Manager, Contract Administration Resume Sample
Reanna Runolfsson
96945 Collier Parkway,
New York,
NY
+1 (555) 739 3407
Work Experience
Manager, Contract Administration
04/2017
-
PRESENT
New York, NY
- Oversees contract administration activities, with emphasis on change management, adherence to contract requirements, on-time delivery/performance, cash flow management and administrative closeout. Ensures that transactions are sufficiently documented to maintain a complete record of decisions made, actions taken and approvals obtained in accordance with company directives and procedures
- Directly responsible for the submittal of proposals, leading contract negotiations and administering contracts for complex, high value proposals and contracts which are critical to the business unit’s objectives
- In partnership with the Office of General Counsel, Office of Technology Licensing and the Senior Vice President of Research Operations, utilizes subject matter expertise and guidance to negotiate contracts with clinical trial sponsors. Coordinate with all relevant groups to develop fully executed contracts and enhance clinical project timelines
- Analyze, review and negotiate new contracts, master service agreements (MSA), Material Transfer Agreements (MTA’s) or confidential disclosure agreements (CDA’s) received from sponsor, internal committees, or PI/study team office and determine if language conforms to institutional policy
- Tracks and follows up on outstanding TBA’s, contractual options and future selection commitments
- Paralegal certification is helpful
- Previous Accounting/Finance experience helpful
- Communicate effectively and tactfully with managers and other levels of personnel
Manager Contract Administration
06/2010
-
10/2016
Dallas, TX
- Work well under time constraints and pressure
- Perform as a team player
- Lead team of Contract Supervisors in all contract administration activities in accordance with the business guidelines and CMC Service Level Agreements
- Manage, motivate and develop team to ensure timely deliverables in drafting all legal documents pertaining to the Licensing, including but not limited to contracts, amendments, payment plans
- Ensure compliance with corporate and business objectives throughout team and key stakeholders
- Jointly manage and prioritize ad-hoc work; allocate workload efficiently
- Coordination of Sarbanes Oxley Act control and both external and Management Audits
- Initiate and drive projects to completion which gain efficiencies and bring about positive change to business practices
Education
Our Lady of the Lake University - Houston Campus
2006 - 2010
Bachelor's Degree in Business Administration
Professional Skills
- Excellent written, verbal, and presentation skill with all levels of management. Excellent facilitation, negotiation, and influencing skills
- Experience that demonstrates strong communication skills, both written and oral
- Strong analytical and reasoning skills, excellent judgment and the ability to make decisions and assess acceptable levels of business risk
- Solid drafting skills and the ability to manage and prioritize a heavy workload while maintaining keen attention to detail
- Strong managerial skills with team development focus
- Excellent written, oral communication and interpersonal skills with attention to detail
- Experience that demonstrates working effectively with outside entities or agencies
How to write Manager, Contract Administration Resume
Manager, Contract Administration role is responsible for leadership, risk, organization, communications, english, drafting, database, training, procurement, purchasing.
To write great resume for manager, contract administration job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Manager, Contract Administration Resume
The section contact information is important in your manager, contract administration resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Manager, Contract Administration Resume
The section work experience is an essential part of your manager, contract administration resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous manager, contract administration responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular manager, contract administration position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Manager, Contract Administration resume experience can include:
- Excellent contract drafting skills and demonstrated experience in contract negotiation
- Position requires strong organizational and computer skills
- Excellent verbal and written communication skills, able to convince/persuade top management
- Prior experience as a manager and negotiating contracts
- PC Skills: Proficiency in Microsoft Word, Excel, Access and Outlook
- Advanced skills in contract negotiations, startup, implementation, and close-out
Education on a Manager, Contract Administration Resume
Make sure to make education a priority on your manager, contract administration resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your manager, contract administration experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Manager, Contract Administration Resume
When listing skills on your manager, contract administration resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical manager, contract administration skills:
- Excellent communications skills and the ability to effectively communicate verbally and in writing
- Strong written (including legal drafting) and verbal communication skills
- Excellent oral/written communication, analytical, and organizational skills
- Proven ability to effectively communicate and negotiate with all levels of management and customers
- Able to independently prioritize work and handle multiple tasks with set deadlines, while being able to easy switch gears to address changing priorities
- Strong and demonstrable skill in negotiating and understanding contract provisions and risk allocation
List of Typical Experience For a Manager, Contract Administration Resume
1
Experience For Manager Contract Administration Resume
