  • Understands a basic manual payroll process from timecard calculations all the way through the GL accounting process

Experience For Lead Payroll Technician Resume

  • Under general supervision, perform complex work involved in the processing of Alutiiq payrolls
  • Position processes variety of payrolls including weekly, bi-weekly and semi-monthly payroll for assigned employee groups
  • Input and verify labor corrections as well as posting leave adjustments after peer review
  • Provide completion and clearing of payroll activity for the suspense accounts to ensure financial indicators report is in an acceptable range
  • Organize formal training classes for unit timekeepers and supervisors
  • Participate in the daily processing of all Payroll functions, in accordance with established guidlines and asure timely and accurate submission of workload
  • Responsible for calculation and balancing hourly payroll and the audit of support staff payroll
  • Coordinates Payroll and updates employee records for payroll input including transfers, promotions, new hires and terminations

Experience For SC Ctsi Human Resources / Payroll Technician Resume

  • Assists in processing biweekly payroll
  • Knowledge of payroll accounting applications as well as of applicable state and federal payroll regulations
  • Prepares, monitors, and generates payroll for assigned employee groups including academic, classified, temporary, and student employees
  • Calculate pay and basic deductions when processing terminations
  • Evaluate and proactively disseminate necessary information to team members and/or management regarding their pay and pay issues/concerns
  • Meets with student new hires and on boards them. Enters data and paperwork into payroll system after onboarding
  • Proficient knowledge of the Microsoft Office suite required

Experience For Payroll Technician Resume

  • Proactively accept and manage change to accomplish positive outcomes
  • Post-secondary diploma in administration or any appropriated discipline
  • Canadian Association payroll certification is an asset,
  • Knowledge of VIP is an asset
  • Advanced knowledge of Microsoft software

Experience For Payroll Technician / Accounting Technician Resume

  • – Federal Work-study Program
  • Process high volume daily terminations
  • Calculate pay and deductions for final pay checks
  • Investigate employee records and discrepancies
  • Research lost or stolen checks
  • Calculate retro pay and reimbursements
  • Employment History Database Maintenance (PeopleSoft HR and State Controller’s Office-PIMS) 20%
  • Responsible for the application of contract items as they relate to pay rates, hours worked, overtime and holiday premiums, etc.

Experience For Payroll Technician Trainee Resume

  • Basic knowledge of tax laws and familiarity with IRS regulations
  • Audit and approval of timesheets (paper and on-line) to determine accuracy of hours, earnings, combination coding, and general deductions, leave accrual, payable time, and time entry into HRIS
  • Perform time entry from paper timesheets or spreadsheets. This includes covering in the absence of timekeepers and when timesheets are locked during the close process
  • Send letters to the employee and levee authority in a timely and sensitive manner and maintaining confidentiality of private and sensitive data
  • Process payments of checks received for initiation of levies
  • Audit of benefits, general deductions, state and federal taxes of employees, and audit retroactive pay based on contract settlements, reimbursements or other lump sum payments or adjustments
  • Create, verify and correct overtime amounts to match legal requirements of the Fair Labor Standards Act
  • Audit of HR job data for all employees for any codes and status indicators that need to be indicated to generate appropriate pay for

Experience For Pool-payroll Technician Resume

  • Assist and process appointments, changes in status, miscellaneous changes, and separations
  • Process the accurate retirement codes for all positions
  • Process garnishments, levies, and pay related documents including but not limited to; docks, accounts receivable, adjustments, transfer of funds, and other documents
  • Provides relevant payroll information on such matters as leaves of absence, leave accrual rates and retirement eligibility or disability compensation
  • Overtime, shift differential, salary adjustments, leave status and accruals ¿ vacation, holiday, sick, jury, bereavement, leave with out pay (LWOP) and compensatory time off (CTO)

Experience For Lead Payroll Technician Resume

  • Responsible for verifying employee I-9 status
  • Review leave balances through absent management program
  • Use Payroll Input Process (PIP) for various payments
  • Use Master Payroll Certification ( MPC) to certify payments
  • Provide clerical support to the Payroll office such as
  • Distribute reports, alphabetize, scan, and file documents, and assist with special projects as needed
  • Prepare employee records for payroll processing including in UltiPro payroll platform and entering and verifying deduction amounts. Process reports to analyze payroll data for integrity
  • Process garnishment, levy and support orders in UltiPro to include verification of accurate calculations and any necessary communication to the employee or resorts
  • Provide assistance to the GL accountants with any payroll salary/tax/deduction questions