- Excellent working knowledge of Microsoft Office (including Word and Outlook) and Adobe
- Desire to learn and expand skill set
- Carry out multiple assignments concurrently with a strong attention to detail
- Generate reports from contract databases in order to validate data and ensure accuracy in contract administration processes
- Listening & Asserting
- Comprehensive knowledge and understanding of contracting principles and all contract types, including commercial contracts
- Draft training, proctoring and consulting agreements
- Basic understanding of laws and regulations impacting University, including, but not limited to, FERPA, HIPAA, FCPA, GDPR, Stark law and Anti-Kickback statute
- Evaluate existing contracts to ensure they are in accordance with company policies; recommending and implementing changes as needed
2
Experience For Senior Manager, Contract Administration Resume
- Interact directly with administrators, purchasing personnel and attorneys representing our customers
- Detailed understanding of the Sales lifecycle as applicable to selling software implementation and operations solutions
- Provides overall guidance and mentoring of team members for continued professional development
- Sound understanding of commercial contracts, business agreements and general business practices
- Consult on key points of tendering law and commercial best practice
3
Experience For Manager, Contract Administration Resume
- Possesses a positive, problem-solving attitude and flexibility
- Discreet and able to maintain strict confidence concerning sensitive matters and transactions
- Able to work independently with minimal direction; willing to take instruction when given
- Track all agreement end dates to ensure a consistent music library that fits the department’s budget and interests
- Create and code detailed summaries of contracts between SME’s Global Digital Business and digital service providers in SME’s contract summary system
- Knowledge of report, letter format, etc
- Prepare reports for leadership at regular intervals to categorize terminated sites by de-id status and to track progress on sites that are not yet de-identified; ensure that leadership’s business goals and incumbent’s goals are aligned
- Distribute inspection reports to the team to take the appropriate action depending on status
4
Experience For Manager Contract Administration Resume
- Liaise with Legal to coordinate review determining contractual/legal options available
- Review inspection reports from field team
- Manage network requirements for RFA ‘s / RFP’s
- Driving the production of services contract documents (i.e., Statements of Work and Project Change Requests) to completion, coordinating the work and inputs provided by multiple teams contributing content to those documents
- Serving as a single point of contact and accountability for delivering a reviewed and approved contract document to the sales opportunity owner for presentation to and negotiation with the customer
- Ensure that summary data meets requirements of various SME departments, including Copyright, Finance, GDB Partner Management, Reporting, etc. Interface with those departments to adjust and iterate around the summarization requirements
- Track financial terms, contractual deadlines and options through the term of each contract, and update data in the contract summary system as modifications are signed
- Perform special projects for Business and Legal Affairs and Finance, as requested
5
Experience For Senior Manager, Contract Administration Resume
- Draft a variety of contracts (e.g. consultant, production service, music supervisor, agreements needed in connection with physical production) for FX, FXX and FXM. Oversee approval and execution of agreements and/or amendments
- Analyze contracts, and provide critical contractual/research information and rights analysis in response to business requests
- Manage the day-to-day financial and contractual information needs of the business affairs department, including preparation of financial tracking reports, option calendars and deal extracts, and precedent charts of deal terms
- Coordinate deal and payment information with Finance, and review the initial outgoing documents necessary to establish payments throughout the course of the deals
- Assist in the design and implementation of systems for easy distribution of relevant reports and data to the appropriate stakeholders
- Independently direct and manage commercial contract terms and conditions negotiation
6
Experience For Manager, Contract Administration Resume
- Review and negotiate terms and conditions in commercial contract documents
- Facilitating internal contract approval and stakeholder negotiation to resolve complex issues and assist in disputes (escalating complex legal and factual issues to the appropriate internal parties, e.g. Commercial Operations, Supply Chain, Human Resouces, Corporate Risk Management, Health Care Compliance, Privacy, CPLG)
- Proactively support the design and implementation of systems, processes and controls to efficiently track and manage the contracting process to enhance efficiency and compliance
- Ownership of assigned templates, clause library and related contracting tools
- Maintain assigned SOPs and WIs
- Communicate with and support partners, sales teams and legal staff on behalf of the Senior Director
7
Experience For Manager Contract Administration Resume
- Organize and manage deal approvals and workflows, from preparing deals for Senior Director review and approval, through to returning and archiving executed documents
- Maintain accurate status of all deals
- Drafting and disseminating documents such as customs release letters, merchandise approval requests, still approval requests, document transmission letters and other documents as needed
- Maintain digital file system and physical file room
- Special projects as assigned by Senior Director
- Assist attorneys with legal research
- Assist with trademark maintenance to show proof of use
- Manages the program administration, compliance and support of our internal GSA contracts including price list updates, preparation and submission of contract modifications, and negotiations
- Manages Contract Specialists and/or Compliance Analysts and provides guidance on complex contract requirements such as client boarding, price list management, partner reporting and compliance, and teaming
8
Experience For Senior Manager, Contract Administration Resume
- Supports contract extension options, OIG audits and IOA reviews as necessary
- Tracks, reports and pays IFF and TDR
- Serves as senior level client and/or customer relationship manager
- Serves as the primary point of contact for immixGroup with the program management office and Contracting Officers for GSA, customer agencies and other ID/IQ/GWAC/BPA/MAC contract vehicles
- Prepares monthly metrics and reports for clients, government customers and/or immixGroup senior management summarizing program and compliance activities
- Provides input and participates in major Capture and Bid & Proposal efforts
- Coordinates interaction with senior management and legal counsel of client organizations and government customers
- Drives the promotion and use of the contract internally and externally with government customers, clients, channel partners and system integrators
- Implements and manages company policies with respect to contract administration
9
Experience For Manager, Contract Administration Resume
- Trains and educates sales account teams and other internal stakeholders on contractual requirements and processes
- Coordinate and track status of agreements and related payments
- At the direction of management, direct and manage commercial contract terms and conditions negotiation
- Analyzes unique proposal requirements, special provisions and terms and conditions to ensure compliance with laws, regulations and company policies and procedures
- Reviews request for proposal contract terms and risks, and develops proactive mitigation strategies for proposal submittals
- Liaises with Segment Contracts, as required, for high risk contract terms and required proposal and contract approvals in compliance with the Delegation of Authority
10
Experience For Manager Contract Administration Resume
- Actively participates in contract reviews by reviewing contract terms and risks, and assisting in developing mitigation strategies to ensure compliance with the contract requirements
- Assists with the preparation of routine agreements such as nondisclosure agreements, contract amendments and contract extensions
- Participates in contract negotiations, as required
- Manages contract administration staff and provides guidance on contract issues
- Advises management of contractual rights, obligations and risks; compiles and analyzes data; and maintains historical information
- Remain actively engaged with Sales & Marketing and Program teams. Develop strong interfaces with Sales & Marketing staff in other functional areas and maintain close contact with appropriate levels of management as necessary to be effective
- Ensures appropriate internal approvals and signature authorities are followed in the contract review and approval process
List of Typical Skills For a Manager, Contract Administration Resume
1
Skills For Manager Contract Administration Resume
- Advanced skills with the use of Microsoft Excel and Word
- Gathering cost and effort information from engaged delivery teams and consolidating into an integrated financial model
- Build strong working relationships with the Front Office, Legal, Tax, Risk and Credit
- Strong knowledge of oil and gas contracting practice and administration
- Experience managing legal documents in a law firm or in-house legal practice
- Proven ability to manage multiple responsibilities and meet tight deadlines
- Experience with agreements such as above-the-line talent contracts (writers, directors, producers, performers) and license agreements
- Experience managing and approving contracts
- Experience working with public sector design and construction projects
2
Skills For Senior Manager, Contract Administration Resume
- Skilled in making business decisions based on financial conditions and government compliance guidance
- Exhibit a strong knowledge of types of contracts and terms & conditions which are common to the federal, commercial and international marketplace
- Experience in public sector contract administration
- Experience in contract programs management with significant exposure to IT product based government programs/contracts
- Experience in government procurement, contract administration and compliance regulations
- Manages all commercial and government contracts in accordance with company policies, specifications, good business practices and legal requirements
3
Skills For Manager, Contract Administration Resume
- Managing and supporting all required iterations of the contract document through completion, maintaining ownership of contract document throughout the process
- Working understanding of the FAR/DFARS and other federal procurement regulations
- Leading and directing staff
- Understanding of the methodologies employed in implementing and operating enterprise software-based solutions
- Manage, oversee, develop, and provide direction to Contract Administration team accountable for drafting, negotiatiating, reviewing, and amending contracts
- Collaborate closely with our Legal Counsel to support claims management, including reviewing and negotiating settlement agreements
4
Skills For Manager Contract Administration Resume
- Maintain an evolving knowledge of changing regulatory requirements (Dodd Frank, Mfid II, Canadian Regulatory) pertinent to above agreement types
- Assist Legal with the on-going development and updating of Enbridge contract templates as well as new template and one-off contract development
- Accountable for training and assisting others, and can be relied on to troubleshoot complex problems
- Partner with Legal and LOB’s to develop supporting legal documentation for new business models
- Assist Legal with the development of precedent agreements and negotiation of other non-standard agreements (netting, confidentiality, etc.)