List of Typical Skills For a Payroll Technician Resume


Skills For Payroll Technician / Accounting Technician Resume

  • Communicate effectively in English; follow as well as understand oral and written directions
  • Interpersonal skills conducive to a dynamic team environment
  • Handling of prepayments of benefits received by employees prior, during or the handling of balances after leaves of absence
  • Six (6) months of Dart Accounting or related payroll experience with basic understanding of payroll principles
  • Experience using Microsoft Office, including the ability to create basic reports, documents, and spreadsheets in MS Word, MS Excel
  • Computer experience utilizing accounting software in payroll and accounts payable programs

Skills For Payroll Technician Trainee Resume

  • Sufficient human relation skill to convey personal and technical information to others and to exercise patience in frustrating exchange of information
  • Six (6) months of Dart Payroll or other related payroll experience with basic understanding of payroll principles
  • Experience with in-house payroll processing
  • Experience in processing payroll for 5,000+ employees in a pay period
  • One (1) year of government accounting experience
  • Establish and maintain effective working relationships with a diverse population

Skills For Pool-payroll Technician Resume

  • Experience with MS Word, Excel, and Outlook (or similar email product)
  • Demonstrate flexibility to changes and new assignments
  • Advanced payroll knowledge or experience
  • Experience with multi-state payroll
  • Experience in payroll processing
  • Valid state driver's license with acceptable driving record
  • Maintain cooperative working relationships; demonstrate sensitivity to, and respect for, a diverse population

Skills For Lead Payroll Technician Resume

  • Inputs data to computerized JD Edwards payroll system, including employee retroactive, payments, adjustments to prior pay, deduction if necessary, etc
  • Verifies and audits information prior to employee history update or release of payments on a weekly basis to minimize errors
  • Validate and generate bank deposit for ACH
  • Analyze situations and implement effective solutions
  • Three years of progressively complex Payroll experience required
  • Experience with Microsoft Office Suites, particularly Excel and Outlook is required
  • One year of progressively complex Payroll experience required
  • Experience with JD Edwards Payroll module is an asset
  • Understanding of accounting terminology

Skills For SC Ctsi Human Resources / Payroll Technician Resume

  • Conducting daily reviews to ensure that all automated and manual payroll reporting data are captured in the payroll register
  • Running all programs associated with the payroll processing cycle
  • Responding to inquiries and correspondence from hourly employees and operating department clerks
  • Balancing all hours included for payment in the weekly or bi-weekly hourly payroll cycle
  • Inputting data into the payroll software system used to calculate withholdings and deductions from gross pay
  • Comply with the Accounting Department's Code of Conduct by maintaining the highest level of integrity and protecting confidentiality
  • Light physical work required on occasion such as lifting, walking, or standing for short periods of time
  • Provide counter coverage; assist office walk-ins, answer all incoming calls, time stamp and log all incoming/outgoing documents

Skills For Payroll Technician Resume

  • Responsible for year-end closing, producing and timely distribution of W-2 forms
  • Balances various company payrolls to quarterly and year end reports, analyzing and updating as needed
  • Knowledge of varying retirement accounts, as retroactive adjustments crossing multiple years can affect an employee's retirement account
  • Responsible for calculation, balancing, and reporting to retirement systems
  • Responsible for various reporting, biweekly payroll tax report, biweekly gross payroll calculation report, provides monthly gross payroll reporting
  • Adapt to a changing working environment
  • Meets all government reporting requirements for withholding and payroll taxes
  • Assists general accounting with the analysis of monthly payroll variances
  • Communicates with all levels of employees from various subsidiaries and branches responding to questions and requests in a timely fashion

Skills For Payroll Technician / Accounting Technician Resume

  • Apply accounting principles in use of controls
  • Adaptable to an ever-changing work environment
  • Become proficient with using in-house payroll information systems
  • Update taxes biweekly for filing of quarterly taxes
  • Process salary, commission and manual payrolls with a less than 2% error rate
  • Maintain Kronos Timekeeping system. Ensure all associates are properly set up. Run interface weekly and upload to Ultipro for further processing. Balance input to output. Make adjustments to timesheets or PTO accruals as necessary
  • Maintain employee payroll records - employee paperwork, W-4 forms, direct deposit forms, United Way participants, garnishment and child support documentation and miscellaneous deduction and earning records
  • Ensure timely distribution of employee payroll checks
  • Solve customer problems

Skills For Payroll Technician Trainee Resume

  • Maintain strict confidentiality related to payroll and HR data
  • Positive attitude and desire to stay busy
  • Work well independently
  • General office methods, practices and procedures
  • Policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements, or the ability to quickly acquire the same
  • Preparation, maintenance, verification and processing of payroll records
  • Laws, regulations, and procedures that govern payroll and payroll processing

Skills For Pool-payroll Technician Resume

  • In-depth technical knowledge of payroll accounting practices, terminology of payroll accounting practices, clerical and office procedures and methods, business mathematics and record keeping
  • Working knowledge of spreadsheet programs and in-depth procedural knowledge of the data entry system for payroll and other fiscal information
  • Sufficient knowledge of labor and other contracts to properly interpret and calculate salaries
  • Calculate corrections and exceptions to the payroll process, confirming authorization levels, and inputting them in the system for next cycle or on-demand checks
  • Provide basic services to employees such as entering preferences for voluntary deductions, direct deposits and tax withholdings, answering pay questions, and reprinting W-2 forms, etc

Skills For Lead Payroll Technician Resume

  • Become proficient at the time and attendance system. Make exception entries. Interface with Production to identify issues. General understanding of the DOL, FLSA, and policy regulations that drive the system especially concerning swiping in/out and overtime
  • Interpret court orders to appropriately withhold child support payments and other garnishments. Research issues with courts and provide data as needed. Execute centralized Friend of the Court (FOC) programs
  • Execute the programs that transfer data through interfaces and make payroll calculations from time and attendance through gross, gross-to-net, payroll taxes, and general ledger. Interface with Payroll staff to resolve issues
  • Use and understand daily controls, reconcile balances to pay registers, identify and resolve straight-forward issues. Participate in the daily close
  • Compile and provide data via hard copy, disc, file, or internet to, customers, service providers, banks, lenders (verification of employment), courts, trustees, tax agencies, etc. Adhere to confidentiality policy
  • Basic understanding of tax regulations that drive withholdings and deposits. Support the generation and distribution of W-2 forms. Resolve issues with local agencies
  • Responsible for processing incoming and outgoing documentation, distributing reports, responding to in-person and phone questions, alphabetizing, and filing documents, as assigned order supplies and services

List of Typical Responsibilities For a Payroll Technician Resume


Responsibilities For Payroll Technician / Accounting Technician Resume

  • , multi-State payroll experience including taxes and garnishments, pay calculations, multi-state taxation rules, wage and hour laws and functional payroll processing
  • Significant, positive customer service skills, especially in highly confidential and personal situations
  • Experience processing a high volume payroll in a large organization
  • Experience processing VA Sickness and Disability Program Benefits
  • Current knowledge of and experience with automated payroll systems

Responsibilities For Payroll Technician Trainee Resume

  • Significant experience with MS Excel
  • Skill in the use of Microsoft products, specifically Microsoft Word and Excel, with the ability to use other Microsoft products
  • One (1) year experience in computerized payroll environment
  • Hands on experience at a large corporation
  • Provide requested data to various agencies regarding employee information, while maintaining appropriate confidentiality
  • Ensure proper payment to the employees of the Martinsburg VAMC, its tenantss, and the processing of other salary related materials

Responsibilities For Pool-payroll Technician Resume

  • Assist in the preparation of various payrolls for automated processing
  • Receives authorizations from the Human Resources Department regarding the addition or deletion of personnel from the payroll, and inputs to Payroll system
  • Maintains audit controls and resolves any outstanding payroll system related issues
  • Supports and provides guidance to human resources in ensuring compliance of company and regulatory requirements
  • Stay abreast of legislation, and any related information pertaining to payroll and benefits
  • Proficient with Microsoft Suite of products including Word, Excel, Outlook
  • Proficient in using general office equipment to include printers, scanners, and fax machines