- Provide ongoing leadership and development to the Contract Administration team
- Assist with projects and other initiatives, including system related projects and ad hoc tasks, as required
5
Skills For Senior Manager, Contract Administration Resume
- High integrity and an unyielding commitment to compliance
- Approve contracts negotiated by the IGS procurement team including deviations to standard languages and guidelines
- Provide a high level of support and service to the firm’s Procurement Strategic Sourcing team, as well as requestors across the firm
- Tracks and follows up on outstanding legal documents, TBA’s, contractual options and future selection commitments
- Internal process workflows for contracting
- Develop and maintain positive business partnering relationships with legal, Deal Desk & field
- Assist with day to day matters when Senior Director is traveling or otherwise out of office
6
Skills For Manager, Contract Administration Resume
- Assist with accounting and audit requests
- Participate in meetings regarding contract status
- Mid-to-advanced proficiency level using Microsoft Word, Outlook, Excel and Power Point
- Prepare contracts, amendments and other legal documents using established templates
- Coordinate and correspond with Business Affairs, Creative Affairs, Finance, and Legal departments regarding contract administration issues
- Implements Segment proposal policies and process improvements, and understands procedures to manage the risks and liabilities during the bid process
7
Skills For Manager Contract Administration Resume
- Takes the lead in resolving contract issues internally and with external customers
- Business Processes, Policies and Strategic Objectives
- Market Place and Customer Knowledge
- Clear, concise written communications
- Fluency in European languages (in addition to English)
8
Skills For Senior Manager, Contract Administration Resume
- Fast Learner of applications and technology
- Develop and implement contracting procedures and confirmation practices to ensure the Contract Administration department remains up-to-date with current natural gas, crude, ngl and credit contracting procedures
- In co-ordination with the Front Office, Legal, Tax and Credit: Draft, negotiate, review, and amend natural gas, crude oil and contracts (NAESB, GasEDI, GT&C, storage, transportation,exchange agreements, etc)
- Suggest contractual changes to address Legal, Risk and Business Unit concerns
- Ensure proper records documentation and contractual data is maintained in Openlink, per data governance requirements
- Fully support compliance with risk policies and SOX controls
9
Skills For Manager, Contract Administration Resume
- Initiate, monitor and drive process efficiencies in department processes and procedures
- Assist in the activities of the Office of Business Services, from simple and routine to complex contractual arrangements of strategic importance to the University
- Conduct in-depth analysis of contract requirements, special provisions and terms and conditions to ensure compliance with appropriate laws, regulations and University policies
- Develop, maintain, and revise (as needed) contract templates and contracting guidelines to ensure uniform general contract terms and conditions are used
- Meet with contracting parties to renew, modify or terminate agreements, as needed
- Engage with internal clients and third parties to review and negotiate contract terms
- Advise and counsel internal clients with respect to contract and compliance issues
10
Skills For Manager Contract Administration Resume
- Coordinate final review of the agreements and contracts with Director, AVP and/or General Counsel
- Ensure approval and execution of contracts in accordance with University policies
- Review, update, and maintain contract documentation in accordance with University policies
- Use independent judgment and apply creativity to resolution of contract issues, in consultation with the Director
- Maintain contract database with all executed contracts and agreements
- Prepare cease and desist demands to outside entities for the unauthorized use of University intellectual property
- Multi-task and work effectively and efficiently to meet deadlines in a dynamic and fast-paced environment; ability to develop, prioritize, and accomplish goals
- Excellent, professional written and verbal English skills indicative of a superior ability to interface effectively with attorneys, physicians, executives, and other key stakeholders, both internal and external
List of Typical Responsibilities For a Manager, Contract Administration Resume
1
Responsibilities For Manager Contract Administration Resume
- Coordinates flow down of terms and conditions with all functional departments Including Sales & Marketing Program Management, Engineering, Product Support, Finance, Quality, Aftermarket and Manufacturing, as required
- Prepares and coordinates business correspondence; and maintains accurate and complete contract files, and records for the company in accordance with policies and procedures
- Ensures contract management activities are conducted in accordance with company policies and procedures, applicable laws and regulations, and customer requirements
- Build strong relationships with key partners primarily Sales, Legal, Logistics and Customer Service
- Demonstrated knowledge of standard legal terms and conditions
2
Responsibilities For Senior Manager, Contract Administration Resume
- Demonstrated success with sales and commercial agreements
- Maintains contractual records and documentation and control of all contract correspondence in the contract management system
- Ensures communications are maintained for timely contract execution by the parties
- Ensures final contract documents are consistent with agreements reached at negotiations
- Optimize contract processes and procedures to increase quality and efficiency on system sales
- Analyze contracts to ensure compliance to company policy, government regulations, revenue recognition requirements, and other requirements
- Lead a small team of Contract Negotiators, recruit, set objectives, lead performance and salary reviews, share expertise and coach team members. Qualifications
- Self-starter with the ability and energy to shape a team
3
Responsibilities For Manager, Contract Administration Resume
- Extended education or certificate program related to Contracts Management
- Basic knowledge of F-22 and F-35 Programs
- Work well alone, within a team environment, and across geographic locations
- Certified Professional Contract Manager (CPCM)
- Manage multiple work assignments and meet critical deadlines
- Handle sensitive situations tactfully yet firmly, to be assertive without being adversarial and to take unpopular positions when necessary while maintaining trust and credibility
4
Responsibilities For Manager Contract Administration Resume
- Management experience with demonstrated leadership skills, including the ability to plan, organize, coordinate, direct and control the activities of the assigned organization and interface effectively with senior and executive management
- Hands-on experience negotiating and administering complex business-to-business (B2B) and business-to-government (B2G) sales contracts with external customers (prime contractors or U.S. Government), with the express authority to sign proposals and contracts on behalf of the company
- Demonstrated knowledge financial reporting, budgeting and forecasting
- Knowledge of government contracting process, including drafting and review
- Interpret and analyse complicated licensing agreements
5
Responsibilities For Senior Manager, Contract Administration Resume
- Foster ethical conduct at all times and exhibit the personal integrity required to attract and retain customers in a highly competitive market
- FAR and Defense Federal Acquisition Regulations knowledge
- Analyze and improve business process
- Manage the contracts department in all aspects of revenue contracts administration
- Prepare and analyze contracts, including storage contracts that have renegotiation possibilities, advising senior management of potential impact due to these renegotiations
- Negotiate new and existing contracts, ensuring that company practices and procedures are followed and advises senior management of potential inconsistencies or conflicts with similar contracts at other facilities
6
Responsibilities For Manager, Contract Administration Resume
- Coordinate with Legal, Risk Management and Internal Audit to ensure all contracts conform to established corporate policy
- Develop and maintain company contract databases containing specifics about all contracts, including: pricing data, terms of contracts, customer contact info and other relevant information related to the contract
- Communicate all changes in this database to impacted NuStar personnel
- Back up Contract Administration personnel for AFS creation through the NuCM System and NuStock administration
- Fact-based and analytical
7
Responsibilities For Manager Contract Administration Resume
- Facilitate effective communication and collaboration with internal clients, consistent with company mission and values, to ensure that actions taken reflect terms of contracts and agreements. Provide regular guidance and training to business stakeholders, to ensure they understand contractual requirements as well as general legal and compliance environment
- Work with the Senior Manager, Contact Administration to facilitate internal contract approval and stakeholder negotiation to resolve complex issues and assist in disputes (escalating complex legal and factual issues to the appropriate internal parties, e.g. Commercial Operations, Supply Chain, Human Resources, Corporate Risk Management, Health Care Compliance, Privacy, CPLG)
- When assigned, facilitate effective communication and collaboration with internal clients, consistent with company mission and values, to ensure that actions taken reflect terms of contracts and agreements. Provide regular guidance and training to business stakeholders, to ensure they understand contractual requirements as well as general legal and compliance environment
- Exhibit a solid understanding of contracting principles, practices, rules, regulations and procedures of government/defense, including the laws and regulations governing federal, commercial and international business transactions, i.e., federal acquisition regulations (FAR), the sale of commercial items in the federal market, applicable export regulations (ITAR/EAR), etc
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