Responsibilities For Lead Payroll Technician Resume

  • Current knowledge of payroll policies and procedures to include the processing of confidential documents
  • Use spreadsheets and apply formulas to calculate taxes and various payment results (including pivot tables and formulas)
  • General understanding of the DOL, FLSA, and policy regulations that impact in/out entries and overtime
  • Execute payment processing through centralized Friend of the Court (FOC) programs
  • Technicians perform complex payroll calculations
  • Compiles, analyzes, calculates, balances and audits from all relevant information and forms
  • Process adjustments and enters information into the payroll system (Costpoint)
  • Coordinates and reviews employee hours/days on timesheets and researches and resolves discrepancies
  • Process adjustments and enters information into the payroll system (Cost Point)

Responsibilities For SC Ctsi Human Resources / Payroll Technician Resume

  • Prepare reports under the direction of the Finance Section Chief of Fiscal Servce
  • Ensure that systematic internal reviews are conducted to assure accuracy, timelines, completeness, and adheren e with current regulations and guidelines
  • Proficient in downloading policies, directives, and/or procedures and providing input on where and how to obtain information to answer one-of-a-kind and unusual questions arising in their position
  • Deal tactfully with other employees to implement and communicate revised financial policies and procedures
  • Insures proper deductions for taxes, health insurance, unions, savings, credit unions, retirement systems, garnishments, etc

Responsibilities For Payroll Technician Resume

  • Receives, reviews, and audits time sheets
  • Prepares various journal entries and account reconciliations
  • Responsible for payroll liability account reconciliations
  • Report and payment to multiple unions and various payroll related disbursements
  • Leave bank maintenance and audit

Responsibilities For Payroll Technician / Accounting Technician Resume

  • Advises CHAMPS of terminated employees and processes PERS search forms
  • Keeps payroll registers and year to date records current
  • Reviews completed payroll runs and reconciles run reports to batch control information
  • Be able to accomplish other tasks of the same nature or any general enquires requested by his supervisor
  • Reviews timesheets and reconciles the totals and balances. Records changes in salaries, deductions, and other payroll information and submits changes that update master computer files. Verifies completeness of data
  • Computes and interprets miscellaneous forms of compensation and deductions. Prepares calculations for special payroll checks, computes and prepares any necessary adjustments
  • Prepares a variety of payroll documents such as, but not limited to, edits to and manual warrants, hourly payrolls, federal withholding forms, retirement forms,
  • Audits time sheets or preliminary payroll lists to verify hours, rate of pay, and budget account number or monthly payroll. Audits or calculates balances of items such as sick leave, vacation, and personal leave, and ensures deductions are made accordingly. Verifies all transactions were posted to correct accounts

Responsibilities For Payroll Technician Trainee Resume

  • Distributes warrants, yearly W-2 forms and retirement system statements, sick leave registers and other payroll documents as necessary
  • Answers questions or concerns from employees requiring explanation of calculations, rules and regulations governing District payroll processing. Provides employees with necessary forms and assist employees with questions regarding payroll procedures, tax shelters and voluntary deductions. Assists employees with miscellaneous questions and requests
  • Interacts closely with Human Resources, Budgeting, and other District functions to assure all information regarding payroll adjustments, problems, employment status, and salary accounts are up to date and accurate
  • Prepares employer information for court subpoenas. Responds to and sets up payroll adjustments for garnishments and other forms of salary reduction
  • Work with internal and external groups
  • Research in response to employee and management inquiries
  • Input data and distribute monies to court for wage assignments, child support and garnishments

Responsibilities For Pool-payroll Technician Resume

  • Reconcile multiple life insurance billings
  • Prepare off cycle checks
  • Responsible for records retention and retrieval as needed
  • Federal Work-study Program
  • Prepares and processes the weekly payroll input for 1000 hourly/salary construction employees working in Canada including time sheet reconciliation using the in-house timesheet application
  • Ensures that legislative requirements and employment standards are met
  • Coordinates the weekly pay stub submission process

Responsibilities For Lead Payroll Technician Resume

  • Coordinates the year end submission
  • Maintains accurate and detailed historical employee payroll files and records
  • Provides answers and assists on employee concerns with regards to pay questions
  • Initialize all events that the HR coordinator cannot handle (VP, etc)
  • Audit approved SAF, FAF, and temporary faculty contracts for completeness, accuracy, and proper approval
  • If a relevant item/value on a SAF, FAF, or contract is incomplete in any way, return to the designated office to provide the appropriate information
  • Determine the appropriate PIMS transaction code and PeopleSoft action/reason in order to update the PIMS Employment History Database and PS Job Data record for the full range of payroll transactions including, but not limited to appointments, change of status, leaves of absence, and separations

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